Supply, installation, and commissioning of three new UPS systems at port of east london with removal of existing units

• Employer's Agent/Commodity Officer: Xolelwa Gwele.
• Email for technical enquiries and site visit coordination: [email protected].
• Physical Address: 01 Hely Hutchinson Road, Quigney East London, 5201.
• Submission Portal: Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net).
• No telephone or fax number provided in the document.

• Submit electronically via the Transnet Digital Procurement System (TDPS) Supplier Submission Portal. Access at https://esupplierportal.transnet.net/portal/.
• You must register/log in, view advertised tenders, toggle 'Log an Intent', and upload bid documents.
• Each upload is limited to 30MB; multiple uploads are permitted.
• All pricing must be completed electronically within the eSupplier portal.
• Submit at least one day before the closing date to avoid last-minute technical issues. No late submissions accepted.
• Each company must use its own registered profile. Submitting through another company's profile will lead to disqualification.
• For Joint Ventures, any party may use its registered profile to submit on behalf of the JV.
• Required returnable documents include: T2.2-01 (CIDB Registration), T2.2-02 to T2.2-05 (Functionality schedules), T2.2-06 (B-BBEE Certificate/Affidavit), and general schedules T2.2-07 to T2.2-21 (e.g., Authority to submit, Tax Clearance, CSD proof, Joint Venture agreement, etc.).
• Tender validity period is 12 weeks from the closing date.
• Disqualification risks: Late submission, incomplete/missing returnable documents, using another company's profile, non-compliance with tax or B-BBEE requirements, or being listed on tender defaulters registers.

Eligibility requires: (1) CIDB registration at 3EB level or higher for construction work; (2) For JVs: every member must be CIDB registered, lead partner must be one level below required grade, and combined grading must meet 3EB requirement; (3) Submit certified copy of signed joint venture agreement if applicable; (4) No directors/shareholders listed on Register of Tender Defaulters; (5) Not under restrictions from Transnet or National Treasury; (6) Tax compliance status must be in order; (7) Minimum functionality score of 60 points required to proceed to price evaluation; (8) B-BBEE Level 1 or 2 status for preference points.

• Scope: Supply, delivery, removal of existing Uninterruptible Power Supplies (UPS), and the installation, testing, and commissioning of three (3) new UPS systems at the Port of East London.
• Period: Six (6) months.
• Works involve electrical construction; contractor must have CIDB registration of 3EB or higher.
• Detailed Works Information, Site Information, and Pricing Schedules are contained in the tender document parts C3, C4, and C2 respectively.

• Pricing must be completed electronically in the eSupplier portal.
• Pricing format: Activity Schedule (C2.2).
• No explicit mention of bonds, guarantees, or payment terms in the extracted text. Financial capacity may be assessed during due diligence.

• Tax Compliance: Submit a valid Tax Clearance Certificate or provide a TCS PIN from SARS. Foreign suppliers may be exempt if they have no RSA presence/income.
• Central Supplier Database (CSD): Proof of registration required.
• B-BBEE: Submit a valid B-BBEE Certificate from a SANAS-accredited verification agency, or a sworn affidavit (for EMEs/QSEs). B-BBEE Status Level 1 or 2 scores 20 preference points.
• CIDB: Valid registration of 3EB or higher is mandatory for eligibility. Provide CRS number, status, grading, and expiry date.
• Other Registrations: Not specified.
• Local Content: Not specified.
• Additional Requirements: Submit signed Joint Venture agreement if applicable, Letter of Good Standing (COIDA), and complete compulsory enterprise questionnaire. Must not be listed on tender defaulters registers.

• Starting date: August 2026.
• The Contractor must submit the first programme for acceptance within two weeks of the Contract Date.
• The Contractor submits revised programmes at intervals no longer than two weeks.
• The defects date is fifty-two weeks after completion of the whole works.
• The defect correction period is two weeks.
• Payment assessments are monthly on the 25th day of each month.
• Payments are made on or before the last day of the month following receipt of a valid Tax Invoice and Statement.

• Employer: Transnet SOC Ltd, Registered address: Transnet National Ports Authority, Port Control Building, Ganteaume Crescent, Port of East London, 5201.
• Project Manager: Siphokazi Mpetshwa-Masondo, Address: Transnet National Ports Authority, EMD Building, 01 DR Zahn & Nuffield Road, West Bank, Port of East London, 5201.
• Port Engineer: Zanele Ntantala, Address: Transnet National Ports Authority, Port Control Building, Ganteaume Crescent, East London, 5201.

