This Tender Has Expired

Administrative enquiries: Mr V Dumezweni, TEL: 067 419 2243, EMAIL: [email protected].

Technical enquiries: Mr D. Ndzongwana, TEL: 067 419 2276.

Submission address: Tender box at 206 Magistrate Street, Maluti Ex College, Maluti, 4740.

Document requests: Ms A Mdutyulwa, email: [email protected].

Submit bids in a sealed envelope marked with the project number (SCMU8-26/27-0067) and description to: 206 Magistrate Street, Maluti Ex College, Maluti, 4740 by 11:00 on 01 June 2026. Late, electronic, telegraphic, or facsimile bids will not be accepted.

Required returnable documents:

• Completed bid forms (SBD1, ECBD, etc.) in black ink, signed, and witnessed. No correction fluid allowed; strike through errors and initial changes.
• Certificate of authority for signatory (with board resolution if applicable).
• Schedule of work carried out by the bidder.
• Equity Ownership Declaration (signed).
• Joint Venture Agreement (if applicable).
• All mandatory documents listed in the bid notice (e.g., PSIRA certificate, COID letter of good standing, tax compliance proof).

Disqualification risks:

• Incomplete or unsigned documents.
• Missing mandatory attachments (e.g., PSIRA, COID, tax clearance).
• Use of correction fluid.
• Non-compliance with submission format (e.g., unsealed envelope, incorrect marking).
• Failure to register on CSD or LOGIS before closing date.

Attend compulsory site briefing on 21 May 2026 at 11:00 at KwaBhaca DoA Office, Thobile Bam Office, DD Dabula Drive, Mt Frere, 5090. Request documents via email from [email protected] between 08:00–16:30 (Mon–Thu) or 08:00–16:00 (Fri).

Two-stage evaluation process:

Stage 1: Administrative Compliance

• Mandatory documents must be submitted (e.g., PSIRA certificate, COID, UIF, Bargaining Council, ICASA licence, police clearance, liability insurance of at least R2M, proof of armed response with local office in Alfred Nzo District).
• Bids missing any mandatory document will be disqualified.

Stage 2: Technical/Functionality (70% minimum threshold)

• Experience as a security company (40 points): 8+ projects = 40, 5–7 = 20, 1–4 = 10.
• Financial capacity (30 points): R1.5M–R2M = 30, R1M–R1.5M = 20, R500K–R1M = 15, R100K–R500K = 10.
• Locality (30 points): Local Municipality = 30, District Municipality = 20, Province = 10.
• Bids scoring below 70% on functionality will be disqualified.

Stage 3: Price and Specific Goals (80/20 system)

• Price: 80 points (lowest price scores highest).
• Specific Goals: 20 points (preference points for B-BBEE, locality, ownership by black people/women/youth/disabled).
• EME/QSE 51% black-owned: 5 points (submit ID copy, CIPC, CSD report).
• Located in service delivery province: 2 points (submit municipal rates account or lease agreement).
• EME/QSE 51% women-owned: 7 points.
• EME/QSE 51% youth-owned: 4 points.
• EME/QSE 51% disabled-owned: 2 points (submit medical certificate or SASSA confirmation).

Final award: Highest combined score (price + preference points) wins, subject to risk assessment and departmental discretion.

Scope: Provision of security services for KwaBhaca DoA Office (Alfred Nzo District) for 36 months.

Core deliverables:

• Patrolling of premises.
• Access control.
• Screening/scanning of personnel, visitors, and vehicles.
• Safeguarding and monitoring assets.
• Escorting personnel/public as required.
• Crime prevention measures (agreed with department).
• Securing premises after hours (lights, doors, windows).
• Emergency preparedness and response.
• Maintaining visitor register.

Staffing requirements:

• Day shift: 2 unarmed guards (Grade D).
• Night shift: 2 unarmed guards (Grade D).
• Note: Department reserves right to adjust officer numbers.

Equipment per guard:

• Two-way radios/PTT or cellphone radio (1 per night-duty officer).
• Battery-operated torches (1 per night-duty officer).
• Batons (1 per day-shift officer).
• Occurrence book (1).
• Handcuffs (1 per officer).
• Full uniform (corporate) with name tags.
• Pocket book and pen.
• Attendance register (on-site).
• Guard house (1).
• Local office with armed response (within Alfred Nzo District).

Personnel requirements:

• Company: PSIRA-registered (Grade A/B for owner/supervisor, Grade C/D/E for guards).
• Owner/supervisor: 5 years (manager) or 3 years (supervisor) experience; Grade B PSIRA.
• Guards: Grade C, D, or E PSIRA.
• All staff: South African citizens with police clearance.
• Salaries: Must comply with PSIRA gazetted rates.

Company requirements:

• Minimum 2 years in operation.
• Local office in Alfred Nzo District with armed response capability.
• Proof of firearm licence (in company name).
• Liability insurance (minimum R2M cover).
• Track record: Testimonials, references, PSIRA audit reports, letters of good standing.

Service levels:

• Monthly invoicing for services rendered.
• Contract includes SLA (signed post-award).
• No price adjustments during 36-month contract; all increases must be included in total bid price.

Pricing format:

• Submit total bid price for 36 months (inclusive of all taxes).
• Breakdown required: Monthly salary per Grade D guard, hourly rates, premiums (Sunday/public holiday), leave provisions, UIF, hospital cover, provident fund, COID/WCA, Bargaining Council levy, PSIRA fees, uniforms, training, cleaning allowance.
• All costs must be fixed; no price adjustments allowed during contract.
• VAT (15%) must be shown separately.
• Offer must remain valid for 90 days post-closing date.

Payment terms:

• Monthly payments on receipt of invoice for services rendered.

Bonds/guarantees:

• Submit securities, bonds, or guarantees if requested post-award (as per contract conditions).

Financial capacity evidence:

• Proof of credit facility or available funds (R100K–R2M range for scoring).

Mandatory registrations/certifications:

• CSD registration (must be active; apply at www.csd.gov.za before closing date).
• LOGIS registration.
• PSIRA certificate (company and all security officers).
• COID letter of good standing.
• UIF registration.
• Bargaining Council compliance.
• ICASA licence (if applicable).
• Tax compliance: Submit TCS PIN or CSD number; tax status verified on CSD.
• Police clearance for owner and all security officers (receipt accepted as proof of application).
• Company registration (CIPC) and CK documents.
• Proof of armed response capability with local office in Alfred Nzo District.
• Firearm licence (in company name).
• Liability insurance (minimum R2M).

B-BBEE/Preference:

• Submit CIPC, ID copies, and CSD report to claim preference points for ownership (black/women/youth/disabled).
• Locality: Proof of address (municipal rates account or lease agreement) must match CSD registration.

Additional:

• Joint ventures must submit a signed Joint Venture Agreement.
• All forms must be completed in black ink, signed, and witnessed.
• No late or incomplete submissions accepted.