Supply and support of comware-based ethernet switches – 3-Year tender in gauteng

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Returnable Documents: CIDB registration no (if, 04 SBD 1 Notice and invitation to Tender, 07 Application for tax clearance certificate, 08 SBD 4 Declaration of interest, 010 SBD 6.1 Preference Points Claim Form, SBD 1 Notice and invitation (Envelope 1 – Technical Proposal), Valid TAX Pin Certificate or CSD Report (Envelope 1 – Technical, SBD 2 and Application for TAX clearance certificate (Envelope 1, SBD 4 Declaration of interest (Envelope 1 – Technical Proposal), SBD 6.1 Preference Points Claim Form (Envelope 1 – Technical, c) Envelope Two “Original Financial Proposal” (Contract Date and Pricing schedule/schedule of rates

Bidders must be certified partners/agents/resellers of the Original Equipment Manufacturer (OEM) of the ComWare-based switches. They must confirm that the offered switches use the ComWare network operating system. They must confirm that all equipment will be supported for a minimum of 5 years from purchase. They must provide at least one customer reference where the equipment was successfully implemented. Bidders must be tax compliant (valid Tax Clearance Certificate or CSD number). Bidders must not be listed on the National Treasury Database of Restricted Suppliers or the Register for Tender Defaulters. Bidders must not be persons in the service of the state. Joint ventures/consortia must submit separate tax clearance for each party and a resolution of authority.

as per Bid /Tender Document)

Appointment of a service provider for the supply and support of comware

Project

Appointment of a service provider for the supply and support of comware

Project

provisions

in the SCC shall prevail.

Table of clauses

1. Definitions
2. Application
3. General
4. Standards
5. Use of contract documents and information; inspection
6. Patent rights
7. Performance security
8. Inspections, tests and analysis
9. Packing
10. Delivery and documents
11. Insurance
12. Transportation
13. Incidental services

Appointment of a service

Provider for the supply and

Support of comware based

Ethernet switches for a period

Of 3 year with the option to

Extend by 2 years.

SENT/018/2026-27

NAME of TENDERER: ______________________________________

Appointment of a service provider for the supply and support of comware

Project

Appointment of a service provider for the supply and support of comware

Project

Switches for a period of 3 year with the option to extend by 2 years.

1.1 Sentech SOC Ltd (“Sentech”) is a Schedule 3B State-Owned Company in terms of the Public Finance

Management Act (PFMA) and is the largest broadcasting signal distributor in South Africa.

1.2 Sentech is a licensed Electronic Communications Network Service provider and operates satellite,

television, radio, broadband and digital infrastructure networks.

1.3 Sentech invites bids for the development of a new corporate website, temporary maintenance

services, and training of Sentech personnel on content management and maintenance.

1.4 Sentech currently operates various telecommunication networks for Satellite, Television, Radio,

Internet and more. As such, Sentech is a global enabler of broadcasting and digital content IT delivery.

SENTECH requires a service provider for the supply and support of ComWare based ethernet

switches for a period of 3 years with the option to extend by 2 years.

2 legal framework

This tender is issued in accordance with:

• Section 217 of the Constitution of the Republic of South Africa, 1996

• Public Finance Management Act,

• Preferential Procurement Policy Framework Act,

• Preferential Procurement Regulations, 2022

• Broad-Based Black Economic Empowerment Act,

• National Treasury Regulations and SCM Instructions

• Promotion of Administrative Justice Act,

• Protection of Personal Information Act,

3 submission of bids and closing of bids

3.1 This Bid closes on the date and time stipulated on the Notice and Invitation to Bid (SBD1). Bids can

be submitted electronically via the eTender Portal and/or by hand to the tender box at Sentech Offices,

Octave Road, Radiokop Ext 3, Honeydew, Johannesburg.

3.2 Bidders that opt to deposit their bid documents in the tender box must do so on or before the closing

date and time, during working hours only (08:30-15:30). No late submissions will be accepted.

