Videography and editing training for SASSA eastern cape communications staff

Appointment of accredited service

Providers for videography and

Editing training for 06 officials

Over a period of 5 days.

TERMS OF REFERENCE: PANEL OF ACCREDITED TRAINING AND DEVELOPMENT SERVICE PROVIDERS of 10

Table of content

1. Definition of Terms...........................................................................

2. Introduction.....................................................................................

3. Purpose..........................................................................................

4. Background......................................................................................

5. Objective..........................................................................................

6. Programme....................................................................................

7. Outcome..................................................................................

8. Evaluation of the Bids..........................................................................

9. Price and Specific Goals.....................................................................

10. Bid Conditions................................................................................

11. General Conditions of Contract.........................................................

12. Closing of Bid................................................................................

13. Enquiries......................................................................................

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1. Definition of terms

Occupational

LEVELS (levels) DESCRIPTION

Controls the functional integration of

the business. Determines the overall

Top strategy and objectives of the

Management / 15-16 business. Directs the company into

Executives the future. The nature of the work

and focus is long-term. Sign-off on

policy or strategy.

Knowledge of entire business

area/BU/company or group. Provide

inputs for/formulation of the overall

Organisational strategy. Translates

the overall strategy into business

plans for BU/Functional Unit, thereby

Senior operationalizing Organisational

13-14

Management strategy. Implements and manages

business plan, goals and objectives

and ensures the achievement of

overall key

Organisational/BU/Functional

outputs. Manages the development

of innovation and change

Professional knowledge of sub-

discipline or discipline. Provide input

in the formulation of

Organisational/Functional Unit

business plans. Formulate and

Middle implement departmental/team plans

11-12

Management that will support the BU business

plans. Optimisation of resources

(finances, people, material,

information and technology) to

achieve given objectives in most

productive and cost effective way.

Applies broad knowledge of

products, techniques and processes.

Evaluates procedures and applies

Junior

07-10 previous experience. Determines

Management

own priorities. Process are

stipulated; but may require initiative

in terms of how it should be done.

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Accountable for direct product,

process or service quality.

Incremental improvement of existing

processes and procedures

Semi-Skilled 04 - 06

according to clear guidelines.

Choosing of correct action based on

set standards, training procedures

and experience.

Steps to accomplish work or

processes that are clearly defined.

Unskilled 01- 03 Tasks are sometimes repetitive and

uncomplicated and the work cycle is

short

The South African Social Security Agency (SASSA) was established in terms

of the South African Social Security Agency Act, 2004 (Act No. ). A

Schedule 3A Public Entity is responsible for the management, administration

and payment of social assistance.

A videography and editing course equip individuals with the skills to plan,

shoot, and edit video content, covering aspects from data management and

project setup to audio and colour correction, and ultimately, exporting for

various platforms (using both laptop/PC and cell phone).

SASSA regards training and development of its employees as critical for the

efficient functioning of the organisation as well as improving the skills set of its

employees. Not only is training and development conducted in compliance with

the requirements of the Skills Development Act, but it is also viewed as a

business imperative.

Training and development is essential in equipping employees with the

necessary competencies so that they can advance in their careers and enable

the Agency to achieve its employment equity targets. Furthermore, training and

development is intended to achieve the following:

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✓ To equip SASSA employees with current knowledge and skills to

effectively and successfully fulfil the requirements of their roles.

✓ To enhance the competencies of employees so they can contribute to

the attainment of strategic and operational goals of the Agency.

5. Objective

The objective of this exercise is to source an accredited service provider for

training and development that SASSA can utilise to procure identified

training interventions.

6. Programme

Programme: Videography and editing training

Quantity: 6

Target Group: Communications staff

Method of training: Face to Face in East London

Duration: 5 days

NQF Alignment: Level 5

7. Outcomes of training

Upon completion of this course, you will be able to define the key concepts

associated with skills development and you will be able to:

• Data Management: Understanding how to organize and manage video

and audio files, including hard drive structure, backups, and creating

proxies for efficient editing.

• Software Proficiency: Gaining experience with video editing software

like Adobe Premiere Pro, DaVinci Resolve, or Final Cut Pro.

• Project Setup: Learning how to configure project settings, including

frame rate, resolution, and aspect ratio, to match the intended delivery

format.

• Editing Techniques: Mastering basic and advanced editing techniques

such as cutting, trimming, transitions, and effects.

