Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
22 Dorothy Nyembe street, 11th floor, The Marine - Durban - Durban - 4000
Organization Type
GOVERNMENT
Published
03 Jun 2026
OCDS Reference
ocds-9t57fa-158006
The ports regulator of south africa is seeking suppliers for a once-off service and maintenance of fire equipment. This tender requires compliance with popia and registration on the central supplier database (csd).
Submit your quotation via email to [email protected] on or before 11 June 2026 at 12:00 (Midday). Late or incomplete submissions will be disqualified. Required returnable documents: Quotation on company letterhead, SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), POPIA consent form, CSD Report, Valid Tax Clearance Certificate/Valid Tax Pin Number, Valid B-BBEE Certificate/Sworn Affidavit, and Fire extinguisher maintenance accreditation proof/certificate. Quotations must remain open for acceptance for 90 days from the closing date.
Scope: Once-off service and maintenance of fire equipment. Deliverables: Service 8 fire extinguishers (Working pressure: 5000 KPA, Charge: 2kg, Filling Ratio: 0.667, Full Mass: 9.35kg) and 1 fire hose (Water pressure: 1200kg, Hose length: 30m, Bore: 19mm, Nozzle: 6mm). Tasks: Re-fill non-functional extinguishers, check gauge position, safety pins/clips, and powder condition. Ensure all extinguishers are sealed with clear usage instruction labels (replace old/torn labels). Service hose reels/pipes. Submit a close-out report and certificate of compliance upon completion.
Quotation must include all costs (no additional costs will be entertained). Pricing must be inclusive of all applicable taxes (including VAT). Provide an itemized pricing schedule. Total price weighs 80 points in evaluation.
Submit proof of registration on the Central Supplier Database (CSD). Provide a valid and original Tax Clearance Certificate or Valid Tax Pin Number. Submit a valid B-BBEE Certificate or Sworn Affidavit. B-BBEE status level 1 is a specific goal (20 points). Tax compliance will be verified on CSD or SARS e-Filing prior to award. Submit fire extinguisher maintenance accreditation proof/certificate. Complete and sign SBD 4, SBD 6.1, and POPIA consent form.
Point Allocation Breakdown
Closing date and time: 11 June 2026 at 12:00 (Midday). Quotation validity period: 90 days from closing date.
For all enquiries, email: [email protected]
Purpose: Ensure Ports Regulator of South Africa fire extinguishers and fire hose reels/pipes are maintained and serviced. Scope: Service 8 fire extinguishers (Working pressure: 5000 KPA, Charge: 2kg, Filling Ratio: 0.667, Full Mass: 9.35kg) and 1 fire hose (Water pressure: 1200kg, Hose length: 30m, Bore: 19mm, Nozzle: 6mm). Tasks: Re-fill non-functional extinguishers, check gauge position, safety pins/clips, and powder condition. Ensure all extinguishers are sealed with clear usage instruction labels (replace old/torn labels). Service hose reels/pipes. Submit a close-out report and certificate of compliance upon completion.
Three-phase evaluation: Phase 1 (SCM Administrative): Submit completed and signed SBD 4, SBD 6.1, and POPIA consent form, plus proof of CSD registration, valid Tax Clearance Certificate/Tax Pin, and valid B-BBEE Certificate/Sworn Affidavit. Phase 2 (Mandatory Requirement): Submit fire extinguisher maintenance accreditation proof/certificate. Failure to comply disqualifies the bid. Phase 3 (Price Comparison and Specific Goals): Price weighs 80 points. Quotations must be inclusive of all taxes (including VAT) and include an itemized pricing schedule. B-BBEE status level 1 weighs 20 points. All B-BBEE levels are considered for points allocation. Tax compliance will be verified on CSD or SARS e-Filing prior to award.
Submit the SBD 6.1 Preference Points Claim Form as part of your tender. Failure to submit required proof or documentation for specific goals will result in no preference points being awarded for those goals. The organ of state may request substantiation of any preference claims before or after adjudication.
