Executive coaching services for namc CEO (2026/2027 financial year)

Closing date: 12 June 2026 at 11:00. Quotation validity period: 90 days from submission.

Enquiries and submissions: Email: [email protected]. Phone: 012 341 1115. Submission address: NAMC, Hillcrest Office Park, 177 Dyer Road, Barbet Place, Ground Floor, Hillcrest, Pretoria, 0083.

Submit only one electronic copy via email to [email protected]. Multiple submissions: the first one takes precedence unless recalled in writing. Quotation must: be directed to NAMC, remain valid for 90 days, be signed on company letterhead, and include all logistics costs and VAT (if VAT-registered). Required documents: SBD 4 (Bidder’s Disclosure) and SBD 6.1 (completed, signed, attached). Missing SBD forms require documentary proof of inapplicability. Additional mandatory documents: Terms of Reference (signed), CSD registration proof (report not older than one month), tax compliance status, general conditions of contract (initialed), company profile with detailed proposal and methodology, coaching framework and approach, proof of coaching professional accreditation, CVs and qualifications of key personnel (Coaching, Leadership Development, Psychology, Organisational Development, Human Capital Management, or related fields), minimum 3 reference letters from previous/current clients (on company letterhead with contact details), valid B-BBEE certificate (or certified copy/sworn affidavit), and company registration documents. Disqualification risks: Quotations missing required attributes (validity, cost inclusivity) may be disqualified. Non-tax compliant bidders get 7 working days to resolve tax obligations with SARS. All documentation must be in English.

Evaluation follows the PPPFA with a three-phase process: Phase 1: Administrative check for legal compliance (e.g., CSD registration, tax status, SBD forms). Phase 2: Price evaluation (80 points) for quotations between R2,000 and R1,000,000. The lowest acceptable price scores 80 points. Phase 3: Specific goals (20 points) for B-BBEE ownership: Black Ownership (10 points), Women Ownership (4 points), Youth Ownership (4 points), Ownership by People with Disability (2 points). Bidders without B-BBEE certificates forfeit specific goals points but remain eligible. Tax compliance is verified via CSD or SARS prior to award.

Scope: Appoint an independent, suitably qualified Executive Coach to provide structured and confidential coaching services to the NAMC CEO for the 2026/2027 financial year. Programme goals: Enhance executive leadership capability, strengthen strategic and governance leadership, support organisational transformation and change management, improve stakeholder and executive management effectiveness, enhance resilience/emotional intelligence/leadership sustainability, and support personal/professional development aligned with organisational goals. Services required: Coaching programme design (initial diagnostic/needs assessment, tailored programme and implementation plan, alignment with leadership objectives). Executive coaching sessions must focus on: strategic leadership, governance/ethical leadership, stakeholder engagement, organisational culture/people leadership, change management, executive decision-making, communication/leadership presence, emotional intelligence/resilience, leadership adaptability/innovation, performance optimisation/succession sustainability. Coaching methodology: One-on-one sessions, leadership assessments/reflection tools, action planning/development tracking, feedback/reflective engagement, practical leadership interventions/developmental exercises. Reporting: High-level progress updates to NAMC representative (confidential), attendance confirmation, coaching milestones, close-out summary report. Deliverables and timeline: Inception meeting and coaching plan (within 5 working days of appointment), initial assessment/diagnostic session (within 10 working days), executive coaching sessions (as per agreed schedule), progress feedback reports (quarterly or as agreed), final coaching close-out report (at programme completion). Contract duration: 12 months, commencing upon appointment.

Required methodology: Conduct an initial diagnostic or needs assessment session. Develop a tailored executive coaching programme and implementation plan aligned with leadership development objectives and organisational priorities. Coaching sessions must address: strategic leadership, governance/ethical leadership, stakeholder engagement, organisational culture, change management, executive decision-making, communication, emotional intelligence, resilience, leadership adaptability, innovation, performance optimisation, and succession sustainability. Approaches may include: one-on-one coaching, leadership assessments/reflection tools, action planning/development tracking, feedback/reflective engagement, and practical leadership interventions. Proof of coaching professional accreditation and a detailed coaching framework/approach must be submitted.

Mandatory experience: Minimum of 3 reference letters from previous/current clients (on company letterhead with contact details) demonstrating proven experience in executive coaching for senior executives, CEOs, Boards, or Executives, and leadership development. Personnel qualifications: CVs and qualifications of key personnel must be attached, covering fields such as Coaching, Leadership Development, Psychology, Organisational Development, or Human Capital Management. All SBD forms must be submitted (signed), with documentary proof for any missing forms.

