This Tender Has Expired

SCM/Technical enquiries: Mr. S. Abrahams. Email: [email protected] (cc: [email protected]). Phone: 042 200 2200. Submission address: Tender Box, 16 Woltemade Street (front entrance), Jeffreys Bay, Room 122. Issued by: Kouga Local Municipality, PO Box 21, Jeffreys Bay, 6330.

Submit an original hard copy AND an electronic copy (USB/SD Card preferred; CDs accepted if readable and undamaged). Broken CDs will be rejected. All documents must be signed in black ink (no copies of signatures, no pencil, no correction fluid). Complete all compulsory municipal bidding documents—failure to do so will disqualify the bid. Submit to: Tender Box, 16 Woltemade Street (front entrance), Jeffreys Bay, Room 122. Late submissions will not be accepted.

Evaluation is split into 80 points for price and 20 points for specific goals (B-BBEE and local content). Functionality assessment has a minimum threshold of 70% to qualify for further evaluation. Key functional criteria: (1) Project Manager skills/experience (CIA/CA(SA)/CISA with Local Government experience: 0–5 years = 5 pts, 5–10 years = 15 pts, >10 years = 30 pts; max 30). (2) Company’s proven GRAP implementation experience in Local Government (0–5 years = 5 pts, 5–10 years = 15 pts, >10 years = 25 pts; max 25). (3) Company’s proven mSCOA implementation experience in Local Government (0–2 years = 5 pts, 2–4 years = 10 pts, >4 years = 20 pts; max 20). Specific goals: (1) B-BBEE Status Level Contributor (max 10 pts). (2) Locality: 10 pts (Kouga Municipality), 6 pts (Sarah Baartman District/Nelson Mandela Metro), 4 pts (Eastern Cape), 1 pt (outside Eastern Cape). Pricing is based on hourly rates for 1000 indicative hours, including travel/accommodation (actual costs only, with proof).

Scope: Provide technical financial support to Kouga Municipality for 3 years (outer years subject to funding). Focus: Address Auditor-General’s audit findings to improve GRAP compliance, AFS accuracy, and audit outcomes. Deliverables: (1) Develop policies/manuals/procedures (become Municipality property). (2) Conduct practical GRAP-related training (venue provided by Municipality; training materials at bidder’s cost). (3) Develop a detailed project work plan post-appointment (activities, responsible persons, timeframes, milestones). (4) Regular progress meetings. Approach: Flexible hourly-rate-based engagement due to evolving audit findings (reports available November annually). Logistics: Bidder must identify required documents and develop generic templates. Training must be practical, not theoretical. Contract period: 3 years from appointment date.

Pricing: Firm hourly rates (VAT inclusive/exclusive as applicable). Non-firm prices will be rejected. Include all delivery costs. Rates must be valid from appointment date; escalation proof required for increases. Pricing schedule must cover: (1) Consulting services (hourly rates for Manager, Supervisor, Senior Clerk, Junior Clerk, Specialist). (2) Training interventions (costs included in hourly rates). (3) Disbursements (travel/accommodation: actual costs only, with proof; indicate anticipated rate for 1000 hours). Payment terms: As per General Conditions of Contract (GCC). Performance security: Required within 30 days of award (form: bank guarantee, irrevocable letter of credit, or cashier’s cheque).

Mandatory documents: (1) National Treasury Central Supplier Database (CSD) Summary Report. (2) Business registration documents (CIPC, JV agreements, etc.; CM9/name change not accepted). (3) Valid Tax Compliance PIN (all entities/JV partners; or CSD number if no TCS). (4) Certified ID copies. (5) Municipal Billing Clearance Certificate or copy of municipal account/rental documentation. (6) Audited financial statements (last 3 years, if applicable). (7) Project Implementation Plan (if applicable). (8) Special Conditions of Contract documents. B-BBEE: Submit valid sworn affidavit/certificate to claim points (min Level 10). Local content: Submit proof of address (municipal account/rental docs; affidavit if in director’s name). Non-compliance with tax/CSD verification (per MFMA Circular 90) will disqualify the bid. Foreign suppliers: Complete pre-award questionnaire (Part B:3) if not RSA-based.