RFQ: samsa-accredited stcw & skippers license category c training for 65 beneficiaries in kwazulu-natal

MKRI, an entity of the KwaZulu-Natal Department of Economic Development, Tourism and Environmental Affairs (EDTEA), invites accredited service providers to submit proposals. Scope: Provide 9-day STCW training for 50 beneficiaries and 5-day Skippers License Category C training for 15 beneficiaries (total 65). STCW training must cover: Personal Safety & Social Responsibilities, Personal Survival Techniques, Fire Prevention & Fire Fighting, Elementary First Aid. Skippers License Category C training must cover: Seamanship and Safety, Small Vessel Handling, Chartwork and Navigation, Buoyage and Rules of the Road, Legal Requirements and Radio Procedures. Training must be SAMSA-accredited and prepare novices for harsh/unfamiliar environments.

Closing date: 8 July 2026 at 11:00 AM. Bids must remain valid for 120 days from closing date.

SCM Enquiries: Ms Sinenhlanhla Ngqulunga, Phone: 031 266 1777, Email: [email protected]. Technical Enquiries: Mr Swelihle Ndlovu, Phone: 031 266 17777, Email: [email protected]. Submission email: [email protected].

Submit proposals via email to [email protected] by 8 July 2026 at 11:00 AM. Required returnable documents: SBD 1 (Invitation to Bid), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim Form), SBD 3.1 (Firm Pricing Schedule), Section B (CSD Declaration), and Authority to Sign Tender or Enterprise’s Resolution Letter. Bids must be complete and submitted on official forms. Late bids will not be accepted. Photocopies of forms are allowed but must include original signatures. Do not retype or redraft forms. All pages must be initialed. Use of correcting fluid is prohibited. Bids must remain valid for 120 days from closing date.

Scope: Provide SAMSA-accredited training for 65 beneficiaries in KwaZulu-Natal. STCW Training (50 beneficiaries, 9 days): Must cover STCW Convention Tables A-VI/1-1 to A-VI/1-4: Personal Safety & Social Responsibilities, Personal Survival Techniques, Fire Prevention & Fire Fighting, Elementary First Aid. Skippers License Category C Training (15 beneficiaries, 5 days): Must cover Seamanship and Safety, Small Vessel Handling, Chartwork and Navigation, Buoyage and Rules of the Road, Legal Requirements and Radio Procedures. Training must consider novice users, practical difficulty, and prepare them for harsh/unfamiliar environments. SAMSA-accredited certificates must be issued upon completion. Training applies to vessels ≤9m or >9m.

Goods/services must conform to bidding document specifications. Supplier must not disclose contract details or specifications without purchaser’s written consent. Supplier must permit purchaser to inspect records/audit performance. Pre-bidding testing costs are for bidder’s account. Inspections: If required, supplier’s premises must be open for inspection at reasonable hours. If supplies/services fail inspection, supplier bears costs and must replace non-compliant items at own expense. Purchaser may reject non-compliant supplies/services. Supplier must return all purchaser-provided documents upon contract completion if requested.

Submit SBD 3.1 (Firm Pricing Schedule) with grand total. If space is insufficient, attach a detailed breakdown. Pricing must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Price adjustments allowed only as specified in bidding documents. Separate pricing schedules required for different delivery points if applicable. Offer must remain valid for 120 days from closing date. Pricing must cover all costs: venue, training materials, etc. for STCW (50 beneficiaries) and Skippers License Category C (15 beneficiaries).

Submit SBD 3.1 (Firm Pricing Schedule) with grand total. If space is insufficient, attach a breakdown of the quotation. Pricing must include all costs: venue, training materials, etc. Prices must remain firm for 120 days from closing date. Payment terms: Invoices must be accompanied by delivery note; payment within 30 days of invoice submission. Payment in Rand unless otherwise specified. Prices quoted in bid are final unless adjusted per SCC or bid validity extension. Performance security may be required within 30 days of contract award (bank guarantee, irrevocable letter of credit, or cashier’s cheque).

Mandatory Compliance: Tax Compliance Status (TCS) PIN via SARS e-filing or printed TCS certificate. If no TCS PIN, provide CSD number. CSD registration must be correct and up to date (submit SBD Section B). Bidders must not be in service of the state or have directors/members in state service. Submit: CIPC Enterprise Registration Certificate, ID copies, BBBEE certificate, medical certificate/proof of disability (if applicable), proof of KZN address (utility bill/affidavit/councillor letter). Complete SBD 6.1 to claim preference points. Bidders listed in Register for Tender Defaulters or List of Restricted Suppliers are disqualified. Disclose any employment by organ of state or relationships with procuring institution personnel. Failure to comply with any requirement may invalidate the bid.

Warranty: Supplier warrants goods/services are new, unused, and free from defects in design, materials, or workmanship for 12 months after delivery/acceptance or 18 months after shipment (whichever is earlier). Supplier must repair/replace defects at no cost upon written notice. If supplier fails, purchaser may take remedial action at supplier’s expense. Payment: Invoices must include delivery note; payment within 30 days. Prices are fixed unless adjusted per SCC. Contract amendments require written agreement. Supplier cannot assign obligations without purchaser’s consent. Subcontracts must be notified in writing but do not relieve supplier of liability. Delays: Supplier must notify purchaser of delays; extensions may be granted with/without penalties. Penalties: Current prime interest rate per day of delay. Termination: Purchaser may terminate for default, insolvency, or corrupt/fraudulent practices. Termination may include public sector restriction for up to 10 years. Disputes: Resolve via mutual consultation, then mediation, then South African court. Force Majeure: Supplier not liable for delays due to unforeseeable events beyond their control. Governing law: South African law. Contract language: English.

Evaluation is divided into 3 stages: Stage 1 - Supply Chain Administrative Compliance: Bids must be complete and all required SBD forms submitted. Stage 2 - Functionality Evaluation: Minimum 50/70 points required to qualify. Criteria: Company Experience (40 points: 10 per signed reference letter from clients, max 4 letters within last 10 years, confirming similar services with contactable references and completed Annexure A). Facilitator Experience (30 points: 30 for 5+ years, 20 for 2-5 years, 0 for <2 years in STCW/Skippers training; complete Annexure B). Stage 3 - 80/20 Price and Preference Points: 80 points for price, 20 for specific goals (Black Ownership, Women Ownership, Youth Ownership, Disability Ownership, KZN Location). Proof of accreditation with SAMSA is required.