Education & Training Tenders in South Africa

Returnable Documents:

Returnable Documents:

Returnable Documents:

• Disposal certificate of waste management • SHE representative – OHS certificate for waste management • Submission of UIF compliance certificate • Letter of good standing – COIDA • Proof of registration/letter for hygiene/she bin services • Waste management plan • Contactable reference letter of similar service • A minimum of 2 years’ experience on the service 18 | P a g e 5. EVALUATION CRITERIA The evaluation of the bids will be done in a two-stage process. Bidders who do not meet the Administrative Compliance Requirements (completion or attachment of Compulsory documents), shall not be considered for Stage 2 evaluation. Stage 1: Administrative Compliance The following criteria shall apply: • The standard bid documentation has been completed comprehensively and correctly and submission of listed returnable documents i.e: o Company profile with relevant experience in the supply and delivery of agricultural inputs. • The Invitation to Bid (ECBD1) must be completed and signed • Pricing Schedule must be completed. • Bidder’s Declaration (ECBD 4) must be completed and signed. • In the event of a consortia/joint ventures, a signed agreement by all parties must submitted with the bid. Stage 2 Price and Specific goals • Bids will be evaluated according to 80/20 preference point system, as prescribed in terms of the Preferential Procurement Policy Regulations, 2022 issued in terms of section 5 of the Preferential Procurement Policy Framework Act, Act Number (PPPFA) Price evaluation 80 Price or quotation offer under consideration Total for price 80 Specific goals 20 Preference points promoted: EME or QSE which is at least 51% owned by Black people. 10 Located in municipal area or District municipality or metro 2 EME or QSE which is at least 51% owned by Women. 4 EME or QSE which is at least 51% owned by Youth (up to 35 years of age). 2 EME or QSE which at least 51% owned by people with Disability. 2 Total points 20 Please Note: The points scored for the specific goal must be added to the points scored for price and the total must be rounded off to the nearest two decimal places. Subject to section 2(1)(f) of the PPPFA Act, the contract must be awarded to the tenderer scoring the highest points. 19 | P a g e MEANS OF VERIFICATION FOR POINTS CLAIMED The listed documents below must be submitted in order to validate points claimed: • ID Copy • CIPC (Company registration) and CSD report (the ownership status of the 2 documents must correspond in order to be awarded points) • For disability – o Medical certificate o SASSA registration or confirmation of disability from a relevant authority • For locality – • Municipal rates account OR Letter from councilor confirming residence OR Lease Agreement 6. DELIVERY DETAILS: DELIVERY DETAILS: Dukumbana Building/Business Village and Home Affairs Building CONTACT PERSON: Nokhwezi Patso Contact Number: 082 529 2243 / 040 602 5044 20 | P a g e COMPLETED BY THE BIDDER THESE FORMS MUST BE COMPLETED USING BLACK INK Where the space provided in the bound document is insufficient, separate schedules may be drawn up in accordance with the given formats. These schedules shall then be bound together with a suitable contents page and submitted with the bid documents. All such schedules must be signed, and clearly marked as appendices to these relevant forms. All ECBD documents must be completed, signed in full and witnessed, failure to do so may result in the quotation/bid being eliminated PART A: CERTIFICATE OF AUTHORITY FOR SIGNATORY Signatory for companies shall confirm their authority thereto by attaching a duly signed and dated copy of the relevant resolution of the board of directors to this form. An example is given below: By resolution of the board of directors passed at a meeting held on ...................]..................................... Mr. /Ms ................................................................, whose signature appears below, has been duly authorized to sign all documents in connection with the Bid for HO-26/27-0005 and any Contract that may arise there from on behalf of (name of Service Provider in block capitals) ............................................................ ................................................................................................................................................................................ SIGNED ON BEHALF OF THE COMPANY: ............................................................................................... IN HIS/HER CAPACITY AS: ......................................................................................................................... DATE: ................................................................................................................................................................ SIGNATURE OF SIGNATORY: .................................................................................. WITNESSES: 1. ................................................................................... 