Request for proposal: professional conservation services for museum artifacts (12-Month contract)

Submit bids in a sealed envelope clearly marked with the tender reference (JDADPF/ARTIFACTS/06/2026) and description. Deposit in the tender box at Johannesburg Development Agency, Ground Floor, The Bus Factory, 3 Helen Joseph Street, Newtown, Johannesburg, 2000, between 08H00 and 17H00. Late, emailed, telephonic, faxed, or postal submissions will not be accepted. Use only the official tender documents downloaded from www.jda.org.za or www.etenders.gov.za. Do not retype or rearrange the tender document. Additional information must be submitted as a separate attachment. Bids completed in pencil or faxed will be disqualified. Ensure the final total fee from the pricing table is correctly transferred to the offer page. Submit 2 copies (1 original + 1 soft copy).

Evaluation follows a two-stage process: Compliance and Technical + Price. Compliance: Bidders are disqualified if directors are state employees, tax matters are not in order with SARS, not registered on CSD, tender is late, incomplete, or submitted in pencil/fax. Technical: Minimum 70/100 points required. Scoring: Company Profile (10 points), Company Experience (30 points for reference letters), Heritage Conservator (20 points: 3-5 years experience + certified qualification), Metal Conservator (20 points: 5-10 years experience + FETC Firearms Maintenance + compliance certificates), Furniture Designer (20 points: 3-5 years experience + National Certificate in Furniture-Making). Price: 80/20 system (80 points for price, 20 for B-BBEE). Preference points: Race (5 points for 51%+ black ownership), Gender (10 points for 51%+ women ownership), SMME (5 points for EME/QSE). Risk Tolerance: JDA may reject bids exceeding risk framework (e.g., >4 projects/year, poor financials).

Scope: Remedial conservation of preselected museum artifacts for 12 months. Work must be performed within museum operational hours (Monday to Sunday). Artifacts include clay, iron, wood, and leather. Deliverables: Clay Human Figurines (10): Cleaning, adhesive repair, gap filling, sanding, painting to match original. Guns and Swords: Rust/mold removal, washing gun bags, fumigation/repainting of gun vault. Chairs and Benches (15): Repair broken legs, reweave strings, leather upholstery repair. Mannequins: Supply and deliver 5 plastic mannequins (3 female, 2 male, 1.8m). Capacity Building: Mentor max 3 interns per discipline (clay, metal, furniture) with structured training plan, reports, and milestones. Project Management: Assign a PMSA-registered Project Manager for coordination, reporting, and documentation. Quality Assurance: Oversee remedial work, monitor durability, correct defects during contract period. Documentation: Develop electronic filing system, update quarterly, final transfer at project end. All conserved items must retain authentic state post-conservation without foreign tools.

Pricing: Complete the pricing table in full, including all items (e.g., restoration of clay figurines, guns, swords, mannequins, capacity building, reports). Transfer the final total fee correctly to the offer page. Include VAT @15%. Fees must cover standard disbursements (typing, copying, binding, communications, courier, local travel, accommodation). Local office in City of Johannesburg required; JDA will not cover accommodation/travel costs. Payment: Remuneration per JDA’s Standard Form Agreement. Invoices must be accompanied by progress reports. Subcontracting: Max 25% of contract value may be subcontracted to enterprises with equal/higher B-BBEE status. Failure to complete the pricing table or transfer amounts correctly will disqualify the bid.

Mandatory: Registered on National Treasury Central Supplier Database (CSD) with Supplier Number and Security Code. Valid Tax Compliance Status (CTS) letter from SARS. Company registration documents. Audited financial statements for past 3 years. Municipal rates account (or affidavit if not applicable). Certified copies of directors’/partners’ ID documents. Completed Annexures A-H (Business Declaration, Declaration of Interest, etc.). POPI Act compliance. No directors in state service. B-BBEE: Certified B-BBEE certificate or QSE/EME affidavit for preference points. Professional Registrations: Heritage Conservator (ceramic/clay): Certified tertiary qualification + 3-5 years experience. Metal Conservator: FETC Firearms Maintenance (NQF Level 4) + 5-10 years experience + compliance certificates (Firearms Control Act, handgun/rifle/shotgun handling). Furniture Designer: National Certificate in Furniture-Making + 3-5 years experience. Project Manager: PMSA registration. Foreign qualifications require SAQA evaluation. Certifications must be <6 months old. Gun conservator must comply with national gun handling regulations and provide required compliance certificates.

Closing date: 17 June 2026 at 12H00. Non-compulsory briefing session: 09 June 2026, 10H00-11H00 at Museum Africa, 121 Lilian Ngoyi Street, Newtown, Johannesburg. Tender offer validity period: 120 days.

SCM/Procurement Contact: Mr. Thapelo Kgaphola, Tel: 011 688 7811, Fax: 011 688 7899, Email: [email protected]. Technical Contact: Ms. Mmatsie Nene, Tel: 011 688 7851, Fax: 011 688 7899, Email: [email protected]. Submission Address: Johannesburg Development Agency, 3 Helen Joseph Street (Formerly President Street), The Bus Factory, Newtown, Johannesburg, 2000. Anti-Fraud Hotline: 0800 002 587, Email: [email protected].