• Complete the Form of Offer manually.
• Ensure amounts correspond with electronically submitted prices.
• Submit the signed Form of Offer and Acceptance.
• Include the Schedule of Deviations if any.
• Failure to provide required securities, bonds, guarantees, proof of insurance, and other documentation within two weeks of receiving the signed agreement constitutes a repudiation.

• Form of Offer and Acceptance must be signed with name, capacity, and witness.
• Tenderer's CIDB registration number required.
• Employer's acceptance signature block.
• Schedule of Deviations if applicable.
• Contractor's name, address, contact details to be provided.

• Scope: Supply, delivery, removal of existing UPS, and installation, testing, and commissioning of three new UPS systems at the Port of East London.
• Existing UPS to remove: One 30KVA (Port Admin), one 20KVA (Port Control), one 10KVA (Grain Elevator).
• New UPS: Supply, deliver, install, test, and commission three UPS units.
• UPS must consist of rectifier/charger, inverter, manual bypass switch.
• Must be based on six-pack IGBT technology with thermal monitoring and frequency chopping.
• Must accept high crest factors (3:1) without derating.
• Must have maintenance-free 10-year batteries rated for 30 minutes at full load.
• Batteries split into 4 strings with separate isolators.
• Contractor to supply and install cabling, sub-DB if needed, and all accessories.
• Contractor to calculate correct cable sizes per SANS 10142-1.
• Contractor responsible for making good all damage, keeping site tidy, and removing rubble.
• Must adhere to SANS standards, Occupational Health and Safety Act, municipal bylaws, and local authority requirements.

• Contractor must provide key persons' names, jobs, responsibilities, qualifications, experience.
• CVs and further key persons data to be appended to Tender Schedule.
• Contractor must submit programme and activity schedule.
• Pricing data includes percentages for people overheads, design overheads, equipment rates.
• Activity Schedule includes items for Health and Safety, UPS supply/installation/testing, delivery, Certificates of Compliance.

• Tenderers must complete Form of Offer manually with amounts matching electronic submission.
• Contract consists of Part C1 Agreements and Contract Data, Part C2 Pricing Data, Part C3 Works Information, Part C4 Site Information.
• Schedule of Deviations is the only record of agreed changes.
• No amendments/deviations valid unless in Schedule.
• Agreement effective when tenderer receives fully completed original copy.
• Tenderer has five working days to object after receipt.
• Employer provides insurance for works, plant, materials, public liability, SASRIA.
• Contractor must provide additional insurances as required.
• Activity Schedule must be completed manually and electronically.
• Tendered total includes all costs, overheads, profits, risks.

• Activity Schedule is in Part C2 Pricing Data.
• Tendered total of prices to be stated in figures and words excluding VAT.
• Defined Cost uses Shorter Schedule of Cost Components.
• Payment based on completed activities.
• Schedule includes direct fee percentage, subcontracted fee percentage.
• Percentages for people overheads, design overheads to be specified.
• Rates for equipment and hourly rates for design outside working areas required.
• Activity Schedule items: Health and Safety Requirements, disconnection/removal of existing UPS, supply/installation/testing of 30KVA, 20KVA, 10KVA UPS, delivery, Certificates of Compliance.
• Total price calculated as subtotal A+B+C, plus 15% VAT if applicable.

• Contract uses NEC3 Engineering and Construction Contract Option A (Priced contract with activity schedule).
• Prices are lump sums for each activity on the Activity Schedule.
• Payment based on Price for Work Done to Date, assessed on completed activities.
• Activity Schedule is in Part C2 Pricing Data.
• Tendered total of prices must include all direct/indirect costs, overheads, profits, risks, liabilities.
• Currency is South African Rand.
• VAT is 15%.
• Assessment interval is monthly on the 25th.
• Payment terms: on or before last day of month following valid invoice.
• Interest rate is Rand Merchant Bank prime lending rate.
• Pricing schedule includes items for Health and Safety, UPS supply/installation/testing for 30KVA, 20KVA, 10KVA, delivery, and Certificates of Compliance.

