How will bids be evaluated?

Must be QCTO registered Skills Development Provider for the specific programme; minimum 70 points on functionality; valid B-BBEE Certificate (SANAS) or Sworn Affidavit for EME/QSE; CSD registration; tax compliance; no directors/owners linked to blacklisted companies. Companies in process of CIPC de-registration excluded. No sub-contracting permitted. Foreign suppliers must comply with tax requirements.

What are the important dates and deadlines for this tender?

{"closingDate":"06 July 2026","closingTime":"08h00","briefingSession":"{\"date\":\"22 June 2026\",\"time\":\"11h00\",\"venue\":\"ion of QCTO registered skills\",\"is_compulsory\":false}"}

Who should be contacted for queries about this tender?

{"name":null,"email":"info@etdpseta.org.za","phone":null,"department":"OF EDUCATION","address":"is confidential and may be legally privileged."}

TERMS OF REFERENCE FOR THE APPOINTMENT OF A SUITABLY QUALIFIES SERVICE PROVIDER/S FOR THE IMPLEMENTATION OF QCTO REGISTERED SKILLS PROGRAMMES FOR THE GAUTENG PROVINCE ON BEHALF OF THE GAUTENG DEPARTMENT OF EDUCATION

provisions

in the SCC shall prevail.

Table of clauses

1. Definitions

2. Application

3. General

4. Standards

5. Use of contract documents and information; inspection

6. Patent rights

7. Performance security

8. Inspections, tests and analysis

9. Packing

10. Delivery and documents

11. Insurance

12. Transportation

13. Incidental services

construction and Recovery

Programmes

Maximum Points 5

of 6

SMME/QSE/EME 2 B-BBEE Certificate (issued by

SANAS accredited verification

agencies) / Sworn Affidavit/

CIPC B-BBEE Certificate

Company registration

Cooperatives/NPCs/ NPOs/CBOs documents (issued by CIPC/

Department of Social

Development)

Promotion of business located in the 2 Proof of municipal account

province where goods

Supply chain management

System should this declaration prove to be false.

.................................... .....................................................

Signature Date

.................................... ......................................................

Position Name of bidder

Terms of reference for the appointment of a suitably qualifies service provider/s for the

Implementation of qcto registered skills programmes for the gauteng province on behalf of

The gauteng department of education

________________________________________________________________________________________

The Education Training and Development Practices Sector Education and Training Authority (ETDP SETA) is a

public entity established in terms of Section 9(1) of the Skills Development Act, No. to advance skills

levels in accordance with the National Skills Development Plan (NSDP). The Mandate of the ETDP SETA is to

promote and facilitate the development and improvement of the skills profile of the sector’s workforce to benefit

employers, workers and employees in the ETD sector.

The ETDP SETA will host a Non-Compulsory virtual briefing session for BID NO: SCMU: 01 - 2026/27 –

Appointment of a suitably qualifies service provider/s for the implementation of QCTO registered skills

programmes for the Gauteng province on behalf of the Gauteng department of education on 22 June 2026 at

11h00. Access details will be available on www.etdpseta.org.za as from 19 June 2026. Kindly note that interested

service providers may submit their questions until 23 June 2026 at 16h30. No further questions will be accepted

after this date. We thank you for your cooperation.

2. Purpose & objectives

________________________________________________________________________________________

2.1 Purpose of the project

The ETDP SETA is looking for Skills Development Provider/s to facilitate the implementation of QCTO Registered

skills programmes in the ETD sector for Gauteng Department of Education on behalf of the ETDP SETA for the

2025/26 financial year.

Please clearly indicate the programme that you are bidding for:

Programme yes/no

Assessment Practitioner

Skills Development Facilitation Practitioner

Learning and Development Facilitator

The information in this communication is confidential and may be legally privileged.

It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the

intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the

contents of this communication and/or its attachments, is strictly prohibited and will be unlawful.

Website: www.etdpseta.org.za | e-mail: [email protected] | Anti-Corruption Hotline: 0800 204 937 | SMS: 49017

E-mail: [email protected]

Website: www.etdpseta.org.za - e-mail: [email protected] - Anti Corruption Hotline: 0800 204 937

E-mail: [email protected]

Details of the skills programmes that must be implemented are in table 1 below

Table 1: qcto registered skills programmes

Skills Programme Number of Learners District of

implementation

Assessment Practitioner 310 Johannesburg Central

Qcto: nqf l5.