Bidders must complete and submit the Pricing Table, including all logistics costs. The table requires pricing for: Quarter 1, 2, 3, and 4 coaching sessions and reporting. Totals must be provided for amounts excluding VAT and including VAT. Quotations must be valid for 90 days, signed on company letterhead, and inclusive of all costs. Non-compliance with these requirements may result in disqualification.

Pricing: Complete and submit the provided Pricing Table, including all logistics costs. Breakdown required for: Quarter 1, 2, 3, and 4 coaching sessions and reporting. Totals must be provided for amounts excluding VAT and including VAT. Quotation requirements: Directed to NAMC, valid for 90 days, signed on company letterhead, inclusive of all costs and VAT (if VAT-registered). Non-compliance may result in disqualification. Payment terms: No services to be rendered without an official NAMC purchase order. NAMC will not be liable for costs incurred without a purchase order.

Mandatory compliance: CSD registration (report not older than one month at submission). Tax compliance status verified via CSD or SARS. Required forms: SBD 4 (Bidder’s Disclosure) and SBD 6.1 (completed, signed, attached). General conditions of contract must be attached and initialed. B-BBEE: Valid certificate (or certified copy/sworn affidavit) must be submitted. Bidders without B-BBEE certificates forfeit specific goals points but remain eligible. Experience: Minimum 3 reference letters from previous/current clients (on company letterhead with contact details) demonstrating proven experience in executive coaching (senior executives, CEOs, Boards, Executives) and leadership development. Personnel: CVs and qualifications of key personnel in Coaching, Leadership Development, Psychology, Organisational Development, Human Capital Management, or related fields must be attached. Company registration documents must be provided. Tax non-compliance: If the recommended bidder is non-tax compliant, they will be granted 7 working days to resolve obligations with SARS.

Contract duration: 12 months, starting upon appointment. Reporting: Service provider must provide high-level progress updates to the designated NAMC representative (maintaining confidentiality), submit attendance confirmation and coaching milestones, and deliver a close-out summary report at programme completion. Submission rules: Only one electronic copy of the proposal must be submitted via email to [email protected]. If multiple submissions are made, the first one takes precedence unless recalled in writing. NAMC accepts no liability for missing or duplicated pages. Bidders must ensure all pages are numbered and complete. No services to be rendered without an official NAMC purchase order. NAMC reserves the right to extend the closing date, verify any information, request documentary proof, appoint one or more service providers, award the RFQ as a whole or in part, or cancel/withdraw the RFQ. All bidders agree to POPIA compliance for personal information processing.

Evaluation follows the PPPFA with a three-phase process: Phase 1: Administrative check for legal compliance. Phase 2: Price evaluation (80 points) for quotations between R2,000 and R1,000,000, with the lowest acceptable price scoring 80 points. Phase 3: Specific goals (20 points) allocated for B-BBEE ownership categories: Black Ownership (10 points), Women Ownership (4 points), Youth Ownership (4 points), and Ownership by People with Disability (2 points). Bidders without B-BBEE certificates forfeit specific goals points but remain eligible. Tax compliance is verified via CSD or SARS prior to award.

Submit the following returnable documents: - Completed and signed SBD4 (Bidder’s Disclosure) form. - Ensure all declarations (Sections 2 and 3) are fully and accurately completed. - Disqualification risk: Bids will be disqualified if the disclosure is found to be false, incomplete, or if the bidder is listed in the Register for Tender Defaulters or the List of Restricted Suppliers.

Required returnable documents: - Fully completed and signed SBD4 (Bidder’s Disclosure) form, including all declarations in Sections 2 and 3. - Certification that all information provided is true and complete. - Acceptance of potential state action (bid rejection or legal consequences) if the declaration is false, as per PFMA SCM Instruction /22.

Open to natural or juristic persons (companies, partnerships, etc.). Exclusions: - Bidders (or their directors/shareholders) employed by the state unless disclosed. - Bidders listed in the Register for Tender Defaulters or Restricted Suppliers. - Bidders with undeclared conflicts of interest or relationships with NAMC officials. Ethical standards: Must certify no involvement in corrupt, collusive, or restrictive practices.

Scope: Appointment of a service provider to provide executive coaching services to the CEO of the National Agricultural Marketing Council (NAMC) for the 2026/2027 financial year. Governance: Process is governed by principles of transparency, accountability, impartiality, and ethics as per the South African Constitution and relevant legislation.

Mandatory compliance requirements: - Bidder must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers (automatic disqualification if listed). - Bidder must declare if any director, trustee, shareholder, member, partner, or person with controlling interest is employed by the state. If yes, provide full names, ID numbers, and state employee numbers. - Bidder must declare any relationship with employees of the procuring institution (NAMC). If yes, provide particulars. - Bidder must declare any interest in related enterprises bidding for this contract. If yes, provide particulars. - Bidder must certify that the bid was prepared independently, without collusion with competitors. - Bidder must confirm no prior or ongoing consultations with NAMC officials regarding the procurement process, except for clarification requests. - Bidder must confirm no involvement in drafting the specifications or terms of reference. - Bidder must acknowledge that suspicious bids may be reported to the Competition Commission, NPA, or result in a 10-year public sector restriction under the Prevention and Combating of Corrupt Activities Act.

Disqualification conditions: - Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified. - Bids will be disqualified if the SBD4 disclosure is found to be false or incomplete. - Collusive bidding (consultation, communication, or agreements with competitors) is prohibited. Joint ventures or consortia are exempt from this rule. - Bidders must not disclose bid terms to competitors before the official bid opening or contract award. - Bidders must not have consulted with NAMC officials during the procurement process, except for clarification requests. - Bidders involved in drafting specifications or terms of reference are disqualified.

Disqualification Risks:

• Collusive bidding or bid rigging is prohibited under the Competition Act. If evidence is found, the purchaser may refer the matter to the Competition Commission for investigation and penalties.
• If found guilty of collusive bidding, the purchaser may invalidate the bid, terminate the contract, restrict the bidder from public sector business for up to 10 years, and/or claim damages.

Legal:

• Must be a legally registered entity in South Africa or abroad (compliant with local laws).
• Must not be restricted from doing business with the South African public sector (e.g., not listed on the Register for Tender Defaulters).

Financial:

• Must provide a valid tax clearance certificate (original) issued by SARS (GCC Clause 32.3).
• Must demonstrate financial stability to furnish performance security if awarded (GCC Clause 7).

Technical:

• Proven experience in providing executive coaching services, preferably to senior leadership in public or private sector organizations.
• Qualified coaches with relevant certifications (e.g., ICF, COMENSA, or equivalent).
• Ability to tailor coaching to the agricultural sector and NAMC’s strategic objectives.

Ethical:

• No involvement in corrupt, fraudulent, or restrictive practices (GCC Clause 1.4, 1.13, 34).
• Compliance with the Prevention and Combating of Corrupt Activities Act, No. 12 of 2004.

Scope:

• Provide executive coaching services to the Chief Executive Officer (CEO) of the National Agricultural Marketing Council (NAMC) for the 2026/2027 financial year.

Quality Assurance:

• Services must conform to the standards specified in the bidding documents and specifications.
• Suppliers must permit the purchaser to inspect records related to performance and allow audits by purchaser-appointed auditors.

Standards:

• Goods/services supplied must conform to the standards specified in the bidding documents and specifications.

Audits and Inspections:

• Suppliers must permit the purchaser to inspect records related to performance.
• Suppliers must allow audits by purchaser-appointed auditors.
• Non-compliant supplies/services may be rejected at the supplier’s cost and risk.

Performance Security:

• Successful bidders must furnish performance security within 30 days of contract award (GCC Clause 7.1).
• Amount and form (e.g., bank guarantee, irrevocable letter of credit, cashier’s cheque) are specified in the Special Conditions of Contract (SCC).
• Security will be discharged and returned within 30 days of contract completion, including warranty obligations (GCC Clause 7.4).

Payment Terms:

• Payment methods and conditions are specified in the SCC.
• Invoices must be accompanied by a delivery note and submitted upon fulfillment of contractual obligations (GCC Clause 16.2).
• Payments will be made within 30 days of invoice submission, in Rand unless otherwise stipulated (GCC Clause 16.3-16.4).
• Prices quoted in the bid are binding unless adjusted as per SCC or bid validity extensions (GCC Clause 17.1).

Insurance:

• Goods/services must be fully insured against loss or damage during execution as per SCC (GCC Clause 11.1).

Taxes and Duties:

• Local suppliers are responsible for all taxes, duties, and levies until delivery (GCC Clause 32.2).
• Foreign suppliers are responsible for all taxes, duties, and levies outside South Africa (GCC Clause 32.1).

Tax Compliance:

• A valid tax clearance certificate (original) issued by SARS must be submitted prior to bid award. No contract will be concluded with bidders whose tax matters are not in order (GCC Clause 32.3).