• Contract governed by South African law.
• Language is English.
• Contractor must comply with Compensation for Occupational Injuries and Diseases Act.
• Insurance requirements: Employer provides principal controlled insurance; Contractor must provide additional insurances including professional indemnity (if design involved), insurance for manufactured goods, motor vehicle liability (min R5m), and others as specified.
• Insurance policies must be approved by Employer and certificates submitted.
• Joint ventures must provide a certified joint venture agreement or Memorandum of Incorporation within four weeks, detailing constituents, liabilities, insurance, financials.
• Employer reserves right to vet through State Security Agency for security clearances.
• Contractor must comply with Protection of Personal Information Act.
• No collusion; Employer reserves rights regarding tender rigging.

• Adhere to all security and safety protocols in access-controlled areas.
• Comply with Occupational Health and Safety Act and regulations.
• Comply with municipal bylaws, local authority requirements.
• Follow SANS standards including SANS 10142 for wiring.
• Contractor must include Health and Safety Requirements as a priced item.
• Contractor responsible for disconnecting and removing existing UPS sets.
• Minimum insurance for employee injury: comply with Compensation for Occupational Injuries and Diseases Act.

• Contract uses NEC3 Engineering and Construction Contract June 2005 (amended) with Option A, W1, X7, X18.
• Law of contract is South African.
• Period for reply is two weeks.
• Completion date for whole works to be specified.
• Starting date is August 2026.
• Access dates per site part.
• Defects date is 52 weeks after completion.
• Defect correction period is two weeks.
• Delay damages: R205 per day for late completion.
• Liability limitations: Nil for indirect/consequential loss; limited to cost of correcting defect for property damage; limited to total of prices for design defects; total liability limited to 24 months after completion.
• Termination for non-performance based on SLA.
• Dispute resolution: Adjudicator agreed by parties or appointed by Chairman of Association of Arbitrators; arbitration under Association of Arbitrators rules.
• Joint venture must provide agreement within four weeks and cannot alter composition without approval.
• Termination clauses include business rescue and repudiation.
• Employer reserves right to SSA vetting.
• No collusion; blacklisting possible.
• Compliance with Protection of Personal Information Act required.
• Contractor must read NEC3 contract and guidance notes.

• Employer's contractual address: Transnet National Ports Authority, Port Control Building, Ganteaume Crescent, Port of East London, 5201.
• Project Manager: Siphokazi Mpetshwa-Masondo at EMD Building, 01 DR Zahn & Nuffield Road, West Bank, Port of East London, 5201.
• Port Engineer: Zanele Ntantala at Port Control Building, Ganteaume Crescent, East London, 5201.

While explicit pre-qualification criteria are not detailed in the provided excerpt, eligibility will be strongly determined by the ability to meet all technical specifications, provide a 36-month guarantee, demonstrate compliance with all listed South African standards and safety regulations, and show capability to handle the removal, installation, and commissioning within the 6-month timeframe. Proof of proper waste disposal and adherence to environmental responsibilities is also required.

• Scope: Supply, delivery, removal of three existing UPS systems, and installation, testing, and commissioning of three new UPS systems at the Port of East London.
• Locations: Port Control server room, Port Admin server room, and Grain elevator server room.
• Existing UPS to remove: Port Admin (Tescom, 30KVA), Port Control (Tescom, 20KVA), Grain Elevator (PSS, 10KVA).
• New UPS technical specifications:
• Port Admin: UPS 3S 30KVA 400V (E3SUPS30KH). Input: 400V AC 3-phase, 415V, 55A max. Output: 400V AC 3-phase, 30kW, 30KVA. Overload: 10 min at 125%, 60 sec at 150%. Dimensions: 77cm H x 25cm W x 80cm D. Weight: 60kg.
• Port Control: UPS 3S 20KVA 400V (E3SUPS20KFBS). Input: 400V AC 3-phase, 220V, 61A max per phase. Output: 400V AC 3-phase, 20kW, 20KVA. Overload: 10 min at 125%, 60 sec at 150%. Dimensions: 140cm H x 38cm W x 96cm D. Weight: 132kg.
• Grain Elevator: UPS 3S 10KVA 231V (E3SUPS10KFBS). Input: 231V AC single-phase, 31A max per phase. Output: 231V AC single-phase, 10kW, 10KVA. Overload: 10 min at 125%, 60 sec at 150%. Dimensions: 140cm H x 38cm W x 96cm D. Weight: 120kg.
• General requirements: Each UPS must be double conversion online type with IGBT technology, built-in thermal monitoring, frequency chopping mode, input PF ≥0.99, crest factor 3:1 without derating.
• Battery: External lead-acid, maintenance-free, 10-year service life, rated for 30 minutes at full load (0.8 or 0.9 PF), split into 4 strings with separate isolators.
• Cabling and accessories: Contractor to supply and install all cabling, sub-DB (if needed), connectors, mounting brackets, cable ducts/trays. Cable sizes must comply with SANS 10142-1.
• Site works: Contractor responsible for making good all damage, keeping site tidy, removing rubble and litter.
• Standards: Works must comply with SANS 10111, Occupational Health and Safety Act, municipal bylaws, SANS 10292, SANS 10400, SANS 10142.
• Service conditions: Equipment must operate at 0-40°C, 0-95% relative humidity (non-condensing), altitude 0-1800m without derating.
• Completion: Contractor must issue a certificate of compliance for each UPS installation after works are complete.

• Works must be performed strictly in accordance with the listed standards and requirements.
• Standards adherence: Bidder must be aware that adherence is required to standards including but not limited to SANS 10111, Occupational Health and Safety Act, municipal bylaws, SANS 10292, SANS 10400, SANS 10142.

• UPS must provide continuous interference-free power to critical server equipment sensitive to frequency deviations, voltage transients, and dips.
• Technical requirements include:
• AC to DC Battery Charger: Must limit boost charging when on standby supply; include voltage-free N/O contact to signal standby plant operation.
• DC to AC Inverter: Solid-state, three-phase output; protected against overloads/short circuits; capable of 10 min at 125% load and 60 sec at 150% load; includes soft start circuit and fuse protection.
• Auto Bypass Switch: Very high-speed electronic static switch with RC filter for overvoltage/lightning protection.
• Mechanical Bypass: Manually operated isolator rated for full output load.
• Controls and Alarms: User interface with graphic display, ON/OFF buttons, mimic panel; alarm indications for low battery, charger/inverter faults, temperature faults, etc.
• Measurement Display: Must show inverter output currents/frequency, battery voltage/current, rectifier input voltages/currents, crest factor, power metrics, battery temperature/charge %, backup time, remaining battery life.
• Battery Monitoring: Enhanced protection with adaptive charging, deep discharge protection, precise backup time measurement; automatic tests every 12 hours (battery circuit), monthly (open circuit), and quarterly (partial discharge); alarms for end of battery life.
• Advanced Communications: Hardware/software for remote monitoring via LAN, including graphic status, parameter display, events log, block diagrams, and alarm notifications via email/SMS.
• PCB Coating: Conformal coating required for protection against dust, moisture, chemicals, shock, vibration, and salt air.
• Additional requirements: System must be offered complete with all standard equipment, user manuals, layout/interconnection diagrams. Tenderer must detail and quote separately for any essential items not listed. Tenderer must confirm availability of renewable parts in South Africa.

• B-BBEE: Minimum Level 63 is stated.
• General compliance: The bidder must adhere to all relevant standards and regulations, including the Occupational Health and Safety Act, municipal bylaws, and SANS standards.

• Contractor must adhere to all security and safety protocols in the access-controlled server rooms.
• Compliance required with the Occupational Health and Safety Act and Regulations, municipal bylaws, and local authority requirements.
• Safety obligations: Provide a written Health and Safety plan, basic risk assessment, maintain a safety file, provide proof of induction before commencement, keep a site diary and instruction book, arrange occupations, allow for induction. TNPA reserves the right to audit the Tenderer’s office and workshop.

• Guarantee: All equipment, including batteries, must be guaranteed free of defects for a minimum of 36 months or as per OEM supplier. Full details must be provided.
• Completion and defects: Contractor must complete all work by the stipulated Completion Date. Employer will not certify completion until all work is done and free of defects. Contractor must perform all remedial work (e.g., closing holes, making good affected areas) and obtain approval from the Civil Supervisor before sign-off.
• Safety: Contractor must comply fully with Transnet safety requirements, provide a written Health and Safety plan, a basic risk assessment, maintain a safety file, provide proof of induction before work starts, keep a site diary and instruction book, arrange occupations, and allow for induction. TNPA reserves the right to audit the Tenderer’s office and workshop.
• Environmental responsibility: Contractor must separate hazardous/non-hazardous waste and recycle where practical, minimize waste generation, dispose of all waste responsibly, and submit proof of disposal documents to the Project Manager.

• The system must be offered complete with all standard equipment, user manuals, layout and interconnection diagrams.
• Any additional items considered essential by the tenderer must be detailed and quoted separately under 'Additional Requirements'.
• Tenderer must confirm whether all essential renewable parts for the system will be readily available in South Africa.

• The sizes of existing UPS are as follows: