Johannesburg Water Gauteng Open-Tender for Software Licenses

Government tenders in the Services: Professional sector represent significant opportunities for South African businesses. The South African government regularly procures goods and services through the eTender portal, making it essential for businesses to stay informed about new opportunities.

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Understand Requirements: Carefully read all tender documents before preparing your submission.
Submit Early: Don't wait until the last day. Technical issues can cause missed deadlines.

Gauteng

06 May 2026 – Tender documents available for download on Johannesburg Water website and e‑tender portal.
18 May 2026, 11:00 am – Compulsory briefing (online via Microsoft Teams; link provided in tender). No physical briefing required.
09 June 2026, 10:30 am – Closing date and time for tender submission.
3‑day correction period – If administrative documents are incomplete, Johannesburg Water will notify the bidder and allow three days to rectify.

Moloko Ramalebana – SCM/Technical Contact – Phone: 011 688 6544 – Email: [email protected]
Gcina Ndela – SCM/Technical Contact – Phone: 011 688 1796 – Email: [email protected]
Department: IPAM Networks Department – Supply Chain Management Unit, Johannesburg Water (SOC) Ltd.

Submit ONE original hard‑copy tender sealed in an envelope marked with bidder name, address, bid number, description and closing date. Also provide an electronic copy on a memory stick/USB.
Deliver the sealed envelope to the Tender Box on the ground floor of Johannesburg Water, Turbine Hall, 65 Ntemi Piliso Street, Newtown, Johannesburg (open 06:00‑18:00, 7 days a week).
Deadline: 09 June 2026, 10:30 am. Late submissions will be returned unopened and disqualified.
Bids may be deposited by hand or via a courier instructed to place the envelope in the Tender Box; delivery to any other location or to an employee is not accepted and proof of posting will not be considered.
Use non‑erasable black ink; correction fluid (Tippex) is prohibited – non‑compliant bids will be disqualified.
All required returnable forms (e.g., Tender Cover, Certificate of Authority, Acknowledgement of Bid Conditions, Pricing Schedule, Declaration of Interest, Preference Points Claim Form, etc.) must be completed, signed and attached.
Provide one original hard copy and an electronic copy on a USB drive.
Ensure the envelope is sealed and clearly marked; the bidder is encouraged to sign the Tender Submission Register on entry.

Scoring follows the 80/20 preference point system: Price = 80 points, Specific Goals = 20 points (total 100 points).
Preference points are claimed via the “Preference Points Claim Form” (MBD 6.1) and must be supported by the required documentation; failure to provide proof means no points for specific goals.
Minimum compliance: all mandatory returnables must be submitted; missing documents may lead to disqualification after a 3‑day correction period.
Objective risk analysis will be applied to assess financial reasonableness (current ratio, solvency, profit margin, cost coverage) and the bidder’s capacity to fulfil obligations.
The award may be based on highest points, lowest acceptable price, or any combination as decided by Johannesburg Water.
Bids may be rejected for unjustified alterations to the pricing schedule; unauthenticated changes to rates or totals can lead to disqualification.
Preference points may be reduced or removed if specific‑goal documentation (e.g., municipal account, lease, ward‑council letter) is not submitted.

Supply licences for Water Distribution System Analysis & Design Software, Sewer System Analysis & Design Software, Pipe Replacement Prioritisation Software and Water Consumption & Demand Allocation Analysis Software for a period of three (3) years.
Provide training on an as‑and‑when basis for the same three‑year period.
Deliverables include software licences, maintenance/support agreements, and documented training programmes.
Must meet the functional criteria outlined in the Scope of Work (Section 13) and comply with any referenced standards.
Provide reference letters and software maintenance agreements as evidence for functionality criteria (Criteria 1‑4).

Pricing Schedule (MBD 3.1) must be completed, signed and indicate firm prices (no price variations or exchange‑rate clauses). All applicable taxes (VAT, PAYE, UIF, SDL) must be included.
Offer validity: 90 days from the closing date.
Performance security may be required for industrial‑related services (see “Other Documents” section).
Provide bank details for electronic funds transfer (Section 19).
Submit audited 3‑year financial statements (if applicable) and evidence of financial capacity; risk analysis will consider current ratio, solvency ratio, operating profit margin and cost coverage.
Bonds/guarantees only where specifically required in the contract (e.g., performance security).

Central Supplier Database (CSD) registration – CSD number must be provided.
Tax compliance – submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; also provide MAAA number for tax‑compliant status.
B‑BBEE – completed B‑BBEE affidavit must be attached.
CIDB – not required (listed as N/A).
CIPC – company registration number must be included on the Certificate of Authority.
No bids accepted from persons in the service of the State, nor from entities with directors/shareholders who are state employees.
All required professional registrations or licences (if any) must be submitted with the bid.
Local content – if locality is a specific goal, provide municipal account, lease agreement or ward‑council letter as proof; failure to submit may forfeit specific‑goal points.

Non‑compulsory briefing (general enquiries): 18 May 2026, 10:30 AM – Microsoft Teams (join link provided).
Technical briefing (all technical enquiries): 19 May 2026, 13:00 PM – Auditorium, Turbine Hall, 65 Ntemi Piliso Street, Newtown.
Closing date for submissions: 09 June 2026 (time not specified; assume standard business hours).
Enquiries should be directed to the contacts listed; no explicit enquiry deadline is stated.

General enquiries (all): Gcina Ndela, 011 688 1796, [email protected].

Technical enquiries: Moloko Ramalebana, 011 688 6544, [email protected].

Additional technical contact: Nosipho Mokoena, 011 688 1585, [email protected].

Submission address: Supply Chain Management Unit, Turbine Hall, 65 Ntemi Piliso Street, Newtown, Johannesburg.

Prepare a sealed envelope, neatly bound with no pages omitted.
Mark the envelope with tender number JW14492 and the closing date.
Deliver to the Supply Chain Management Unit at the entrance to Turbine Hall, 65 Ntemi Piliso Street, Newtown, Johannesburg.
Submissions must be received on or before the closing time on 09 June 2026.
No specific forms are mentioned; include all documents required in the tender package.
Disqualification risk: unbound documents, missing pages, incorrect envelope labeling, or late delivery.

Scope: Provide licences for four software packages – Water Distribution System Analysis & Design, Sewer System Analysis & Design, Pipe Replacement Prioritisation, and Water Consumption & Demand Allocation Analysis – for a period of three (3) years.

Include training on an as‑and‑when basis for the same three‑year period.

Deliverables: software licences, user manuals, and training sessions as required.

No detailed technical standards, performance levels or capacity requirements are specified in the notice.

Johannesburg Water states support for BBBEE. Bidders should be prepared to provide standard compliance documentation if requested, including:

CSD (Central Supplier Database) registration.
Valid tax clearance certificate.
B‑BBEE status verification.
CIDB registration (if applicable).
CIPC registration and relevant professional licences.

No additional compliance conditions are detailed in the notice.

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