Skills prog ID: sp 220320

20 credits

Skills Development Facilitation Practitioner 150 Johannesburg Central

Qcto: nqf l5.

Skills prog ID: sp 220321

40 credits

Learning and Development Facilitator 150 Johannesburg Central

Qcto: nqf l5.

Skills prog ID: sp 220319

36 credits

3. Project requirements

________________________________________________________________________________________

ETDP SETA is looking for Skills Development Provider/s to facilitate the implementation of QCTO Registered Skills

Programmes for Educators in Gauteng Department of Education in 2025/26 financial year.

3.1. Submission of Annexure A

3.2. Submission of QCTO Accreditation letter for the skills programme you applied for.

4. Profile of the service provider

________________________________________________________________________________________

The service provider must:

4.1. Proof of physical resources

4.2. Proof of Human resources

4.3. Legal requirements (Occupational Health and Safety)

The information in this communication is confidential and may be legally privileged.

It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the

intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the

contents of this communication and/or its attachments, is strictly prohibited and will be unlawful

of 12

5. Costing model (price schedule)

Cost comparison for the skills programmes: 2025/26

This costing model must not be modified at all and if retyped all line items in order as stated

Below to be included:

Nb: please have a costing model per skills programme

Costing for number of learners as per skill programme requirements:

Name of bidding organisation:

Name of skills programme:

Project duration:

Item description NO: of unit cost amount comments

Learners

Training Costs (including

training material,

assessment, certification

and any other related

training costs)

Sub-total

Admin Expenses (includes

travel, venue hire and

catering) excludes travelling

for trainees Not exceeding 7.5%

Total costs

Cost Per Learner

All costs must be inclusive of VAT

Name of bidder: _____________________________________

Position/ role: ______________________________________

Signature: ___________________________________________

All pricing shall be in South African Rand (ZAR). All project milestones with costing should be listed on the

pricing schedule.

Proposed standard menu for learners:

Breakfast: 2 slices of bread / sandwiches with tea/coffee/juice

The information in this communication is confidential and may be legally privileged.

It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the

intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the

contents of this communication and/or its attachments, is strictly prohibited and will be unlawful

of 12

Lunch: 1 meat dish, 1 starch, 1 salad, 1 vegetable dish, 1 soft drink

6. Duration of the project

________________________________________________________________________________________

It is expected that the ETDP SETA will enter into a service level agreement (SLA) with the successful bidder/s

and the ETDP SETA. The duration of the project will be for six (6 Months) and commence after the signing of

the SLA. Three blocks of 50 learners to start every month until the completion of the full training.

7. Method of submission

________________________________________________________________________________________

Bidders must submit bid proposal in a USB stick in a clearly marked envelope with bidder’s details and bid

reference number. All Documents for Stage 1 (Administrative requirements), Stage 2: Phase A (Mandatory

Requirements), Stage 2: Phase B (Functionality Evaluation), and Stage 3 (Pricing & Specific Goals) must be

submitted in electronic format, USB.

There must be three folders in the USB cover the following stages.

Folder A: Stage 1: Administrative Requirements

Folder B: Stage 2: Phase A: Mandatory Requirements

: Phase B: Functionality Evaluation Requirements

Folder C: Stage 3: Phase B: Price and Specific Goal

It is the responsibility of the bidder to ensure that all relevant documents are included in the USB to ensure

efficient evaluation of its proposal. ETDP SETA will not take any responsibility for any missing information in

the submissions.

________________________________________________________________________________________

The evaluation criteria for the assessment of the proposals will be based on both qualitative and financial aspects

of the proposal. Service Providers will be evaluated on functionality. The bidders that score points which equal

to or exceed the minimum threshold provided on functionality will further be evaluated on price and specific

goals.

The Bid documents will be evaluated individually on a score sheet, by a representative of the evaluation panel

according to the evaluation criteria indicated in the Terms of Reference.

THE ETDP SETA applies the provisions of the Preferential Procurement Policy Framework Act, ACT NO and Preferential Procurement Regulations, 2022. The evaluation will be guided by ETDP SETA

procurement policy.

The information in this communication is confidential and may be legally privileged.

It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the

intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the

contents of this communication and/or its attachments, is strictly prohibited and will be unlawful

of 12

8.1. STAGE 1: Administrative Compliance [Folder A (USB)]

Bidders will be evaluated on the submission of the requested administrative documents. Fully completed and

signed forms with witnesses’ signature must be submitted and all applicable boxes be ticked.

Description Comply/Submitted

Completion of all SBD Forms:

SBD 1 - Invitation to Bid
SBD 4 - Declaration of Interest

Completion in full of the General Conditions of Contract (GCC)

Submit a “Unique security personal identification number (PIN) issued by SARS" which the

SETA will use to verify the bidder’s tax matters prior to the award

8.2. STAGE 2 – PHASE A_MANDATORY REQUIREMENTS [Folder B (USB)]

Mandatory Requirement Method of Evaluation

A) QCTO SKILLS DEVELOPMENT PROVIDER

Submission of Annexure A
Submission of QCTO Accreditation letter for the

skills programme you applied for.

NB: The service provider must be a registered organisation for the respective programme they are bidding

for.

NB: Failure to submit any of the above-requested mandatory documents will lead to disqualification.

8.3. STAGE 2 - PHASE B_FUNCTIONALITY EVALUATION [Folder B (USB)]

The evaluation of this bid shall include functionality whereby the bids will be evaluated in terms of the evaluation

criteria embodied in the bid documents.

1. The minimum qualifying score for functionality will be 70 points and bids that fail to achieve the

minimum qualifying score will be disqualified.

2. Only bids that achieved the minimum qualifying score for functionality will be evaluated further in

accordance with the 80/20 preference point systems prescribed in Preferential Procurement

Regulations 5 and 6.

The information in this communication is confidential and may be legally privileged.

It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the

intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the

contents of this communication and/or its attachments, is strictly prohibited and will be unlawful

of 12

The evaluation criteria for functionality will be as below:

NO QUALIFYING CRITERIA FOR SHORT LISTING Method of evaluation POINTS

1. Bidder Experience: (20) Relevant reference 3 reference letters and above 20

numbers of Skills Development Provider/s who have

2 reference letters= 10 10

been training on QCTO registered Skills programme/

Occupational Qualifications or Trades, 1 reference letter = 5 5

0 reference letter = 0 0

Submit contactable reference letters on the

letterhead of the referee and it must be signed by the

referee.

[Each reference must clearly indicate.
the name of the bidder and the project
objectives of the project (nature and

duration of the project)

recommendation and contact details of

the referee as well as proof of completed

project(s) and must be signed.

2. Project Implementation plan for the delivery of Skills

programmes; (40 Points)

Sliding scale

Submit a roll out plan, addressing:

Detailed plan explaining how the Roll out Plan:

programmes will be implemented as per

Detailed Roll out 40

the TOR (40) plan.

No clear roll out plan that meets the

deliverables in terms of the TOR (0)

No clear roll out plan 0

3. Experience/Profile of key staff (40 points)

3.1 Project Management structure = 5

Project management 5

structure

Submit the project management structure indicting

No project 0

roles/titles of each personnel

management structure

3.2 Relevant experience of Project Manager in

5 years and above 5 managing similar projects = 5
Above 3- 5 years 2
1 - 3 years

Submit CV of the project manager with contactable 1

references 0

Less than 1 year

3.3 Three Facilitators (relevant experience

facilitating the selected Skills programme) = 10

5 years and above 10
3- 4 years 5
1 - 2 years 2
Less than 1 year 0

3.4 Markers (relevant experience Marking the

selected Skills programme) = 10

5 years and above 10

The information in this communication is confidential and may be legally privileged.

It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the

intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the

contents of this communication and/or its attachments, is strictly prohibited and will be unlawful

of 12

3- 4 years 5
1 - 2 years 2
Less than 1 year 0

3.5 Moderators (relevant experience Moderating

the selected Skills programme) = 10 10

5 years and above
3- 4 years 5
1 - 2 years 2
Less than 1 year 0

Submit CV of three Facilitators, and two Markers and

one Moderator. Please include the CV of two

Administrators (per skills programme)

Submit CV of the lead facilitator and two other

facilitators with contactable references

Total 100

Bidders must provide documents to justify awarding the above points, and such include details of

contactable references to validate the information submitted.

