What are the submission requirements for this tender (Ref: ZNQP 01/05/2026)?

Submit the following by the closing date and time (11h00 on 10 June 2026): - Completed quotation documents: SBD 1 (Invitation to Bid), SBD 1 (Terms and Conditions for Bidding). - Bids must be submitted on official forms provided (do not re-type). - Bids must be deposited in the bid box at: 455A King Cetshwayo Highway (or Jan Smuts Highway), Mayville, 4090. - Each bid must be in a separate sealed envelope with the bidder’s name, address, bid number (ZNQP01/05/2026), and closing date clearly marked. - Late, faxed, emailed, or telephonic submissions will not be accepted. - Bidders must submit a sample of the 15kg storage box (equivalent to the document warehouse) to the new help desk by 11h00 on the closing date. Failure to submit a sample will result in disqualification. - Bids must not be included in packages containing samples. - All pages of the bid document must be initialed by the bidder. Use of correcting fluid is prohibited. - Bids will be opened in public as soon as practicable after the closing time.

How will bids be evaluated?

{ "mandatory": [ "Registration on the Central Suppliers Database (CSD).", "Submission of a physical sample of the 15kg storage box by the closing date.", "Tax compliance (TCS PIN or CSD number).", "No late, electronic, or incomplete submissions.", "No use of correcting fluid; all alterations must be initialed." ], "preference": [ "B-BBEE Status: Exempted Micro-Enterprise (EME) or Qualifying Small Enterprise (QSE) with valid sworn affidavit or SANAS certificate.", "Preference points (20%) awarded for B-BBEE compliance under the 80/20 system." ], "disqualification": [ "Failure to meet administrative compliance (e.g., missing documents, incorrect forms).", "Non-submission of the required sample.", "False or outdated information on CSD or tax compliance.", "Collusion, conflicts of interest, or restrictive practices." ] }

What are the technical specifications?

Scope: Procurement of 15kg storage boxes with lids for the Department of Public Works & Infrastructure: Mayville Regional Office. Requirements: - Storage boxes must be equivalent to the document warehouse standard. - Bidders must submit a sample of the 15kg box on or before the closing date (11h00) to the new help desk. Failure to submit a sample will disqualify the bidder. Delivery: - Delivery period: 1 week upon receiving a purchase order. - Delivery basis: All delivery costs must be included in the bid price for delivery at the prescribed destination (Mayville Regional Office). - Offer validity: 90 days from the closing date of the bid. Pricing: - Firm prices only (non-firm prices will not be considered). - Bid price must include VAT and all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). - Pricing schedule must be completed on the official SBD 3.1 form.

What financial requirements apply to bidders?

Pricing: - Only firm prices are accepted. Non-firm prices (including those subject to exchange rate variations) will not be considered. - Prices must include VAT and all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). - Offer must remain valid for 90 days from the closing date of the bid. - All delivery costs must be included in the bid price. - Payment terms: Payment will be made within 30 days after receipt of an invoice accompanied by a delivery note. Pricing Schedule: - Complete the official SBD 3.1 (Pricing Schedule – Firm Prices) form. - Provide a breakdown of the bid price, including unit price, quantity, and total price. - Specify brand, model, and country of origin of the storage boxes. - Confirm whether the offer complies with the specifications. If not, indicate deviations.

What compliance and legal requirements must bidders meet?

Mandatory Compliance: - Registration on the Central Suppliers Database (CSD) is required. Bidders not registered on CSD at the closing time will be disqualified. Register at www.csd.gov.za. - Submit a CSD registration number with the bid. If not registered on CSD, provide a Tax Compliance Status (TCS) PIN issued by SARS. - TCS PIN can be obtained via e-filing on the SARS website (www.sars.gov.za). A printed TCS certificate may also be submitted with the bid. - For consortia, joint ventures, or sub-contractors, each party must submit a separate TCS certificate, PIN, or CSD number. - Bidders must declare that the information on the CSD is correct and up to date. Incorrect or outdated information may lead to disqualification. B-BBEE: - A B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs and QSEs) must be submitted to qualify for preference points. - For this tender, Exempted Micro-Enterprise (EME) status qualifies for 20 preference points. Documentary proof required: EME or QSE Sworn Affidavit signed and dated by a Commissioner of Oaths or a SANAS Certificate. Disqualification: - Bids will not be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state. - Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified. Bidder’s Disclosure: - Complete the SBD 4 form to declare any conflicts of interest, relationships with state employees, or interests in related enterprises. - Collusive practices are prohibited and may result in criminal prosecution or restriction from conducting business with the public sector for up to 10 years.

Who should be contacted for queries about this tender?

