Appointment of a property specialist for etdp seta office space advisory and planning services

ETDP SETA seeks to appoint a Property Consultant to provide advisory services on real estate market and investment analysis for acquiring suitable office spaces, as well as space planning norms and standards for its provincial offices (Free State, North-West, Western Cape) and Head Office in Johannesburg. The consultant will advise on property market conditions, trends, legal nuances, and long-term solutions for securing premises, including rent vs. buy analysis.

Bid documents available from 12h00 on 04 June 2026 on www.etdpseta.org.za (Supply Chain Management > Open RFQs). Non-compulsory virtual briefing session on 11 June 2026 from 10h00 to 12h00. Access details available from 12h00 on 04 June 2026. Questions may be submitted until 12 June 2026. Closing date for submissions: 11h00 on 26 June 2026.

All enquiries must be in writing and directed to Supply Chain Management: Email: [email protected]. No telephonic or other communication is permitted with any ETDP SETA staff. Submission email: [email protected]. Website: www.etdpseta.org.za. Anti-Corruption Hotline: 0800 204 937. Tip-offs: [email protected] or [email protected].

Submit all documents electronically via email to [email protected]. Organize submissions into three folders: Folder A (Stage 1: Administrative Requirements), Folder B (Stage 2: Phase A - Mandatory Requirements and Phase B - Functionality Evaluation), Folder C (Stage 3: Pricing & Specific Goals). Ensure all forms (SBD 1, SBD 4, GCC) are fully completed, signed, and include a SARS PIN for tax verification. Missing or incomplete submissions will not be accepted. ETDP SETA will not assume responsibility for missing information. Bids must be submitted before 11h00 on 26 June 2026. Late, incomplete, or unsigned bids will be disqualified. All bids must hold good for 90 days. Required documents: SBD 1, SBD 4, GCC, SARS PIN, B-BBEE Certificate or Sworn Affidavit, Costing Model, SBD 6.1 (if claiming preferential points), CVs, certified academic qualifications, and 3 signed reference letters on letterhead.

Required documents: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), General Conditions of Contract (GCC), SARS PIN, B-BBEE Certificate or Sworn Affidavit, Costing Model, SBD 6.1 (Preferential Points Claim Form), CVs, certified academic qualifications, and 3 signed reference letters. Organize into: Folder A (Administrative Requirements), Folder B (Mandatory and Functionality Evaluation), Folder C (Pricing & Specific Goals).

Evaluation is conducted in three stages: Stage 1 (Administrative Compliance), Stage 2 (Phase A: Mandatory Requirements and Phase B: Functionality), and Stage 3 (Pricing & Specific Goals). Mandatory requirements: valid registration with SAPOA, SAIV, or SACPVP; company profile demonstrating 5+ years relevant experience; submission of all SBD forms, tax PIN, and GCC; three contactable reference letters for similar projects. Functionality minimum qualifying score is 80 points. Bids scoring below 80 are eliminated. Functionality criteria: Bidder Experience (25 points: 20 for 3+ similar projects, 5 for reference letters); Qualifications and Work Experience (50 points: 25 for NQF 8/9 in property/facilities management, real estate, or property law, 25 for 5+ years experience); Detailed Service Delivery Plan (25 points: covers all scope requirements with timelines). Stage 3 uses an 80/20 preference point system (80 for price, 20 for specific goals). Preferential Procurement Policy Framework Act and ETDP SETA procurement policy apply.

The Property Consultant must advise ETDP SETA on: commercial property market conditions, trends, price fluctuations, purchases, and leases; legal/commercial nuances of leases, sectional/full titles, and property laws; long-term, cost-effective solutions for securing office spaces; rent vs. buy analysis with associated costs, advantages, and disadvantages. Conduct a macro analysis covering: office grade typology (recommend suitable building classification), time analysis for vacant space absorption, space demand/supply determinants, vacancy rates in relevant metros (Free State, North-West, Western Cape, Johannesburg), site/environment suitability, neighborhood/community attributes, and access/linkages (public transport, roads, traffic). Additional deliverables: detailed project plan and progress reports; regular onsite meetings; office space planning standards per RODE report, SAPOA, and Department of Public Works/Infrastructure requirements; hybrid working model advice; drafting Terms of Reference for office space procurement; tenant installation allowance advice. The analysis must cover metros/municipalities where ETDP SETA offices are located.

The Property Consultant must: provide a detailed project plan and progress reports; attend regular onsite meetings to discuss progress, quality, and issues; advise on office space planning standards per RODE report, SAPOA, and Department of Public Works/Infrastructure requirements; advise on a hybrid working model; assist in drafting Terms of Reference for office space procurement; provide advice on tenant installation allowances in the commercial property industry.

Bidder must: provide 3 signed reference letters on letterhead, each detailing the bidder’s name, project objectives, duration, recommendations, and referee contact details. Qualifications and work experience: Property Consultant must have a Masters (NQF 9) or Honours (NQF 8) in property management, facilities management, real estate, or property law. Relevant experience: 5+ years in the field (10 points); less than 5 years (0 points). Project Manager must have 5+ years’ experience in similar projects (submit CV and certified academic qualifications).

Submit an itemised budget proposal in ZAR, clearly indicating costs per provincial office (Free State, North-West, Western Cape, Johannesburg Head Office). Use the provided Costing Model template. Include: hourly rates, total hours, costing (excl. VAT), sub-total (excl. VAT), VAT @15%, and total cost (incl. VAT). Travel and accommodation costs are excluded. All project milestones with costing must be listed. Pricing must be final, include VAT, and be signed.

Submit an itemised budget proposal in ZAR, clearly indicating costs per provincial office (Free State, North-West, Western Cape, Johannesburg Head Office). Use the provided Costing Model template without modification. Include: hourly rates, total hours needed, and costing (excl. VAT). Sub-total cost (excl. VAT), VAT @15%, and total cost (incl. VAT) must be specified. Travel and accommodation costs are managed by ETDP SETA and must not be included. All project milestones with costing must be listed. Pricing must be final, include VAT, and be signed. Submit SBD 6.1 (Preferential Points Claim Form) if claiming preferential points.

Bidders must: be registered on the Central Supplier Database (CSD); submit a valid certified B-BBEE Certificate from SANAS Accredited Verification Agency or CIPC, or a signed Sworn Affidavit for specific goals allocation. Joint ventures must submit a consolidated B-BBEE Verification Certificate for this bid. Failure to submit B-BBEE proof results in no points for specific goals. Deregistered, blacklisted, or CIPC de-registering companies are disqualified. Submit SBD 1, SBD 4, and GCC. Provide a SARS PIN for tax verification. Property Consultant must have valid registration with SAPOA, SAIV, or SACPVP. Demonstrate 5+ years' experience in the field. Project Manager must have 5+ years' experience in similar projects (submit CV and certified academic qualifications). Provide relevant qualifications and registration/membership with accredited institutions. Submit 3 signed reference letters on letterhead with project details, objectives, duration, recommendations, and referee contact details. Must have knowledge and experience in: National Treasury Framework for Infrastructure Delivery, procurement management, national building regulations and standards, municipal by-laws, and CIDB requirements.

Bidders must submit a valid certified B-BBEE Certificate from a SANAS Accredited Verification Agency or CIPC, or a signed Sworn Affidavit to claim specific goal points. Joint ventures must submit a consolidated B-BBEE Verification Certificate for this bid. Failure to submit B-BBEE proof results in no points for specific goals. Companies must be registered on the Central Supplier Database (CSD).

Contract duration is 5 months, effective from the date of the last signature on the Service Level Agreement (SLA). Timeline includes field research, data analysis, report preparation, writing, travel, and coordination. Contract is initiated through a commencement meeting. ETDP SETA reserves the right to negotiate the bidder’s price, cancel the bid, or not award it. A penalty fee may apply if the project is not completed per the SLA. ETDP SETA owns all content and material produced; no information may be shared without permission.

ETDP SETA reserves the right to negotiate the bidder’s price, cancel the bid, or not award it. Bids must be completed per the SLA. Specific goals points will not be allocated if required documents are missing. Deregistered, blacklisted, or CIPC de-registering companies are disqualified. No information about ETDP SETA may be shared without permission. All material must be handed over to ETDP SETA at project completion.

Submit the SBD 6.1 Preference Points Claim Form as part of your tender. Include all required proof or documentation for specific goals to claim preference points. Failure to submit these will result in no points being awarded. The organ of state may request substantiation of claims at any time, either before or after adjudication.

Evaluation uses the 80/20 or 90/10 Preferential Procurement Regulations 2022 system. Points are allocated as follows: 80 or 90 points for price (based on lowest or highest acceptable tender), and 20 or 10 points for specific goals. Specific goals include: Ownership (100% Black-owned: 8 points, ≥51% Black-owned: 2 points, 100% Black women-owned: 4 points, ≥51% Black women-owned: 1 point, ≥51% Youth-owned: 2 points, ≥51% Disabled-owned: 1 point). Economic Reconstruction and Recovery Programmes (SMME/QSE/EME: 2 points, Cooperatives/NPCs/NPOs/CBOs: 2 points, Business in Gauteng: 2 points, Business in South Africa: 1 point). Bidders must declare their business type (e.g., Partnership, Sole Proprietorship, Close Corporation, etc.). All claims must be supported by valid documentation (e.g., B-BBEE Certificates, CIPC documents, ID copies, municipal accounts). Points are only awarded if explicitly claimed in the tender submission.

Price must include all applicable taxes and exclude unconditional discounts. The rand value of the contract is calculated at the time of bid invitation and includes all applicable taxes. Pricing must align with the 80/20 or 90/10 preference point system, as determined by the organ of state.

B-BBEE compliance is mandatory to claim preference points. Required documentation includes: SANAS-accredited B-BBEE Certificate, CIPC B-BBEE Certificate, or Sworn Affidavit. Additional documents: ID copies of directors/owners, company registration (CIPC/NPC/NPO/CBO), proof of municipal account (for location-based goals), and medical reports/certificates (for disabled-owned businesses). Fraudulent claims or non-compliance may result in: disqualification from the tender, recovery of costs/losses/damages, contract cancellation with damages claimed, restriction from government business for up to 10 years, or criminal prosecution. Contractors must certify the accuracy of all claims and may be required to provide documentary proof post-award.

Contractors must certify that all information and preference points claimed are true and correct. The organ of state may require documentary proof post-award. Consequences of fraudulent claims or non-fulfillment include: disqualification from the tender process, recovery of costs/losses/damages, contract cancellation with damages claimed, restriction from obtaining business from any organ of state for up to 10 years, and potential criminal prosecution.

Submit a sworn B-BBEE affidavit for Exempted Micro Enterprise (EME) status. Requirements:

• Must be signed by a Commissioner of Oaths.
• Affidavit remains valid for 12 months from the signing date.

B-BBEE EME evaluation criteria:

• Enterprise must qualify as an Exempted Micro Enterprise (EME) under the B-BBEE Act.
• Annual total revenue must be R10,000,000.00 or less (based on latest audited financial statements).
• Must declare ownership percentages under oath:
• Black Ownership (flow-through principle, Amended Code Series 100).
• Black Female Ownership.
• Black Designated Group Ownership (with breakdown for youth, disabled, unemployed, rural, and military veterans).
• Must confirm B-BBEE Level Contributor status by selecting one of the following:
• 100% Black Owned: Level One (135% procurement recognition).
• At least 51% Black Owned: Level Two (125% procurement recognition).
• Less than 51% Black Owned: Level Four (100% procurement recognition).

B-BBEE Compliance Requirements for EMEs:

• Must be an Exempted Micro Enterprise (EME) with annual total revenue ≤ R10,000,000.00.
• Submit a sworn affidavit declaring:
• Percentage of Black Ownership (flow-through principle, Amended Code Series 100).
• Percentage of Black Female Ownership.
• Percentage of Black Designated Group Ownership (with breakdown for youth, disabled, unemployed, rural, and military veterans).
• Confirm B-BBEE Level Contributor status:
• 100% Black Owned: Level One (135% procurement recognition).
• At least 51% Black Owned: Level Two (125% procurement recognition).
• Less than 51% Black Owned: Level Four (100% procurement recognition).
• Definitions:
• "Black People": Africans, Coloureds, and Indians who are South African citizens by birth, descent, or naturalisation (before or after 27 April 1994, with conditions).
• "Black Designated Groups": Unemployed black people, black youth, black people with disabilities, black people in rural/underdeveloped areas, and black military veterans.