• Audio Editing: Learning to edit and mix audio tracks, including noise

reduction, equalization, and adding music and sound effects.

• Color Correction: Understanding how to adjust color and lighting to

enhance the visual quality of the footage.

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• Export Settings: Learning how to export videos in various formats and

codes for different platforms, optimizing the web, broadcast, or other

uses.

• Special Effects: Developing skills in creating visual effects and motion

graphics to enhance videos.

• Camera Operation: shot composition, sound and lighting techniques
• Pre-production shot planning
• New Emerging Trends: Drone Videography and livestreaming
• Post training support: Portfolio development and/or opportunities for

mentorship

8. Evaluation of the quotations

8.1. Evaluation Criteria

Proposals will be evaluated as per following phases:

Phase 1 – Mandatory Requirements

NB: Failure to comply with the above requirement will result in your

proposal being disqualified.

(Non-Compliance with the Mandatory Requirements will result in the

quotation being eliminated from the procurement process)

The Service Provider should provide their detailed proposal methodology

listing the modules of the training course, approach, duration of the

intervention

✓ The Service Providers are requested to provide SASSA with a quotation

that includes the following items:

✓ Detailed proposal methodology listing the modules and course content

of the training course, approach, and duration of the training when

submitting quotations.

✓ Training Manual, Travelling & Accommodation costs for facilitator,

✓ The Service Provider should be accredited, and the training intervention

should be NQF Level 5

✓ The Service Provide must be accredited with SETA, QCTO or other

sectorial accreditation.

✓ The Service Provider should submit a copy of the accreditation

certificate and unit standards of the training for evaluation.

✓ The Service Provider to develop manual customized for the Agency and

all participants to be in possession of the manual

✓ Venue and Catering for the duration of the course.

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Catering should be as follows:

✓ Morning Tea - Coffee, tea, juice, Served with sandwiches,

muffins/scones, savoury bites

✓ Lunch - Rice, Samp, Vegetables x 3, Meat x 2 (Red meat, chicken),

Juice/fizzy drink

✓ Bottled water in the morning and after lunch

Phase 2 - Administrative Compliance

Service providers should submit the following:

• Tax Compliance Status Pin.
• Proof of registration with Central Suppliers Database (CSD)
• Fully Completed and Signed standard bidding documents (SBD)
• Service providers should complete and submit a quotation in line

SASSA 01 standards

9. Price and specific goals

Price and Specific Goals, and 80/20 preference point system will be applied

during the sourcing of quotations from SETA accredited training and

development service providers.

10. Bid conditions

The service provider should comply with the following conditions:

a. SASSA will not consider late quotations.

b. SASSA will not be held liable for any expenses incurred by the service

providers in preparing and submitting the quotations.

11. General conditions of contract

• The following conditions apply to (i) approval to be in the database, (ii)

when quotations are requested and (iii) when a bid has been awarded, if

any of the conditions are not met the application or submission will not

be considered: -

• The Agency reserves the right to approve one (1) or more service

providers or not to appoint any service providers.

• The general conditions of contracts as set out by the National Treasury

will be applicable in all instances.

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• The Agency will ensure that the service provider(s) will be provided with

all data required to render the services.

• Prospective service provider(s) shall have to treat all available data

provided by the Agency in the process as strictly confidential. Such data

remains the property of the Agency.

• The service provider shall invoice the Agency in respect of services

rendered.

• The Agency shall pay the service provider within 30 days for services

rendered

• The successful service provider(s) will enter into a service level

agreement with the Agency.

• Service provider(s) may be required to undergo security vetting.
• The training venue will remain the responsibility of the Agency
• Service provider(s) will be disqualified if found to have misrepresented

information in their bid proposals

12. Closing of RFQ

Service provider/s must submit their quotations electronically to

[email protected] on or before the 11th August 2026 at 11:00 or at

the following address:

The South African Security Agency

BKB Building

Corner Fitzpatrick and Merino Road

Quigney

East London

5201

Closing date: 11 August 2026 at 11:00.

No briefing session.

No briefing session.

Technical Enquiries: Ms. N. Mahlaza, Tel: 043 – 707 6455, Email: [email protected]

Supply Chain Management Enquiries: Ms. N Yanxa, Tel: 043-707 6116, Email: [email protected]

Submission address: SASSA, BKB Building, Corner Fitzpatrick & Merino Road, Quigney, East London, 5201

Submit quotations electronically to [email protected] or deposit in the quotation box at SASSA, BKB Building, Corner Fitzpatrick & Merino Road, Quigney, East London, 5201.