Tender Ref: SENT/018/2026-27 of 10

3.3 Bidders Bidders who opt to submit via the Sentech eTender Portal (“the eTender Portal”) are advised

that the eTender Portal has a files size limit of 30MB. Bidders must upload their tender documents

timeously. The eTender Portal is available 24hrs a day. No late submissions will be accepted.3

3.4 It is incumbent on the bidder to ensure that their bids are submitted timeously via the selected method

before the closing date and time. Sentech will not take any responsibility of any incomplete

submissions or late tenders, for any reason whatsoever.

3.5 Telegraphic, telephonic, telex, facsimile, e-mail and late Bids will not be accepted.

3.6 This is a two-envelope system for Bid Evaluation. Bidders must submit their proposal and all supporting

documentation in a sealed envelope, clearly marked as follows:

a) For manual submissions, Envelope One must consist of "Original Technical Proposal together with

a soft copy in PDF format of an electronic medium e.g. USB etc. The soft copy will consist of a single

PDF document containing the complete response. The envelope must contain all information and

documents relating to the Bid. (Refer to list of returnable documents).

b) No Financial Information must be included in Envelope One.

c) Envelope Two “Original Financial Proposal” (Contract Date and Pricing schedule/schedule of rates

as applicable) together with 1 copy of “Financial Proposal” together with a soft copy in PDF format

of an electronic medium e.g. Compact Disk (CD), USB etc. The soft copy will consist of a single PDF

document containing the complete Financial Proposal.

d) Bidders are required to place the sealed Envelope One together with the sealed Envelope Two into

one sealed envelope or container. The sealed envelope or container must be marked with the

following information:

For Attention:

• Head of supply chain management

• Bid reference NO: SENT/018/2026-27

• Technical and financial proposals

• Insert closing date and time

• Bidder’s name and address

e) Bidders that combine their Technical Proposal with the Financial Proposal (or any financial

information) will be automatically disqualified and not be evaluated further.

f) The financial proposal will only be opened and evaluated should the technical proposal be found to

be responsive, being that the technical proposal has met the minimum technical evaluation criteria

that are set out in the Bid Documents.

g) The Bidders shall insert a table of contents and bind (ring bind or similar method) the proposal

documents and verify the page numbers, as Sentech will not accept any liability with regard to any

disputes arising from pages that are missing or duplicated in the aforementioned documents.

h) Bidders are required to complete and sign all the returnable documentation (refer to list of

returnable documents) and initial all pages, drawings and brochures which are included in the

Tender Ref: SENT/018/2026-27 of 10

reply as Sentech will not accept any liability with regard to any disputes arising from pages that

are missing or duplicated in the aforementioned documents.

i) Late submissions will not be considered.

j) For online submissions via the e-Tender portal, submission requirements are directed by the

system. Bidders must follow instructions in the Bidder’s manual.

4. Sign and initial

Bidders are required to complete and sign the Bid Forms where required and initial the bottom of all

pages, drawings and brochures which are included in the submission as Sentech will not accept any

liability with regard to any disputes arising from pages that are missing or duplicated in the

aforementioned documents.

Both original signatures and electronic signatures will be accepted.

5. Completion of bid documents

Bidders must ensure that they complete all sections of the Bid Documents as per the requirements in

the Bid.

Bidders must use only the Bid documents provided by Sentech. Photocopying of the Bid document is

permitted however Bidders must not retype or redraft the Bid documents.

6. Bid validity

This Bid shall remain valid for a period of 90 days only. An extension of the Bid validity, if justified in

exceptional circumstances, shall be requested in writing from all Bidders before the expiration of the

90-day period.

7. Costs of preparing the bid submission

Bidders shall bare all costs associated with the preparation and submission of the proposals. Sentech

shall under no circumstances be held responsible or liable for any costs incurred during the bidding

process.

8. Administrative responsiveness criteria

Bidders are required to ensure that they meet all the Administrative Responsiveness Criteria.

9. BBBEE codes at SENTECH

Sentech complies with the codes of good practice as prescribed by the DTI, to advance Broad Based

Black Economic Empowerment.

