Lease of office space for commission for gender equality (gauteng regional office, pretoria)

Submit the following: Original and two copies of the tender document in a sealed envelope. Envelope must clearly state the tender number (CGE/T/04/2026/27) and description. Deposit in the tender box at 2 Kotze Street, Women’s Jail, East Wing, Constitution Hill, Bramfontein 2017 by 10 June 2026 at 11:00. Late submissions will not be accepted. Do not dismember the tender document. All additional documents must be attached to Annexure 6. The Tender Offer and Contract Form must be signed, with prices inserted. Validity period: 120 days from closing date. Withdrawal requests require written permission from CGE.

{

"general": [

"Bidder must be registered on the Central Supplier Database (CSD).",

"No tender defaulters or restricted suppliers (per National Treasury lists).",

"Compliance with CGE’s SCM Policy and PPPFA Regulations (2022).",

"No collusive practices or abuse of SCM system."

],

"propertyOwnership": "Bidder must own the property (or have a signed deed of sale).",

"bbbee": "Preference points awarded for BBBEE status (e.g., 100% black women-owned: 7 points).",

"functionality": "Minimum 65% score in functionality evaluation to qualify for price/BBBEE assessment."

}

Scope: Lease of office accommodation for CGE Gauteng Regional Office in Pretoria CBD. Duration: 3 years with option to renew. Property requirements: Within 1km of Pretoria CBD, close to public transport (taxis, buses). Minimum 389m² office space, 9 accessible carport/basement parking bays. Universal access for people with disabilities (internal and external). Ablution facilities exclusive to CGE staff, disability-friendly. Must allow CGE branding/improvements. Outsourced services: Building maintenance, cleaning (external only), security. Maintenance plan required: Routine/preventative and reactive maintenance (internal and external), timelines, qualified personnel, accountability, third-party agreements, emergency protocols. Facility management team: Option 1 (Insourcing) - Facility Manager (5+ years), Administrative Assistant (3+ years), Maintenance Officer (3+ years), Client Liaison (2+ years). Option 2 (Outsourcing) - Company profile, confirmation letter, two reference letters. Project methodology: Detailed plan for service delivery, timelines, crisis management, business continuity, professional team. Site inspection: CGE will verify property boundaries, security, physical access, disability accommodation, cleanliness, hygiene.

Pricing: Must be in ZAR, inclusive of VAT. Valid for 120 days from closing date. Fixed prices only (no exchange rate variations). Complete all items on the price schedule. Annual escalation rates for office space and parking must be specified. Summary of total cost for 36 months required. Delivery costs included in bid price. Contract price subject to adjustment per Annexure 4. Payment terms: Valid invoices paid within 30 days from statement date for work done to satisfaction. No payment for unproductive or duplicated time. Maintenance fees must be included in tender pricing.

Mandatory: CSD registration (no awards without it). Tax clearance certificate (updated if expired during contract). B-BBEE compliance (points awarded per PPPFA 2022 regulations). Statutory declarations and authorisations in annexures. Property compliance: OHS, electrical, fire, universal access certifications prior to occupation. Municipal clearance for services (water, electricity, refuse). PSIRA registration for security services. Bargaining Council registration and Department of Labour good standing for cleaning services. No sub-contracting without CGE written permission. No disclosure of tender information without CGE consent. Abuse of SCM system prohibited (may result in rejection, contract cancellation, blacklisting).

Closing date: 10 June 2026. Closing time: 11:00. Validity period: 120 days from closing date.

SCM enquiries: Shadrack Mafutsa, Tel: 011 403 7182, Email: [email protected]. Technical enquiries: Ms Naledi Selebano, Email: [email protected]. Submission address: 2 Kotze Street, Women’s Jail, East Wing, Constitution Hill, Bramfontein 2017.