• Closing date: 11 August 2026 at 11:00.
• Late quotations will not be considered.
• Include: detailed proposal methodology, training manual, travel & accommodation costs for facilitator, accreditation certificate, unit standards, customized manual for all participants, venue and catering.
• Catering must include morning tea (coffee, tea, juice, sandwiches, muffins/scones, savoury bites), lunch (rice, samp, 3 vegetables, 2 meats, juice/fizzy drink), and bottled water.
• Submit Tax Compliance Status Pin, CSD registration proof, fully completed and signed SBD forms, and quotation in line with SASSA 01 standards.
• SASSA is not liable for any expenses incurred in preparing or submitting quotations.

Evaluation is in two phases:

Phase 1 – Mandatory Requirements (non-compliance leads to disqualification):

• Provide detailed proposal methodology listing modules, course content, approach, and duration.
• Include training manual, travel & accommodation costs for facilitator.
• Service provider must be accredited (SETA, QCTO, or other sectorial accreditation) and training must be NQF Level 5.
• Submit copy of accreditation certificate and unit standards.
• Develop a manual customized for SASSA; all participants must have a manual.
• Provide venue and catering for the course duration.

Phase 2 – Administrative Compliance:

• Submit Tax Compliance Status Pin.
• Proof of CSD registration.
• Fully completed and signed SBD documents.
• Quotation in line with SASSA 01 standards.
• 80/20 preference point system applies: 80 points for price, 20 points for specific goals (B-BBEE).
• Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers.

Scope: Provide videography and editing training for 6 SASSA Communications staff.

• Duration: 5 days, face-to-face in East London.
• NQF Level 5 aligned.
• Training outcomes include:
• Data management (organizing video/audio files, backups, proxies).
• Software proficiency (Adobe Premiere Pro, DaVinci Resolve, or Final Cut Pro).
• Project setup (frame rate, resolution, aspect ratio).
• Editing techniques (cutting, trimming, transitions, effects).
• Audio editing (noise reduction, equalization, music/sound effects).
• Color correction.
• Export settings for various platforms.
• Special effects and motion graphics.
• Camera operation (shot composition, sound, lighting).
• Pre-production shot planning.
• Emerging trends (drone videography, livestreaming).
• Post-training support (portfolio development, mentorship).
• Service provider must be accredited with SETA, QCTO, or other sectorial accreditation.
• Training manual must be customized for SASSA; all participants receive a manual.
• Venue and catering for the duration are the provider's responsibility.

Programme: Videography and editing training

The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with any competitor.

Prices quoted must remain firm for the contract duration; no variation unless authorized by purchaser or for bid validity extension.

• Payment: SASSA will pay within 30 days of invoice submission.
• Invoice must be accompanied by a delivery note and proof of fulfilment of obligations.
• Payment in Rand unless otherwise specified in Special Conditions of Contract.
• Performance security may be required (amount specified in SCC) within 30 days of contract award.

Mandatory:

• Tax Compliance Status Pin.
• Proof of registration on Central Supplier Database (CSD).
• Fully completed and signed SBD documents.
• Quotation in line with SASSA 01 standards.
• Accreditation certificate (SETA, QCTO, or other sectorial accreditation) and unit standards.
• B-BBEE compliance: 80/20 preference point system; specific goals for B-BBEE levels as per SBD 6.1 form.
• Points allocated for specific goals (max 20):
• Level 1-2 with ≥51% black women ownership: 20 points
• Level 3-4 with ≥51% women ownership: 18 points
• Level 1-2 with ≥51% black youth or disabled ownership: 16 points
• Level 1-2 contributor: 14 points
• Level 3-8 with ≥51% youth or disabled ownership: 12 points
• Level 3-4 contributor: 8 points
• Level 5-8 contributor: 4 points
• Non-compliant: 0 points
• If claiming multiple categories, SASSA awards points for the highest scoring category.
• Submit B-BBEE certificate, sworn affidavit (EME/QSE), or CSD registration number.
• Not listed on Register for Tender Defaulters or List of Restricted Suppliers.
• Declaration on employment by organ of state and disclosure of any relationships with procuring institution.

B-BBEE Status Level 1 - 2 contributor with 20 at least 51% black women ownership

processes that are clearly defined.

Unskilled 01- 03 Tasks are sometimes repetitive and

uncomplicated and the work cycle is

short

2. Introduction

The South African Social Security Agency (SASSA) was established in terms

of the South African Social Security Agency Act, 2004 (Act No. ). A

Schedule 3A Public Entity is responsible for the management, administration

and payment of social assistance.

3. Purpose

3.2 With certain exceptions, invitations to bid are only published in the Government

10.1 Delivery of the goods shall be made by the supplier in accordance with the

terms specified in the contract. The details of shipping and/or other documents

to be furnished by the supplier are specified in SCC.

10.2 Documents to be submitted bt the supplier are specified in the SCC

16. Payment

17. Prices

18. Contract amendments

19. Assignment

20. Subcontracts

21. Delays in the supplier’s performance

22. Penalties

23. Termination for defaults

24. Dumping and countervailing duties

25. Force Majeure

26. Termination for insolvency

27. Settlement of disputes

28. Limitation of liability

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29. Governing language

30. Applicable law

31. Notices

32. Taxes and duties

33. National Industrial Participation Programme (NIPP)

34. Prohibition of Restrictive Practices

General conditions of contract

1. Definitions

The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding documents

for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the purchaser

and the provider, as recorded in the contract form signed by the parties,

including all attachments and appendices thereto and all documents

incorporated by reference therein.

1.3 “Contract price” means the price payable to the provider under the contract

for the full and proper performance of his contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of any

thing of the value to influence the action of a public official in the procurement

process or in contract execution.

1.5 “Countervailing duties” are imposed in cases where an enterprise abroad is

subsidized by its government and encouraged to market its products

internationally.

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1.6 “Country of origin” means the place where the goods were mined, grown or

produced or from which the services are supplied. Goods are produced when,

through manufacturing, processing or substantial and major assembly of

components, a commercially recognized new product results that is

substantially different in basic characteristics or in purpose or utility from its

components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or

order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on

hand.

1.10 “Delivery into consignees store or to his site” means delivered and

unloaded in the specified store or depot or on the specified site in compliance

with the conditions of the contract or order, the provider bearing all risks and

charges involved until the supplies are so delivered and a valid receipt is

obtained.

1.11 “Dumping” occurs when a private enterprise abroad market its goods on own

initiative in the RSA at lower prices than that of the country of origin and which

have the potential to harm the local industries in the RSA.

1.12 “Force majeure” means an event beyond the control of the provider and not

involving the provider’s fault or negligence and not foreseeable. Such events

may include, but is not restricted to, acts of the purchaser in its sovereign

capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions

and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to

influence a procurement process or the execution of a contract to the

detriment of any bidder, and includes collusive practice among bidders (prior

to or after bid submission) designed to establish bid prices at artificial non-

competitive levels and to deprive the bidder of the benefits of free and open

competition.

1.14 “GCC” means the General Conditions of Contract.

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1.15 “Goods” means all of the equipment, machinery, and/or other materials that

the provider is required to supply to the purchaser under the contract.

1.16 “Imported content” means that portion of the bidding price represented by

the cost of components, parts or materials which have been or are still to be

imported (whether by the provider or his subcontractors) and which costs are

inclusive of the costs abroad, plus freight and other direct importation costs

such as land costs, dock dues, import duty, sales duty or other similar tax or

duty at the South African place of entry as well as transportation and handling

charges to the factory in the Republic where the supplies covered by the bid

will be manufactured.

1.17 “Local content” means that portion of the bidding price which is not included

in the imported content provided that local manufacture does take place.

1.18 “Manufacture” means the production of products in a factory using labour,

materials, components and machinery and includes other related value-adding

activities.

1.19 “Order” means an official written order issued for the supply of goods or

works or the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding

documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of the

goods, such as transportation and any other incidental services, such as

installation, commissioning, provision of technical assistance, training,

catering, gardening, security, maintenance and other such obligations of the

provider covered under the contract.

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1.25 “Written” or “in writing” means hand-written in ink or any form of electronic

or mechanical writing.

2. Application

2.1 These general conditions are applicable to all bids, contracts and orders

including bids for functional and professional services (excluding professional

services related to the building and construction industry), sales, hiring, letting

and the granting or acquiring of rights, but excluding immovable property,

unless otherwise in the bidding documents.

2.2 Where applicable, special conditions of contract are also laid down to cover

specific supplies, services or works.

2.3 Where such special conditions of contract are in conflict with these general

conditions, the special conditions shall apply.

3. General

3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be

liable for any expense incurred in the preparation and submission of a bid.

Where applicable a non-refundable fee for documents may be charged.

3.2 With certain exceptions, invitations to bid are only published in the Government

Tender Bulletin. The Government Tender Bulletin may be obtained directly

from the Government Printer, Private Bag X 85, Pretoria 001, or accessed

electronically from www.treasury.gov.za

4. Standards

4.1 The goods supplied shall conform to the standards mentioned in the bidding

documents and specifications.

5. Use of contract documents and information; inspection

5.1 The supplier shall not, without the purchaser’s prior written consent, disclose

the contract, or any provision thereof, or any specification, plan, drawing,

pattern, sample, or information furnished by or on behalf of the purchaser in

connection therewith, to any person other than a person employed by the

provider in the performance of the contract. Disclosure to any such employed

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person shall be made in confidence and shall extend only so far as may be

necessary for purposes of such performance.

5.2 The supplier shall not, without the purchaser’s prior written consent, make use

of any document or information mentioned in GCC clause 5.1 except for

purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause 5.1

shall remain the property of the purchaser and shall be returned (all copies) to

the purchaser on completion of the provider’s performance under the contract

if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records

relating to the performance of the supplier and to have them audited by

auditors appointed by the purchaser, if so required by the purchaser.

6. Patent rights

6.1 The supplier shall indemnify the purchaser against all third-party claims of

infringement of patent, trademark, or industrial design rights arising from use

of goods or any part thereof by the purchaser.

7. Performance security

7.1 Within thirty (30) days of receipt of the notification of contract award, the

success bidder shall furnish to the purchaser the performance security of the

amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the purchaser as

compensation for any loss resulting from the provider’s failure to complete his

obligations under the contract.

7.3 The performance security shall be denominated in the currency of the contract,

or in a freely convertible currency acceptable to the purchaser and shall be in

one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a reputable

bank located in the purchaser’s country or abroad, acceptable to the

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purchaser, in the form provided in the bidding documents or another

form acceptable to the purchaser; or

(b) a cashier’s or certified cheque.

7.4 The performance security will be discharged by the purchaser and returned to

the supplier not later than thirty (30) days following the date of completion of

the supplier’s performance obligations under the contract, including any

warranty obligations, unless otherwise specified in SCC.

8. Inspections, tests and analyses

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that supplies to be produced or services to be rendered

should at any stage during production or execution or on completion be

subject to inspection, the premises of the bidder or contractor shall be open, at

all reasonable hours, for inspection by a representative of the Department or

an organization acting on behalf of the Department.

8.3 If there are no inspection requirements indicated in the bidding documents and

no mention is made in the contract, but during the contract period it is decided

that inspections shall be carried out, the purchaser shall itself make the

necessary arrangements, including payment arrangements with the testing

authority concerned.

8.4 If the inspections, tests and analyses referred to in clause 8.2 & 8.3 show the

supplies to be in accordance with the contract requirements, the cost of the

inspections, tests and analyses shall be defrayed by the purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not

comply with the contract requirements, irrespective of whether such supplies

or services are accepted or not, the cost in connection with these inspections,

tests or analyses shall be defrayed by the supplier.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which

do not comply with the contract requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or

analysed and may be rejected if found not to comply with the requirements of

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the contract. Such rejected supplies shall be held at the cost and risk of the

provider who shall, when called upon, remove them immediately at his own

cost and forthwith substitute them with supplies which do not comply with the

requirements of the contract. Failing such removal the rejected supplies shall

be returned at the providers cost and risk. Should the provider fail to provide

the substitute supplies forthwith, the purchaser may, without giving the

provider further opportunity to substitute the rejected supplies, purchase such

supplies as may be necessary at the expense of the supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the

purchaser to cancel the contract on account of a breach of the conditions

thereof, or to act in terms of Clause 23 of GCC.

9. Packaging

9.1 The supplier shall provide such packaging of the goods as is required to

prevent their damage or deterioration during transit to their final destination, as

indicated in the contract. The packaging shall be sufficient to withstand,

without limitation, rough handling during transit and exposure to extreme

temperatures, salt and precipitation during transit, and open storage.

Packaging, case size and weights shall take into consideration, where

appropriate, the remoteness of the good’s final destination and the absence of

heavy handling facilities at all points in transit.

9.2 The packaging, marking and documentation within and outside the packages

shall comply strictly with such special requirements as shall be expressly

provided for in the contract, including additional requirements, if any, and in

any subsequent instructions ordered by the purchaser.

10. Delivery and documents

10.1 Delivery of the goods shall be made by the supplier in accordance with the

terms specified in the contract. The details of shipping and/or other documents

to be furnished by the supplier are specified in SCC.

10.2 Documents to be submitted bt the supplier are specified in the SCC

11. Insurance

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11.1 The goods supplied under the contract shall be fully insured in a freely

convertible currency against loss or damage incidental to manufacture or

acquisition, transportation, storage and delivery in the manner specified in the

Scc.

12. Transportation

12.1 Should a price other than an all-inclusive delivered price be required, this shall

be specified in the SCC.

13. Incidental services

13.1 The supplier may be required to provide any or all of the following services,

including additional services, if any, specified in the SCC:

(a) performance or supervision of on-site assembly and/or commissioning

of the supplied goods;

(b) furnishing of tools required for assembly and/or maintenance of the

supplied goods;

(c) furnishing of a detailed operations and maintenance manual for each

appropriate unit of the supplied goods;

(d) performance or supervision or maintenance and/or repair of the

supplied goods, for a period of time agreed by the parties, provided that

this service shall not relieve the provider of any warranty obligations

under this contract; and

(e) training of the purchaser’s personnel, at the provider’s plant and/or on-

site, in assembly, start-up, operation, maintenance, and/or repair of the

supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in the

contract price for the goods, shall be agreed upon in advance by the parties

and shall not exceed the prevailing rates charged to other parties by the

provider for similar services.

14. Spare parts

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14.1 As specified in SCC, the supplier may be required to provide any or all of the

following materials, notifications, and information pertaining to spare parts

manufactured or distributed by the supplier:

1. such spare parts as the purchaser may elect to purchase from the provider,

provided that this election shall not relieve the provider of any warranty

obligations under the contract, and

2. in the event of termination of production of the spare parts:

a) Advance notification to the purchaser of the pending termination, in sufficient

time to permit the purchaser to procure needed requirements; and

b) Following such termination, furnishing at no cost to the purchaser, the

blueprints, drawings, and specifications of the spare parts, if requested.

15.1 The supplier warrants that the goods supplied under the contract are new,

unused, of the most recent or current models, and that they incorporate all

recent improvements in design and materials unless provided otherwise in the

contract. The provider further warrants that all goods supplied under this

contract shall have no defect, arising from design, materials, or workmanship

(except when the design and/or material is required by the purchaser’s

specifications) or from any act or omission of the provider, that may develop

under normal use of the supplied goods in the conditions prevailing in the

country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any

portion thereof as the case may be, have been delivered to and accepted at

the final destination indicated in the contract, or for eighteen (18) months after

the date of shipment from the port or place of loading in the source country,

whichever period concludes earlier, unless specified otherwise in SCC.

15.3 The purchaser shall promptly notify the supplier in writing of any claims arising

under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period specified in

the SCC and with all reasonable speed, repair or replace the defective goods

or parts thereof, without costs to the purchaser.

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15.5 If the supplier, having been notified, fails to remedy the defect(s) within the

period specified in SCC, the purchaser may proceed to take such remedial

action as may be necessary, at the provider’s risk and expense and without

prejudice to any other rights which the purchaser may have against the

provider under the contract.

16. Payment

16.1 The method and conditions of payment to be made to the provider under this

contract shall be specified in SCC

16.2 The supplier shall furnish the purchaser with an invoice accompanied by a

copy of the delivery note and upon fulfilment of other obligations stipulated in

the contract.

16.3 Payments shall be made promptly by the purchaser, but in no case later than

thirty (30) days after submission of an invoice or claim by the supplier.

16.4 Payment will be made in Rand unless otherwise stipulated in SCC.

17. Prices

17.1 Prices charged by the supplier for goods delivered and services performed

under the contract shall not vary from the prices quoted by the provider in his

bid, with the exception of any price adjustments authorized or in the

purchaser’s request for bid validity extension, as the case may be.

18. Contract amendments

18.1 No variation in or modification of the terms of the contract shall be made

except by written amendment signed by the parties concerned.

19. Assignment

19.1 The supplier shall not assign, in whole or in part, its obligations to

perform

under the contract, except with the purchaser’s prior written consent.

