Pre-approved panel of events management service providers for gauteng department of human settlements (36-Month contract)

Submit bids in a sealed envelope, clearly marked with the tender reference number (HLA 4/2/4-2026/01), to the Tender Box at: Nevada Building, 4th Floor Reception, Department of Human Settlements, 68 Voortrekker Street, Alberton, 1449. Deadline: 26 June 2026 at 11:00. Late submissions or faxed bids will not be accepted. All required SBD forms (SBD 1, SBD 4, SBD 6.1) must be fully completed, signed, and submitted. Failure to submit all required information may result in disqualification. Bids remain valid for 120 days from the closing date.

Mandatory documents: fully completed SBD forms (1, 4, 6.1); valid SARS Tax Compliance Status PIN or CSD number; Central Supplier Database registration; CIPC documents; company profile; certified IDs of directors/members; valid B-BBEE certificate or sworn affidavit (EME/QSE). For consortia/JVs: joint agreement and consolidated B-BBEE certificate from SANAS-accredited agency. Tax compliance is mandatory; bidders in service of the state are disqualified. All certified copies must be original stamps dated within 6 months of closing.

Scope: Provide events management services for 36 months, including conceptualisation, planning, and execution of departmental events (e.g., house/title deed handovers, media site tours, awards ceremonies, exhibitions, stakeholder sessions). Key deliverables: a) Event conceptualisation and JOC compliance, b) JOC approvals, c) Venue hire/setup (universal access, stage, lighting, security), d) Marquee, décor, furniture hire, e) Audio-visual equipment, f) Catering, g) Entertainment (e.g., brass band, musicians), h) Branding/signage, i) Digital promotion, j) Social media live streaming/content creation, k) Corporate gifts/sponsorships, l) Registration/accreditation, m) Invitations/RSVP management, n) Guest speakers/MC sourcing, o) Sign language interpretation, p) Exhibition stands, q) Information packs, r) Post-event reports, s) Transport arrangements. Events Manager must have NQF Level 6+ in Events Management or related field with 5 years’ post-qualification experience. Portfolio of Evidence (POE) and Means of Verification (MOV) required for key resources.