Submissions closed on 22 May 2026. The information below is archived for reference.
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Reference
RFQ00045/2026
Organization
Eastern Cape - Eastern Cape Development Corporation
Province
Limpopo
Closed
22 May 2026
Categories
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AI Document Analysis Stages
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: Request for Quotations.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
Important Dates
Source: Request for Quotations.pdfClosing date: 22 May 2026 at 12:00. Validity period: 3 months (until 22 August 2026).
Contact Information
Source: Request for Quotations.pdfProcurement Department: B Fukweni and K France. Email: [email protected]. Phone: 043 704 5601.
Submission Guidelines
Source: Request for Quotations.pdfSubmit via email to [email protected] (copying [email protected] and [email protected]) OR via physical tender box at ECDC Head Office, Ocean Terrace Park, Moore Street, Quigney, East London. If physical, submit one original signed hardcopy plus a PDF soft copy on flash drive/disc. Use permanent ink only. Submissions must be in non-editable PDF format. No late, faxed, or altered documents allowed. Clearly label with bid number and subject.
Evaluation Criteria
Source: Request for Quotations.pdfThree-stage evaluation: 1) Pre-qualification (Mandatory requirements); 2) Functionality (Minimum 65% threshold required); 3) Price and Preference (80/20 system). Functionality criteria include: Experience and Track Record (40 points), Core Team Experience (35 points), Core Team Structure (10 points), and Communications/Visibility Approach (15 points). Preference points (20) are allocated for Eastern Cape-based suppliers (12), 51% women-owned (4), and 51% youth-owned (4).
Technical Specifications
Source: Request for Quotations.pdfProvision of professional film expo management, logistical support, and hosting for a three-day event during the National Arts Festival in Makhanda (June 2026). Scope includes: conference/masterclass/screening coordination, hospitality management, website/social media updates, participant registration, and post-event reporting. Note: Venue and catering are procured separately by ECDC.
Financial Requirements
Source: Request for Quotations.pdfPricing must be submitted in the provided Pricing Schedule (Annexure D). Bidders bear all costs for bid preparation. Price calculations must be accurate; errors are the bidder's responsibility.
Compliance Requirements
Source: Request for Quotations.pdfMandatory: CSD registration, valid Tax Compliance Status (PIN), signed Form of Offer and Acceptance, signed Bidder's Disclosure (SBD 4), signed Preference Point Claim (SBD 6.1) with proof of address (utility bill, lease, or councilor letter), and CIPC/Shareholding certificates. Joint ventures must provide a signed agreement and individual compliance documents for each member.
Government tenders in the Other Service Activities sector represent significant opportunities for South African businesses. The South African government regularly procures goods and services through the eTender portal, making it essential for businesses to stay informed about new opportunities.
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