What are the submission requirements for this tender (Ref: RFQ/ICT/26/27/082)?

• Submit your quotation by email to quotations@merseta.org.za using the RFQ number as the email subject. • Quotations must be clearly marked with the RFQ number and description of the required goods/services. • Late submissions (after the closing date and time) will not be considered. • Ensure your quotation includes all required returnable documents: fully completed and signed SBD forms (SBD 4, SBD 6.1, SBD 7.1), a valid CSD registration number, a copy of your B-BBEE certificate, and any required certifications (e.g., Credit Bureau registration certificate). • Failure to submit required documents (like the Credit Bureau registration certificate) will lead to disqualification. • The official merSETA quotation form must be used; you may supplement the price page with an additional breakdown on company letterhead if needed. • Report unethical conduct via the Fraud Hotline: 0800 333 057.

How will bids be evaluated?

{ "mandatory": [ "Registration on National Treasury’s Central Suppliers Database (CSD).", "Valid CSD number provided in the submission.", "Registration as a Credit Bureau under Section 43 of the National Credit Act (proof required).", "Tax matters in order (as per Treasury Regulations).", "Submission of all required SBD forms (4, 6.1, 7.1).", "Compliance with administrative and technical specifications." ], "preferential": [ "B-BBEE ownership (51%-100% black ownership: 6 points).", "Black women ownership (30%-100%: 4 points).", "Black youth ownership (30%-100%: 4 points).", "White women ownership (30%-100%: 2 points).", "Ownership by people with disabilities (20% or more: 4 points)." ], "disqualification": [ "Late submissions.", "Incomplete or unsigned documents (e.g., SBD forms, authority to sign).", "Failure to provide Credit Bureau registration certificate.", "False or misleading information in declarations (may lead to legal action).", "Tender defaulters or restricted suppliers (automatic disqualification)." ] }

What are the technical specifications?

• Scope: Provision of a company details verification service platform for merSETA for 24 months. • Required services: - Company Details search against CIPC. - Company Director Details search against CIPC. - Company/Business Credit Report. - Company Bank Holder Verification. - Platform must allow download of detailed reports in PDF format. • Platform requirements: - Accessible via the internet. - Accessible by multiple users. • Special instruction: Bidders must submit a letter/certificate confirming registration as a Credit Bureau under section 43 of the National Credit Act; failure leads to disqualification.

What financial requirements apply to bidders?

• Prices must be firm, inclusive of VAT, and valid for 60 days from the closing date. • Prices must include all related expenses (transport, accommodation, etc.). • Use the official merSETA quotation form; supplement with company letterhead if needed. • Payment terms: merSETA will pay valid invoices in full within 30 days from statement date upon presentation of a substantiated claim. • No payment for unproductive or duplicated time due to staff changes or inefficiencies. • Pricing schedule items include estimated monthly transactions for: Company Details search (420), Director Details search (100), Credit Report (50), Bank Holder Verification (50), and User Accounts (10).

What compliance and legal requirements must bidders meet?

• Mandatory registration on the National Treasury Central Supplier Database (CSD). • Tax matters must be in order and reflected on CSD at time of award. • Submit a valid B-BBEE certificate or affidavit to claim preference points. • Complete and submit SBD 4 (Bidder’s Disclosure) and SBD 6.1 (Preference Points Claim Form). • Bidders must declare any conflicts of interest, state employment, or relationships with merSETA officials. • Collusive bidding is prohibited; violations may lead to disqualification, contract cancellation, and reporting to authorities. • Credit Bureau registration certificate required for this service.

What are the important dates and deadlines for this tender?

• Closing date: 09 July 2026. • Closing time: 12:00 PM. • No briefing sessions, site visits, or clarification deadlines are mentioned in the document.

Who should be contacted for queries about this tender?

