Supply and weekly delivery of nutritionally consistent bread for laboratory animals (12-Month ad-hoc contract)

Appointment of a service provider for the supply and delivery of bread for animals for 12 months on an ad-hoc basis. The bread is intended as a supplementary feed for laboratory animals (e.g., rodents, non-human primates, or other approved species) in a research environment.

Technical contacts:

• Ms. Nwabisile Magandela: Email: [email protected], Telephone: 073 334 4834 or 021 938 0505.
• Joritha van Heerden: Email: [email protected], Telephone: 073 334 4834 or 021 938 0505.
• SCM: Email: [email protected].

Billing and delivery address:

South African Medical Research Council, Delft Animal Centre, Driftsands, Brentwood Park Road, Delft, 7100.

General contact:

Francie Van Zijl Drive, Parow Valley, Cape Town | PO Box 19070, Tygerberg, 7505, South Africa. Tel: +27 21 938 0277; +27 21 938 0456. Web: www.samrc.ac.za.

Submit the following returnable documents:

• Completed pricing schedule (Tables 1 and 2).
• Company profile with proof of at least 3 years’ experience as a service provider in the public sector.
• Reference letters (on company letterhead, signed, with contact details and email) proving a record of supply and delivery of bread/groceries.
• CV of the dedicated account manager (minimum 5 years’ administrative experience or equivalent).
• Logistics and distribution capability plan (delivery lead times, mode of transport, and infrastructure).
• Ensure all quoted items are in stock with a clear ETA.
• Disqualification risk: Failure to meet submission deadlines or incomplete documentation.

Minimum 3 years' experience as service provider in public sector preferred. Experience in supply of bread/groceries to Research Institutions, Universities, Biomedical facilities or government departments is advantageous. Bidders must provide proof of compliance with applicable food safety standards and have established delivery infrastructure capable of delivering fresh bread within 1-5 working days. The service provider must be able to provide dedicated account support with a qualified account manager.

Scope: Supply and delivery of bread for animals (laboratory animals such as rodents, non-human primates, or other approved species) for 12 months on an ad-hoc basis.

Product requirements:

• Nutritionally consistent bread for dietary supplement use in research environments.
• Preferably brand-specific (e.g., Wholesome Brown Bread) or equivalent for continuity.
• Must be fit for human consumption and meet institutional animal care standards.
• Free from mycotoxins, harmful contaminants, and mould.
• Easily digestible formulation.
• Sourced from a certified supplier complying with food safety standards.

Packaging:

• Sealed, food-grade plastic or paper.
• Must include expiry date and typical nutritional information.

Shelf life and storage:

• Shelf life: 4–7 days (fresh supply recommended).
• Must not expire within 5 days of delivery or collection.
• Stable in cool, dry conditions; no mould or spoilage.

Delivery:

• Fresh bread delivered on an agreed weekly schedule.
• SAMRC may collect if necessary.
• Transport must be clean with covered containers.

Pricing must be VAT exempt for bread.

• Markup must not exceed 10% of the total order.
• Complete the pricing schedule tables:
• Table 1: Markup percentage.
• Table 2: Pricing (excl. VAT).
• Include breakdown for: Wholesome Brown Bread (excl. markup), markup percentage, markup amount, delivery fee, and total cost.