10. Subcontracting as a condition of bid

The successful Bidder must subcontract a minimum of __N/A% of the value of the contract to

__________________ (specify the designated group targeted).

Tender Ref: SENT/018/2026-27 of 10

11. Transformation plan

A transformation plan is a record of activities an entity intends to undertake to improve its BBBEE

Level through Ownership, Management and Control; Skills Development; Enterprise and Supplier

Development and Socio-Economic Development.

Sentech reserves the right to request a BBBEE transformation plan with clearly defined timelines and

milestones if the recommended Bidder does not meet Sentech’s transformation goals. These

milestones must be achieved over the term of the contract. This transformation plan must be submitted

within 10 working days from the written request, failing which Sentech reserves the right to withdraw

its appointment of the preferred recommended Bidder.

12. Local production and content

In the case of designated sectors, where in the award of Bids, local production and content is of critical

importance, such Bids will contain a specific bidding condition that only locally produced goods,

services or works or locally manufactured goods, with a stipulated minimum threshold for local

production and content will be considered.

Does this requirement fall under any designated sector as No

prescribed by the DTI?

If yes, specify the sector

Specify minimum threshold applicable

*Bidders must fill in the SBD6.2 for Local Content and Production

Sentech started deploying ComWare based switches in 2024 with positive results. To protect the

investment made in training, network automation and OSS development, Sentech would like to continue

deploying ComWare based switches on an as needed basis.

Sentech does not guarantee any procurement during the contract period. Sentech will procure equipment

or solutions on an as-needed basis during the contract period.

Supply and support of selected ethernet switch models and accessories (not limited to the models in the

pricing schedule). Support is required nationally for 8X5XNBD or 24X7X365 in major centres (Note:

Major centres are considered as Johannesburg, Cape Town and Durban)

3.1. Information to Bidders

i All equipment offered shall be provided with AC power, unless indicated differently.

ii The equipment list provided in PART C2: PRICING DATA is for comparative purposes only.

Sentech will acquire equipment or solutions on an as-needed basis during the contract

period.

iii Sentech does not guarantee the acquisition of any equipment during the contract period.

iv Sentech expects the successful bidder to notify Sentech if it requests quotations for

equipment for which end-of-sale dates have been published.

Tender Ref: SENT/018/2026-27 of 15

provision,

taxpayers will need to register with SARS as eFilers through the website www.sars.gov.za.

Jeyrel:\Mdk416-SBD2 tax clearance

Select the applicable option Tenders Good standing

If “Good standing”, please state the purpose of this application

Particulars of applicant

Name/Legal name

(Initials & Surname

or registered name)

Trading name

(if applicable)

ID/Passport no Company/Close Corp.

registered no

Income Tax ref no PAYE ref no 7

VAT registration no 4 SDL ref no L

Customs code UIF ref no U

Telephone no C O D E N U M B E R Fax C O D E N U M B E R

no

E-mail address

Physical address

Postal address

Particulars of representative (Public Officer/Trustee/Partner)

Surname

First names

ID/Passport no Income Tax ref no

Telephone no C O D E N U M B E R Fax C O D E N U M B E R

no

E-mail address

Physical address

of 2

Particulars of tender (If applicable)

Tender number

Estimated Tender

amount R ,

Expected duration year(s)

of the tender

Particulars of the 3 largest contracts previously awarded

Date started Date finalised Principal Contact person Telephone number Amount

Audit

Are you currently aware of any Audit investigation against you/the company? YES NO

If “YES” provide details

Appointment of representative/agent (Power of Attorney)

I the undersigned confirm that I require a Tax Clearance Certificate in respect of Tenders or Goodstanding.

I hereby authorise and instruct to apply to and receive from

SARS the applicable Tax Clearance Certificate on my/our behalf.

C c y y m m d d

Signature of representative/agent Date

Name of

representative/

agent

The National Industrial Participation (NIP) Programme, which is applicable to all government

procurement contracts that have an imported content, became effective on the 1 September

1996. The NIP policy and guidelines were fully endorsed by Cabinet on 30 April 1997. In

terms of the Cabinet decision, all state and parastatal purchases / lease contracts (for goods,

works and services) entered into after this date, are subject to the NIP requirements. NIP is

obligatory and therefore must be complied with. The Industrial Participation Secretariat (IPS) of

the Department of Trade and Industry (DTI) is charged with the responsibility of administering

the programme.