• Submission and general enquiries: Email quotations@merseta.org.za. • SCM enquiries: Thokozani Dlamini, email T.Dlamini@Merseta.org.za. • Technical enquiries: Menzi Dlomo, email M.Dlomo@merseta.org.za. • No phone numbers or physical addresses are provided.

merSETA Company Details Verification Services RFQ Gauteng

RFQRFQ FOR Company Details Verification Services..pdfReview complete

Description

Source: RFQ FOR Company Details Verification Services..pdf

Provision of company details verification services via a platform for merSETA for 24 months.
Services include: Company Details search against CIPC, Company Director Details search against CIPC, Company/Business Credit Report, Company Bank Holder Verification.
Platform must allow download of detailed reports in PDF format and be accessible via the internet by multiple users.

Important Dates

Source: RFQ FOR Company Details Verification Services..pdf (RFQ)

Closing date: 09 July 2026.
Closing time: 12:00 PM.
No briefing sessions, site visits, or clarification deadlines are mentioned in the document.

Contact Information

Source: RFQ FOR Company Details Verification Services..pdf (RFQ)

Submission and general enquiries: Email [email protected].
SCM enquiries: Thokozani Dlamini, email [email protected].
Technical enquiries: Menzi Dlomo, email [email protected].
No phone numbers or physical addresses are provided.

Submission Guidelines

Source: RFQ FOR Company Details Verification Services..pdf (RFQ)

Submit your quotation by email to [email protected] using the RFQ number as the email subject.
Quotations must be clearly marked with the RFQ number and description of the required goods/services.
Late submissions (after the closing date and time) will not be considered.
Ensure your quotation includes all required returnable documents: fully completed and signed SBD forms (SBD 4, SBD 6.1, SBD 7.1), a valid CSD registration number, a copy of your B-BBEE certificate, and any required certifications (e.g., Credit Bureau registration certificate).
Failure to submit required documents (like the Credit Bureau registration certificate) will lead to disqualification.
The official merSETA quotation form must be used; you may supplement the price page with an additional breakdown on company letterhead if needed.
Report unethical conduct via the Fraud Hotline: 0800 333 057.

Returnable Documents

Source: RFQ FOR Company Details Verification Services..pdf (RFQ)

Required documents: Bidders Information form, Terms and Conditions, Undertaking by Bidder, Authority to Sign, SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim Form), Specifications, Pricing Schedule, SBD 7.1 (Contract Form).
Also include: CSD registration number, B-BBEE certificate, Credit Bureau registration certificate, and any other certifications required.

Evaluation Criteria

Source: RFQ FOR Company Details Verification Services..pdf (RFQ)

Mandatory

Registration on National Treasury’s Central Suppliers Database (CSD).
Valid CSD number provided in the submission.
Registration as a Credit Bureau under Section 43 of the National Credit Act (proof required).
Tax matters in order (as per Treasury Regulations).
Submission of all required SBD forms (4, 6.1, 7.1).
Compliance with administrative and technical specifications.

Preferential

B-BBEE ownership (51%-100% black ownership: 6 points).
Black women ownership (30%-100%: 4 points).
Black youth ownership (30%-100%: 4 points).
White women ownership (30%-100%: 2 points).
Ownership by people with disabilities (20% or more: 4 points).

Disqualification

Technical Specifications

Source: RFQ FOR Company Details Verification Services..pdf (RFQ)

Scope: Provision of a company details verification service platform for merSETA for 24 months.
Required services:
Company Details search against CIPC.
Company Director Details search against CIPC.
Company/Business Credit Report.
Company Bank Holder Verification.
Platform must allow download of detailed reports in PDF format.
Platform requirements:
Accessible via the internet.
Accessible by multiple users.
Special instruction: Bidders must submit a letter/certificate confirming registration as a Credit Bureau under section 43 of the National Credit Act; failure leads to disqualification.

