Lease of 440m² workshop/storage premises at ocean road, port of cape town (up to 10 years)

• The RFP seeks a lease for a 440 m² workshop/storage premises on Ocean Road, Port of Cape Town, for up to ten (10) years.
• Tender documents are published on the National Treasury e‑Tender portal and the Transnet website; they can be downloaded free of charge.
• A non‑compulsory briefing will be held via Microsoft Teams on 22 June 2026 at 10:00 AM.
• All communications, addenda and clarifications will be posted on the e‑Tender portal and Transnet website; bidders must monitor these sources.

• Issue Date: 18 June 2026
• Non‑compulsory briefing (Microsoft Teams): 22 June 2026 10:00 AM (attendance optional)
• Clarification questions deadline: 06 July 2026
• Closing Date & Time: 17 July 2026 12:00 PM

Email: [email protected]

Phone: null

Contact Person: null

Address: Not applicable (submission is electronic via the Transnet e‑Tender portal).

• Upload the complete bid to the Transnet e‑Tender portal (https://transnetetenders.azurewebsites.net) – use Google Chrome.
• All returnable documents listed in the SBD 1 form must be signed, stamped and dated and uploaded with the proposal.
• Mandatory returnable documents (e.g., Rental Offer Price, B‑BEE compliance proof, Capital/Maintenance Expenditure Plans, Company Profile, Business Plan, Reference Letters, Bank Rating) – failure to submit results in automatic disqualification.
• Essential returnable documents (e.g., SBD 1 Form, Certificate of Acquaintance, RFP Declaration, Specific Goals Claim Form, Job Creation & Skills Development, Personal Information Protection, Attendance Certificate) – may be given a deadline to submit; failure thereafter leads to disqualification.
• File‑name must contain only alphanumeric characters; avoid special characters to prevent corruption.
• Maximum file size per upload is 30 MB; multiple uploads are allowed.
• Submit at least one day before the closing time to avoid technical issues.
• Closing date/time: 17 July 2026 12:00 PM. Late or improperly uploaded bids will be rejected.
• Bid validity: 120 business days from the closing date; Transnet may request an extension under the same terms.
• Any breach of material terms (e.g., failure to sign, non‑compliance) may result in penalties or cancellation.

Bidders must: (1) Be legally registered entities in South Africa or foreign bidders willing to incorporate locally; (2) Be tax compliant with SARS or have satisfactory arrangements in place; (3) Be registered on the National Treasury Central Supplier Database (CSD); (4) Submit a valid B-BBEE Status Level Verification Certificate or Sworn Affidavit; (5) Have no legal restrictions preventing contract execution; (6) Not be under business rescue, insolvency, or liquidation proceedings; (7) Not be in breach of the Integrity Pact; (8) Have no poor track record with Transnet/TNPA; (9) Have professional and technical qualifications, financial resources, and experience to perform the agreement.

• Premises: 440 m² workshop/storage located on Ocean Road, Port of Cape Town (see Annexure 1 – Lease Plan).
• Lease term: up to 10 years, on an “as‑is” (voetstoots) basis.
• Current use: occupied as a workshop; exclusions include hazardous chemicals, fertilizer storage, truck refuelling, dust‑mineral storage, and any activity not compliant with applicable laws.
• Successful bidder must:
• Undertake any required refurbishment, repairs, upgrades or capital improvements at its own cost.
• Ensure the premises are fit for the intended use and comply with all relevant legislation (unless otherwise agreed).
• If beneficial occupation is required, justify it in the Business Plan and bear all holding costs during that period.
• Conduct a site inspection prior to bid submission; TNPA accepts no liability for failure to inspect.
• Environmental expectations: bidders must outline waste disposal, recycling and energy‑conservation measures (see Annexure 2 – Draft Environmental Management Plan).

• Evaluation methodology is illustrated in Diagram 1 and consists of three main stages:

1. Test for Administrative Responsiveness.

2. Test for Substantive Responsiveness.

3. Technical/Functional Evaluation (minimum 66.67 %).

• The process may be conducted sequentially or in parallel at Transnet’s discretion.
• Detailed schedules (concise, good, average) must be linked to the methodology at activity level, using calendar/Gantt formats.
• Post‑tender negotiations may be initiated if the highest‑scoring rental offer is not market‑related.

• Minimum experience: > 2 years in the proposed use of the premises.
• Required evidence:
• Company profile with proof of years of experience.
• At least two reference letters (not older than 5 years) for similar operations.
• Customer/Company details, project scope, duration and bank rating (must be current, not older than 3 months).
• Track record rating (A‑D) with supporting documentation.
• Business Plan must demonstrate how the proposed operations align with the Port Development Framework Plan (PDFP) and add value to the port.
• Financial viability: cash‑flow projections, assumptions and mitigation measures must be included and signed by a finance professional.

