78 Simmonds street - Braamfontein - Johannnesburg - 2001
Organization Type
GOVERNMENT
Published
03 Aug 2026
OCDS Reference
ocds-9t57fa-164346
Summary
The passenger rail agency of south africa (PRASA) invites qualified service providers to submit quotations for social media marketing training. The training is required for 27 participants, and the service provider must be registered with qcto for social media in the workplace training. Bidders must comply with mandatory requirements, achieve a minimum 60% technical score, and compete on price and specific goals.
Key Requirements
Submit hand-delivered RFQ to Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and 78 Simmonds Street, Braamfontein, by 13 August 2026, 10:00 CAT. No email or fax submissions.
Must be registered with QCTO for social media in the workplace training and submit proof of registration.
Complete and submit mandatory documents: Pricing and Delivery Schedule (Section 4), BOQ/Pricing Schedule (Section 10), and all SBD forms.
Provide SARS Tax Compliance PIN or CSD number, COIDA letter of good standing, and CSD registration.
Demonstrate at least 60% technical score based on similar completed projects (social media marketing training).
Prices must be in ZAR inclusive of VAT, firm, and valid for 90 working days.
Claim specific goals: 10 points for Black Women owned (ID copies) and 10 points for EME/QSE 51% Black Owned (financials/B-BBEE certificate).
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQRFQ -SOCIAL MEDIA MARKETING TRAINING .pdfReview complete
Description
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf
Important Dates
03 Aug
2026
PUBLICATION
Tender Published
Tender was published
13 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
9 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Passenger Rail Agency of South Africa (PRASA) is seeking a qualified service provider to deliver social media marketing training. The RFQ (DMP/12/26/GP-HCM) requires bidders to submit a completed pricing schedule, proof of QCTO registration, and other mandatory documents by 13 August 2026 at 10:00 AM. The evaluation will follow a three-stage process: compliance, technical/functionality (minimum 60% threshold), and price/specific goals (80/20 preference point system). Bids must be hand-delivered to the specified address; email or fax submissions are not accepted.
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Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Document read
Compliance review
Bid-ready summary
The RFQ is for the provision of social media marketing training services to PRASA.
The scope is to deliver training to 27 participants (based on BOQ quantity).
The detailed scope of work is referenced as an attachment but is not included in the extracted text.
Important Dates
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf (RFQ)
Closing date: 13 August 2026, at 10:00 (CAT).
Issue date: 03 August 2026.
No compulsory briefing session or site inspection is indicated; the briefing certificate section is marked N/A.
Briefing Session
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf (RFQ)
The briefing section is marked N/A, indicating no compulsory briefing session or site inspection is required.
Contact Information
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf (RFQ)
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf (RFQ)
Submit the RFQ by hand delivery only to: Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and 78 Simmonds Street, Braamfontein, on or before the closing date and time.
No email or fax submissions will be accepted; late RFQs will not be considered.
Use the official forms provided in the RFQ document; do not re-type them.
Enclose the quotation in a sealed envelope.
Do not include documents or references relating to any other quotation or proposal.
Any additional conditions must be in an accompanying letter.
Do not canvass any SCM Officer or PRASA employee regarding this RFQ between closing and award; doing so may lead to disqualification.
Changes to your submission will not be accepted after the closing date and time.
Ensure all mandatory returnable documents are submitted at closing; failure results in automatic disqualification.
Other mandatory documents (Stage 1B) may be requested within 3 working days if not submitted; failure to provide leads to disqualification.
The bid must remain valid for 90 working days from the closing date; you may be asked to extend this period.
Submit proof of authority (e.g., company resolution) with the signed bid.
The bid is subject to PRASA General Conditions of Purchase and the Preferential Procurement Regulations, 2022.
Returnable Documents
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf (RFQ)
Mandatory returnable documents (Stage 1A): Completed Pricing and Delivery Schedule (Section 4), Completed BOQ/Pricing Schedule (Section 10), and proof of QCTO registration.
Other mandatory documents (Stage 1B): Signed and completed RFQ and SBD forms, COIDA letter of good standing, valid SARS PIN, all RFP documentation/declarations, JV/consortium/subcontract agreement (if applicable), and CSD registration number.