B-BBEE Exempted Micro Enterprise (EME) Requirements:

• Annual total revenue must be R10,000,000.00 or less (based on latest audited financial statements).
• Must declare ownership percentages under oath:
• Black Ownership (flow-through principle, Amended Code Series 100).
• Black Female Ownership.
• Black Designated Group Ownership (with breakdown for youth, disabled, unemployed, rural, and military veterans).
• B-BBEE Level Contributor options:
• 100% Black Owned: Level One (135% procurement recognition).
• At least 51% Black Owned: Level Two (125% procurement recognition).
• Less than 51% Black Owned: Level Four (100% procurement recognition).
• Definitions:
• "Black People": Africans, Coloureds, and Indians who are South African citizens by birth, descent, or naturalisation (before or after 27 April 1994, with conditions).
• "Black Designated Groups": Unemployed black people, black youth, black people with disabilities, black people in rural/underdeveloped areas, and black military veterans.

Special Conditions:

• The sworn B-BBEE affidavit must be signed by a Commissioner of Oaths.
• The affidavit remains valid for 12 months from the date of signing.

Department: Supply Chain Management. No specific contact name, email, phone, or submission address provided.

Submit a signed SBD4 disclosure form with your bid. Key rules:

• Prepare your bid independently. No consultation, communication, or agreements with competitors (joint ventures/consortia are exempt).
• Do not discuss quality, quantity, specifications, prices, or bidding strategies with competitors.
• Do not disclose bid terms to competitors before the official opening or contract award.
• No prior or ongoing discussions with procuring institution officials, except for bid clarification.
• Bidder must not have been involved in drafting the specifications or terms of reference.
• Non-compliance may result in disqualification, reporting to the Competition Commission, criminal investigation, or a 10-year restriction from public sector business under the Prevention and Combating of Corrupt Activities Act.

Disqualification risks:

• Bidder or associated individuals listed in the Register for Tender Defaulters or List of Restricted Suppliers.
• Bidder or directors/trustees/shareholders/members/partners (or controlling persons) employed by the state, unless fully disclosed with names, ID numbers, and employee numbers.
• Bidder or connected persons with relationships to procuring institution employees, unless disclosed.
• Bidder with interests in related enterprises bidding for the same contract, unless disclosed.

Mandatory declarations:

• No collusion, communication, or agreements with competitors.
• No prior consultation with procuring institution officials (except for clarification).
• No involvement in drafting bid specifications or terms of reference.

Open to all natural or juristic persons. Process governed by principles of transparency, accountability, impartiality, and ethics as per the South African Constitution and relevant legislation. Completion of the SBD4 disclosure form is mandatory.

Mandatory declarations in SBD4 form:

• Disclose if the bidder or any director/trustee/shareholder/member/partner (or person with controlling interest) is employed by the state. Provide full names, ID numbers, and state employee numbers if applicable.
• Disclose if the bidder or any connected person has a relationship with anyone employed by the procuring institution. Provide details if applicable.
• Disclose if the bidder or any director/trustee/shareholder/member/partner (or person with controlling interest) has an interest in any other related enterprise bidding for this contract. Provide details if applicable.
• Certify that all information in the disclosure is true, complete, and understood. False or incomplete declarations may lead to bid disqualification or action under PFMA SCM instructions.

Suspicious bids may be:

• Reported to the Competition Commission for investigation and penalties under the Competition Act.
• Reported to the National Prosecuting Authority (NPA) for criminal investigation.
• Restricted from public sector business for up to 10 years under the Prevention and Combating of Corrupt Activities Act.

Bidder must certify:

• They have read and understood the SBD4 disclosure form.
• The bid will be disqualified if the disclosure is incomplete or false.
• All information provided is true and complete.

Evaluation is based on the following criteria:

• Legal status: Must be a legally registered entity capable of entering into a binding contract.
• Tax compliance: Must possess a valid tax clearance certificate from SARS, confirming tax matters are in order.
• Experience: Demonstrated experience in property advisory, real estate market analysis, and space planning for office environments (preferably for government or large organizations).
• Financial capacity: Ability to furnish performance security (e.g., bank guarantee) as specified in the Special Conditions of Contract (SCC).
• Reputation: No record of corrupt or fraudulent practices, with no active restrictions on doing business with the public sector (checked via National Treasury’s database).
• Local compliance: Compliance with South African laws, including National Industrial Participation Programme (NIPP) if applicable, and adherence to local content requirements where specified.
• Technical capacity: Proven technical capability to deliver the required advisory services, including market analysis, investment strategies, and space planning standards.

Quality management requirements:

• Premises must be open for inspection at reasonable hours if required by bid conditions.
• Purchaser may arrange inspections during the contract period.
• Purchaser covers inspection costs if supplies/services comply with the contract.
• Supplier covers costs if supplies/services do not comply.
• Non-compliant supplies/services may be rejected. Supplier must remove and replace at own cost and risk.
• Purchaser may procure substitutes at supplier’s expense if replacements are not provided promptly.
• All goods must conform to standards mentioned in the bidding documents and specifications.

Payment terms:

• Method and conditions specified in the Special Conditions of Contract (SCC).
• Payments made in Rand unless otherwise stipulated in SCC.
• Payments due within 30 days of invoice submission.

Pricing:

• Prices must not vary from quoted bid prices, except for adjustments authorized in SCC or bid validity extensions.

Performance Security:

• Successful bidder must furnish performance security within 30 days of contract award notification.
• Amount and form (bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque) specified in SCC.
• Security discharged within 30 days of contract completion, including warranty obligations.

Penalties:

• Delays in delivery or performance may result in penalties calculated using the current prime interest rate for each day of delay.
• Purchaser may also terminate the contract.

Insurance:

• Goods must be fully insured in a freely convertible currency against loss or damage during manufacture, acquisition, transportation, storage, and delivery as specified in SCC.

Tax Compliance:

• Original tax clearance certificate from SARS required prior to contract award.
• No contract concluded if bidder’s tax matters are not in order.

Local Content:

• Local content defined as the portion of the bidding price not included in imported content, provided local manufacture occurs.

Anti-Dumping and Countervailing Duties:

• State not liable for additional costs arising from anti-dumping or countervailing duties imposed after bid date.
• Suppliers must account for any reductions or abolitions of such duties.

Corruption and Fraud:

• Corrupt or fraudulent practices (e.g., misrepresentation, collusion) may result in contract termination.
• Restriction from doing business with the public sector for up to 10 years.

National Industrial Participation Programme (NIPP):

• Applicable to contracts subject to NIPP obligations, as administered by the Department of Trade and Industry.

Delays in Performance:

• Supplier must notify purchaser in writing of any delays, their likely duration, and causes.
• Purchaser may grant extensions with or without penalties.

Emergency Procurement:

• Purchaser reserves the right to procure small quantities or minor services outside the contract in emergencies or if supplier’s services are unavailable.

B-BBEE and Local Content:

• National Industrial Participation Programme (NIPP) applies to contracts subject to NIPP obligations, as administered by the Department of Trade and Industry.
• Local content defined as the portion of the bidding price not included in imported content, provided local manufacture occurs.

Contractual terms include:

• Delays in performance: Supplier must notify purchaser in writing of any delays, their likely duration, and causes. Purchaser may grant extensions with or without penalties.
• Emergency procurement: Purchaser reserves the right to procure small quantities or minor services outside the contract in emergencies or if supplier’s services are unavailable.
• Penalties for delays: Delays beyond the delivery period may result in penalties calculated using the current prime interest rate for each day of delay. Purchaser may also substitute goods or cancel the contract.
• Performance security: Required within 30 days of contract award notification. Amount and form specified in SCC. Discharged within 30 days of contract completion, including warranty obligations.
• Termination for default: Purchaser may terminate the contract if supplier fails to deliver or perform obligations, or engages in corrupt/fraudulent practices. Supplier may be restricted from doing business with the public sector for up to 10 years.
• Force majeure: Supplier not liable for delays or failures due to events beyond their control (e.g., wars, floods, epidemics). Must notify purchaser promptly and continue performance as far as practical.
• Termination for insolvency: Purchaser may terminate the contract if supplier becomes bankrupt or insolvent, without compensation to the supplier.
• Settlement of disputes: Parties must attempt amicable resolution via mutual consultation. If unresolved after 30 days, mediation or court proceedings may follow. Contract obligations continue during dispute resolution.
• Limitation of liability: Supplier’s aggregate liability capped at the total contract price, except for criminal negligence, willful misconduct, or infringement of patent/trademark rights. Excludes cost of repairing or replacing defective equipment.
• Governing law: Contract interpreted in accordance with South African law unless otherwise specified in SCC.
• Notices: Written notices deemed properly served if posted by registered/certified mail (for bid acceptance) or ordinary mail (for other notices). Time for performance reckoned from date of posting.
• Taxes and duties: Foreign suppliers responsible for all taxes/duties outside South Africa. Local suppliers responsible for all taxes/duties until delivery. No contract awarded without valid SARS tax clearance certificate.
• National Industrial Participation Programme (NIPP): Applicable to contracts subject to NIPP obligations.