Design, compilation, editing, proofreading, printing, and delivery of 2025/26 annual reports for the ports regulator of south africa

The Ports Regulator of South Africa (PRSA) is a Schedule 3A public entity under the PFMA, serving as the independent national regulator for South African ports (National Ports Act, 2005). Its functions include economic regulation, promoting equity of access, monitoring the National Ports Authority, and hearing appeals. This RFQ invites bids for the design, compilation, editing, proofreading, printing, and delivery of the PRSA 2025/26 Annual Report in digital and printed formats (English only). The report must align with National Treasury Annual Report Guidelines for Schedule 3A Public Entities and PFMA prescripts, and will be tabled in Parliament and published online.

Bidder must provide at least two (2) reference letters on client letterhead or stamped, signed, and clearly indicating experience in designing, layout, editing, proofreading, printing, or delivery of annual reports. Submit detailed CVs for: Proposed Graphic Designer with at least five (5) years’ experience in graphic design; Proposed Editor with at least five (5) years’ experience in editing.

The Ports Regulator of South Africa (PRSA) is a Schedule 3A public entity under the PFMA, serving as the independent national regulator for South African ports (National Ports Act, 2005). Its functions include economic regulation, promoting equity of access, monitoring the National Ports Authority, and hearing appeals. This RFQ invites bids for the design, compilation, editing, proofreading, printing, and delivery of the PRSA 2025/26 Annual Report in digital and printed formats (English only). The report must align with National Treasury Annual Report Guidelines for Schedule 3A Public Entities and PFMA prescripts, and will be tabled in Parliament and published online.

Required documents to submit: Quotation on company letterhead; Declaration of Interest (SBD 4); Preference Points Claim Form (SBD 6.1); POPIA Consent Form; Copy of CSD Report or MAAA Number; minimum of two (2) reference letters; CV for proposed Graphic Designer; CV for proposed Editor; B-BBEE certificate or sworn affidavit; completed SBD 6.1. Late or incomplete submissions will be disqualified.

Required documents to submit: Quotation on company letterhead; Declaration of Interest (SBD 4); Preference Points Claim Form (SBD 6.1); POPIA Consent Form; Copy of CSD Report or MAAA Number; minimum of two (2) reference letters; CV for proposed Graphic Designer; CV for proposed Editor; B-BBEE certificate or sworn affidavit; completed SBD 6.1. Late or incomplete submissions will be disqualified.

No quotation will be accepted until a formal contract, letter of award, or order form is prepared and executed. Quotations remain open for acceptance by the Ports Regulator for 90 days from the closing date of the RFQ.

The bidder bears all costs and expenses associated with preparing and submitting their quotation. The Ports Regulator of South Africa will not be liable for any such costs, regardless of the conduct or outcome of the bidding, evaluation, or selection process.

Contractual terms related to POPIA compliance:

• The Respondent must indemnify the Ports Regulator against any civil or criminal action, administrative fines, or other penalties arising from the processing of personal information submitted by the Respondent.
• The Ports Regulator reserves the right to process information in accordance with POPIA and applicable laws.
• The Respondent must ensure all consents for other data subjects’ personal information are obtained and included in the submission.

Special conditions for POPIA compliance:

• The Ports Regulator will process personal information in accordance with POPIA principles: accountability, processing limitation, purpose specification, further processing limitation, information quality, openness, security safeguards, and data subject participation.
• The Ports Regulator is the Responsible Party, and the Respondent is the Data Subject. Personal information will be treated as confidential and not disclosed unless required by law or as per POPIA exceptions.
• The Respondent must comply with all POPIA prescripts relating to information concerning the Ports Regulator.
• Personal information submitted will only be processed for the purpose of registering the Respondent as a Ports Regulator Vendor, facilitating payment, and managing the contract.
• The Ports Regulator will not modify, amend, or disclose personal data without prior written consent from the Respondent, except as required by law.
• The Respondent must process any personal information disclosed by the Ports Regulator in the same manner as the Ports Regulator processes the Respondent’s information.
• The Ports Regulator will maintain sufficient measures, policies, and systems to secure information against all forms of risk.
• The Ports Regulator will notify the Respondent of any unauthorised access or cybercrimes and report such incidents to relevant authorities. The Respondent must take remedial steps to mitigate loss or compromise of personal information.
• The Respondent may request confirmation, access, correction, deletion, or destruction of their personal information held by the Ports Regulator, in accordance with POPIA and using Form 2 of the POPIA Regulations.
• The Respondent must confirm awareness of their rights under Section 5 of POPIA when submitting the Supplier Declaration Form.

Special conditions for POPIA compliance:

• The Ports Regulator will process personal information in accordance with POPIA principles: accountability, processing limitation, purpose specification, further processing limitation, information quality, openness, security safeguards, and data subject participation.
• The Ports Regulator is the Responsible Party, and the Respondent is the Data Subject. Personal information will be treated as confidential and not disclosed unless required by law or as per POPIA exceptions.
• The Respondent must comply with all POPIA prescripts relating to information concerning the Ports Regulator.
• Personal information submitted will only be processed for the purpose of registering the Respondent as a Ports Regulator Vendor, facilitating payment, and managing the contract.
• The Ports Regulator will not modify, amend, or disclose personal data without prior written consent from the Respondent, except as required by law.
• The Respondent must process any personal information disclosed by the Ports Regulator in the same manner as the Ports Regulator processes the Respondent’s information.
• The Ports Regulator will maintain sufficient measures, policies, and systems to secure information against all forms of risk.
• The Ports Regulator will notify the Respondent of any unauthorised access or cybercrimes and report such incidents to relevant authorities. The Respondent must take remedial steps to mitigate loss or compromise of personal information.
• The Respondent may request confirmation, access, correction, deletion, or destruction of their personal information held by the Ports Regulator, in accordance with POPIA and using Form 2 of the POPIA Regulations.
• The Respondent must confirm awareness of their rights under Section 5 of POPIA when submitting the Supplier Declaration Form.

Special conditions for POPIA compliance:

• The Ports Regulator will process personal information in accordance with POPIA principles: accountability, processing limitation, purpose specification, further processing limitation, information quality, openness, security safeguards, and data subject participation.
• The Ports Regulator is the Responsible Party, and the Respondent is the Data Subject. Personal information will be treated as confidential and not disclosed unless required by law or as per POPIA exceptions.
• The Respondent must comply with all POPIA prescripts relating to information concerning the Ports Regulator.
• Personal information submitted will only be processed for the purpose of registering the Respondent as a Ports Regulator Vendor, facilitating payment, and managing the contract.
• The Ports Regulator will not modify, amend, or disclose personal data without prior written consent from the Respondent, except as required by law.
• The Respondent must process any personal information disclosed by the Ports Regulator in the same manner as the Ports Regulator processes the Respondent’s information.
• The Ports Regulator will maintain sufficient measures, policies, and systems to secure information against all forms of risk.
• The Ports Regulator will notify the Respondent of any unauthorised access or cybercrimes and report such incidents to relevant authorities. The Respondent must take remedial steps to mitigate loss or compromise of personal information.
• The Respondent may request confirmation, access, correction, deletion, or destruction of their personal information held by the Ports Regulator, in accordance with POPIA and using Form 2 of the POPIA Regulations.
• The Respondent must confirm awareness of their rights under Section 5 of POPIA when submitting the Supplier Declaration Form.

Special conditions for POPIA compliance:

• The Ports Regulator will process personal information in accordance with POPIA principles: accountability, processing limitation, purpose specification, further processing limitation, information quality, openness, security safeguards, and data subject participation.
• The Ports Regulator is the Responsible Party, and the Respondent is the Data Subject. Personal information will be treated as confidential and not disclosed unless required by law or as per POPIA exceptions.
• The Respondent must comply with all POPIA prescripts relating to information concerning the Ports Regulator.
• Personal information submitted will only be processed for the purpose of registering the Respondent as a Ports Regulator Vendor, facilitating payment, and managing the contract.
• The Ports Regulator will not modify, amend, or disclose personal data without prior written consent from the Respondent, except as required by law.
• The Respondent must process any personal information disclosed by the Ports Regulator in the same manner as the Ports Regulator processes the Respondent’s information.
• The Ports Regulator will maintain sufficient measures, policies, and systems to secure information against all forms of risk.
• The Ports Regulator will notify the Respondent of any unauthorised access or cybercrimes and report such incidents to relevant authorities. The Respondent must take remedial steps to mitigate loss or compromise of personal information.
• The Respondent may request confirmation, access, correction, deletion, or destruction of their personal information held by the Ports Regulator, in accordance with POPIA and using Form 2 of the POPIA Regulations.
• The Respondent must confirm awareness of their rights under Section 5 of POPIA when submitting the Supplier Declaration Form.

Special conditions for POPIA compliance:

• The Ports Regulator will process personal information in accordance with POPIA principles: accountability, processing limitation, purpose specification, further processing limitation, information quality, openness, security safeguards, and data subject participation.
• The Ports Regulator is the Responsible Party, and the Respondent is the Data Subject. Personal information will be treated as confidential and not disclosed unless required by law or as per POPIA exceptions.
• The Respondent must comply with all POPIA prescripts relating to information concerning the Ports Regulator.
• Personal information submitted will only be processed for the purpose of registering the Respondent as a Ports Regulator Vendor, facilitating payment, and managing the contract.
• The Ports Regulator will not modify, amend, or disclose personal data without prior written consent from the Respondent, except as required by law.
• The Respondent must process any personal information disclosed by the Ports Regulator in the same manner as the Ports Regulator processes the Respondent’s information.
• The Ports Regulator will maintain sufficient measures, policies, and systems to secure information against all forms of risk.
• The Ports Regulator will notify the Respondent of any unauthorised access or cybercrimes and report such incidents to relevant authorities. The Respondent must take remedial steps to mitigate loss or compromise of personal information.
• The Respondent may request confirmation, access, correction, deletion, or destruction of their personal information held by the Ports Regulator, in accordance with POPIA and using Form 2 of the POPIA Regulations.
• The Respondent must confirm awareness of their rights under Section 5 of POPIA when submitting the Supplier Declaration Form.

Special conditions for POPIA compliance:

• The Ports Regulator will process personal information in accordance with POPIA principles: accountability, processing limitation, purpose specification, further processing limitation, information quality, openness, security safeguards, and data subject participation.
• The Ports Regulator is the Responsible Party, and the Respondent is the Data Subject. Personal information will be treated as confidential and not disclosed unless required by law or as per POPIA exceptions.
• The Respondent must comply with all POPIA prescripts relating to information concerning the Ports Regulator.
• Personal information submitted will only be processed for the purpose of registering the Respondent as a Ports Regulator Vendor, facilitating payment, and managing the contract.
• The Ports Regulator will not modify, amend, or disclose personal data without prior written consent from the Respondent, except as required by law.
• The Respondent must process any personal information disclosed by the Ports Regulator in the same manner as the Ports Regulator processes the Respondent’s information.
• The Ports Regulator will maintain sufficient measures, policies, and systems to secure information against all forms of risk.
• The Ports Regulator will notify the Respondent of any unauthorised access or cybercrimes and report such incidents to relevant authorities. The Respondent must take remedial steps to mitigate loss or compromise of personal information.
• The Respondent may request confirmation, access, correction, deletion, or destruction of their personal information held by the Ports Regulator, in accordance with POPIA and using Form 2 of the POPIA Regulations.
• The Respondent must confirm awareness of their rights under Section 5 of POPIA when submitting the Supplier Declaration Form.

Special conditions for POPIA compliance:

• The Ports Regulator will process personal information in accordance with POPIA principles: accountability, processing limitation, purpose specification, further processing limitation, information quality, openness, security safeguards, and data subject participation.
• The Ports Regulator is the Responsible Party, and the Respondent is the Data Subject. Personal information will be treated as confidential and not disclosed unless required by law or as per POPIA exceptions.
• The Respondent must comply with all POPIA prescripts relating to information concerning the Ports Regulator.
• Personal information submitted will only be processed for the purpose of registering the Respondent as a Ports Regulator Vendor, facilitating payment, and managing the contract.
• The Ports Regulator will not modify, amend, or disclose personal data without prior written consent from the Respondent, except as required by law.
• The Respondent must process any personal information disclosed by the Ports Regulator in the same manner as the Ports Regulator processes the Respondent’s information.
• The Ports Regulator will maintain sufficient measures, policies, and systems to secure information against all forms of risk.
• The Ports Regulator will notify the Respondent of any unauthorised access or cybercrimes and report such incidents to relevant authorities. The Respondent must take remedial steps to mitigate loss or compromise of personal information.
• The Respondent may request confirmation, access, correction, deletion, or destruction of their personal information held by the Ports Regulator, in accordance with POPIA and using Form 2 of the POPIA Regulations.
• The Respondent must confirm awareness of their rights under Section 5 of POPIA when submitting the Supplier Declaration Form.

Special conditions for POPIA compliance:

• The Ports Regulator will process personal information in accordance with POPIA principles: accountability, processing limitation, purpose specification, further processing limitation, information quality, openness, security safeguards, and data subject participation.
• The Ports Regulator is the Responsible Party, and the Respondent is the Data Subject. Personal information will be treated as confidential and not disclosed unless required by law or as per POPIA exceptions.
• The Respondent must comply with all POPIA prescripts relating to information concerning the Ports Regulator.
• Personal information submitted will only be processed for the purpose of registering the Respondent as a Ports Regulator Vendor, facilitating payment, and managing the contract.
• The Ports Regulator will not modify, amend, or disclose personal data without prior written consent from the Respondent, except as required by law.
• The Respondent must process any personal information disclosed by the Ports Regulator in the same manner as the Ports Regulator processes the Respondent’s information.
• The Ports Regulator will maintain sufficient measures, policies, and systems to secure information against all forms of risk.
• The Ports Regulator will notify the Respondent of any unauthorised access or cybercrimes and report such incidents to relevant authorities. The Respondent must take remedial steps to mitigate loss or compromise of personal information.
• The Respondent may request confirmation, access, correction, deletion, or destruction of their personal information held by the Ports Regulator, in accordance with POPIA and using Form 2 of the POPIA Regulations.
• The Respondent must confirm awareness of their rights under Section 5 of POPIA when submitting the Supplier Declaration Form.

Special conditions for POPIA compliance:

• The Ports Regulator will process personal information in accordance with POPIA principles: accountability, processing limitation, purpose specification, further processing limitation, information quality, openness, security safeguards, and data subject participation.
• The Ports Regulator is the Responsible Party, and the Respondent is the Data Subject. Personal information will be treated as confidential and not disclosed unless required by law or as per POPIA exceptions.
• The Respondent must comply with all POPIA prescripts relating to information concerning the Ports Regulator.
• Personal information submitted will only be processed for the purpose of registering the Respondent as a Ports Regulator Vendor, facilitating payment, and managing the contract.
• The Ports Regulator will not modify, amend, or disclose personal data without prior written consent from the Respondent, except as required by law.
• The Respondent must process any personal information disclosed by the Ports Regulator in the same manner as the Ports Regulator processes the Respondent’s information.
• The Ports Regulator will maintain sufficient measures, policies, and systems to secure information against all forms of risk.
• The Ports Regulator will notify the Respondent of any unauthorised access or cybercrimes and report such incidents to relevant authorities. The Respondent must take remedial steps to mitigate loss or compromise of personal information.
• The Respondent may request confirmation, access, correction, deletion, or destruction of their personal information held by the Ports Regulator, in accordance with POPIA and using Form 2 of the POPIA Regulations.
• The Respondent must confirm awareness of their rights under Section 5 of POPIA when submitting the Supplier Declaration Form.

Special conditions for POPIA compliance:

• The Ports Regulator will process personal information in accordance with POPIA principles: accountability, processing limitation, purpose specification, further processing limitation, information quality, openness, security safeguards, and data subject participation.
• The Ports Regulator is the Responsible Party, and the Respondent is the Data Subject. Personal information will be treated as confidential and not disclosed unless required by law or as per POPIA exceptions.
• The Respondent must comply with all POPIA prescripts relating to information concerning the Ports Regulator.
• Personal information submitted will only be processed for the purpose of registering the Respondent as a Ports Regulator Vendor, facilitating payment, and managing the contract.
• The Ports Regulator will not modify, amend, or disclose personal data without prior written consent from the Respondent, except as required by law.
• The Respondent must process any personal information disclosed by the Ports Regulator in the same manner as the Ports Regulator processes the Respondent’s information.
• The Ports Regulator will maintain sufficient measures, policies, and systems to secure information against all forms of risk.
• The Ports Regulator will notify the Respondent of any unauthorised access or cybercrimes and report such incidents to relevant authorities. The Respondent must take remedial steps to mitigate loss or compromise of personal information.
• The Respondent may request confirmation, access, correction, deletion, or destruction of their personal information held by the Ports Regulator, in accordance with POPIA and using Form 2 of the POPIA Regulations.
• The Respondent must confirm awareness of their rights under Section 5 of POPIA when submitting the Supplier Declaration Form.

Required returnable documents:

• Completed and signed Supplier POPIA Consent Form with the following fields:
• Legal Name of Supplier
• Company Registration Number / ID Number of Respondent / Supplier
• Name of Authorised Representative
• Signature of Respondent’s authorised representative
• Date of Signature

For POPIA-related complaints or objections:

• Email: [email protected]
• Website: https://www.justice.gov.za/inforeg/ (navigate to 'Contact Us' > 'Complaints')

Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following requirements:

• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons are employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• Declare if the bidder or any connected person has a relationship with an employee of the procuring institution. If yes, provide particulars.
• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons have interests in other related enterprises bidding for this contract. If yes, provide particulars.
• Certify that the bid was prepared independently without collusion with competitors (joint ventures/consortiums are exempt).
• Certify no disclosure of bid terms to competitors before official opening or award.
• Certify no improper communication with procuring institution officials during the bidding process.
• Acknowledge that false declarations may lead to bid rejection, reporting to the Competition Commission, criminal investigation, or a 10-year public sector restriction.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.

Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following requirements:

• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons are employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• Declare if the bidder or any connected person has a relationship with an employee of the procuring institution. If yes, provide particulars.
• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons have interests in other related enterprises bidding for this contract. If yes, provide particulars.
• Certify that the bid was prepared independently without collusion with competitors (joint ventures/consortiums are exempt).
• Certify no disclosure of bid terms to competitors before official opening or award.
• Certify no improper communication with procuring institution officials during the bidding process.
• Acknowledge that false declarations may lead to bid rejection, reporting to the Competition Commission, criminal investigation, or a 10-year public sector restriction.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.

Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following requirements:

• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons are employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• Declare if the bidder or any connected person has a relationship with an employee of the procuring institution. If yes, provide particulars.
• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons have interests in other related enterprises bidding for this contract. If yes, provide particulars.
• Certify that the bid was prepared independently without collusion with competitors (joint ventures/consortiums are exempt).
• Certify no disclosure of bid terms to competitors before official opening or award.
• Certify no improper communication with procuring institution officials during the bidding process.
• Acknowledge that false declarations may lead to bid rejection, reporting to the Competition Commission, criminal investigation, or a 10-year public sector restriction.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.

Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following requirements:

• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons are employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• Declare if the bidder or any connected person has a relationship with an employee of the procuring institution. If yes, provide particulars.
• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons have interests in other related enterprises bidding for this contract. If yes, provide particulars.
• Certify that the bid was prepared independently without collusion with competitors (joint ventures/consortiums are exempt).
• Certify no disclosure of bid terms to competitors before official opening or award.
• Certify no improper communication with procuring institution officials during the bidding process.
• Acknowledge that false declarations may lead to bid rejection, reporting to the Competition Commission, criminal investigation, or a 10-year public sector restriction.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.

Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following requirements:

• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons are employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• Declare if the bidder or any connected person has a relationship with an employee of the procuring institution. If yes, provide particulars.
• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons have interests in other related enterprises bidding for this contract. If yes, provide particulars.
• Certify that the bid was prepared independently without collusion with competitors (joint ventures/consortiums are exempt).
• Certify no disclosure of bid terms to competitors before official opening or award.
• Certify no improper communication with procuring institution officials during the bidding process.
• Acknowledge that false declarations may lead to bid rejection, reporting to the Competition Commission, criminal investigation, or a 10-year public sector restriction.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.

Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following requirements:

• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons are employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• Declare if the bidder or any connected person has a relationship with an employee of the procuring institution. If yes, provide particulars.
• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons have interests in other related enterprises bidding for this contract. If yes, provide particulars.
• Certify that the bid was prepared independently without collusion with competitors (joint ventures/consortiums are exempt).
• Certify no disclosure of bid terms to competitors before official opening or award.
• Certify no improper communication with procuring institution officials during the bidding process.
• Acknowledge that false declarations may lead to bid rejection, reporting to the Competition Commission, criminal investigation, or a 10-year public sector restriction.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.

Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following requirements:

• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons are employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• Declare if the bidder or any connected person has a relationship with an employee of the procuring institution. If yes, provide particulars.
• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons have interests in other related enterprises bidding for this contract. If yes, provide particulars.
• Certify that the bid was prepared independently without collusion with competitors (joint ventures/consortiums are exempt).
• Certify no disclosure of bid terms to competitors before official opening or award.
• Certify no improper communication with procuring institution officials during the bidding process.
• Acknowledge that false declarations may lead to bid rejection, reporting to the Competition Commission, criminal investigation, or a 10-year public sector restriction.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.

Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following requirements:

• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons are employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• Declare if the bidder or any connected person has a relationship with an employee of the procuring institution. If yes, provide particulars.
• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons have interests in other related enterprises bidding for this contract. If yes, provide particulars.
• Certify that the bid was prepared independently without collusion with competitors (joint ventures/consortiums are exempt).
• Certify no disclosure of bid terms to competitors before official opening or award.
• Certify no improper communication with procuring institution officials during the bidding process.
• Acknowledge that false declarations may lead to bid rejection, reporting to the Competition Commission, criminal investigation, or a 10-year public sector restriction.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.

Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following requirements:

• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons are employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• Declare if the bidder or any connected person has a relationship with an employee of the procuring institution. If yes, provide particulars.
• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons have interests in other related enterprises bidding for this contract. If yes, provide particulars.
• Certify that the bid was prepared independently without collusion with competitors (joint ventures/consortiums are exempt).
• Certify no disclosure of bid terms to competitors before official opening or award.
• Certify no improper communication with procuring institution officials during the bidding process.
• Acknowledge that false declarations may lead to bid rejection, reporting to the Competition Commission, criminal investigation, or a 10-year public sector restriction.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.

Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following requirements:

• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons are employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• Declare if the bidder or any connected person has a relationship with an employee of the procuring institution. If yes, provide particulars.
• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons have interests in other related enterprises bidding for this contract. If yes, provide particulars.
• Certify that the bid was prepared independently without collusion with competitors (joint ventures/consortiums are exempt).
• Certify no disclosure of bid terms to competitors before official opening or award.
• Certify no improper communication with procuring institution officials during the bidding process.
• Acknowledge that false declarations may lead to bid rejection, reporting to the Competition Commission, criminal investigation, or a 10-year public sector restriction.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.

Bidders must complete the Bidder’s Disclosure Form (SBD4) with the following requirements:

• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons are employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• Declare if the bidder or any connected person has a relationship with an employee of the procuring institution. If yes, provide particulars.
• Declare if the bidder or any directors, trustees, shareholders, members, partners, or controlling persons have interests in other related enterprises bidding for this contract. If yes, provide particulars.
• Certify that the bid was prepared independently without collusion with competitors (joint ventures/consortiums are exempt).
• Certify no disclosure of bid terms to competitors before official opening or award.
• Certify no improper communication with procuring institution officials during the bidding process.
• Acknowledge that false declarations may lead to bid rejection, reporting to the Competition Commission, criminal investigation, or a 10-year public sector restriction.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.

Bidders must certify that all information provided is true and correct. The organ of state may require documentary proof to substantiate claims. If claims are fraudulent or conditions are unfulfilled, the organ of state may: (a) disqualify the bidder; (b) recover costs or damages; (c) cancel the contract and claim damages; (d) restrict the bidder, its shareholders, or directors from obtaining business from any organ of state for up to 10 years; or (e) pursue criminal prosecution. The bidder must sign and date the declaration, providing company name, registration number, and address.