Quality Management

Source: RFQ FOR Company Details Verification Services..pdf

merSETA reserves the right to amend bid conditions, specifications, or extend the closing date, with notification via website; bidders must monitor the website.
Award is at merSETA’s discretion based on capability, functional compliance, and financial advantage; not obligated to accept the lowest bid.
merSETA may award the bid in whole or in part.
merSETA reserves the right to conduct site inspections at bidder’s premises or client sites.
merSETA may require verification of bid information, including FICA and background checks.

Pricing Schedule

Source: RFQ FOR Company Details Verification Services..pdf

Pricing schedule must include firm prices for: Company Details search (420 transactions/month), Company Director Details search (100/month), Company/Business Credit Report (50/month), Company Bank Holder Verification (50/month), and merSETA Users (10 user accounts).
Prices must be inclusive of all applicable taxes and delivery costs.
Offer valid for 60 calendar days from the closing date of the quote.

Financial Requirements

Source: RFQ FOR Company Details Verification Services..pdf (RFQ)

Prices must be firm, inclusive of VAT, and valid for 60 days from the closing date.
Prices must include all related expenses (transport, accommodation, etc.).
Use the official merSETA quotation form; supplement with company letterhead if needed.
Payment terms: merSETA will pay valid invoices in full within 30 days from statement date upon presentation of a substantiated claim.
No payment for unproductive or duplicated time due to staff changes or inefficiencies.
Pricing schedule items include estimated monthly transactions for: Company Details search (420), Director Details search (100), Credit Report (50), Bank Holder Verification (50), and User Accounts (10).

Compliance Requirements

Source: RFQ FOR Company Details Verification Services..pdf (RFQ)

Mandatory registration on the National Treasury Central Supplier Database (CSD).
Tax matters must be in order and reflected on CSD at time of award.
Submit a valid B-BBEE certificate or affidavit to claim preference points.
Complete and submit SBD 4 (Bidder’s Disclosure) and SBD 6.1 (Preference Points Claim Form).
Bidders must declare any conflicts of interest, state employment, or relationships with merSETA officials.
Collusive bidding is prohibited; violations may lead to disqualification, contract cancellation, and reporting to authorities.
Credit Bureau registration certificate required for this service.

B-BBEE Requirements

Source: RFQ FOR Company Details Verification Services..pdf (RFQ)

Submit B-BBEE certificate or affidavit to claim preference points for specific goals: black ownership, black women ownership, black youth ownership, white women ownership, and ownership by people with disabilities.
Points are allocated as per SBD 6.1: up to 6 points for black ownership, 4 for black women/youth/disability ownership, 2 for white women ownership.

Contractual Terms

Source: RFQ FOR Company Details Verification Services..pdf

Quoted prices are binding and open for acceptance by merSETA during the validity period (60 days from closing).
Contract governed by South African law, subject to the Public Finance Management Act, merSETA SCM Policy, and General/Special Conditions of Contract.
Withdrawal or failure to fulfil may lead to cancellation and liability for additional costs incurred by merSETA.
Acceptance may be communicated via email to the address supplied in your quotation.
Successful supplier may be required to sign an SLA or contract form (SBD 7.1 or SBD 7.2).
General Conditions of Contract are available on the National Treasury website.

Special Conditions

Source: RFQ FOR Company Details Verification Services..pdf (RFQ)

Report unethical conduct via Fraud Hotline: 0800 333 057.
Late submissions will not be considered.
merSETA reserves the right to conduct negotiations with qualifying bidders and not to accept the lowest offer.

Requirements

Source: RFQ FOR Company Details Verification Services..pdf (RFQ)

Bidders must be registered on the Central Supplier Database (CSD).
Tax matters must be in order at time of award.
Credit Bureau registration certificate required.
Quotation must fully address technical/functional specifications.
Declare any conflicts of interest, state employment, or relationships with merSETA officials via SBD 4.

Provision of a company details verification platform for merseta

Provision of a company details verification platform for merseta

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Professional Services & Consulting Industry Profile

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Manufacturing, Engineering and Related Services SETA (merSETA)

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