8.4. STAGE 3: PHASE B PRICING & SPECIFIC GOALS [Folder C (USB)]

Pricing schedule documents

a. Costing Model (Price must be final, include VAT and signed)

b. SBD 6.1 - Preferential Points Claim Form in terms of the Preferential Procurement Regulations, 2022

(If claiming preferential points) - this will be used to verify points to be allocated for specific goals

80/20 preference point system shall be applicable as follows:

✓ Price 80

✓ Allocation of specific goals 20

In order to facilitate a transparent selection process that allows equal opportunity to all service providers, the

ETDP SETA will adhere to its policy on the appointment of service providers.

The information in this communication is confidential and may be legally privileged.

It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the

intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the

contents of this communication and/or its attachments, is strictly prohibited and will be unlawful

of 12

9. Bid conditions

________________________________________________________________________________________

The ETDP SETA Supply Chain Management Policy will apply:

1. ETDP SETA does not bind itself to appoint a bidder with the highest points.

2. ETDP SETA reserves the right to negotiate the bidder’s price.

3. ETDP SETA reserves the right to cancel the bid and not award the bid to any of the

bidders.

4. Bids which are late, incomplete, unsigned will NOT be accepted.

5. ETDP SETA reserves the right to include a penalty fee should the training programme

not be completed as per the service level agreement.

6. Bidders must submit a valid certified B-BBEE Certificate from SANAS Accredited

Verification Agency or issued by Companies and Intellectual Property Commission (CIPC)

or a signed Sworn Affidavit for allocation of points for specific goals.

7. Specific goals shall not be allocated where supportive documents as stated in the bid

documents are not provided.

8. Bids submitted are to hold good for a period of 90 days.

9. No sub-contracting will be allowed for this bid.

10. Companies who bid as a joint venture must submit a consolidated B-BBEE Verification

certificate prepared for this bid only, from SANAS Accredited Verification Agency in

order to be eligible for empowerment points. Companies who form part of this joint

venture MUST provide an accreditation certificate with relevant authority as stated in

Mandatory documents.

11. Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor,

sworn affidavit or a B-BBEE Certificate, together with the bid, will be interpreted to

mean that points for specific goals for B-BBEE status level of contribution are not

claimed.

12. Deregistered and blacklisted companies including directors/owners/individuals linked

to the company will not be considered. Due diligence will be conducted with successful

bidders to validate submitted information.

13. All suppliers must be registered on the Central Supplier Database. No bid shall be

awarded to any supplier that is not registered on the Central Supplier Database.

14. Companies that are in the process of de-registration in the CIPC will not be considered.

15. Service Provider must provide proof of Public Liability Insurance prior to the signing of a

Service Level Agreement.

16. The ETDP SETA remains the sole owner and custodian of all content, material, or any

other form of development. No information of or on behalf of the ETDP SETA may be

shared, during the duration or after the closing period of the project. It remains the

responsibility of the appointed service provider to hand over all material to the ETDP

SETA. Should a service provider wish to have the ETDP SETA as a referral, permission for

this must be sought.

17. The ETDP SETA may visit the short-listed training providers for verification of the

premises (building), resources and equipment for final approval as part of the process

of appointment of the training provider.

The information in this communication is confidential and may be legally privileged.

It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the

intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the

contents of this communication and/or its attachments, is strictly prohibited and will be unlawful

of 12

10. Disclaimer

________________________________________________________________________________________

Protection of Personal Information Act (POPIA) and Promotion of Access to Information Act (PAIA) Disclaimer

1. By submitting your proposal, you grant the necessary consent as you acknowledge that:

ETDP SETA treats data it gathers and personal information it collects, holds and/or processes

as private.

2. Therefore:

Your right to privacy and security is very important to us. The ETDP SETA as a responsible party

treats personal information of data subjects as private and confidential. To that end, we collect

personal information for the purposes set out in this document or otherwise the specific

purpose(s) communicated to you.

3. We may also use your information for a number of different purposes, for example to fulfil our legal

and regulatory obligations of the SETA.

