Supply and delivery of SCM operating supplies for water and sanitation

• Address: Private Bag X84, PRETORIA, 0001, the dti Campus, 77 Meintjies Street, Sunnyside, 0002.
• Tel: (012) 394 0000.
• International phone: +27 12 394 9500.
• Department: Department of Trade and Industry.

• Annexure C (Local Content Declaration – Summary Schedule) must be submitted with the tender by the closing date and time determined by the Tender Authority.
• The Tender Authority reserves the right to also request Declarations D and E (Imported Content and Local Content Supporting Schedules).
• If successful, you must continuously update Declarations C, D and E with actual values for the duration of the contract.

• Three declarations must be completed: Declaration C (Local Content Declaration – Summary Schedule), Declaration D (Imported Content Declaration – Supporting Schedule), and Declaration E (Local Content Declaration – Supporting Schedule).
• Tenderers must complete Declarations D and E and consolidate information into Declaration C.
• Annexure C requires: tender number, description, designated products, tender authority, entity name, exchange rate, specified local content percentage, item numbers, list of items, tender quantity, and price calculations.
• Annexure D requires: details for exempted imported content, imports directly by tenderer, imports by third party, and other foreign currency payments.
• Annexure E requires: description of locally purchased items, local supplier names, values, manpower costs, factory overheads, and administration overheads/mark-up.

The document does not list specific eligibility criteria for bidders. Eligibility is implied by the ability to comply with the local content calculation and declaration requirements set by the tender authority (Water and Sanitation). Compliance with the minimum local content percentage (to be specified in the main tender documents via SBD/MBD 6.2) is a critical condition for a responsive bid.

• This document provides guidelines for calculating local content of products (goods, services, works) by components/materials/services as per SATS 1286:2011.
• It consists of a written guideline and three declarations: Declaration C (Summary Schedule), Declaration D (Imported Content Supporting Schedule), and Declaration E (Local Content Supporting Schedule).
• Tenderers must complete Declarations D and E and consolidate the information into Declaration C.
• Local content is defined as the tender price less the value of imported content, expressed as a percentage.
• Imported content must be categorised as either imported directly by the tenderer or imported by a third party and supplied to the tenderer.
• Evidence of imported content (e.g., commercial invoices, bills of entry) must be verifiable.
• If origin information is unavailable, components/materials are deemed imported.
• Exemptions for imported content may be granted by the Department of Trade and Industry (the dti).

• Imported services (e.g., project management, design, testing, marketing) and related royalty/lease payments must be included when calculating imported content.
• This applies whether services are imported directly by the tenderer or by a third party supplying the tenderer.
• Exemptions for imported content may be granted by the Department of Trade and Industry (the dti).

• Compliance is based on the local content calculation and declaration requirements of SATS 1286:2011.
• Tenderers must differentiate between imported and local content.
• For imported content, obtain Declaration D from third-party suppliers and provide verifiable evidence (e.g., invoices, bills of entry).
• For local content, calculate the value of locally sourced components/materials/services.
• Declarations must be continuously updated with actual values if the tender is successful.

• This section details the calculation methodology for local content, a key component of B-BBEE and preferential procurement.
• Local content is the tender price less imported content value, expressed as a percentage.
• Imported content is categorised as: imported directly by the tenderer, or imported by a third party and supplied to the tenderer.
• Tenderers must obtain Declaration D from third-party suppliers and provide verifiable evidence (e.g., invoices, bills of entry).
• If origin is unknown, components/materials are deemed imported.
• Detailed instructions are provided for completing Annexures C, D, and E, covering tender values, exempted imported content, landed costs, and local value calculations.

• If the tender is successful, you must continuously update the local content declarations (C, D, E) with actual values for the duration of the contract.
• Total local content is calculated as the sum of local products, manpower costs, factory overheads, and administration overheads/mark-up.

• Closing date: 7 December 2011.

• For local content enquiries: Helpline +27 (12) 394 1435.
• Technical enquiries: Ms Cathrine Matidza, Director: Fleet Procurement, Tel: +27 (12) 394 5598, Email: [email protected].
• For local content enquiries or complaints: Email [email protected].
• Regional Offices:
• KwaZulu-Natal: 136 Victoria Embankment, Durban 4001. Contact: Constance Gumede, 072 296 1837, [email protected].
• Western Cape: Norton Rose House, 8 Riebeeck Street, Cape Town 8001. Contact: Mr Lionel Archillies, 071 610 9558, [email protected].
• Eastern Cape: 3rd Floor, 66 Ring Road, Greenacres, Gqeberha 6001. Contact: Mr Andre Le Grange, 065 975 7143, [email protected].
• General queries: dtic Customer Contact Centre, Mon-Fri 08h00-17h00, National callers: 0861 843 384, International: +27 12 394 9500. Contact: Ms Maggie Mabuela, 060 753 1743, [email protected]. Email: [email protected].
• Physical Address: 77 Meintjies Street, Sunnyside, Pretoria, Gauteng, 0002. Postal: Private Bag X84, Pretoria, 0001. Courier: 12 Robert Sobukwe, Sunnyside, Pretoria, 0002.

Suppliers must meet the minimum local content thresholds specified for their relevant industry/sector. Compliance with local content declaration requirements (Annexures C, D, E) is mandatory. The tender appears open to all qualifying bidders who can demonstrate compliance with the PPPFA regulations and local content specifications.

• Designated sectors and their minimum local content thresholds include:
• Steel Products for Construction: Steel Value-added Products 100%, Fabricated Structural Steel 100%, Joining/Connecting Components 100%, Frames 100%, Roof and Cladding 100%, Fasteners 100%, Wire Products 100%, Ducting and Structural pipework 100%.
• Pumps, Medium Voltage (MV) Motor and Associated Accessories: 70% local content.
• Rail Permanent Way: 90% local content.
• Plastic Pipes (PVC, HDPE, PP, GRP): 100% local content.
• Air insulated MV Switchgear: 50% local content.
• Bulk Material Handling: 85% local content.
• Residential Electricity Meters: Prepaid 70%, Post Paid 70%, SMART Meters 50%.
• Working Vessels/Boats: 60% local content.
• Conveyance Pipes: 80%–100% local content.
• Transformers and Shunt Reactors: Class 0 90%, Class 1 70%, Class 2 70%, Class 3 45%, Class 4 10%.
• Components and conversion activities: 50%–100% local content.
• Specific assembly, fabrication, and testing requirements are stipulated for certain products.

• For designated products, specific manufacturing and testing requirements are stipulated, e.g., for Pumps, MV Motors: Casting/Frame Fabrication 100%, Fabrication and winding of Rotor Core 100%, Assembly and testing 100%.
• For Rail Permanent Way: Components like rails, ballasts, sleepers require 100% local content; assembly and testing also required.
• For Plastic Pipes: All types (PVC, HDPE, PP, GRP) require 100% local content.
• For Bulk Material Handling: Conveyer Idlers 70% local content, Structural Steel 100%, Rubber 100%, Conveyor Belt 60%.

• The tender is governed by the Preferential Procurement Policy Framework Act (PPPFA) regulations and the 2017 Preferential Procurement Regulations.
• Local content requirements are mandatory for designated sectors. If no sector is designated, the organ of state may set a minimum threshold.
• Required compliance documents include:
• Declaration Certificates for Local Production and Content (SBD 6.2 and MBD6.2).
• Standard bidding documents must align with SABS approved standard SANS 1286:2017 and the Guidance Document for the Calculation of Local Content.
• Annexure C: Local Content Declaration – Summary Schedule.
• Annexure D: Imported Content Declaration – Supporting Schedule to Annexure C.
• Annexure E: Local Content Declaration – Supporting Schedule to Annexure C.
• Bidders must meet the specified minimum local content thresholds for their relevant industry/sector/sub-sector.

• The PPPFA regulations empower the dtic to designate sectors for local production.
• Listed designated sectors with local content thresholds include Buses 80%, Textiles 100%, Steel Products 100%, Canned Vegetables 80%, Pharmaceuticals (OSD Tender 70%), Furniture, Solar Water Heaters 70%, Electrical cables 90%, Valves 70%, etc.
• Regulation 8(4) allows organs of state to set a local content threshold if no sector is designated.
• Required documents: Declaration Certificates (SBD 6.2/MBD6.2), SANS 1286:2017, Guidance Document, Annexures C, D, E for local content declaration.

• Evaluation is based on adherence to local content thresholds as per the PPPFA regulations and National Treasury Instructions.
• Specific thresholds apply, e.g., Valves products and actuators 70%, Solar Water Heater Components 70%, Prepaid Electricity Meters 70%.

General Conditions of Contract (GCC) apply to all bids and cannot be amended. Special Conditions of Contract (SCC) may supplement GCC for specific bids, and SCC provisions prevail in case of conflict. Bidders must ensure all documents and information provided by the purchaser remain confidential and are used solely for contract performance. All copies of purchaser-provided documents (excluding the contract) must be returned upon completion if requested. Bidders must allow purchaser inspections and audits of performance-related records. Collusive bidding or bid rigging is prohibited under the Competition Act No. 89 of 1998. Engaging in such practices may result in bid invalidation, contract termination, public sector restrictions (up to 10 years), or damages claims. Bidders found guilty by the Competition Commission face additional penalties, including possible public sector restrictions.

Explicit eligibility criteria are not detailed in this GCC document. However, implied criteria include: the supplier must be tax compliant and provide a valid SARS tax clearance certificate; must not be engaged in corrupt or fraudulent practices; must comply with South African laws including the Competition Act (no collusive bidding); and foreign suppliers are responsible for all taxes/duties outside South Africa. Specific financial, technical, and B-BBEE criteria will be in the bid invitation and SCC.

Goods supplied must conform to the standards specified in the bidding documents and technical specifications. Suppliers must ensure goods are new, unused, and incorporate recent design and material improvements unless otherwise specified. Goods must be free from defects in design, materials, or workmanship under normal use conditions. Suppliers must provide packing sufficient to prevent damage or deterioration during transit, including resistance to rough handling, extreme temperatures, salt, and precipitation. Packing, marking, and documentation must comply with contract and SCC requirements. Delivery must comply with contract terms, including shipping and other specified documents. Suppliers may be required to provide incidental services such as on-site assembly, commissioning, maintenance, repair, or training, as specified in SCC.

Goods must conform to standards specified in bidding documents. Pre-bidding testing costs are the bidder’s responsibility. If inspections are required, supplier premises must be open for purchaser inspections during reasonable hours. Purchaser covers inspection costs if supplies meet contract requirements; supplier covers costs if supplies are non-compliant. Non-compliant supplies may be rejected and must be replaced at the supplier’s expense. Suppliers must permit purchaser audits of performance-related records.

Payment methods and conditions are specified in the Special Conditions of Contract (SCC). Suppliers must submit an invoice with a copy of the delivery note and fulfill other contractual obligations. Payments will be made in Rand within 30 days of invoice submission unless otherwise stipulated in SCC. Prices charged must match the bid prices, except for adjustments authorized in SCC or bid validity extensions. Performance security (e.g., bank guarantee, irrevocable letter of credit, or cashier’s cheque) must be provided within 30 days of contract award, as specified in SCC. Security will be discharged and returned within 30 days of contract completion, including warranty obligations. Suppliers are responsible for all taxes, duties, and levies until delivery of goods. A valid tax clearance certificate from SARS is required prior to contract award.

Suppliers must comply with all applicable South African laws and GCC/SCC terms. A valid tax clearance certificate from SARS is mandatory for contract award. Suppliers must indemnify the purchaser against third-party claims of patent, trademark, or industrial design infringement. Suppliers must not disclose contract documents or information without prior written consent from the purchaser. Local content and imported content must be clearly defined in bids, with local manufacture taking place where applicable. The National Industrial Participation Programme (NIPP) applies to contracts subject to NIP obligations. Suppliers must avoid corrupt or fraudulent practices, including collusive bidding, as defined in the Prevention and Combating of Corrupt Activities Act. Non-compliance may result in contract termination, public sector restrictions, or legal action.

The National Industrial Participation Programme (NIPP), administered by the Department of Trade and Industry, applies to contracts subject to NIP obligations. Suppliers must comply with NIPP requirements where applicable.

Contract amendments require written agreement signed by all parties. Suppliers cannot assign obligations without purchaser’s prior written consent. Subcontracts must be notified in writing; notification does not relieve the supplier of liability. Delays in delivery or performance may result in penalties calculated using the current prime interest rate per day of delay. Purchaser may terminate the contract for default if supplier fails to deliver, perform obligations, or engages in corrupt/fraudulent practices. Termination may include public sector restrictions (up to 10 years) and damages claims. Force majeure events exempt suppliers from penalties or termination if delays result from uncontrollable, unforeseeable events. Suppliers must notify purchaser promptly of force majeure conditions. Contracts are governed by South African law and written in English. Disputes are resolved through mutual consultation, mediation, or South African courts. Supplier liability is limited to the contract price, excluding criminal negligence, willful misconduct, or patent infringement. Insurance for goods must cover loss or damage during manufacture, transportation, storage, and delivery as specified in SCC. Warranty for goods is valid for 12 months after delivery or 18 months after shipment, whichever is earlier, unless specified otherwise in SCC. Suppliers must repair or replace defective goods at no cost to the purchaser upon notification.

Bidders or contractors found guilty of restrictive practices by the Competition Commission may face bid invalidation, contract termination, public sector restrictions (up to 10 years), or damages claims.

• Closing date: 21 July 2026.
• Closing time: 11:00.
• Bids must be submitted before 11:00; late submissions will not be accepted.
• Quotations remain valid for 120 days after the closing date and time.

• For technical queries: Mr Eric Sikhakhane, Tel: 033 239 1252, Email: [email protected].
• For bidding procedure enquiries: G Lamprecht, Tel: 033 239 1310, Email: [email protected].
• Written queries may be directed to: The Director: Eastern Operations, Department of Water and Sanitation, Private Bag X24, Howick, 3290.
• Submission address: Supply Chain Management Office or bid box at entrance, Department of Water and Sanitation, R103 Prospect Road, Howick, 3290.
• Postal address for submissions: Dept of Water and Sanitation, Supply Chain Management Office, Private Bag X24, Howick, 3290.

• Submit the original bid, covering letter, and supporting documents sealed in an envelope.
• Endorse the envelope as: ORIGINAL BID FOR WTE-2512ES: SUPPLY AND DELIVERY OF SCM STOCK FOR THE OPERATIONS EASTERN (OPERATING SUPPLIES).
• Deliver to: The Supply Chain Management Office or deposit in the bid box at the entrance of Department of Water and Sanitation, R103 Prospect Road, Howick, 3290.
• Deadline: 21 July 2026 at 11:00. Late bids will not be accepted.
• Do not address parcels to an individual official; clearly state 'Tender Box'.
• Ensure all pages of the completed document are initialled at the bottom.
• Do not separate or detach any pages from the original bid documents.
• Telegraphic bids (email, fax, etc.) will not be considered.
• The bid must be signed by an authorised person; provide proof of authority (e.g., board resolution for companies).
• Joint ventures must submit original/notarised joint venture agreement and certificates of authorisation.
• The successful bidder must submit a 'Letter from the manufacturer' within 14 days after bid approval.

SUBMIT BID DOCUMENTS TO: POSTAL ADDRESS: OR TO BE DEPOSITED IN: DEPT OF WATER AND SANITATION DEPT OF WATER AND SANITATION SUPPLY CHAIN MANAGEMENT OFFICE THE BID BOX AT THE ENTRANCE PRIVATE BAG X 24 GATE OF MIDMAR DAM HOWICK, 3290 R103 PROSPECT ROAD MIDMAR DAM HOWICK, 3290 *Please do not address your parcel to an official if you are making use of a delivery company. Clearly state: Tender Box BIDDER: (Company Address OR Stamp)

Registered on National Treasury Central Supplier Database; Tax compliant with SARS; Registered with CIPC; Must submit all required SBD forms; Technical compliance with all specifications (SABS certification required for many items); Joint ventures must submit partnership documentation; Foreign suppliers must complete additional questionnaire; No state employees or conflicted parties allowed.

• Supply and delivery of various operating supplies including chemical detergents, plumbing accessories, electrical items, wire/fencing, general hardware, and oil/lubricants.
• Key technical requirements:
• Many items require SABS certification (e.g., Jeyes Fluid, Mamba herbicide, Kwik Flow valve, geyser elements, industrial plugs, wire binding, diamond mesh, poles, board shuttering).
• For herbicide (Item 2): Material Safety Data Sheet must be supplied.
• For wire binding and diamond mesh: Sample piece must be supplied to verify thickness.
• For padlocks (Item 26): Sample must be provided.
• Specific descriptions: e.g., dish wash liquid must be formulated for hand-washing kitchen items; floor polish must be suitable for a variety of floors.
• Full list of 33 items with quantities and unit specifications provided in the tender document.

• Complete SBD 3.1 Pricing Schedule – Firm Prices with all items priced out.
• Offer must be valid for 120 days from the closing date of the bid.
• Pricing schedule includes 33 items with quantities; bidder must fill unit price and bid price.
• Must indicate: brand/model, country of origin, compliance with specifications, delivery period, and delivery basis.

• Only firm prices are accepted; non-firm prices (including those subject to exchange rate variations) will not be considered.
• Complete and price out SBD 3.1 (Pricing Schedule) fully; failure to do so renders the bid invalid.
• All delivery costs must be included in the bid price for delivery to the prescribed destination.
• The bid price must include all applicable taxes: VAT, PAYE, income tax, UIF contributions, and skills development levies.
• Payments under the contract will be made via Electronic Fund Transfer.
• Bid must indicate: brand/model, country of origin, compliance with specifications, delivery period, and delivery basis.

• Mandatory compliance documents:
• Central Supplier Database (CSD) registration and CSD report; provide MAAA number on SBD1.
• Tax compliance with SARS (verified via CSD and SARS); attach Tax Compliance Status PIN.
• Active registration with CIPC; attach copy of CIPC/CIPRO certificate.
• Valid B-BBEE Status Level Verification Certificate or sworn affidavit (required for preference points).
• Company/business registration certificate (CIPC).
• Original valid Tax Clearance Certificate from SARS.
• Certified copies of identity documents of shareholders.
• Letter of authority for person authorised to sign bid documents and contract.
• Completed and signed SBD forms: SBD1, SBD4, SBD6.1, Annexure C.
• Bidders must not be persons in the service of the state or companies with directors in state service.
• Foreign suppliers must answer a questionnaire regarding tax residency and establishment in RSA.

• For herbicide (Item 2): Material Safety Data Sheet must be supplied, indicating health and safety information.

• General Conditions of Contract are attached and form an integral part of the contract documents.
• The successful bidder will be required to sign a written contract form (SBD7).
• Contract payments will be made via Electronic Fund Transfer.
• The Department reserves the right to accept the quotation in part or in whole.
• The Department is not liable for any bidder's expenses incurred in preparing and submitting bids.
• In case the awarded bidder cannot supply, the next highest scoring bidder may be considered.

• Same as standard evaluationCriteria field; no additional unique content.