18-Month panel contract for gravel road maintenance in winnie madikizela-mandela local municipality

Closing date: 8 July 2026 at 12:00. Advert date: 5 June 2026.

Technical enquiries: Mr. C. Ndzungu, Phone: 039 251 0230, Email: [email protected]. SCM enquiries: Mr. Z. Khala, Phone: 039 251 0230 or 079 886 0942, Email: [email protected]. Submission email: [email protected]. Municipal address: Winnie Madikizela-Mandela Local Municipality, 51 Winnie Madikizela-Mandela Street, Bizana, 4800. Additional contact: Mrs. Sako, Phone: 039 251 0230, Email: [email protected].

Submit completed bid documents with all returnables via email to [email protected] by 12:00 on 8 July 2026. Late, incomplete, or facsimile submissions will not be accepted. Bids must be submitted on official forms (MBD1, MBD4, MBD6.1, MBD6.2, MBD6.4, MBD8, MBD9) without unauthorized alterations. Clearly mark submissions with the project name and reference number (WMM LM 000102). Links for digital submissions must remain accessible and not expire. Failure to comply will disqualify the bid.

Bidders must have CIDB grading of 4CE or Higher. Minimum 70 points required in functionality evaluation. Bids must score minimum 70% to be considered. Bidders must not be in service of the state. Companies or persons prohibited from doing business with public sector are disqualified. Bidders must be registered on Central Supplier Database (CSD). Foreign suppliers must complete pre-award questionnaire. Joint ventures require valid Tax Compliance documents from both partners.

Scope: Maintenance of gravel roads (access roads) for 18 months, including rehabilitation, construction, and upgrading as per Works Orders. Tasks may include: site establishment/clearance, road bed preparation (90-93% MDD), inlet/outlet structures, concrete slabs, stormwater pipes, GWC material stockpiling/tipping, dish drains/stone pitching, borrow pit testing, road reserve cleaning, borrow pit rehabilitation, road sign installation, and de-establishment. Compliance with Health & Safety and Environmental Management Acts is mandatory. Contractor must provide all personnel, materials, equipment, and plant. Subcontracting may be required per Contractor Development Policy. No guaranteed quantum of work; quotes required per project. Contract duration: 18 months. Up to 20 service providers may be appointed, with potential additions based on demand.

Bidders must submit: Authority to sign (completed), certified ID copies, CSD registration, and proof of experience. Required team qualifications: Contracts/Project Manager (NQF Level 6 in Engineering, CV + certified certificates); Health & Safety Officer (certified, 2+ years experience); Site Foreman/Agent (NQF Level 5 in Labour-Intensive Construction or QCTO equivalent, 2+ years experience). Company experience: Gravel road maintenance projects (appointment letters, completion certificates, reference letters <3 months old). Points awarded for 6+ projects (40), 4 projects (20), or 2 projects (10).

Each Works Order specifies quality requirements, including reporting, invoicing, technical details, drawings, location, and employment. Tasks include: site establishment/clearance, road bed preparation (90-93% MDD), inlet/outlet structures, concrete slabs, stormwater pipes, GWC material stockpiling/tipping (95-97% MDD), dish drains/stone pitching, borrow pit testing, road reserve cleaning, borrow pit rehabilitation, road sign installation, and de-establishment. Compliance with design specifications and Engineer/Project Manager instructions is mandatory.

Pricing must be in South African Rand (R), inclusive of VAT. Local content calculations must follow SATS 1286:2011 using SARB exchange rates on the advert date (5 June 2026). Submit Declaration C with bid; Declarations D and E must be retained for 5 years. Successful bidders must update Declarations C, D, and E with actual values during the contract. Non-compliance with local content requirements may disqualify the bid.

Pricing must be in South African Rand (R), inclusive of VAT. Submit total bid price on official forms. Local content must comply with SATS 1286:2011 (calculate using SARB exchange rates on advert date). Required documents: Audited/reviewed annual financial statements for 3 years (or since establishment if <3 years). Proof of machinery ownership/lease agreements (e.g., TLB, Tipper-Trucks, Grader). Payment terms and guarantees not explicitly detailed; follow municipal SCM policy.

Mandatory submissions (failure disqualifies bid): Certified copies of Entity Registration Documents, Director(s) ID (not older than 3 months), CSD Registration, SARS Valid PIN Printout, Bid documents (MBD1, MBD4, MBD6.1, MBD6.2, MBD6.4, MBD8, MBD9), Billing Clearance Certificate or Municipal Accounts Statement (no undisputed arrears >30 days), signed letter confirming no outstanding accounts >30 days, Tax Compliance Document (for joint ventures, both partners), Annual Financial Statements (3 years), Ethics Commitment for Suppliers, Letter of Good Standing with COID. Bidders must be registered on the Central Supplier Database (CSD). Joint ventures require a signed agreement indicating the lead partner. No bids accepted from persons in the service of the state. Foreign suppliers must complete pre-award questionnaire if applicable.

Compliance with Health and Safety regulations and Environmental Management Acts is mandatory. Requirements include: Good Standing with Compensation Fund (COID). Contractors must ensure all activities adhere to OHS standards and submit relevant documentation (e.g., COID certificate). Failure to comply may result in contract termination.

Environmental considerations are part of the evaluation criteria. Broader benefits (environmental, social, economic) influence bid decisions alongside price, quality, and life cycle costs. Contractors must comply with Environmental Management Acts and address environmental impact in their methodology.

Contract duration: 18 months. No guaranteed work volume; successful bidders must quote per project. Municipality may add more providers to the panel. Default/poor performance (e.g., non-compliance with contract intent, industry standards, laws, or safety regulations) may lead to contract cancellation. Municipality can employ others at the contractor’s expense to complete work. General Conditions of Contract 2015 apply. Value for money is the key determinant. Municipality reserves the right to reject any bid not meeting CIDB grading or offering poor value. Supply Chain Management Policy governs disputes.

Bids require a minimum 70% score to proceed. Two-stage evaluation: Stage 1 (Functionality, 100 points) and Stage 2 (80/20 or 90/10 Preference Points System). Functionality breakdown: Company experience in gravel road maintenance (40 points: 6+ projects=40, 4=20, 2=10). Proposed team expertise: Contracts/Project Manager (NQF Level 6, 20 points: 5+ years=20, 3-4=15, 2=10, 1=5, none=0); Health & Safety Officer (5 points: 2+ years=5); Site Foreman/Agent (NQF Level 5, 5 points: 2+ years=5). Methodology (20 points: Scope=5, Quality Management=5, Costing=5, Risk Management=5). Key plant/equipment availability (30 points: Proof of ownership/lease for TLB, 3x Tipper-Trucks, Grader, Excavator, Rollers, Water Cart, Low Bed Truck). Stage 2: 80 or 90 points for Price, 20 or 10 points for Specific Goals (e.g., B-BBEE, local content). All documents are verified for authenticity.