1 pillars of the programme

1.1 The NIP obligation is benchmarked on the imported content of the contract. Any

contract having an imported content equal to or exceeding US$ 10 million or other

currency equivalent to US$ 10 million will have a NIP obligation. This threshold of

US$ 10 million can be reached as follows:

(a) Any single contract with imported content exceeding US$10 million.

or

(b) Multiple contracts for the same goods, works or services each with imported

content exceeding US$3 million awarded to one seller over a 2 year period

which in total exceeds US$10 million.

or

(c) A contract with a renewable option clause, where should the option be

exercised the total value of the imported content will exceed US$10 million.

or

(d) Multiple suppliers of the same goods, works or services under the same

contract, where the value of the imported content of each allocation is equal to

or exceeds US$ 3 million worth of goods, works or services to the same

government institution, which in total over a two (2) year period exceeds

US$10 million.

1.2 The NIP obligation applicable to suppliers in respect of sub-paragraphs 1.1 (a) to 1.1 (c)

above will amount to 30 % of the imported content whilst suppliers in respect of

paragraph 1.1 (d) shall incur 30% of the total NIP obligation on a pro-rata basis.

1.3 To satisfy the NIP obligation, the DTI would negotiate and conclude agreements such as

investments, joint ventures, sub-contracting, licensee production, export promotion,

sourcing arrangements and research and development (R&D) with partners or suppliers.

1.4 A period of seven years has been identified as the time frame within which to

discharge the obligation.

2 requirements of the department of trade and industry

2.1 In order to ensure effective implementation of the programme, successful

bidders (contractors) are required to, immediately after the award of a contract

that is in excess of R10 million (ten million Rands), submit details of such a

contract to the DTI for reporting purposes.

2.2 The purpose for reporting details of contracts in excess of the amount of R10

million (ten million Rands) is to cater for multiple contracts for the same goods,

works or services; renewable contracts and multiple suppliers for the same

goods, works or services under the same contract as provided for in paragraphs

1.1.(b) to 1.1. (d) above.

3 bid submission and contract reporting requirements of

Bidders and successful bidders (contractors)

3.1 Bidders are required to sign and submit this Standard Bidding Document (SBD 5)

together with the bid on the closing date and time.

3.2 In order to accommodate multiple contracts for the same goods, works or

services; renewable contracts and multiple suppliers for the same goods, works

or services under the same contract as indicated in sub-paragraphs 1.1 (b) to 1.1

(d) above and to enable the DTI in determining the NIP obligation, successful

bidders (contractors) are required, immediately after being officially notified about

any successful bid with a value in excess of R10 million (ten million Rands), to

contact and furnish the DTI with the following information:

• Bid / contract number.
• Description of the goods, works or services.
• Date on which the contract was accepted.
• Name, address and contact details of the government institution.
• Value of the contract.
• Imported content of the contract, if possible.

3.3 The information required in paragraph 3.2 above must be sent to the Department

of Trade and Industry, Private Bag X 84, Pretoria, 0001 for the attention of Mr

Elias Malapane within five (5) working days after award of the contract. Mr

Malapane may be contacted on telephone (012) 394 1401, facsimile (012) 394

2401 or e-mail at [email protected] for further details about the programme.

4 process to satisfy the nip obligation

4.1 Once the successful bidder (contractor) has made contact with and furnished the

DTI with the information required, the following steps will be followed:

a. the contractor and the DTI will determine the NIP obligation;

b. the contractor and the DTI will sign the NIP obligation agreement;

c. the contractor will submit a performance guarantee to the DTI;

d. the contractor will submit a business concept for consideration and approval by

the DTI;

e. upon approval of the business concept by the DTI, the contractor will submit

detailed business plans outlining the business concepts;

f. the contractor will implement the business plans; and

g. the contractor will submit bi-annual progress reports on approved plans to the

DTI.

4.2 The NIP obligation agreement is between the DTI and the successful bidder (contractor)

and, therefore, does not involve the purchasing institution.

Bid number ......................................... Closing date:....................................

Name of bidder................................................................................................

