Supply of microsoft licenses for etdp seta - b-bbee exempted micro enterprise tender

• General enquiries: [email protected]
• Website: www.etdpseta.org.za
• Anti-Corruption Hotline: 0800 204 937
• SMS tip-off line: 49017
• Tip-off email: [email protected] or [email protected]

• Returnable documents: Complete the server compliance table with YES/NO for each server listed.
• Submission form: Provide bidder name, position/role, and signature on the required form.

▪ Bidders are required to complete the below with a YES/ NO if they are able to provide. 1. HP ProLiant Windows Server 2 2 8 8 DL360p Gen10 2025 Standard 2. HP ProLiant Windows Server 2 2 8 8 DL360p Gen10 2025 Standard 3. HP ProLiant Windows Server 2 2 8 8 DL360p Gen10 2025 Standard 4. HP ProLiant Windows Server 2 2 8 8 DL360p Gen10 2025 Standard 5. HP ProLiant Windows Server 2 2 8 8 DL360p Gen10 2025 Standard

• Scope: Supply Microsoft licenses for ETDP SETA.
• Requirement: Quote based on the provided server list, including cores and number of virtual machines.
• Server compliance: Indicate YES/NO for ability to supply licenses for each listed HP ProLiant DL360p Gen10 server running Windows Server 2025 Standard.

• Pricing basis: Quote must be based on the provided server list, including cores and number of virtual machines.

• Website: www.etdpseta.org.za
• General email: [email protected]
• Anti-Corruption Hotline: 0800 204 937
• SMS tip-off line: 49017
• Tip-off email: [email protected] or [email protected]

• Goods supplied must conform to standards mentioned in the bidding documents and specifications.
• The supplier must not disclose contract documents or purchaser information without prior written consent.
• The purchaser may inspect the supplier's records and have them audited.
• Patent indemnity: supplier must indemnify the purchaser against third-party infringement claims.

• The supplier must maintain confidentiality of contract documents and purchaser information.
• The purchaser has the right to inspect the supplier's records and performance.

• Payment terms and conditions will be specified in the Special Conditions of Contract (SCC).
• Supplier must submit an invoice with a copy of the delivery note.
• Payments will be made promptly, no later than 30 days after invoice submission.
• Payment will be in Rand unless otherwise stated in SCC.
• Prices quoted in the bid cannot vary except as authorized in SCC or a bid validity extension.

• Tax Compliance: No contract will be concluded with a bidder whose tax matters are not in order. A valid original tax clearance certificate from SARS must be submitted prior to award.
• General Conditions apply to all bids, contracts, and orders, including professional services.
• Special Conditions of Contract (SCC) will supplement these General Conditions and prevail in case of conflict.
• National Industrial Participation (NIP) Programme applies to contracts subject to the NIP obligation.

Department: Supply Chain Management (ETDP SETA). No specific contact details provided in the document.

Bidder must submit the following with their bid:

• Signed SBD4 disclosure form declaring:
• No collusion with competitors (independent bid pricing and terms).
• No disclosure of bid details to competitors before official opening.
• No prior or current arrangements with procuring institution officials (except for bid clarification).
• No involvement in drafting specifications or terms of reference.
• No restrictive practices (e.g., market allocation, fake bids).
• If bidding as a joint venture/consortium, internal communication is permitted but must be declared.

Disqualification risks:

• False or incomplete disclosure.
• Listing in the Register for Tender Defaulters or List of Restricted Suppliers.
• Suspicious bids may be reported to the Competition Commission or NPA, leading to penalties or a 10-year public sector ban.

Bidder must declare:

• Whether the bidder, directors, trustees, shareholders, members, partners, or controlling persons are state employees. If yes, provide full names, ID numbers, and state employee numbers.
• Any relationship with procuring institution employees. If yes, provide details.
• Any interest in related enterprises (bidding or not). If yes, provide details.

Certification:

• Bidder must certify all declarations are true and complete. False declarations will disqualify the bid and may result in legal action under PFMA SCM regulations, the Competition Act, or the Prevention and Combating of Corrupt Activities Act.

Anti-collusion and ethics:

• Bids must be independent; no consultation, communication, or agreements with competitors on pricing, specifications, or market allocation.
• Bid terms must not be disclosed to competitors before official opening.
• No prior arrangements with procuring institution officials (except for bid clarification).
• No involvement in drafting specifications or terms of reference.

Consequences of non-compliance:

• Suspicious bids may be reported to the Competition Commission (administrative penalties under Section 59 of the Competition Act) or the NPA (criminal investigation).
• Bidders may be restricted from public sector business for up to 10 years under the Prevention and Combating of Corrupt Activities Act.

Bidder must declare:

• State employment status of the bidder or controlling persons (directors, trustees, shareholders, etc.).
• Any relationships with procuring institution employees.
• Any interests in related enterprises (bidding or not).

All declarations must be certified as true and complete. False or incomplete information will disqualify the bid.

Folder A: Stage 1: Administrative Requirements. Folder B: Stage 2: Phase A: Mandatory Requirements. Folder C: Stage 3: Price and Specific Goal. STAGE 1: ADMINISTRATIVE COMPLIANCE [Folder A]: Completion of all SBD Forms: SBD 1 - Invitation to Bid, SBD 4 - Declaration of Interest. Completion in full of the General Conditions of Contract (GCC). Submit a Unique security personal identification number (PIN) issued by SARS.

1. Introduction

The Education Training and Development Practices - Sector Education and Training Authority (ETDP SETA) is a

public entity established in terms of Section 9(1) of the Skills Development Act, No. to advance skills

levels in accordance with the National Skills Development Plan. The Mandate of the ETDP SETA is to promote

and facilitate the development and improvement of the skills profile of the sector’s workforce to benefit

employers, workers, and employees in the ETD sector.

2. Purpose

Supply Chain Manager: Email: [email protected]

Note: Blacklisted companies appearing on the National Treasury database and prohibited from conducting

business with public entities will be disqualified.

Protection of Personal Information Act (POPIA) and Promotion of Access to Information Act (PAIA) Disclaimer: By submitting your proposal, you grant the necessary consent as you acknowledge that ETDP SETA treats data it gathers and personal information it collects, holds and/or processes as private. Your right to privacy and security is very important to us. The ETDP SETA as a responsible party treats personal information of data subjects as private and confidential. We may also use your information for a number of different purposes, for example to fulfil our legal and regulatory obligations of the SETA.

ETDP SETA reserves the right to negotiate the bidder's price. Bids submitted are to hold good for a period of 120 days. Deregistered and blacklisted companies including directors/owners/individuals linked to the company will not be considered. Due diligence will be conducted with successful bidders to validate submitted information. All suppliers must be registered on the Central Supplier Database. No bid shall be awarded to any supplier that is not registered on the Central Supplier Database. Companies that are in the process of de-registration in the CIPC will not be considered.

5. REQUIREMENTS: 1. Microsoft 365 A5 for faculty annual subscription. 200 2. Windows Server 2025 Standard subscription for 1 year Refer to Annexure A 3. Windows Server 2025 Remote Desktop Services - 1 User CAL 30 4. Microsoft SQL Server 2025 standard 1 5. Microsoft SQL Server 2025 for client access licenses 150 6. Copilot for Microsoft 365 15. Note to Bidders: ETDP SETA uses Faculty licenses, DO NOT quote on Open or Enterprise licensing.

The evaluation criteria for the assessment of the proposals will be based on both qualitative and financial aspects

of the proposal. Service Providers will be evaluated on functionality. The bidders that score points which equal

to or exceed the minimum threshold provided on functionality will further be evaluated on price and specific

goals.

The Bid documents will be evaluated individually on a score sheet, by a representative of the evaluation panel

according to the evaluation criteria indicated in the Terms of Reference.

THE ETDP SETA applies the provisions of the Preferential Procurement Policy Framework Act, ACT NO and Preferential Procurement Regulations, 2022. The evaluation will be guided by ETDP SETA

procurement policy.

The information in this communication is confidential and may be legally privileged.

It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the

intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the

contents of this communication and/or its attachments, is strictly prohibited and will be unlawful

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8.1. STAGE 1: ADMINISTRATIVE COMPLIANCE [Folder A]

Bidders will be evaluated on the submission of the requested administrative documents. Fully completed and

signed forms with witnesses’ signature must be submitted and all applicable boxes be ticked.

Description Comply/Submitted

Completion of all SBD Forms:

• SBD 1 - Invitation to Bid
• SBD 4 - Declaration of Interest

Completion in full of the General Conditions of Contract (GCC)

Submit a “Unique security personal identification number (PIN) issued by SARS" which the

SETA will use to verify the bidder’s tax matters prior to the award

8.2. STAGE 2: MANDATORY REQUIREMENTS [Folder B]

Mandatory Requirement Method of Evaluation

a. Bidder must submit a Sage Business Partner and is

• A letter of confirmation (on OEM

letterhead) stating that the bidder is an certified to implement and support Sage 300.

approved partner.

NB: Failure to comply with these requirements will lead to disqualification from further evaluation.

8.3. STAGE 3: PRICE AND SPECIFIC GOALS [Folder C]

Pricing schedule documents

a. Costing Model (Price must be final, include VAT and signed)

b. SBD 6.1 - Preferential Points Claim Form in terms of the Preferential Procurement Regulations, 2022

• (If claiming preferential points) - this will be used to verify points to be allocated for specific goals

80/20 preference point system shall be applicable as follows:

✓ Price 80

✓ Allocation of specific goals 20

In order to facilitate a transparent selection process that allows equal opportunity to all service providers, the

ETDP SETA will adhere to its policy on the appointment of service providers.

The information in this communication is confidential and may be legally privileged.

It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the

intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the

contents of this communication and/or its attachments, is strictly prohibited and will be unlawful

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9. Bid conditions

The ETDP SETA Supply Chain Management Policy will apply:

1. ETDP SETA does not bind itself to appoint a bidder with the highest points.

2. ETDP SETA reserves the right to negotiate the bidder’s price.

3. ETDP SETA reserve the right to cancel the bid and not award the bid to any of the bidders.

4. Bids which are late, incomplete, unsigned will NOT be accepted.

5. Bidders must submit a valid certified B-BBEE Certificate from SANAS Accredited Verification Agency

or issued by Companies and Intellectual Property Commission (CIPC) or a signed Sworn Affidavit for

allocation of points for specific goals.

6. Specific goals shall not be allocated where supportive documents as stated in the bid documents

are not provided as stated in the bid document.

7. Bids submitted are to hold good for a period of 120 days.

8. Companies who bid as a joint venture must submit a consolidated B-BBEE Verification certificate

prepared for this bid only, from SANAS Accredited Verification Agency in order to be eligible for

empowerment points. Companies who form part of this joint venture MUST provide an

accreditation certificate with relevant authority as stated in Mandatory documents.

9. Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor, sworn affidavit

or a B-BBEE Certificate, together with the bid, will be interpreted to mean that points for specific

goals for B-BBEE status level of contribution are not claimed.

10. Deregistered and blacklisted companies including directors/owners/individuals linked to the

company will not be considered. Due diligence will be conducted with successful bidders to validate

submitted information.

11. All suppliers must be registered on the Central Supplier Database. No bid shall be awarded to any

supplier that is not registered on the Central Supplier Database.

12. Companies that are in the process of de-registration in the CIPC will not be considered.

10. Disclaimer

________________________________________________________________________________________

Protection of Personal Information Act (POPIA) and Promotion of Access to Information Act (PAIA) Disclaimer

1. By submitting your proposal, you grant the necessary consent as you acknowledge that:

• ETDP SETA treats data it gathers and personal information it collects, holds and/or processes

as private.

2. Therefore:

Your right to privacy and security is very important to us. The ETDP SETA as a responsible party

treats personal information of data subjects as private and confidential. To that end, we collect

personal information for the purposes set out in this document or otherwise the specific

purpose(s) communicated to you.

3. We may also use your information for a number of different purposes, for example to fulfil our legal

and regulatory obligations of the SETA.

4. For more detailed information on how and why we may use your information, including the rights in

relation to your personal data, and our legal grounds for collection, processing and using it, please

view the ETDP SETA Protection of Personal Information Policy and Promotion of Access to

Information Manual on our website: www.etdpseta.org.za “ETDP SETA PAIA Manual and POPIA

Manual” .

The information in this communication is confidential and may be legally privileged.

It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the

intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the

contents of this communication and/or its attachments, is strictly prohibited and will be unlawful

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11. Bid documents / proposal packs

________________________________________________________________________________________

Bid documents for participation will be available on national treasury e-portal and our website. Documents

must be downloaded from the ETDP SETA website: www.etdpseta.org.za , Main Menu > Supply Chain

Management > Open RFQs as from 12h00 on 10 June 2026.

All Proposals must be Sent via email to [email protected]

Submissions must be sent BEFORE the closing date and time of 11h00 on 22 June 2026.

No late submission will be accepted!

12. Closing date

All Proposals should reach the ETDP SETA Offices on or before 11h00 on 22 June 2026.

13. Contact person

NO telephonic or any other form of communication relating to this bid will be permitted with any other

ETDPSETA member of staff either by Bidders (as collective bidding team or individual of the bidding team),

representative of Bidders, associates of Bidders, shareholders of Bidders, other than with the named

individual stated below. ANY MEANS OF ATTEMPTING TO INFLUENCE THE ADJUDICATION PROCESS OR

Outcomes of the adjudication process will result in immediate disqualification of the

ENTIRE BID. All enquiries regarding this bid must be in writing only and be directed to:

Supply Chain Manager: Email: [email protected]

Note: Blacklisted companies appearing on the National Treasury database and prohibited from conducting

business with public entities will be disqualified.

The information in this communication is confidential and may be legally privileged.