20. Subcontracts

20.1 The provider shall notify the purchaser in writing of all subcontracts awarded

under this contracts if not already specified in the bid. Such notification, in the

original bid or later, shall not relieve the provider from any liability or obligation

under the contract.

21. Delays in the provider’s performance

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4.3. Name of

company/firm...............................................................................

4.4. Company registration number:

.....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the specific goals as

advised in the tender, qualifies the company/ firm for the preference(s)

shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General

Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as

shown in paragraphs 1.4 and 4.2, the contractor may be required to

furnish documentary proof to the satisfaction of the organ of state that

the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis

or any of the conditions of contract have not been fulfilled, the organ of

state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or

suffered as a result of that person’s conduct;

TERMS OF REFERENCE: PANEL OF ACCREDITED TRAINING AND DEVELOPMENT SERVICE PROVIDERS of 10

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its

shareholders and directors, or only the shareholders and

directors who acted on a fraudulent basis, be restricted

from obtaining business from any organ of state for a

period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed

necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

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1.1 “Closing time” means the date and hour specified in the bidding documents

for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the purchaser

and the provider, as recorded in the contract form signed by the parties,

including all attachments and appendices thereto and all documents

incorporated by reference therein.

1.3 “Contract price” means the price payable to the provider under the contract

for the full and proper performance of his contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of any

thing of the value to influence the action of a public official in the procurement

process or in contract execution.

1.5 “Countervailing duties” are imposed in cases where an enterprise abroad is

subsidized by its government and encouraged to market its products

internationally.

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1.6 “Country of origin” means the place where the goods were mined, grown or

produced or from which the services are supplied. Goods are produced when,

through manufacturing, processing or substantial and major assembly of

components, a commercially recognized new product results that is

substantially different in basic characteristics or in purpose or utility from its

components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or

order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on

hand.

1.10 “Delivery into consignees store or to his site” means delivered and

unloaded in the specified store or depot or on the specified site in compliance

with the conditions of the contract or order, the provider bearing all risks and

charges involved until the supplies are so delivered and a valid receipt is

obtained.

1.11 “Dumping” occurs when a private enterprise abroad market its goods on own

initiative in the RSA at lower prices than that of the country of origin and which

have the potential to harm the local industries in the RSA.

1.12 “Force majeure” means an event beyond the control of the provider and not

involving the provider’s fault or negligence and not foreseeable. Such events

may include, but is not restricted to, acts of the purchaser in its sovereign

capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions

and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to

influence a procurement process or the execution of a contract to the

detriment of any bidder, and includes collusive practice among bidders (prior

to or after bid submission) designed to establish bid prices at artificial non-

competitive levels and to deprive the bidder of the benefits of free and open

competition.

1.14 “GCC” means the General Conditions of Contract.

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1.15 “Goods” means all of the equipment, machinery, and/or other materials that

the provider is required to supply to the purchaser under the contract.

1.16 “Imported content” means that portion of the bidding price represented by

the cost of components, parts or materials which have been or are still to be

imported (whether by the provider or his subcontractors) and which costs are

inclusive of the costs abroad, plus freight and other direct importation costs

such as land costs, dock dues, import duty, sales duty or other similar tax or

duty at the South African place of entry as well as transportation and handling

charges to the factory in the Republic where the supplies covered by the bid

will be manufactured.

1.17 “Local content” means that portion of the bidding price which is not included

in the imported content provided that local manufacture does take place.

1.18 “Manufacture” means the production of products in a factory using labour,

materials, components and machinery and includes other related value-adding

activities.

1.19 “Order” means an official written order issued for the supply of goods or

works or the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding

documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of the

goods, such as transportation and any other incidental services, such as

installation, commissioning, provision of technical assistance, training,

catering, gardening, security, maintenance and other such obligations of the

provider covered under the contract.

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1.25 “Written” or “in writing” means hand-written in ink or any form of electronic

or mechanical writing.

6.1 The supplier shall indemnify the purchaser against all third-party claims of

infringement of patent, trademark, or industrial design rights arising from use

of goods or any part thereof by the purchaser.

7.1 Within thirty (30) days of receipt of the notification of contract award, the

success bidder shall furnish to the purchaser the performance security of the

amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the purchaser as

compensation for any loss resulting from the provider’s failure to complete his

obligations under the contract.