Postal address ................................................................................................

................................................................................................

Signature............................................ Name (in print)...................................

Date..................................................

Js475wc

income-generating contracts)

as per Bid / Tender Document)

joint venture agreement with the parties listed under

joint venture agreement and the Contract with the Orginisation in respect of the project under item 1 above

CIDB registration no (if

No specific requirements found

04 SBD 1 Notice and invitation to Tender

07 Application for tax clearance certificate

08 SBD 4 Declaration of interest

010 SBD 6.1 Preference Points Claim Form

CSD Report (Envelope 1 – Technical

SBD 1 Notice and invitation (Envelope 1 – Technical Proposal)

Valid TAX Pin Certificate or CSD Report (Envelope 1 – Technical

SBD 2 and Application for TAX clearance certificate (Envelope 1

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd number

Csd number

Central supplier database (csd), a csd number

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd number

Requirement to register for a tax compliance status

• Team qualifications

c) Envelope Two “Original Financial Proposal” (Contract Date and Pricing schedule/schedule of rates

1.1. Glossary of Terms Abbreviations Descriptions

valid Tax Clearance Certificate will result in the invalidation of the bid

Tax clearance certificate requirements

“Application for a Tax Clearance Certificate” and submit it to any SARS branch office nationally. The Tax

2 SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of 1 (one) year

3 The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the original

and valid Tax Clearance Certificate will result in the invalidation of the bid. Certified copies of the Tax

Tax Clearance Certificate.

5 Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are available from any SARS branch

6 Applications for the Tax Clearance Certificates may also be made via eFiling. In order to use this provision,

Jeyrel:\Mdk416-SBD2 tax clearance

Power of Attorney)

B-BBEE Details: a period of 90 days only. An extension of the Bid validity, if justified in

exceptional circumstances, shall be requested in writing from all Bidders before the expiration of the

90-day period.

7. Costs of preparing the bid submission

Bidders shall bare all costs associated with the preparation and submission of the proposals. Sentech

shall under no circumstances be held responsible or liable for any costs incurred during the bidding

process.

8. Administrative responsiveness criteria

Bidders are required to ensure that they meet all the Administrative Responsiveness Criteria.

9. BBBEE codes at SENTECH

Sentech complies with the codes of good practice as prescribed by the DTI, to advance Broad Based

Black Economic Empowerment.

10. Subcontracting as a condition of bid

The successful Bidder must subcontract a minimum of __N/A% of the value of the contract to

__________________ (specify the designated group targeted).

Tender Ref: SENT/018/2026-27 of 10

11. Transformation plan

A transformation plan is a record of activities an entity intends to undertake to improve its BBBEE

Level through Ownership, Management and Control; Skills Development; Enterprise and Supplier

Development and Socio-Economic Development.

Sentech reserves the right to request a BBBEE transformation plan with clearly defined timelines and

milestones if the recommended Bidder does not meet Sentech’s transformation goals. These

milestones must be achieved over the term of the contract. This transformation plan must be submitted

within 10 working days from the written request, failing which Sentech reserves the right to withdraw

its appointment of the preferred recommended Bidder.

12. Local production and content

In the case of designated sectors, where in the awar

HDI Requirement: 51%

The evaluation criteria are stipulated in 18 below. It is the Bidder’s responsibility to ensure that it has

responded to the evaluation criteria. Failure to meet the evaluation criteria will result in the Bidder not

being evaluated further. Bidders must ensure that they have included all supporting documentation

required to support their response to the Bid.

14. Objective criteria

14.1 Sentech reserves the right not to award this tender to any Bidder or any of its directors or

subcontractors who during the preceding five (5) years –

14.1.1 failed to perform satisfactorily on a previous project with Sentech or any other organ of state; or

14.1.2 wilfully neglected, reneged on or failed to comply with any government, municipal or other public

sector contract.

14.2. Sentech further reserves the right not to award this Tender to any Bidder or any of its directors or

subcontractors who have been blacklisted by any organ of state or committed and/or charged in

any court of law or similar tribunal or forum with any act of tax non-compliance, fraud, corruption

and/or dishonesty of whatsoever nature.

