Supply of standardized laundry bags to western cape health facilities (5-Year contract)

Provision of laundry bags to all hospitals and institutions under the control of the Western Cape Department of Health and Wellness for a 5-year period. Bags must meet specified material, dimensional, and workmanship standards as outlined in the technical specifications.

Closing date: 17 July 2026. Closing time: 11:00. Offers must remain valid for 120 days from the closing date. Compulsory sample submission deadline: before 17 July 2026 to Tygerberg Central Laundry (Lynette Vearey or Phumezo Madikane, 021 933 0834).

SCM/technical enquiries: Mr Johan Van Wyk (021 918 1702 / 071 284 9172, [email protected]) or Mr Arthur Jantjies (021 834 9007, [email protected]). Bid box location assistance: Mrs Shameez Halifax (021 834 90087). Submission address: Bid box at main entrance of Supply Chain Management Offices (M9 Building), Karl Bremer Hospital, c/o Mike Pienaar Blvd and Frans Conradie Drive, Bellville. Email: [email protected].

Submit bids on official forms only (not re-typed). All documents must be original and signed. Incomplete or unsigned bidding documents, certificates, questionnaires, or specification forms may invalidate the bid. Do not complete the date stamp on any page. Each bid must be deposited in a sealed envelope clearly marked with the bidder's name, address, bid number (WCGHSC0395/1/2026), and closing date. Envelopes must contain only documents for the specified bid. Bid documents must be deposited in the bid box marked SUPPLY CHAIN MANAGEMENT (DOWCHW), located at the main entrance of Supply Chain Management Offices, M9 Building, Karl Bremer Hospital, c/o Mike Pienaar Blvd and Frans Conradie Drive. The bid box is open Monday to Friday, 07:00 to 16:00. Late bids will not be accepted and will be returned unopened. For bid box location assistance, contact Mrs Shameez Halifax at (021) 834 90087 during office hours. Bids will not be read out after opening.

Scope: Supply of laundry bags to all hospitals and institutions under the Western Cape Department of Health and Wellness for a 5-year period. Standards: SANS 0101 for stitches, seams, and stitching. Materials: Fabric must be 300D 100% Polyester Twill (300D x 300D x 110T, ~200gsm ±5%). Eyelets: Stainless steel or corrosion-resistant metal, 15mm inside diameter. Webbing: 25mm wide, minimum 100kg breaking strength, color-matched to fabric. Sewing thread: White core-spun, ≥35N breaking strength, color-matched to fabric. Workmanship: High standard, defect-free. Bags must be screen-printed in blue ink with sequential numbering. Dimensions: Square base (500mm x 500mm), finished height 900mm. Reinforcing hems: 100mm at bottom, 50mm at top. Double base sewn into the bottom. 10 evenly spaced eyelets in the top hem. Handles: 2 side handles (350mm from reinforcing patch to top, 100mm spacing, 350mm free space, 8 rows of Type 301 stitching), 1 bottom handle (130mm free space, block and cross stitch Type 301). 4 trolley tags on top hem (640mm x 360mm spacing, 30mm free space, block and cross stitch Type 301). Stitching: 28-32 stitches per 100mm. Block and cross stitches: 15mm x 25mm outside block, 4mm length (Type 301). Side seams: Minimum double row. Double base: Double needle chain stitch + single row lock stitch (Type 301). Chain stitch: 3mm length. Lock stitch: 4mm length (Type 301).

Goods must conform to standards specified in bidding documents (SANS 0101 for stitches, seams, and stitching). Supplier must not disclose or use contract documents, specifications, or information without purchaser’s prior written consent. All documents (except the contract) remain the purchaser’s property and must be returned upon contract completion if requested. Workmanship must be of high standard and free of defects. All materials must be sourced and supplied by the manufacturer.

Pricing must be inclusive of VAT and valid for 120 days from bid closing date (17 July 2026). Submit pricing per bag for each of the 5 years (Year 1 to Year 5). Bid adjudication is based on the average cost over the 5-year period. Prices must be firm for the contract duration. Delivery costs must be included in the bid price. Pricing options: Firm prices (adjustable only for customs/excise duty changes), 5-tier firm prices, or prices subject to exchange rate fluctuations (must complete exchange rate details). Non-firm prices: Linked to proven adjustments (provide factor weights) or escalation formula (provide indices and breakdown).

Pricing must be inclusive of VAT. Offers must remain valid for 120 days from the closing date (17 July 2026). Pricing structure: Submit costs per bag for each of the 5 years (Year 1 to Year 5). Bid adjudication will be based on the average cost over the 5-year period. Corrections to pricing cannot be made after bid closure. Prices must be firm for the contract duration. Delivery costs must be included in the bid price. Payment terms: As per General Conditions of Contract (GCC). Pricing options: Firm prices (subject to customs/excise duty changes), firm prices linked to fixed period adjustments (5-tier pricing), or firm prices subject to exchange rate fluctuations (must complete exchange rate table if applicable). Non-firm prices: Linked to proven adjustments or escalation formula (must provide factor weights and indices).

Mandatory registration on the Central Supplier Database (CSD) at bid closing. Bidders must ensure CSD registration is active and up to date (www.csd.gov.za). Unregistered or suspended bidders are non-compliant and will be disqualified. Tax compliance: Bidders must submit a SARS Tax Compliance Status (TCS) PIN or printed TCS certificate. If tax status is non-compliant or unverifiable on CSD, bidders have 7 working days to confirm compliance. Consortia/joint ventures: Each party must submit separate TCS certificates and CSD numbers. No bids accepted from persons in the service of the state, or companies/close corporations with directors/members in the service of the state. B-BBEE: Submit WCBD 6.1 form with claims for 80/20 and 90/10 preference systems. Proof of B-BBEE status (certificate or affidavit) must accompany the bid. All other mandatory documents on CSD will be accepted. Anti-corruption: Zero tolerance for fraud, theft, and corruption. Bidders must declare any conflicts of interest or past SCM abuses. Foreign suppliers: Must complete the Questionnaire to Bidding Foreign Suppliers (Part B:3).

Contract governed by General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC). Key terms: Contract price is fixed for full performance. Supplier must not disclose contract documents or specifications without purchaser’s written consent. Goods must conform to specified standards (SANS 0101). Supplier bears all risks until delivery and valid receipt. Force majeure events (e.g., wars, floods, epidemics) may excuse non-performance. Corrupt or fraudulent practices are prohibited and may lead to contract termination, blacklisting, or criminal prosecution. Payment, penalties, termination for default/insolvency, and dispute resolution are covered under GCC. Subcontracting requires disclosure of percentage, subcontractor name, B-BBEE status, and EME/QSE status. Dumping and countervailing duties apply as per GCC. Applicable law: Republic of South Africa.

B-BBEE status on form WCBD 6.1 is used for evaluation (not CSD or SEB). Complete claims for both 80/20 and 90/10 preference points systems on WCBD 6.1 and WCBD4. Points: 80/20 (Price: 80, B-BBEE: 20) or 90/10 (Price: 90, B-BBEE: 10). B-BBEE points per level: Level 1: 20/10, Level 2: 18/9, Level 3: 16/8, Level 4: 14/7, Level 5: 12/6, Level 6: 10/5, Level 7: 8/4, Level 8: 6/3, Non-compliant: 0. EMEs: Certified affidavit for turnover and black ownership. QSEs <51% black-owned: SANAS B-BBEE certificate. QSEs ≥51% black-owned: Certified affidavit. Missing B-BBEE docs = 0 points. Highest total points wins; ties broken by B-BBEE points, then by lot.