Price must include all applicable taxes and exclude unconditional discounts. The rand value of the contract is the total estimated value, including all applicable taxes, calculated at the time of bid invitation.
B-BBEE compliance is required to claim preference points. Points are allocated based on the B-BBEE status level of the contributor, as follows: Level 1: 20 points, Level 2: 18 points, Level 3: 14 points, Level 4: 12 points, Level 5: 8 points, Level 6: 6 points, Level 7: 4 points, Level 8: 2 points, Non-compliant: 0 points. Tenderers must submit proof of B-BBEE status and other required documentation to claim points. Fraudulent claims may result in disqualification, cost recovery, contract cancellation, business restrictions, or criminal prosecution.
Point Allocation Breakdown
The tender involves the once-off service and maintenance of fire equipment for the Ports Regulator of South Africa.
The 80/20 preference point system applies: 80 points for price, 20 points for specific goals (B-BBEE). If the tender value is unclear, the system (80/20 or 90/10) will be determined by the lowest acceptable tender. Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
Tenderers must certify that all information and preference points claimed are true and correct. The organ of state may require documentary proof of claims. Fraudulent claims or non-fulfillment of contract conditions may result in: (a) disqualification from the tendering process; (b) recovery of costs, losses, or damages; (c) contract cancellation and damages claim; (d) restriction from obtaining business from any organ of state for up to 10 years; (e) criminal prosecution.
Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following declarations:
{"name":null,"email":null,"phone":null,"department":"SUPPLY CHAIN MANAGEMENT","address":null}
Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following declarations:
Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following declarations:
Evaluation criteria include: - Legal status: Respondents must be legally registered entities (e.g., companies or individuals with valid registration or ID numbers). - POPIA compliance: Respondents must demonstrate compliance with the Protection of Personal Information Act (POPIA) and consent to the processing of their personal information as described. - Vendor registration: Respondents must be willing to be registered as a vendor with the Ports Regulator and verified on the Central Supplier Database (CSD) for all organs of state. - Technical capability: Respondents must demonstrate the ability to perform fire equipment service and maintenance (implied by the tender title).
Bidders must: - Be registered on the Central Supplier Database (CSD) for all organs of state. - Ensure all personal information submitted is complete, accurate, up to date, and not misleading. - Obtain and provide consents for any third-party personal information included in the submission. - Indemnify the Ports Regulator against any civil or criminal action, administrative fines, or other penalties arising from non-compliant processing of personal information. - Comply with all prescripts of POPIA, including accountability, processing limitation, purpose specification, information quality, openness, security safeguards, and data subject participation.
For POPIA-related complaints or objections: - Email: [email protected] - Website: https://www.justice.gov.za/inforeg/ (navigate to 'contact us' then 'complaints').
Bidders must: - Indemnify the Ports Regulator against any civil or criminal action, administrative fines, or other penalties arising from the processing of personal information submitted as part of the bid. - Ensure compliance with all applicable laws and maintain sufficient measures, policies, and systems to secure information shared or accessed. - Notify the Ports Regulator in writing of any unauthorised access, cybercrimes, or suspected cybercrimes and report such incidents to relevant authorities. - Take remedial steps to mitigate loss or compromise of personal information and restore its integrity.
Required returnable documents: - Legal Name of Supplier. - Company Registration Number or ID Number of Respondent/Supplier. - Name of Authorised Representative. - Signature of Respondent’s authorised representative. - Date of Signature.
Categories
Request for Quotation
22 Dorothy Nyembe street, 11th floor, The Marine - Durban - Durban - 4000
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: CA(SA) - Chartered Accountant, PMI-PMP (Project Management Professional), Prince2 Practitioner, Six Sigma Certification
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
RFQ- Fire equipment once off service.pdf
The Ports Regulator of South Africa requests quotations for a once-off service and maintenance of fire equipment, including 8 fire extinguishers and 1 fire hose reel/pipe. The scope involves servicing, refilling (if necessary), labeling, and providing a compliance certificate. Submissions must be emailed by 11 June 2026 at 12:00 UTC.