15. Award of bid/s

Sentech may appoint one or more suppliers, in whole or in part, or not appoint any supplier/s at all,

and/or cancel the Bid in its entirety, at Sentech’s sole and exclusive discretion, in order to satisfy

various needs which may be identified, and to manage certain risks associated with the supply of

goods or services specified in respect of the Bid.

Tender Ref: SENT/018/2026-27 of 10

16. Alternative/substitute products

In the case of contracts and/or panels, Sentech shall be entitled to consider and accommodate product

upgrades during the tenure of the contract and/or panel. Bidders are required to bring all such

developments to the attention of Sentech for approval.

17. Briefing session

Should there be a compulsory briefing session for this Bid, Bidders must ensure that they attend the

briefing session and sign the attendance register, as non-attendance or failure to sign the attendance

register will automatically disqualify a Bidder from submitting a proposal for this Bid.

All questions raised by Bidders post the briefing session will be consolidated and shared with all

Bidders at least seven (7) calendar days prior to closing.

18. Clarification

Enquiries related to Bid documents may be addressed to the Bid Administrator and Supply Chain

Official as stated in SBD 1 Notice and Invitation to Bid.

19. Bid evaluation method

This Bid will be evaluated as described in the table below.

Two envelope system will 1. Stage 1 – Administrative Responsiveness Evaluation

be followed for Technical All the Technical Proposals will be evaluated against the Administrative responsiveness

and Price offer

requirements as set out in the list of returnable documents.

2. Stage 2 –Technical Evaluation

Those proposals that are Administratively responsive will then be evaluated against the

mandatory technical compliance criteria. Bidders complying with ALL the mandatory

criteria qualify for further evaluation.

3. Stage 3 – Price and Preference

Financial Proposals for Qualifying Bidders will be opened and evaluated. Bidder’s financial

offers and BEE certificates will be ranked according to price and preference points from the

highest number of points to the lowest.

20. Administrative responsiveness requirements

To be administratively responsive, Bidders must ensure that they meet all the below mentioned criteria.

Bidders that do not meet all the below mentioned criteria may not qualify to be awarded the Bid.

Sentech reserves its rights in respect of the below criteria.

• Complete and return all documentation stipulated in the LIST OF RETURNABLE DOCUMENTS.

• All correspondence must be in English.

• Bidders must fill in all sections of this document (where applicable).

• BLACK INK must be used when completing the Bid documents.

• Bidders must use only the Bid documents provided by Sentech. Photocopying of the Bid document is

permitted however Bidders must not retype or redraft the Bid documents.

• All corrections must be initialled. The use of corrective fluid is strictly prohibited.

Tender Ref: SENT/018/2026-27 of 10

• Bidders are required to fill in and sign the Bid Forms and initial all pages, drawings and brochures

which are included in the reply as Sentech will not accept any liability with regard to any disputes

arising from pages that are missing or duplicated in the aforementioned documents.

• Bidders must complete an attendance register at each compulsory site meeting attended.

• Appointment of a Bidder will be subject to signing, declaration and submission of SBD 1, 3.1, 3.2,

3.3, 4, 5, 6,1, 6.2 8, and 9 depending on applicability.

• Complete and sign the Contract Data.

• Should this be a 2 envelope or 2 stage system, Bidders MUST separate the technical proposal from

their financial proposal. The technical and financial proposals must be placed in two separate sealed

envelopes.

21. Automatic disqualification

Sentech reserves the right to automatically disqualify Bidders from being awarded this Bid. The

following will lead to automatic disqualification:

• Failure to submit a financial proposal, if required.

• The Bidder is or has been involved in any act of corruption or fraud or bribery or collusion or attempt

to influence any employee of Sentech to award this Bid or any other Bid to it.

22. Technical responsiveness compliance

The Technical Evaluation will encompass evaluation of:

• Mandatory Criteria

• Functional / Technical Criteria

23. Technical evaluation criteria

23.1 Mandatory Eligibility Criteria

The follow in criteria are mandatory to ALL BIDDERS:

Attach evidence Provide reference page

Mandatory Eligibility Criteria number in your proposal

23.1.1. Confirmation of being a certified or official partner / OEM confirmation on

agent / reseller of the Original Equipment OEM letterhead

Manufacturer.

23.1.2. Confirmation that the offered ethernet switches uses Bidder’s confirmation

the ComWare network operating system. on their Company

letterhead

23.1.3 Confirmation that all equipment (including Bidder’s confirmation

components) offered for the duration of the on their Company

contract will be supported for a minimum period of letterhead

5 years from date of purchase

23.1.4 Provide at least one customer reference where the Reference letter on

offered equipment was implemented successfully. Customer’s letterhead

NOTE: Bidders that do not comply with all the above criteria will not be evaluated further.

Tender Ref: SENT/018/2026-27 of 10

23.2 Functional Criteria

Proof

Functionality criteria Points

Required

N/a

Total Points:

Table 1: Functional Criteria

Total minimum qualifying functional score is NA points.

Technical Criteria May Include:

• Company experience (website development for large entities)

• Track record with organs of state (if applicable)

• Project methodology

• Team qualifications

• CMS platform capability

• Cybersecurity compliance

• Hosting architecture

• Maintenance support model

24. Risk assessment

All bids that pass the technical evaluation in 22.1 will undergo a risk assessment based on the following

framework:

Criteria Comments

e.g. Dishonesty in information presented

Any additional information received from past references

Financially and operational sustainability of the Bidder

NB: Sentech may disqualify Bidders based on the outcome of the risk assessment.

Tender Ref: SENT/018/2026-27 of 10

25. Evaluation of Price and Preference

This Bid will be evaluated on a points system based on weighted average score for Price and Preference

as per Preferential Procurement Framework Act of 2000 (Act ). Accordingly, either the 80/20 or

90/10 preference point system will apply and the highest acceptable Bid will be used to determine the

applicable preference point system.

26. Preference Point allocation – 80/20 or 90/10

Weighting Weighting

Price / Preference

(80/20) (90/10)

Preference: 20 10

Price: 80 90

Total must equal: 100 100

Sentech will award preference points according to the following table:

Goal Points Points Evidence required

(80/20) (90/10)

Historically disadvantaged by unfair 8 4 A valid BBBEE Certificate showing at least 51% black ownership

discrimination on the basis of Race 3 3 A valid BBBEE Certificate showing at least 25.1 – 50% black

ownership

1 2 Black owned company showing at least 5 – 25% black

ownership

0 0 Below 5%

Historically disadvantaged by unfair 10 5 A valid BBBEE Certificate showing at least 51% women

discrimination on the basis of Gender ownership

(women) 6 3 A valid BBBEE Certificate showing at least 25.1 – 50% women

ownership

2 2 A valid BBBEE Certificate showing at least 5-25% women

ownership

0 0 A valid BBBEE Certificate showing at less than 5% women

ownership

Historically disadvantaged by unfair 2 1 A doctor’s note confirming disability or confirmation of disability

discrimination on the basis of disability from the Department of labour (EEA1 form) or equivalent

Total Points 20 10

27. Price Calculation 80/20

The following formula will be used to calculate the points for price.

Ps= 80 1- (Pt – Pmin)

Pmin

Where:

Ps = Points scored for price of bid under consideration

Pt = Rand value of bid under consideration

Pmin = Rand value of lowest acceptable bid

Tender Ref: SENT/018/2026-27 of 10

28. Price Calculation 90/10

The following formula will be used to calculate the points for price.

Ps= 90 1- (Pt – Pmin)

Pmin

Where:

Ps = Points scored for price of bid under consideration

Pt = Rand value of bid under consideration

Pmin = Rand value of lowest acceptable bid

29. Declaration of Authority

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise, confirms

that the contents of this Bid Data is understood and all requirements will be adhered to.

Name of Bidder Signature Date Designation

Tender Ref: SENT/018/2026-27 of 10

Table 1: references

Please complete the customer reference table and relevant Contact telephone number and attach reference letters.

Customer Service Provided Contact Person Contact tel. Contractual Contractual

no. commencement completion

date date

Name of Tenderer Signature Date

Tender Ref: SENT/018/2026-27 of 12