Grap 25 actuarial valuation services for kannaland municipality’s post-employment benefits (once-off)

Scope: Provide GRAP 25 valuation services for Kannaland Municipality on a once-off basis. This addendum supplements the original FQ 14/2026 document.

Closing date for quotations: Thursday, 18 June 2026 at 12h00.

Submit quotations by the revised deadline: Thursday, 18 June 2026 at 12h00. Ensure all returnable documents are included as per the original FQ 14/2026 requirements. Late submissions will not be accepted.

Eligibility criteria are not specified in this addendum document. Interested service providers should refer to the original FQ 14/2026 documentation for complete eligibility requirements, which would typically include professional registration, relevant experience, and municipal compliance certifications.

Provide GRAP 25 valuation services for Kannaland Municipality as a once-off project. Refer to the original FQ 14/2026 document for full scope details.

Amendment: The closing date for quotations has been extended from Wednesday, 17 June 2026 at 12h00 to Thursday, 18 June 2026 at 12h00.

Purpose: Enable Kannaland Municipality to disclose its net defined benefit liability as at 30 June 2026 under GRAP 25 (based on IPSAS 39/IAS 19). Scope: Actuarial valuation of post-employment healthcare benefits for employees, retirees, and dependants, plus other long-term benefits (e.g., long-service leave, disability benefits). Technical basis: Use prevailing legislation, regulations, and guidelines. Data validation: Check completeness and reasonability of employee/continuation member data (DOB, gender, income, medical aid details, employment dates). Deliverable: Comprehensive report with 9 sections (Introduction, Member Summary, Subsidy Policy, Valuation Method, Assumptions, Results, Sensitivity Analysis, Conclusion, Supporting Info + Actuarial Specialist CV).

Closing date: 18 June 2026 at 12:00. Bids remain valid for 90 days after closure. Tenders will be opened immediately after closing time on the closing date.

For enquiries, contact SCM via email: [email protected]. Submission address: Municipal Office, Head Building, 32 Church Street, Ladismith, 6655.

Submit bids via email to [email protected] or deposit into the tender box at Municipal Office, Head Building, 32 Church Street, Ladismith, 6655 by 18 June 2026 at 12:00. Late, faxed, or retyped submissions are disqualified. Required forms: MBD 1 (Invitation to Bid), MBD 3.1 (Pricing Schedule – Firm Prices), MBD 4 (Declaration of Interest), MBD 5 (Declaration for procurement above R10M), MBD 6.1 (B-BBEE Preference Points Claim), MBD 6.2 (Local Production/Content Declaration), MBD 7.1 (Contract Form), MBD 8 (Past SCM Practices Declaration), MBD 9 (Independent Bid Determination Certificate). Original documents must be completed in black ink, signed, and unaltered. Missing pages or unauthorized changes disqualify the bid. Bidders must not contact the Municipality after tender closure.

Scope: Perform GRAP 25 actuarial valuation for Kannaland Municipality’s net defined benefit liability as at 30 June 2026. Deliverables: Calculate amounts for disclosure in 2026 financial statements for post-employment healthcare benefits (employees, retirees, dependants) and other long-term benefits (e.g., long-service leave, disability benefits). Data checks: Validate completeness of employee/continuation member data (DOB, gender, income, medical aid details, employment dates). Verify data reasonability (valid dates, ages, employment periods, incomes). Statistics to calculate: average age, dependants, employment period, subsidy/month. Report structure: 9 sections (Introduction, Eligible Member Summary, Post-Employment Medical Aid Subsidy Policy, Valuation Method, Key Assumptions, Results, Sensitivity Analysis, Conclusion, Supporting Info + Actuarial Specialist CV). Technical info must align with prevailing legislation, regulations, and guidelines.

Bidders must submit data sheets for each product (if applicable). Non-manufacturers/importers must provide written proof of distribution appointment (valid <1 year). Valuation methodology must align with GRAP 25, IPSAS 39, and IAS 19. Reasonability tests required for data (dates, ages, employment periods, incomes). Statistics (average age, dependants, employment period, subsidy) must be calculated and validated. Report must include 9 structured sections as specified.

Bidders must confirm authorized signatory via Board Resolution (or equivalent for JVs/partnerships). Joint ventures require certificates from each member detailing authority, commitment to formalize JV, and designated lead member. Bidders must declare any relationships with state employees involved in evaluation/adjudication. Past SCM practices (MBD 8) and independent bid determination (MBD 9) declarations are mandatory. Fraudulent claims may result in disqualification, cost recovery, contract cancellation, or criminal prosecution.

Use MBD 3.1 Pricing Schedule for firm prices only. Non-firm prices (e.g., subject to exchange rate fluctuations) are disqualified. Include all applicable taxes (VAT, PAYE, income tax, UIF, SDL) in bid price. Delivery costs must be included. Specify item quantity, description, brand/model, country of origin, compliance with specifications, deviations (if any), delivery period, and basis. Prices must remain valid for 90 days from closing date.

Submit firm prices only (non-firm prices disqualified). Include all applicable taxes (VAT, PAYE, income tax, UIF, SDL) in bid price. Delivery costs must be included. Pricing schedule: MBD 3.1. For consortia/JVs, each member must submit a separate Tax Compliance Status (TCS) Pin. Bidders must provide valid TCS Pin or CSD number. Municipal accounts (bidder and directors) must be up-to-date (no arrears >3 months). Proof of rental inclusion of municipal rates/taxes required if applicable. Price adjustments allowed only for fuel/exchange rate fluctuations >3% (submit proof before 15th of the month for next month’s implementation). Other adjustments require motivation and Director: Technical Services approval.

Mandatory documents: SARS Tax Compliance Pin (or CSD number if registered on Central Supplier Database), valid B-BBEE Certificate or Sworn Affidavit, Central Supplier Database Registration, Municipal Account (certified copy for bidder and directors), Joint Venture Agreement (if applicable), MBD forms (1, 3.1, 4, 5, 6.1, 6.2, 7.1, 8, 9). CIDB registration number required if applicable. Authorized signatory resolution must accompany bid. Bidders in arrears with municipal rates/taxes (>3 months) or listed on National Treasury’s Restricted Suppliers Database/Register for Tender Defaulters are disqualified. Past SCM abuse, fraud, or corruption convictions may result in rejection.

General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) apply; SCC prevails in conflicts. Municipality reserves right to reject any/all bids or accept partial bids. Bids valid for 90 days post-closure. Successful bidder must sign MBD 7.1 Contract Form. Subcontracting requires prior written consent (except for labour, materials, or equipment hire). Contract language: English. Contract may be extended if additional funds become available. Successful bidder liable for all duties/costs on legal documents. Wrong information may lead to cost recovery or contract cancellation. Past SCM abuse or corruption may result in bid rejection or future restrictions.

80/20 preference point system applies. 80 points for price (lowest acceptable bid scores highest via formula: Ps = 80(1 - (Pt - Pmin)/Pmin)). 20 points for specific goals: B-BBEE Status Level (10 points) and Locality (10 points). Points rounded to 2 decimal places. Ties resolved by highest B-BBEE points, then functionality. Submit proof of B-BBEE status and locality to claim points; failure results in 0 points for these criteria. CIDB registration verified during evaluation if applicable.