This Tender Has Expired

Submission email: [email protected] (attn: Ms. Lebo Hlombe). Queries email: [email protected]. Anti-Corruption Hotline: 0800 162 111.

Submit proposals electronically via email to [email protected] for the attention of Ms. Lebo Hlombe, quoting reference RFP/SASSETA/24251124. Maximum email size: 30MB. Compress submissions to ≤30MB; larger submissions will be rejected. Accepted methods: Email or WeTransfer (ensure no expiry date; unlicensed WeTransfer submissions expire in 7 days). Do NOT use Google Drive or methods requiring SASSETA to request access or create external email accounts. Double-check submissions before sending. Late bids (even 1 second after 11h00 on 2 June 2026) will be disqualified. Required documents: General Conditions of Contract (Annexure A, initial every page), CV Template (Annexure B), Pricing Schedule (Annexure C, unaltered), SBD1, SBD3.3, SBD4, SBD6.1. Clarifications: Submit written queries to [email protected] by 12h00 on 22 May 2026; include bid number. Telephonic queries will not be accepted. Disqualification risks: Fraud/corruption, late submission, non-responsive methods, missing mandatory documents, or abuse of SASSETA’s SCM systems.

Evaluation uses a 3-phase process: Phase 1 (Compliance): Mandatory requirements must be met to proceed. Automatic disqualification for: missing CV Template (Annexure B), insufficient proof of liquidity (R5M avg balance or financial assistance letter <21 days old), non-compliance with PCI-DSS, missing POPIA registration certificate, missing bank sponsorship proof, incomplete/altered Annexure C, missing SBD forms, or non-registration on CSD. Phase 2 (Functionality, 100-point threshold): Scored on a 0-1 scale. Criteria: Suitability of proposal (40%: full solution, implementation plan, risk mitigation), Reference letters (30%: ≥3 letters for time/attendance/payroll solutions), Team leader CV (30%: ≥3 successful projects in time/attendance/payroll). Must score 100% to advance. Phase 3 (Due Diligence): Site visit to verify a live/demo system meeting SASSETA requirements (e.g., software/device, enrolment/attendance monitoring, facial recognition, wireless capabilities, OS compatibility, offline operation, GPS/geofencing). Phase 4 (Price & Specific Goals, 80/20 system): 80 points for price competitiveness, 20 points for Specific Goals. Highest total points win, unless disqualified on firm grounds.

Scope: National roll-out of a learner time/attendance management and payroll/stipend/disbursement solution for SASSETA until 31 March 2030 (extendable up to 5 years). Deliverables: Learner Management: Register learners per project code, assign to administrators/managers, record absenteeism (with proof), track terminations. Stipend Disbursement: Calculate stipends, generate bank-compatible payment files (e.g., CSV), execute payments, reconcile, reimburse supplier, generate reports. System Functionalities: Upload absenteeism tracking, efficient administration/reporting. Enrolment/Attendance Device: Cloud-based software, mobile app + biometric device, facial recognition, fraud detection (e.g., fake prints), Wi-Fi/cellular enabled, compatible with Android/iOS/Windows, battery/solar-powered, all-weather operation, GPS/geofencing. Services: One-time user training/demo, training video, national roll-out, monthly payment reports, helpdesk support. Data Protection: Disaster recovery plan, POPIA compliance, risk mitigation for loss/theft/unauthorised access. Onboarding: Complete within 1 month per project. Reporting: Monthly progress reports to SASSETA Learning Program Managers. Penalties: Non-performance may result in penalties, payment withholding, or remedial action per SLA. Handover: Return all access credentials to SASSETA at contract expiry.

Pricing: Itemised amounts on Annexure C (Excel) and total price on SBD 3.3. All prices inclusive of VAT. Annual prices subject to CPIX adjustment on contract anniversary. Services requested ad hoc. Travel: Mileage at Department of Transport rates; economy flights only; Group A hire cars (or Group B with approval); cost-effective transport (e.g., Uber/Taxify/Gautrain). Accommodation: Max R1,400/night/person (B&B, including dinner/breakfast/parking). Submit invoices/receipts + Google Maps for private car trips. All travel requires prior SASSETA approval. Proof of liquidity: Bank statement (avg R5M over 3 months) or financial assistance letter (R5M, <21 days old). Professional Indemnity: R7M minimum, due within 5 working days of request. Bank sponsorship proof required.

Mandatory: CSD registration (copy of CSD report required). PCI-DSS compliance (submit confirmation). POPIA compliance (valid Information Regulator registration certificate in company name). Team leader CV (Annexure B, ≥3 successful projects in time/attendance/payroll). Proof of liquidity (R5M bank statement or financial assistance letter). Bank sponsorship proof. Completed Annexure C (unaltered). All SBD forms (SBD1, SBD3.3, SBD4, SBD6.1). Initial every page of General Conditions of Contract (Annexure A). Confidentiality: Sign confidentiality agreement (part of SLA). Intellectual Property: All project data/products are SASSETA’s; no unauthorised use/distribution. Anti-Corruption: Report suspicious calls to 0800 162 111.