4. For more detailed information on how and why we may use your information, including the rights in

relation to your personal data, and our legal grounds for collection, processing and using it, please

view the ETDP SETA Protection of Personal Information Policy and Promotion of Access to

Information Manual on our website: www.etdpseta.org.za “ETDP SETA PAIA Manual and POPIA

Manual” .

11. Bid documents / proposal packs

________________________________________________________________________________________

Bid documents for participation must be downloaded from the ETDP SETA website: www.etdpseta.org.za,

Main Menu > Supply Chain Management > Open Tenders as from 12h00 on 10 June 2026.

The financial proposal will only be opened when the tender is responsive or at the discretion of the ETDP SETA.

All Bids/Proposals (completed in [one (1) USB] – No hard copies will be accepted and must be couriered or

hand delivered to:

The ETDP SETA – Gauteng Province

112 Main Street, 9th Floor

Johannesburg

2091

Submissions can be delivered into the tender box between 08h00 and 16h30 Monday to Friday BEFORE the

closing date and time of 11h00 on 06 July 2026.

No late submission will be accepted!

12. Closing date

All Proposals should reach the ETDP SETA Offices on or before 11h00 on 06 July 2026.

The information in this communication is confidential and may be legally privileged.

It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the

intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the

contents of this communication and/or its attachments, is strictly prohibited and will be unlawful

of 12

13. Contact person

NO telephonic or any other form of communication relating to this bid will be permitted with any other

ETDPSETA member of staff either by Bidders (as collective bidding team or individual of the bidding team),

representative of Bidders, associates of Bidders, shareholders of Bidders, other than with the named

individual stated below. ANY MEANS OF ATTEMPTING TO INFLUENCE THE ADJUDICATION PROCESS OR

Outcomes of the adjudication process will result in immediate disqualification of the

ENTIRE BID. All enquiries regarding this bid must be in writing only and be directed to:

Supply Chain Manager: Email: [email protected]

Note: Blacklisted companies appearing on the National Treasury database and prohibited from conducting

business with public entities will be disqualified.

Annexure a

Bidders are required to provide references for Project Manager and Facilitator.

1. Project manager experience

Name of Project Manager: __________________________________________________________

Project/Company Position/Role Responsibilities Start End Reference Reference Reference

name date date (Name & (Position) (Contact

Surname) details)

The information in this communication is confidential and may be legally privileged.

It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the

intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the

contents of this communication and/or its attachments, is strictly prohibited and will be unlawful

of 12

2. Relevant experience of facilitator

Name of Facilitator: _________________________________________________________

Project/Company Position/Role Responsibilities Start End Reference Reference Reference

name date date (Name & (Position) (Contact

Surname) details)

3. Relevant experience of markers and moderator

Name of Markers and Moderator: _________________________________________________________

Project/Company Position/Role Responsibilities Start End Reference Reference Reference

name date date (Name & (Position) (Contact

Surname) details)

The information in this communication is confidential and may be legally privileged.

It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the

intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the

contents of this communication and/or its attachments, is strictly prohibited and will be unlawful

of 12

4. Relevant experience of administrators

Name of ADMINISTRATORS: _________________________________________________________

Project/Company Position/Role Responsibilities Start End Reference Reference Reference

name date date (Name & (Position) (Contact

Surname) details)

Annexure b

Please clearly indicate the skills programmes that you are bidding for.

Skills Development Programme Yes/No

Assessment Practitioner

Skills Development Facilitation Practitioner

Learning and Development Facilitator

(Submit separate bids for each QCTO Accredited programme)

The information in this communication is confidential and may be legally privileged.

It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the

intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the

contents of this communication and/or its attachments, is strictly prohibited and will be unlawful

of 12

Terms of reference for the appointment of a suitably qualifies service provider/s for the implementation of qcto registered skills programmes for the gauteng province on behalf of the gauteng department of education

Terms of reference for the appointment of a suitably qualifies service provider/s for the implementation of qcto registered skills programmes for the gauteng province on behalf of the gauteng department of education

Guide to Education & Training Tenders in South Africa

Limpopo Education Department School Building Maintenance Tenders

North West Education Infrastructure Development Tenders 2026

Western Cape Education Department Tenders for Suppliers

Education & Training Industry Profile

Critical Requirements

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Sector-specific rules

Higher Education Act

South African Schools Act (SASA)

Education, Training and Development Practices SETA

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