This Tender Has Expired

Required returnable documents: - Legal Name of Supplier. - Company Registration Number or ID Number of Respondent/Supplier. - Name of Authorised Representative. - Signature of Respondent’s authorised representative. - Date of Signature.

Evaluation criteria include: - Legal status: Respondents must be legally registered entities (e.g., companies or individuals with valid registration or ID numbers). - POPIA compliance: Respondents must demonstrate compliance with the Protection of Personal Information Act (POPIA) and consent to the processing of their personal information as described. - Vendor registration: Respondents must be willing to be registered as a vendor with the Ports Regulator and verified on the Central Supplier Database (CSD) for all organs of state. - Technical capability: Respondents must demonstrate the ability to perform fire equipment service and maintenance (implied by the tender title).

Bidders must: - Be registered on the Central Supplier Database (CSD) for all organs of state. - Ensure all personal information submitted is complete, accurate, up to date, and not misleading. - Obtain and provide consents for any third-party personal information included in the submission. - Indemnify the Ports Regulator against any civil or criminal action, administrative fines, or other penalties arising from non-compliant processing of personal information. - Comply with all prescripts of POPIA, including accountability, processing limitation, purpose specification, information quality, openness, security safeguards, and data subject participation.

Bidders must: - Indemnify the Ports Regulator against any civil or criminal action, administrative fines, or other penalties arising from the processing of personal information submitted as part of the bid. - Ensure compliance with all applicable laws and maintain sufficient measures, policies, and systems to secure information shared or accessed. - Notify the Ports Regulator in writing of any unauthorised access, cybercrimes, or suspected cybercrimes and report such incidents to relevant authorities. - Take remedial steps to mitigate loss or compromise of personal information and restore its integrity.

Bidders, their directors, trustees, shareholders, or controlling persons must disclose if they are employed by the state. Any relationship with procuring institution employees must be declared. Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Compliance with the Constitution of South Africa, PFMA SCM Instructions, Competition Act, and Prevention and Combating of Corrupt Activities Act is required.

Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following declarations:

• Confirm if the bidder, its directors, trustees, shareholders, members, partners, or any person with controlling interest is employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• Declare any relationship with employees of the procuring institution. If yes, provide particulars.
• Declare any interest in other related enterprises bidding for this contract. If yes, provide particulars.
• Certify the bid was prepared independently, without collusion with competitors (joint ventures/consortia excluded).
• Confirm no disclosure of bid terms to competitors before official opening or award.
• Confirm no improper consultations with procuring institution officials during the bidding process.
• Acknowledge that false declarations may lead to bid rejection, Competition Commission penalties, NPA investigation, or a 10-year public sector restriction under the Prevention and Combating of Corrupt Activities Act.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.

Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following declarations:

• Confirm if the bidder, its directors, trustees, shareholders, members, partners, or any person with controlling interest is employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• Declare any relationship with employees of the procuring institution. If yes, provide particulars.
• Declare any interest in other related enterprises bidding for this contract. If yes, provide particulars.
• Certify the bid was prepared independently, without collusion with competitors (joint ventures/consortia excluded).
• Confirm no disclosure of bid terms to competitors before official opening or award.
• Confirm no improper consultations with procuring institution officials during the bidding process.
• Acknowledge that false declarations may lead to bid rejection, Competition Commission penalties, NPA investigation, or a 10-year public sector restriction under the Prevention and Combating of Corrupt Activities Act.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.

Submit the SBD 6.1 Preference Points Claim Form with your tender. Include all required proof or documentation to claim points for specific goals. Failure to submit these will result in no preference points being awarded.

The 80/20 preference point system applies: 80 points for price, 20 points for B-BBEE specific goals. If the tender value is unclear, the system (80/20 or 90/10) will be determined by the lowest acceptable tender. Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin). B-BBEE points are allocated as follows: Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0. Tenderers must indicate how they claim points for each preference point system.

The tender involves the once-off service and maintenance of fire equipment for the Ports Regulator of South Africa.

Price must include all applicable taxes and exclude unconditional discounts. The rand value is the total estimated contract value, including all applicable taxes, calculated at bid invitation time.

Price must include all applicable taxes and exclude unconditional discounts. The rand value of the contract is the total estimated value, including all applicable taxes, calculated at the time of bid invitation.

B-BBEE compliance is required to claim preference points. Points are allocated based on the B-BBEE status level of the contributor. Tenderers must submit proof of B-BBEE status and other required documentation to claim points. Fraudulent claims may result in disqualification, cost recovery, contract cancellation, business restrictions for up to 10 years, or criminal prosecution. Tenderers must certify that all information and preference points claimed are true and correct.

Preference points for specific goals are awarded based on the B-BBEE status level of the contributor. Points allocation: Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0. Tenderers must indicate how they claim points for each preference point system (80/20 or 90/10).

Tenderers must certify that all information and preference points claimed are true and correct. The organ of state may require documentary proof of claims. Fraudulent claims or non-fulfillment of contract conditions may result in: (a) disqualification from the tendering process; (b) recovery of costs, losses, or damages; (c) contract cancellation and damages claim; (d) restriction from obtaining business from any organ of state for up to 10 years; (e) criminal prosecution.