• Rental Offer Summary (Section 4) must include:
• Monthly rent per m² (exclusive and inclusive of VAT).
• Annual escalation rate.
• Total monthly and annual rent for each of the five (5) lease years.
• VAT at 15 % applied to the total.
• Notes to Pricing:
• Include the agreed escalation in the offer.
• TNPA will verify calculations.
• Rental must be quoted in ZAR inclusive of VAT.
• Bids not following this format may be declared non‑responsive.
• If the highest‑scoring rental offer is not market‑related, Transnet may negotiate with the top‑ranked bidder, then the 2nd, then the 3rd, or cancel the RFP.

• Rental Offer Schedule (Section 4) – provide monthly rent per m², VAT‑inclusive total, and annual escalation rate.
• All figures must be quoted in South African Rand (ZAR) inclusive of VAT.
• Bidders must include escalation in the overall offer; TNPA will verify calculations.
• Rental price formula (see Evaluation Criteria) will be applied to award the lease; if the highest‑scoring bid is not market‑related, Transnet may negotiate or cancel.
• Validity period: 120 business days from the closing date.
• No specific performance bond or guarantee is mentioned; bidders should refer to the General Bid Conditions for any security requirements.

• Central Supplier Database (CSD): all bidders must be registered on the National Treasury CSD before submission (foreign bidders without a local entity are exempt but must incorporate a South African company if awarded).
• Tax Compliance: provide SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; each JV/sub‑contractor must submit its own tax compliance proof.
• B‑BEE: submit a verified B‑BEE certificate or sworn affidavit (for QSEs/EMEs) as proof of compliance.
• Employment Equity Act: comply with Section 53 and related provisions.
• Security Clearance: successful bidder and key personnel must obtain the required security clearance (Confidential/Secret/Top Secret) at their own expense.
• Integrity & Probity: disclose any DPIP/FPPO relationships, adhere to the Supplier Integrity Pact (Annexure 6), and certify no serious breaches of law in the past five years.
• Legal Review: lease agreement will be subject to Transnet’s legal counsel; any amendments must follow the General Bid Conditions.
• Environmental Management: submit the Draft Environmental Management Plan (Annexure 2) and adhere to sustainability requirements.
• Disclosure: bidders must sign the RFP Declaration and Breach of Law Form, confirming no disqualifying offences.

• All signatories must be legally authorised and must sign and date each page of the submission.
• Returnable documents listed in Section 5 must be submitted with the proposal.
• Proposals are deemed offers unless expressly stated otherwise.
• Any additional conditions must be submitted in a separate letter and cannot amend the RFP documents.
• Clarification requests must be submitted via the RFP Clarification Request Form by 06 July 2026.
• After the closing date, all communication must be through the designated email ([email protected]).
• No changes to the submission will be accepted after the closing date.
• Collusion, canvassing Transnet staff, or attempting to influence the process will result in automatic disqualification.

• Annexure 2 contains a Draft Environmental Management Plan; bidders must address waste disposal, recycling and energy‑conservation measures.
• Annexure 1 provides the Lease Plan showing the exact premises.
• Annexure 3 is the draft lease agreement; Annexure 4 contains the General Bid Conditions.
• Annexure 5 is the Non‑Disclosure Agreement; Annexure 6 is the Supplier Integrity Pact.
• Annexure 7 outlines the Port Development Framework Plan, which the lease must align with.

• Standard Bidding Document (SBD 1) and Notice to Bidders outline the RFP structure.
• Bidders must sign all pages of the proposal; signatures must be from persons legally authorised.
• Confidentiality, compliance, Employment Equity Act, and disclaimer clauses are included.
• Legal Review: any amendment to the standard lease agreement requires Transnet’s legal counsel approval.
• Security Clearance: successful bidder must obtain the required clearance level (Confidential/Secret/Top Secret).
• Tax Compliance: bidders must provide SARS TCS PIN or certificate; each JV/sub‑contractor must also comply.
• CSD Registration: mandatory for all bidders except foreign entities without a local presence.
• The lease will be governed by South African law; notices must be served at the bidder’s South African address.
• Penalty clauses apply for failure to sign the lease within five (5) business days after award.

• Evaluation follows the same multi‑stage methodology described in the main Evaluation Criteria (administrative responsiveness, substantive responsiveness, technical threshold, rental price, specific goals, objective criteria, post‑tender negotiation).
• Minimum technical score: 66.67 %.
• Weighted scores: Rental Offer 80/90 points, Specific Goals 20/10 points, total 100 points.
• Objective criteria include rotation of lessees, integrity breaches, legal capacity, insolvency, conflict of interest, and compliance with the Integrity Pact.