Failure to provide mandatory documents at closing results in automatic disqualification.
For Stage 1B, PRASA may request missing documents within 3 working days; failure to provide leads to disqualification.
Evaluation Criteria
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf (RFQ)
Evaluation is in three stages: Stage 1 (Compliance), Stage 2 (Technical/Functionality), Stage 3 (Price and Specific Goals).
Stage 1A (Mandatory): Must submit completed Pricing and Delivery Schedule (Section 4), completed BOQ/Pricing Schedule (Section 10), and proof of QCTO registration for social media in the workplace training. Failure = automatic disqualification.
Stage 1B (Other Mandatory): Must submit signed and completed RFQ and SBD forms, COIDA letter of good standing, valid SARS PIN, all RFP documentation/declarations, JV/consortium/subcontract agreement (if applicable), and CSD registration number. PRASA may request these within 3 working days; failure to provide = disqualification.
Stage 2 (Technical/Functionality): Minimum threshold is 60%. Scoring based on number of similar successfully completed projects (social media marketing training). Provide for each project: appointment letter on company letterhead, description, purchase order, client name and contact (email/office number), project start/end dates, extension of time (if any), contract value incl. VAT, and completion certificate or client letter confirming successful completion. Scores: 0 projects = 0, 1 = 20, 2 = 40, 3 = 60, 4 = 80, 5+ = 100. Bidders scoring below 60% are excluded from further evaluation.
Stage 3 (Price and Specific Goals): Price = 80 points, Specific Goals = 20 points, total 100. Price scored using 80/20 preference point formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
Specific Goals: 10 points for Black Women owned (submit certified ID copies of owners) and 10 points for EME or QSE 51% Black Owned (submit audited annual financials or B-BBEE certificate/affidavit).
PRASA may apply objective criteria to award to a bidder other than the highest scorer (e.g., negative track record, spreading awards, avoiding concentration).
PRASA may split the award among multiple service providers if the service is capable of being split.
If the preferred bidder fails to sign the contract within 14 days or fails to provide required security, PRASA may appoint the next ranked bidder.
Technical Specifications
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf (RFQ)
The scope is to provide social media marketing training.
The service provider must be registered with QCTO for social media in the workplace training (proof of registration required).
The BOQ lists one line item: "Social Media Marketing Training" with quantity of 27 (unit: each).
The detailed scope of work is referenced as "SEE ATTACHED SCOPE OF WORK" but is not included in the extracted text.
The training is likely to be delivered to 27 participants (based on BOQ quantity).
Experience & Qualifications
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf
Bidders must demonstrate experience in delivering similar social media marketing training projects.
For each similar project, provide: appointment letter on company letterhead, description of project, purchase order, client name and contact (email and office number), project start and end dates, extension of time (if applicable), contract value inclusive of VAT, and a completion certificate or client letter confirming successful completion.
The minimum threshold for technical/functionality is 60%.
Quality Management
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf
No specific quality management requirements are stated in the extracted text. The only reference is to a briefing session, which is marked N/A.
Pricing Schedule
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf
Complete the Pricing and Delivery Schedule (Section 4) and BOQ/Pricing Schedule (Section 10) as mandatory returnables.
Prices in ZAR inclusive of all taxes (VAT 15%).
Provide cost breakdown and indicate price escalation basis/formula.
Submit pricing strictly in the provided format; deviation may lead to non-responsiveness.
Discounts only considered at final evaluation stage on unconditional basis.
If price is not market-related, PRASA may negotiate with highest, then second, then third highest scorer; if no agreement, RFQ cancelled.
Indicate delivery period in working days.
BOQ line item: Social Media Marketing Training, quantity 27, unit each.
Financial Requirements
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf (RFQ)
Prices must be quoted in South African Rand, inclusive of all applicable taxes (VAT 15%).
Price offer must be firm and clearly indicate the basis.
Complete the Pricing and Delivery Schedule (Section 4) and the BOQ/Pricing Schedule (Section 10) as mandatory returnables.
Provide a cost breakdown and indicate price escalation basis/formula if applicable.
Submit pricing strictly in the provided format; deviation may render the bid non-responsive.
Discounts will only be considered at the final evaluation stage on an unconditional basis.
If the highest scoring bidder's price is not market-related, PRASA may negotiate with the highest, then second, then third highest scorer; if no agreement, the RFQ may be cancelled.
Indicate delivery period in working days from date of order.
Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.
Compliance Requirements
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf (RFQ)
Must be registered on the Central Supplier Database (CSD); provide CSD number. Foreign suppliers with no local entity are exempt.
Must be tax compliant: provide SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. If no PIN, provide CSD number.
For consortia/JVs/subcontractors, each party must submit separate TCS certificate/PIN/CSD number.
Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered.
Must submit a valid SARS PIN as part of Stage 1B.
Must submit a COIDA letter of good standing.
Must complete SBD4 (Bidder's Disclosure) including declarations on state employment, relationships, and PEP/PIP status.
Must complete SBD 6.1 (Preference Points Claim Form) to claim specific goals.
Must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers.
Must comply with the Preferential Procurement Policy Framework Act, 2000 and Regulations, 2022.
Must be legally compliant with all applicable national and local laws.
B-BBEE Requirements
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf (RFQ)
Specific goals: 10 points for Black Women owned (submit certified ID copies of owners).
10 points for EME or QSE 51% Black Owned (submit audited annual financials or B-BBEE certificate/affidavit).
The 80/20 preference point system applies.
Failure to submit proof for specific goals means no points claimed.
PRASA may require substantiation of claims at any time.
Health & Safety
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf
No specific health and safety requirements are stated in the extracted text. The content provided is unrelated to OHS.
Contractual Terms
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf
Contract is governed by PRASA General Conditions of Purchase and South African law.
Supplier warrants items/services are fit for purpose and free from defects for one year from acceptance (unless otherwise stated).
Supplier indemnifies PRASA against claims arising from negligence, IP infringement, breach of statutory duty, or defective design/materials/workmanship.
Subcontracting requires PRASA's prior approval; the successful bidder remains liable for performance.
PRASA may reject non-conforming items/services and require replacement or rework at supplier's cost.
Payment within 30 days of correct tax invoice.
Late delivery may incur penalties if specified in the order.
Bid validity period is 90 working days from closing date; may be extended.
PRASA reserves the right to cancel contract if information provided is incorrect.
Bidders must not canvass PRASA employees; disqualification risk.
Bids must be submitted on official forms; no re-typing.
Special Conditions
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf (RFQ)
Bidders must not canvass any SCM Officer or PRASA employee between closing and award; disqualification risk.
PRASA will publish award information on the e-tender portal and may publish prices and preferences claimed.
PRASA reserves the right to modify the RFQ, reject non-conforming quotations, and reject late submissions.
PRASA may cancel the contract if information provided is incorrect.
PRASA may award to highest scoring bidder unless objective criteria justify otherwise.
Requirements
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf (RFQ)
Must be registered on CSD (provide CSD number).
Must be tax compliant (SARS PIN or TCS certificate).
Must not be in service of the state.
Must submit signed and completed RFQ and SBD forms.
Must submit COIDA letter of good standing.
Must complete all declarations (SBD4, SBD6.1).
Must provide proof of QCTO registration for social media training.
Must submit JV/consortium/subcontract agreement if applicable.
Must submit proof of authority (company resolution).
Must submit pricing schedules and BOQ.
Section
Source: RFQ -SOCIAL MEDIA MARKETING TRAINING .pdf
Stage 1A mandatory: Completed Pricing and Delivery Schedule (Section 4), Completed BOQ/Pricing Schedule (Section 10), and proof of QCTO registration for social media in the workplace training.
Stage 1B other mandatory: Signed and completed RFQ and SBD forms, COIDA letter of good standing, valid SARS PIN, all RFP documentation/declarations, JV/consortium/subcontract agreement (if applicable), and CSD registration number.
Stage 2 technical: Minimum 60% threshold. Score based on number of similar projects (0=0, 1=20, 2=40, 3=60, 4=80, 5+=100). Provide appointment letters, project descriptions, client contacts, dates, values, and completion certificates.
78 Simmonds street - Braamfontein - Johannnesburg - 2001
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Official source
eTenders.gov.za
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1
Last checked
03 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.