2. ................................................................................... 21 | P a g e PART B: CERTIFICATE OF AUTHORITY FOR JOINT VENTURES This Returnable Schedule is to be completed by joint ventures. We, the undersigned, are submitting this Bid in Joint Venture and hereby authorise Mr/Ms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , authorised signatory of the company . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , acting in the capacity of lead partner, to sign all documents in connection with the tender offer and any contract resulting from it on our behalf. DULY AUTHORISED NAME OF FIRM ADDRESS SIGNATORY Lead partner Signature. . . . . . . . . . . . . Name ........ Designation Signature. . . . . . . . . . . . . Name ........ Designation Signature. . . . . . . . . . . . . Name ........ Designation Signature. . . . . . . . . . . . . Name ........ Designation ATTACH SERVICE LEVEL AGREEMENT BETWEEN JOINT VENTURE PARTIES TO NEXT PAGE. “FAILURE TO SUBMIT JOINT VENTURE AGREEMENT AS PART OF THE COMPLETION OF THE BID WILL RESULT IN YOUR BID BEING REJECTED.” 22 | P a g e SBD1 PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF DEPARTMENT/ PUBLIC ENTITY) BID NUMBER: HO-26/27-0005 CLOSING DATE: 28 MAY 2026 CLOSING TIME: 11:00 SERVICE AND CLEANING OF SANITARY (SHE) BINS FOR FEMALE TOILETS OF THE OFFICES IN BISHO AND KING WILLIAM’S TOWN (HOME AFFAIRS.CROWN AND OLD STD BANK BANK BUILDINGS FOR A PERIOD OF DESCRIPTION 24 MONTHS-APRIL 2026- 2028. BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) OFFICE No- 45 FIRST FLOOR INDWE BUILDING BISHO BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON Ms.T.S.Ndziweni CONTACT PERSON Ms.N.Patso TELEPHONE TELEPHONE NUMBER NUMBER 082 529 2243 FACSIMILE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected] SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER TAX COMPLIANCE CENTRAL COMPLIANCE SYSTEM PIN: OR SUPPLIER STATUS DATABASE No: MAAA 1 ARE YOU THE ACCREDITED 2 ARE YOU A FOREIGN REPRESENTATIVE BASED SUPPLIER FOR Yes No IN SOUTH AFRICA Yes No THE GOODS /SERVICES FOR THE GOODS OFFERED? [IF YES, ANSWER THE /SERVICES [IF YES ENCLOSE PROOF] QUESTIONNAIRE BELOW] OFFERED? QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. 23 | P a g e PART B TERMS AND CONDITIONS FOR BIDDING 1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED (NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7). 2. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED; EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted e.g. company resolution) DATE: ................................. 24 | P a g e PROTECTION OF PERSONAL INFORMATION ACT CLIENT CONSENT I / We the undersigned: _______________________ Hereby acknowledge that my / our personal and in certain circumstances special personal information is required by the Department of Agriculture in order to process the support which the Department of Agriculture has been mandated to provide and I / we agree to provide such information requested from Department of Agriculture on the express understanding that: 1 This constitutes my consent as required in terms of Section 11 (1) (a) of the POPIA 2013. 2 The Department of Agriculture officials will access my / our personal information which has been furnished to them for the purposes of the support to be provided and matters ancillary thereto. 3 The Department of Agriculture is authorised to release my / our personal information to the South African Revenue Services, other state departments and designated service providers relevant to the support to be provided. 4 Department of Agriculture does not intend to share my / our personal information for financial gain. 5 I / we acknowledge that my / our contact details will be added to the Producer Farmer Register. 6 The Department of Agriculture will store my / our information in accordance with the POPIA prescripts. 7 The Department of Agriculture have implemented proper Data Privacy rules in respect of management of client information as well as proper internet usage rules and cyber security principles in order to minimize the risk of my / our information being exposed to cyber risks. I acknowledge that I have the opportunity to read through the rules and policies as published on the Department of Agriculture’s website and understand that it is my own responsibility to protect my own internet and email connections against interceptions and viruses. 8 I / we confirm that: 9 I / we have had the opportunity to review the POPIA policies and rules of the Department of Agriculture. 10 I/ we have had the opportunity to ask questions regarding my / our information, why it is collected and how it is processed and where it is stored and with whom it is shared. 