Standard Bidding Document (SDB) 4_Annexure A.pdf
The tender titled 'FIRE EQUIPMENT ONCE-OFF SERVICE AND MAINTENANCE' is issued by the Ports Regulator of South Africa for the KwaZulu-Natal province. It requires bidders to provide a once-off service and maintenance for fire equipment. The closing date is June 11, 2026. The document includes a mandatory SBD4 disclosure form to ensure transparency, accountability, and ethical bidding practices.
SBD 6.1 IN TERMS OF PPR2022.pdf
The tender titled 'FIRE EQUIPMENT ONCE-OFF SERVICE AND MAINTENANCE' is issued by the Ports Regulator of South Africa (KwaZulu-Natal). It invites bids for a once-off service and maintenance of fire equipment, with a closing date of June 11, 2026. The tender uses the 80/20 preference point system (or 90/10 if the value exceeds R50M) for evaluation, with 80 points allocated to price and 20 to specific goals like B-BBEE compliance. Applicants must submit proof for preference points claimed.
Supplier POPIA Consent.pdf
The tender titled 'FIRE EQUIPMENT ONCE-OFF SERVICE AND MAINTENANCE' is issued by the Ports Regulator of South Africa for the KwaZulu-Natal province. It requires a once-off service and maintenance of fire equipment. The document heavily emphasizes compliance with the Protection of Personal Information Act (POPIA), outlining the responsibilities of both the Ports Regulator (as the Responsible Party) and the Respondent (as the Data Subject) in processing personal information securely and lawfully. The closing date for submissions is June 11, 2026, at 12:00 UTC.
To download these documents and access AI-powered analysis, visit the main tender page.
Date & Time
Thursday, 11 June 2026 - 12:00
Venue
null
03 Jun
2026
Tender Published
Tender was published
11 Jun
2026
Closing Date
Tender closing date
Matched by category & region
Purpose: Ensure Ports Regulator of South Africa fire extinguishers and fire hose reels/pipes are maintained and serviced. Scope: Service 8 fire extinguishers (Working pressure: 5000 KPA, Charge: 2kg, Filling Ratio: 0.667, Full Mass: 9.35kg) and 1 fire hose (Water pressure: 1200kg, Hose length: 30m, Bore: 19mm, Nozzle: 6mm). Tasks: Re-fill non-functional extinguishers, check gauge position, safety pins/clips, and powder condition. Ensure all extinguishers are sealed with clear usage instruction labels (replace old/torn labels). Service hose reels/pipes. Submit a close-out report and certificate of compliance upon completion.
Closing date and time: 11 June 2026 at 12:00 (Midday).
Required documents: Quotation on company letterhead, SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), POPIA consent form, CSD Report, Valid Tax Clearance Certificate/Valid Tax Pin Number, Valid B-BBEE Certificate/Sworn Affidavit, and Fire extinguisher maintenance accreditation proof/certificate. Submit via email to [email protected] before or on the stipulated date and time. Late or incomplete submissions will be disqualified.
Required documents: Quotation on company letterhead, SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), POPIA consent form, CSD Report, Valid Tax Clearance Certificate/Valid Tax Pin Number, Valid B-BBEE Certificate/Sworn Affidavit, and Fire extinguisher maintenance accreditation proof/certificate. Submit via email to [email protected] before or on the stipulated date and time. Late or incomplete submissions will be disqualified.
Quotation must include all costs (no additional costs will be entertained). Pricing must be inclusive of all applicable taxes (including VAT). Provide an itemized pricing schedule for fire extinguishers (8 units) and fire hose (1 unit).
Submit SBD 6.1 preference points claim form and a B-BBEE certificate/affidavit. Specific goal: B-BBEE status level 1 (20 points). All B-BBEE levels are considered for points allocation.