It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the

intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the

contents of this communication and/or its attachments, is strictly prohibited and will be unlawful

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The sworn affidavit must include the following enterprise details:

• Enterprise name.
• Trading name (if applicable).
• Registration number.
• VAT number (if applicable).
• Enterprise physical address.
• Type of entity (e.g., CC, (Pty) Ltd, Sole Proprietor).
• Nature of business.
• The affidavit must be completed and signed by a member, director, or owner duly authorised to act on behalf of the enterprise.

B-BBEE Requirements:

• Bidders must submit a sworn affidavit declaring B-BBEE status as an exempted micro-enterprise.
• The affidavit requires declaration of black ownership percentages using the flow-through principle.
• Definitions:
• 'Black People': Africans, Coloureds, and Indians who are South African citizens by birth, descent, or naturalisation before 27 April 1994 (or eligible before that date).
• 'Black Designated Groups': unemployed black people, black youth, black persons with disabilities, black people living in rural areas, black military veterans.
• Enterprise must have annual total revenue of R10 million or less.
• B-BBEE level contributor must be selected:
• 100% Black Owned: Level One (135% recognition).
• At least 51% Black Owned: Level Two (125% recognition).
• Less than 51% Black Owned: Level Four (100% recognition).
• The affidavit must be commissioned and is valid for 12 months.

B-BBEE Affidavit Requirements:

• Definition of 'Black People': Africans, Coloureds, and Indians who are South African citizens by birth, descent, or naturalisation (with specific criteria related to 27 April 1994).
• Definition of 'Black Designated Groups': unemployed black people, black youth, black persons with disabilities, black people living in rural areas, black military veterans.
• The affidavit requires declaration of:
• Percentage black owned.
• Percentage black female owned.
• Percentage black designated group owned, with a breakdown for youth, disabled, unemployed, rural, and military veterans.
• Enterprise must confirm annual total revenue is R10 million or less.
• Bidders must select their B-BBEE level contributor from:
• 100% Black Owned: Level One (135% recognition).
• At least 51% Black Owned: Level Two (125% recognition).
• Less than 51% Black Owned: Level Four (100% recognition).

Closing date: 22 June 2026

Closing time: 11h00

Bid submission email: [email protected]

Bidding procedure enquiries: Mr Sibusiso Kutshwa

Email: [email protected]

Technical enquiries: Mrs Siphesihle Nzima

Email: [email protected]

Submission method: Bids must be delivered by the stipulated time (22 June 2026, 11h00) to the correct address or sent via email to [email protected]. Late bids will not be accepted.

Required forms: All bids must be submitted on the official forms provided (not re-typed) or in the manner prescribed in the bid document.

Contractual obligations: This bid is subject to the Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations, 2017, as well as the General Conditions of Contract (GCC) and any other special conditions of contract.

Post-award requirement: The successful bidder must fill in and sign a written contract form (SBD7).

Disqualification risks: Failure to comply with submission guidelines or provide required documents may render the bid invalid.

Bidders must be tax compliant with SARS, provide B-BBEE status documentation, and cannot be persons in service of the state or companies with directors/members in state service. Foreign suppliers must meet specific residency/tax presence criteria.

Tax compliance: Bidders must ensure compliance with their tax obligations. Submit a Tax Compliance Status (TCS) PIN issued by SARS for verification. Apply for TCS PIN via e-filing at www.sars.gov.za or submit a printed TCS certificate with the bid.

Consortia/JVs: If consortia, joint ventures, or sub-contractors are involved, each party must submit a separate TCS certificate, PIN, or CSD number.

CSD registration: If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide the CSD number.

Foreign suppliers: If the entity is not a resident of South Africa, has no branch, permanent establishment, source of income, or tax liability in South Africa, registration for a TCS PIN is not required.

B-BBEE: Submit a B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs and QSEs) to qualify for preference points.

Disqualification: No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

B-BBEE compliance: Submit a B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs and QSEs) to qualify for preference points.

Bid submission: Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted.

Forms: All bids must be submitted on the official forms provided (not re-typed) or in the manner prescribed in the bid document.

Legislation: This bid is subject to the Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations, 2017, as well as the General Conditions of Contract (GCC) and any other special conditions of contract.

Contract form: The successful bidder must fill in and sign a written contract form (SBD7).

Tax compliance: Bidders must ensure compliance with their tax obligations and submit a TCS PIN or CSD number. Consortia, joint ventures, or sub-contractors must each submit separate TCS certificates, PINs, or CSD numbers.

Disqualification: No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state. Failure to comply with any of these requirements may render the bid invalid.

Foreign suppliers: If the entity is not a resident of South Africa, has no branch, permanent establishment, source of income, or tax liability in South Africa, registration for a TCS PIN is not required. If any of these conditions apply, proof must be enclosed.

Bid submission email: [email protected]

General enquiries email: [email protected]