11 I / we consent to the collection, processing and necessary sharing of my / our information by DOA to fulfil its mandate to render agricultural support to me / us. _______________________________ ________________ SIGNATURE DATE 25 | P a g e SBD 3.1 PRICING SCHEDULE – FIRM PRICES NOTE: ONLY FIRM PRICES WILL BE ACCEPTED. NON-FIRM PRICES (INCLUDING PRICES SUBJECT TO FUEL PRICE FLUCTUATIONS) WILL NOT BE CONSIDERED NAME OF BIDDER: ........................................................................................................................ BID NO. HO-25/27-0005 TIME 11:00 CLOSING DATE: 28 MAY 20256 OFFER TO BE VALID FOR SIXTY (60) DAYS FROM THE CLOSING DATE OF BID. SERVICE AND CLEANING OF SANITARY (SHE) BINS FOR FEMALE TOILETS OF THE OFFICES IN BISHO AND KING WILLIAM’S TOWN (HOME AFFAIRS,CROWN AND OLD STD BANK BUILDINGS FOR A PERIOD OF 24 MONTHS NO. CENTRES TO DESCRIPTION/SERVICE NUMBER OF TIMELINES OF Quantity Unit Total BE SERVICED QEQUIRED TOILETS MAINTANANCE Price Price 1 1. Dukumbana • Appointed service provider – 8th to 11th Floor Twice a Month collect and clean X 12 toilets. 2.Tyamzashe SHE -bins – twice a month X2 toilets • Waste Management – collection, disposal • Maintain odors, pest infections, 3.Business Village X2 toilets bacterial growth • Washing of she bins 4.Indwe House • Replace plastic bags inside the bins X 5 toilets 5.Old Standard Bank X 2 toilets 26 | P a g e 6.Home Affairs Building - X6 toilets KWT 7.Crown Building – KWT X 4 toilets DELIVERY FEE TO BE INCLUDED SUB TOTAL VAT @ 15% (ONLY IF VAT VENDOR) DELIVERY COSTS TOTAL AMOUNT IN WORDS: ____________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________ SIGNED: ______________________NAME OF SIGNATORY (IN CAPITAL):___________________________ SIGNED ON THIS THE ______________ DAY OF __________________________OF THE YEAR 20 _______ ON BEHALF OF __________________________________________________________________ TELEPHONE NUMBER :(_____) ______________________FAX NUMBER: (_____) ____________________ 27 | P a g e CERTIFICATE OF CONFIRMATION OF SUPPLY ARRANGEMENTS BETWEEN THE BIDDER AND HIS/HER SUPPLIER (To be completed by the bidder’s supplier(s) and signed) BID NUMBER: ________________________________________________ This is to confirm that ______________________________________________________________ has an agreement, with (Name of Bidder Supplier(s)) _______________________________________________________________________________ _______________. (Name of Bidder) to supply of the following items as specified in the bid should they secure a contract in this regard: Item Item description No. Attach list of items if different from Pricing Schedule/ Specification (N.B. list may be attached) I hereby confirm that I have familiarised myself with the item(s)* /description(s) /specification(s) and the bid conditions of the abovementioned bid, that *I am the manufacturer of the item(s) or *I am a dealer who normally keeps stock of the item(s). (*Delete whichever is not applicable) I also confirm that payment arrangement between the two enterprises has been agreed upon. The abovementioned can be confirmed with my company at the following address: _______________________________ Tel number: (__) ______________ _______________________________ Cell Number: ________________ A d d r Fax Number: ________________ e s s ______________________________________________________________ _______________________________ 28 | P a g e _______________________________ I hereby declare that I am duly authorised in my capacity as _______________________________________ to issue this certificate, and that the agreement between the parties involved does not constitute fronting. Signed on ________________________________20_ _ at ___________________________________________ (Date) B i d d e r s S u p p l i e r s t a m p _______________ _______________________________________ Signature (On behalf of the Bidder Supplier) Signature (Bidder) ___________________ _________________________ Name in Print Name in Print ___________________ __________________________ ID Number ID Number 29 | P a g e SBD 4 BIDDER’S DISCLOSURE 1. PURPOSE OF THE FORM Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder. Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will automatically be disqualified from the bid process. 2. Bidder’s declaration 2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest1 in the enterprise, employed by the state? YES/NO 2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise, in table below. Full Name Identity Number Name of State institution 2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring institution? YES/NO 2.2.1 If so, furnish particulars: ................................................................................................ ................................................................................................ 2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract? YES/NO 1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise. 30 | P a g e

Returnable Documents:

Returnable Documents:

Returnable Documents:

Returnable Documents:

Returnable Documents:

Returnable Documents: