This Tender Has Expired

Availability of documents: 11 May 2026. Compulsory site briefing: 22 May 2026 at 11:00, Mbizana Department of Agriculture Office, 72 Matwebu Street, Bizana, 4800. Closing date: 01 June 2026 at 11:00. Bids will be opened in public at the same time and location.

Administrative enquiries: Mr V Dumezweni, Tel: 067 419 2243, Email: [email protected]. Technical enquiries: Mr D. Ndzongwana, Tel: 067 419 2276. Document requests: Ms A Mdutyulwa, Email: [email protected]. Submission address: 206 Magistrate Street, Maluti Ex College, Maluti, 4740.

Submit bids in a sealed envelope marked with the project number (SCMU8-26/27-0066) and description. Deliver to: 206 Magistrate Street, Maluti Ex College, Maluti, 4740 by 11:00 on 01 June 2026. Late, electronic, telegraphic, or facsimile bids will not be accepted. All returnable documents must be completed in black ink, signed, and witnessed. No correction fluid is allowed; changes must be lined through and initialed. Mandatory documents include: Tax Status Verification, CSD registration, company registration (CK documents), Joint Venture Agreement (if applicable), and all SBD/ECBD forms. Failure to submit any required document will result in disqualification. Bids must be valid for 90 days after closing date.

Two-stage evaluation process: Stage 1 (Administrative Compliance) checks for mandatory documents and completeness. Bids failing this stage are disqualified. Stage 2 evaluates Price (80 points) and Specific Goals (20 points). Technical/Functionality Evaluation (70% threshold) requires a minimum of 70 points to proceed. Criteria: Experience as a security company (40 points), Financial Capacity (30 points), Locality of service provider (30 points). Specific Goals: Preference points for B-BBEE (EME/QSE 51% black-owned: 5 points), Locality in Province (2 points), Women-owned (7 points), Youth-owned (4 points), Disability-owned (2 points). Only firm prices accepted; non-firm prices will be rejected.

Scope: Provision of security services for 36 months at Winnie Madikizela Mandela DoA Office, Alfred Nzo District. Deliverables: Patrolling, access control, screening/scanning of personnel/visitors/vehicles, asset safeguarding, escorting personnel, crime prevention, securing premises after hours, emergency assistance, maintaining visitor registers. Staffing: 2 unarmed day guards (Grade D) and 2 unarmed night guards (Grade D). Equipment per guard: Two-way radios/cellphone radios, torches, batons, occurrence books, handcuffs, uniforms, name tags, pocket books, attendance register. Additional requirements: Guard house, local office within Alfred Nzo District with armed response. Service aids and stationery as required. Contract includes SLA signing post-award. Payment: Monthly, upon invoice submission.

Pricing must be all-inclusive (no adjustments during contract). Submit total bid price for 36 months, including VAT at 15%. Breakdown required: Monthly salary for Grade D guards (aligned with Gazetted rates), hourly equivalents, premiums (Sunday, public holiday), leave provisions, UIF, hospital cover, provident fund, COID/WCA, Bargaining Council Levy, PSIRA fees, uniforms, training, cleaning allowance. Profit and overheads must be itemized. Quoted price must remain fixed for the contract duration. Payment terms: Monthly invoicing post-service delivery. Proof of financial capacity (bank statements showing 10% of tender value) required.

Mandatory: CSD registration (or proof of application before closing date), LOGIS registration, Tax Compliance Status (TCS PIN or certificate), PSIRA registration (company and all security officers), COIDA letter of good standing, UIF registration, Bargaining Council compliance, ICASA license (if applicable), Police Clearance (owner and officers), South African citizenship for owner and officers, valid firearm licenses (company name), liability insurance (minimum R2 million). Additional: Proof of armed response capability, local office in Alfred Nzo District, PSIRA audit reports, testimonials, references, track record, company profile, payslips (4-5 samples), payroll records, bank statements. Joint ventures require a signed agreement. All SBD/ECBD forms must be completed.