General Compliance:

• Bidders must adhere to the General Conditions of Contract (GCC), which apply to all bids, contracts, and orders unless otherwise specified.
• Special Conditions of Contract (SCC) may supplement or override GCC in case of conflict (GCC Clause 2.3).

Ethical Compliance:

• No involvement in corrupt, fraudulent, or restrictive practices (GCC Clause 1.4, 1.13, 34).
• Compliance with the Prevention and Combating of Corrupt Activities Act, No. 12 of 2004.
• Bidders must not be listed on the Register for Tender Defaulters (GCC Clause 23.7).

National Industrial Participation Programme (NIPP):

• The NIPP, administered by the Department of Trade and Industry, applies to all contracts subject to NIP obligations (GCC Clause 33.1).

General Conditions:

• The General Conditions of Contract (GCC) are mandatory and cannot be amended. They apply to all bids, contracts, and orders unless otherwise specified.
• Special Conditions of Contract (SCC) may be compiled for specific bids and will supplement the GCC. In case of conflict, SCC provisions prevail over GCC.

Performance and Delays:

• Suppliers must deliver goods and perform services according to the agreed schedule.
• Delays must be promptly reported in writing, including the cause and likely duration.
• The purchaser may grant extensions for performance, with or without penalties, based on evaluation of the delay.
• Delays may result in penalties calculated using the current prime interest rate for each day of delay until actual delivery or performance.

Termination:

• The purchaser may terminate the contract if the supplier fails to deliver goods/services within the specified period or any extension granted.
• Termination may also occur for failure to perform other obligations, corrupt/fraudulent practices, insolvency, or bankruptcy.
• Upon termination, the purchaser may procure similar goods/services at the supplier’s expense and claim damages.
• Restrictions may be imposed on the supplier, prohibiting them from doing business with the public sector for up to 10 years.

Force Majeure:

• Suppliers are not liable for penalties or termination if delays or failures result from force majeure events (e.g., wars, floods, epidemics).
• Suppliers must notify the purchaser in writing of force majeure conditions and continue performance as far as practical.

Payment and Pricing:

• Payment terms, methods, and conditions are specified in the SCC.
• Invoices must be accompanied by a delivery note and submitted upon fulfillment of contractual obligations.
• Payments will be made within 30 days of invoice submission, in Rand unless otherwise stipulated.
• Prices quoted in the bid are binding unless adjusted as per SCC or bid validity extensions.

Insurance and Liability:

• Goods must be fully insured against loss or damage during manufacture, transportation, storage, and delivery as per SCC.
• Suppliers are liable for all taxes, duties, and levies (local suppliers until delivery; foreign suppliers for levies outside South Africa).
• Suppliers’ liability is limited to the contract price, except for criminal negligence, willful misconduct, or patent infringement.

Dispute Resolution:

• Disputes must first be resolved through mutual consultation. If unresolved after 30 days, mediation may be initiated.
• Unresolved disputes may be settled in a South African court of law.
• Parties must continue performing obligations under the contract during dispute resolution.

Subcontracting and Assignment:

• Suppliers must notify the purchaser in writing of all subcontracts awarded. Subcontracting does not relieve suppliers of their obligations.
• Suppliers may not assign contract obligations without the purchaser’s prior written consent.

Warranty and Inspections:

• Suppliers warrant that goods are new, unused, and free from defects in design, materials, or workmanship for 12 months after delivery (or 18 months after shipment, whichever is earlier).
• Inspections, tests, and analyses may be conducted at any stage. Non-compliant supplies/services may be rejected at the supplier’s cost and risk.
• Suppliers must repair or replace defective goods upon written notice, within the period specified in SCC.

Confidentiality and Intellectual Property:

• Suppliers may not disclose contract documents or information without the purchaser’s prior written consent.
• Suppliers must indemnify the purchaser against third-party claims of patent, trademark, or industrial design infringement.

Anti-Dumping and Countervailing Duties:

• The State is not liable for anti-dumping or countervailing duties imposed after the bid date. Adjustments in duties must be borne by the supplier.

Applicable Law:

• Contracts are governed by South African law unless otherwise specified in SCC.
• All correspondence and documents must be in English.

Prohibition of Restrictive Practices:

• Collusive bidding or bid rigging is prohibited under the Competition Act.
• Bidders involved in such practices may face:
• Referral to the Competition Commission for investigation and penalties.
• Invalidation of bids for items offered.
• Termination of the contract in whole or part.
• Restriction from conducting business with the public sector for up to 10 years.
• Claims for damages by the purchaser.