SCM Enquiries: - Name: Thobeka Mcanyana - Phone: 066 535 7932 - Email: thobeka.mcanyana@kznworks.gov.za Technical Enquiries: - Name: Mr. Musa Mdlalose - Phone: 073 751 5626 - Email: musa.mdlalose@kznworks.gov.za Submission Address: Bid box at 455A King Cetshwayo Highway (or Jan Smuts Highway), Mayville, 4090. Tender Documents: Available for download from the Departmental website: www.kznworks.gov.za

KwaZulu-Natal Public Works RFQ for 15kg Storage Boxes

Submission Guidelines

Submit the following by the closing date and time (11h00 on 10 June 2026):

Completed quotation documents: SBD 1 (Invitation to Bid), SBD 1 (Terms and Conditions for Bidding).
Bids must be submitted on official forms provided (do not re-type).
Bids must be deposited in the bid box at: 455A King Cetshwayo Highway (or Jan Smuts Highway), Mayville, 4090.
Each bid must be in a separate sealed envelope with the bidder’s name, address, bid number (ZNQP01/05/2026), and closing date clearly marked.
Late, faxed, emailed, or telephonic submissions will not be accepted.
Bidders must submit a sample of the 15kg storage box (equivalent to the document warehouse) to the new help desk by 11h00 on the closing date. Failure to submit a sample will result in disqualification.
Bids must not be included in packages containing samples.
All pages of the bid document must be initialed by the bidder. Use of correcting fluid is prohibited.
Bids will be opened in public as soon as practicable after the closing time.

Evaluation Criteria

Mandatory:

Registration on the Central Suppliers Database (CSD).
Submission of a physical sample of the 15kg storage box by the closing date.
Tax compliance (TCS PIN or CSD number).
No late, electronic, or incomplete submissions.
No use of correcting fluid; all alterations must be initialed.

Preference:

B-BBEE Status: Exempted Micro-Enterprise (EME) or Qualifying Small Enterprise (QSE) with valid sworn affidavit or SANAS certificate.
Preference points (20%) awarded for B-BBEE compliance under the 80/20 system.

Disqualification:

Failure to meet administrative compliance (e.g., missing documents, incorrect forms).
Non-submission of the required sample.
False or outdated information on CSD or tax compliance.
Collusion, conflicts of interest, or restrictive practices.

Technical Specifications

Scope: Procurement of 15kg storage boxes with lids for the Department of Public Works & Infrastructure: Mayville Regional Office.

Requirements:

Storage boxes must be equivalent to the document warehouse standard.
Bidders must submit a sample of the 15kg box on or before the closing date (11h00) to the new help desk. Failure to submit a sample will disqualify the bidder.

Delivery:

Delivery period: 1 week upon receiving a purchase order.
Delivery basis: All delivery costs must be included in the bid price for delivery at the prescribed destination (Mayville Regional Office).
Offer validity: 90 days from the closing date of the bid.

Pricing:

Firm prices only (non-firm prices will not be considered).
Bid price must include VAT and all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
Pricing schedule must be completed on the official SBD 3.1 form.

Financial Requirements

Pricing:

Only firm prices are accepted. Non-firm prices (including those subject to exchange rate variations) will not be considered.
Prices must include VAT and all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
Offer must remain valid for 90 days from the closing date of the bid.
All delivery costs must be included in the bid price.
Payment terms: Payment will be made within 30 days after receipt of an invoice accompanied by a delivery note.

Pricing Schedule:

Complete the official SBD 3.1 (Pricing Schedule – Firm Prices) form.
Provide a breakdown of the bid price, including unit price, quantity, and total price.
Specify brand, model, and country of origin of the storage boxes.
Confirm whether the offer complies with the specifications. If not, indicate deviations.

Compliance Requirements

Mandatory Compliance:

Registration on the Central Suppliers Database (CSD) is required. Bidders not registered on CSD at the closing time will be disqualified. Register at www.csd.gov.za.
Submit a CSD registration number with the bid. If not registered on CSD, provide a Tax Compliance Status (TCS) PIN issued by SARS.
TCS PIN can be obtained via e-filing on the SARS website (www.sars.gov.za). A printed TCS certificate may also be submitted with the bid.
For consortia, joint ventures, or sub-contractors, each party must submit a separate TCS certificate, PIN, or CSD number.
Bidders must declare that the information on the CSD is correct and up to date. Incorrect or outdated information may lead to disqualification.

B-bbee:

A B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
For this tender, Exempted Micro-Enterprise (EME) status qualifies for 20 preference points. Documentary proof required: EME or QSE Sworn Affidavit signed and dated by a Commissioner of Oaths or a SANAS Certificate.

Disqualification:

Bids will not be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.
Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.

Bidder’s Disclosure:

Complete the SBD 4 form to declare any conflicts of interest, relationships with state employees, or interests in related enterprises.
Collusive practices are prohibited and may result in criminal prosecution or restriction from conducting business with the public sector for up to 10 years.

Structured Evaluation Criteria

Preference System: 80/20

EVALUATION PROCESS. Specific Goals Specific goals for the tender and points claimed are indicated on the table below. The 80/20-point system is applicable for this quote with the following Specific Goal Requirements and documentary proof as per the quotation document must be provided for claiming of points for specific goals (Note to organs of state: Where either the 80/20 preference point system is applicable, corresponding points must also be indicated as such. Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) Number of points Applicable The specific goals allocated points in terms of this tender Not (80/20 system) claim form for preference points for specific goals. 1.1 The following preference point systems are applicable to invitations to tender the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes a) The applicable preference point system for this tender is the 90/10 preference point system. b) The applicable preference point system for this tender is the 80/20 preference point system. c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ 1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded (b) Specific Goals. The maximum points for this tender are allocated as follows SPECIFIC GOALS 20 Total points for Price and SPECIFIC GOALS 100 claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

Important Dates

Closing date and time: 10 June 2026 at 11h00.

Briefing session: Non-compulsory. No date, time, or venue specified.

Contact Information

SCM Enquiries:

Name: Thobeka Mcanyana
Phone: 066 535 7932
Email: [email protected]

Technical Enquiries:

Name: Mr. Musa Mdlalose
Phone: 073 751 5626
Email: [email protected]

Submission Address:

Bid box at 455A King Cetshwayo Highway (or Jan Smuts Highway), Mayville, 4090.

Tender Documents:

Available for download from the Departmental website: www.kznworks.gov.za

Extended Document Analysis

Description

Source: QUOTATION DOCUMENT FOR ZNQP 01-05-2026 BOXES LIDS.pdf

The Department of Public Works & Infrastructure: Mayville Regional Office requires the procurement of 15kg storage boxes with lids. The storage boxes must be equivalent to the document warehouse standard. Bidders must submit a sample of the 15kg box by the closing date and time (11h00 on 10 June 2026) to the new help desk. Failure to submit a sample will disqualify the bidder.

Evaluation Criteria

Source: QUOTATION DOCUMENT FOR ZNQP 01-05-2026 BOXES LIDS.pdf

The 80/20 preference point system applies:

Price: Maximum 80 points. Points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the price of the tender under consideration and Pmin is the price of the lowest acceptable tender.
Specific Goals: Maximum 20 points for Exempted Micro-Enterprise (EME) status. Documentary proof required: EME or QSE Sworn Affidavit signed and dated by a Commissioner of Oaths or a SANAS Certificate.
Total points: 100 (80 for price + 20 for specific goals).
Bidders must indicate how they claim points for each preference point system. Failure to submit required proof will result in no points for specific goals.

Contractual Terms

Source: QUOTATION DOCUMENT FOR ZNQP 01-05-2026 BOXES LIDS.pdf

Contract terms include:

The successful bidder must sign a written contract form (SBD 7).
The offer must remain valid for 90 days from the closing date of the bid.
Payment will be made within 30 days after receipt of an invoice accompanied by a delivery note.
All delivery costs must be included in the bid price for delivery at the prescribed destination.
The bid price must include VAT and all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
The contract is subject to the Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations, 2022, as well as the General Conditions of Contract (GCC) and any special conditions of contract.
The Department reserves the right not to award the lowest bidder.

Supply of 15kg storage boxes with lids for kwazulu-natal public works (mayville regional office)

Supply of 15kg storage boxes with lids for kwazulu-natal public works (mayville regional office)

Submission Guidelines

Evaluation Criteria

Technical Specifications

Financial Requirements

Compliance Requirements

Structured Evaluation Criteria

Important Dates

Contact Information

Extended Document Analysis

Description

Evaluation Criteria

Contractual Terms

Supplies & Procurement Industry Profile

Critical Requirements

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Kwazulu Natal - Public Works (Head Office)

Similar Tenders

Special chemicals

Printing Tenders: High-Volume Government Contracts

Pricing Schedule

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Winning Office Stationery and Consumables Tenders: A Complete Guide

How to Find 'Request for Quotation' (RFQ) Opportunities Under R200k

How to Supply Groceries and Perishables to Government Hospitals

Special chemicals

APPOINTMENT OF A SERVICE PROVIDER TO DESIGN, COMPILE, EDIT, PROOFREAD, PRINT AND DELIVERY OF 2025/26 ANNUAL REPORTS

Suitable and Capable service providers are hereby invited to quote for Minor décor, a Sign Language Interpreters, Catering and Sound system to Commemorate Youth Month at eThekwini Mayville, 455A Jan Smuts on the 12 June 2026 for the Department of Public Works and Infrastructure.

Solvents

FIRE EQUIPMENT ONCE-OFF SERVICE AND MAINTENANCE

DEPARTMENT OF PUBLIC WORKS:ETHEKWINI REGIONAL OFFICE:CLEARING OF OVERGRWOTH COMPRISING OF THREE CUTS AND CART