7.3 The performance security shall be denominated in the currency of the contract,

or in a freely convertible currency acceptable to the purchaser and shall be in

one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a reputable

bank located in the purchaser’s country or abroad, acceptable to the

TERMS OF REFERENCE: PANEL OF ACCREDITED TRAINING AND DEVELOPMENT SERVICE PROVIDERS of 10

purchaser, in the form provided in the bidding documents or another

form acceptable to the purchaser; or

(b) a cashier’s or certified cheque.

7.4 The performance security will be discharged by the purchaser and returned to

the supplier not later than thirty (30) days following the date of completion of

the supplier’s performance obligations under the contract, including any

warranty obligations, unless otherwise specified in SCC.

13.1 The supplier may be required to provide any or all of the following services,

including additional services, if any, specified in the SCC:

(a) performance or supervision of on-site assembly and/or commissioning

of the supplied goods;

(b) furnishing of tools required for assembly and/or maintenance of the

supplied goods;

(c) furnishing of a detailed operations and maintenance manual for each

appropriate unit of the supplied goods;

(d) performance or supervision or maintenance and/or repair of the

supplied goods, for a period of time agreed by the parties, provided that

this service shall not relieve the provider of any warranty obligations

under this contract; and

(e) training of the purchaser’s personnel, at the provider’s plant and/or on-

site, in assembly, start-up, operation, maintenance, and/or repair of the

supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in the

contract price for the goods, shall be agreed upon in advance by the parties

and shall not exceed the prevailing rates charged to other parties by the

provider for similar services.

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14.1 As specified in SCC, the supplier may be required to provide any or all of the

following materials, notifications, and information pertaining to spare parts

manufactured or distributed by the supplier:

1. such spare parts as the purchaser may elect to purchase from the provider,

provided that this election shall not relieve the provider of any warranty

obligations under the contract, and

2. in the event of termination of production of the spare parts:

a) Advance notification to the purchaser of the pending termination, in sufficient

time to permit the purchaser to procure needed requirements; and

b) Following such termination, furnishing at no cost to the purchaser, the

blueprints, drawings, and specifications of the spare parts, if requested.

15. Warranty

15.1 The supplier warrants that the goods supplied under the contract are new,

unused, of the most recent or current models, and that they incorporate all

recent improvements in design and materials unless provided otherwise in the

contract. The provider further warrants that all goods supplied under this

contract shall have no defect, arising from design, materials, or workmanship

(except when the design and/or material is required by the purchaser’s

specifications) or from any act or omission of the provider, that may develop

under normal use of the supplied goods in the conditions prevailing in the

country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any

portion thereof as the case may be, have been delivered to and accepted at

the final destination indicated in the contract, or for eighteen (18) months after

the date of shipment from the port or place of loading in the source country,

whichever period concludes earlier, unless specified otherwise in SCC.

15.3 The purchaser shall promptly notify the supplier in writing of any claims arising

under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period specified in

the SCC and with all reasonable speed, repair or replace the defective goods

or parts thereof, without costs to the purchaser.

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15.5 If the supplier, having been notified, fails to remedy the defect(s) within the

period specified in SCC, the purchaser may proceed to take such remedial

action as may be necessary, at the provider’s risk and expense and without

prejudice to any other rights which the purchaser may have against the

provider under the contract.

20.1 The provider shall notify the purchaser in writing of all subcontracts awarded

under this contracts if not already specified in the bid. Such notification, in the

original bid or later, shall not relieve the provider from any liability or obligation

under the contract.

21. Delays in the provider’s performance

TERMS OF REFERENCE: PANEL OF ACCREDITED TRAINING AND DEVELOPMENT SERVICE PROVIDERS of 10

8. Evaluation of the Bids..........................................................................
9. Price and Specific Goals.....................................................................
10. Price and specific goals

Price and Specific Goals, and 80/20 preference point system will be applied

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis

80/20 or 90/10

Ps = Points scored for price of tender under consideration

3.2.1. Points awarded for price

4. Points awarded for specific goals

Regulations, preference points must be awarded for specific goals stated in

the tender. For the purposes of this tender the tenderer will be allocated points

Regulations, which states that, if it is unclear whether the 80/20 or 90/10

preference point system applies, an organ of state must, in the tender

the 80/20 or 90/10 preference point system will apply and that the

preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10

preference point system will apply and that the lowest acceptable

tender will be used to determine the applicable preference point

then the organ of state must indicate the points allocated for specific goals for

both the 90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the

Preference points claim form in terms of the preferential

This preference form must form part of all tenders invited. It contains general