Service provider for ad-hoc civil equipment repairs at king phalo airport (36-Month contract)

Appointment of a service provider for the service and repairs of civil equipment on an ad-hoc basis for 36 months at King Phalo Airport. Scope includes repairs, maintenance, and servicing of equipment such as bush cutters, slashers, paint machines, chain saws, and ride-on mowers.

Period for reply: 7 calendar days from tender issue. Contract start date: upon signing by both parties. Contract duration: 36 months from start date. Assessment interval for payments: 15th day of each successive month. Contract anniversary dates will trigger CPI-based price adjustments.

Service Manager: Mr. Samkelo Luyenge (King Phalo Airport). Employer: Airports Company South Africa SOC Limited. Address: King Phalo Airport, 66 Settlersway, Greenfields, East London, 5201. Adjudicator nominating body: Chairman of Johannesburg Advocate’s Bar Council. Arbitration tribunal: Association of Arbitrators (Southern Africa), Johannesburg.

Submit the following returnable documents as part of your tender: Form of Offer and Acceptance, Activity Schedule (Part C2), Service Information (Part C3), Site Information (Part C4), Schedule of Deviations (if applicable), proof of insurance, securities, bonds, guarantees, and any other documentation specified in the Contract Data. Failure to submit required documents or comply with terms may result in disqualification. Submit within the period for reply (7 calendar days).

Scope: Service and repairs of civil equipment on an ad-hoc basis at King Phalo Airport for 36 months. Equipment includes: Bush Cutters (FS 250), Slashers (Falcon F60-300T, Reapers Agri 4.5 Meter Flex Wing, Falcon F80-180-4), Paint Machine (Titan Spee Flo Powerliner 8900 XLT), Chain Saws (MS260, MS382), Ride-on Mower (Rover Raider 14/38” Cut). Services include repairs, maintenance, and servicing as required, with service reports provided. Refer to Pricing Schedule for detailed scope. All work must comply with OHS Act and Construction Regulations.

Contractor must provide CVs for key personnel. Staff requirements: Full names, proof of experience, permanent employment status, training in relevant work categories, and medical fitness. Supervisor must be literate in English, competent in OHS regulations, first aid, scope of works, ISO 14000, and chemical substance regulations. Labourers must understand safety, read/write/speak English, have previous experience, good behavior, and no criminal record.

Pricing must follow the Activity Schedule (Part C2). Contractor must provide lump sum prices for each activity (VAT exclusive). Schedule includes servicing and repairs for equipment (e.g., weed eaters, chain saws, slashers, mowers, paint machines). Provisional items (e.g., permits/induction, safety file, provisional sum) are payable only upon written instruction. Prices must cover all costs: labour, equipment, spares, transport, profit, and overheads. Travelling time is not separately billable. Labour rates include insurance, holidays, bonuses, and are for on-site time only. Contract value may increase/decrease annually based on CPI (6% used for comparison).

Pricing must follow the Activity Schedule (Part C2). Submit VAT-exclusive prices covering all risks, liabilities, profit, expenses, and consumables. Payment terms: 30 days upon receipt of a valid invoice. Interest rate: Prime lending rate of Nedbank. Price adjustments for inflation (CPI-based) occur annually on contract anniversary. Provisional sums and contingency amounts are expended as directed by the Employer. Labour rates include personnel insurance, holidays, bonuses, and are calculated for time spent on site only. Travelling time is not separately billable. Contractor must source: Aviation liability insurance (min R300,000), Assets All Risk insurance (min R25,000 per claim for theft and in-transit). Proof of insurance must be submitted before work starts and annually.

Contractor must annually present a compliant B-BBEE Certificate and Tax Clearance Certificate. Failure to comply constitutes a material breach and may result in contract cancellation. Contractor must comply with OHS Act, COID Act, and Construction Regulations. Mandatory requirements: Written OHS Agreement (Section 37(2)), baseline risk assessment, safe work procedures, PPE, incident reporting, and no alcohol on premises. Staff must be medically fit, trained, and competent. Supervisor must be literate in English, have first aid skills, and understand OHS and environmental regulations (ISO 14000). Labourers must understand safety and English. Contractor must ensure all subcontractors comply with these requirements.

Contractor must comply with OHS Act and Construction Regulations. Requirements: Written OHS Agreement (Section 37(2)), baseline risk assessment, safe work procedures, PPE for all employees, incident reporting to Provincial Director of Labour and Client, no alcohol on premises, and no use of Client’s equipment without approval. Supervisor must have first aid skills and OHS/environmental knowledge. Contractor must appoint competent persons and enforce OHS discipline. Work requiring permits may not commence without approved permits. Contractor must report unsafe conditions to Client in writing. Non-compliance may lead to immediate contract cancellation.

Contractor must demonstrate understanding and working experience of environmental regulations as set out in ISO 14000 and OHS Act for the use of chemical substances. Environmental compliance is part of the supervisor’s required qualifications.

Contract type: NEC3 Term Service Contract (April 2013) with main Option A (Priced contract with price list) and secondary Options X1 (Price Adjustment for inflation), X17 (Low service damages), X18 (Limitation of Liability), X19 (Task Order), and Z (Additional conditions). Contract duration: 36 months from signing date. Contractor must deliver securities, bonds, guarantees, and proof of insurance within 2 weeks of receiving the signed agreement. Contract becomes binding upon receipt of a fully completed copy unless rejected in writing within 5 working days. Dispute resolution: Adjudication (W1) followed by Arbitration in Johannesburg. Contractor’s liability for indirect/consequential loss is limited to R0.00. Employer’s step-in rights apply if Contractor defaults. Contractor may not cede or assign rights without Employer’s written consent. Joint ventures are jointly and severally liable. Ethics clause prohibits bribery and corruption. Confidentiality and IP rights are protected. Termination may occur for material breaches, including failure to provide B-BBEE or Tax Clearance Certificates.

Evaluation based on compliance with the Activity Schedule, pricing accuracy, technical capability, and adherence to NEC3 Term Service Contract conditions. Only items listed in the Activity Schedule may be billed. Payment is tied to completion of activities.