Tax status for the recommended bidder will be verified on Central Supplier Database (CSD) or SARS e-Filing prior to awarding. Non-compliance may result in disqualification per National Treasury Instruction No. /2018 clauses 4.2 and 4.3.
All enquiries relating to this RFQ should be sent via email: [email protected]
No quotation shall be deemed accepted until a formal contract/letter of award/order form is executed. Quotations must remain open for acceptance for 90 days from the closing date.
Bidders bear all costs associated with preparing and submitting their quotation. The Ports Regulator of South Africa is not liable for any costs incurred, regardless of the bidding outcome.
Preference points for specific goals are awarded based on the B-BBEE status level of the contributor. Points allocation: Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0. Tenderers must indicate how they claim points for each preference point system (80/20 or 90/10).
The 80/20 preference point system applies: 80 points for price, 20 points for specific goals (B-BBEE). If the tender value is unclear, the system (80/20 or 90/10) will be determined by the lowest acceptable tender. Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
The 80/20 preference point system applies: 80 points for price, 20 points for specific goals (B-BBEE). If the tender value is unclear, the system (80/20 or 90/10) will be determined by the lowest acceptable tender. Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
The 80/20 preference point system applies: 80 points for price, 20 points for specific goals (B-BBEE). If the tender value is unclear, the system (80/20 or 90/10) will be determined by the lowest acceptable tender. Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
The 80/20 preference point system applies: 80 points for price, 20 points for specific goals (B-BBEE). If the tender value is unclear, the system (80/20 or 90/10) will be determined by the lowest acceptable tender. Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
Submit the SBD 6.1 Preference Points Claim Form with your tender. Include all required proof or documentation to claim points for specific goals. Failure to submit these will result in no preference points being awarded.
The 80/20 preference point system applies: 80 points for price, 20 points for specific goals (B-BBEE). If the tender value is unclear, the system (80/20 or 90/10) will be determined by the lowest acceptable tender. Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
The tender involves the once-off service and maintenance of fire equipment for the Ports Regulator of South Africa.
Price must include all applicable taxes and exclude unconditional discounts. The rand value is the total estimated contract value, including all applicable taxes, calculated at bid invitation time.
Price must include all applicable taxes and exclude unconditional discounts. The rand value is the total estimated contract value, including all applicable taxes, calculated at bid invitation time.
The tender involves the once-off service and maintenance of fire equipment for the Ports Regulator of South Africa.
Preference points for specific goals are awarded based on the B-BBEE status level of the contributor. Points allocation: Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0. Tenderers must indicate how they claim points for each preference point system (80/20 or 90/10).
The 80/20 preference point system applies: 80 points for price, 20 points for specific goals (B-BBEE). If the tender value is unclear, the system (80/20 or 90/10) will be determined by the lowest acceptable tender. Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
The 80/20 preference point system applies: 80 points for price, 20 points for specific goals (B-BBEE). If the tender value is unclear, the system (80/20 or 90/10) will be determined by the lowest acceptable tender. Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
Preference points for specific goals are awarded based on the B-BBEE status level of the contributor. Points allocation: Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0. Tenderers must indicate how they claim points for each preference point system (80/20 or 90/10).
The 80/20 preference point system applies: 80 points for price, 20 points for specific goals (B-BBEE). If the tender value is unclear, the system (80/20 or 90/10) will be determined by the lowest acceptable tender. Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
Preference points for specific goals are awarded based on the B-BBEE status level of the contributor. Points allocation: Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0. Tenderers must indicate how they claim points for each preference point system (80/20 or 90/10).
Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following declarations:
Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following declarations:
Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following declarations:
Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following declarations:
Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following declarations:
Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following declarations:
Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following declarations:
Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following declarations:
Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following declarations:
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
22 Dorothy Nyembe St, Durban Central, Durban, 4001, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
4
Last checked
03 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
+27 31 355 0710[email protected]www.portsregulator.org22 Dorothy Nyembe St, Durban Central, Durban, 4001, South Africa
Provinces Active
Industries
Median Estimate
R 818 060
Range
Based on 5 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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