This Tender Has Expired

SCM enquiries: Ms Amanda Nyathela, Supply Chain Management, Kouga Local Municipality. Phone: 042-200-2200 or 042-200-8300. Email: [email protected] (cc: [email protected]). Technical enquiries: Mr Marcus Niemand, Engineering Advice & Services (Pty) Ltd. Phone: 041-581-2421. Email: [email protected]. Submission address: Tender Box at 16 Woltemade Street (front entrance), Jeffreys Bay, Room 122. Postal address for appeals/disputes: Municipal Manager, Kouga Local Municipality, PO Box 21, Jeffreys Bay, 6330.

Submit a sealed envelope containing the completed tender documents (including Form of Offer and Acceptance) and all required supporting documentation. The envelope must be clearly marked with the tenderer’s name, address, tender number (121/2026), title, and closing date. Place the envelope in the official tender box at 16 Woltemade Street (front entrance), Jeffreys Bay, Room 122, before 12:00 on 10 June 2026. Late, telephonic, telegraphic, telex, facsimile, or emailed submissions will not be accepted. An original hard copy AND an electronic copy (on USB/SD card only; CDs must be in readable condition) must be submitted. Failure to submit both will deem the bid non-responsive. Attend the compulsory virtual clarification meeting on 25 May 2026 at 10:00 via the provided Teams link (Meeting ID: 350 192 298 480 477, Passcode: Ft93hK3z). Late attendees (10+ minutes) will not be allowed. Sign the attendance register in the chat panel. Ensure all returnable documents (Part T2) are completed in non-erasable ink. Corrections in the Schedule of Rates must be crossed out and initialed; correction fluid is not permitted. Joint ventures must use the standard CIDB Joint Venture Agreement and submit proof of authorisation for signatories.

Evaluation uses the 90/10 system: 90 points for price, 10 points for specific goals (B-BBEE and local content). Minimum functionality score of 70% is required to qualify. Functionality criteria (max 80 points) include: Company experience (40 points) in road rehabilitation/reconstruction using bitumen stabilisation (projects > R20m in the last 10 years); Key personnel qualifications and experience (Contracts Manager: 10 points, Site Agent: 10 points, General Foreman: 10 points, OH&S Officer: 10 points). B-BBEE preference points (max 5) are awarded based on the tenderer’s B-BBEE status level (Level 1: 5 points, Level 2: 4 points, etc.). Specific goals (max 5 points) include: Location of enterprise (5 points for Kouga Local Municipality, 3 points for Sarah Baartman District/Nelson Mandela Metro, 2 points for Eastern Cape, 1 point for outside Eastern Cape). Proof of B-BBEE status, municipal billing clearance, and local presence is required to claim points. Joint ventures must submit a consolidated B-BBEE scorecard. Non-responsive tenders will be rejected without correction.

Scope: Reconstruction and rehabilitation of portions of Da Gama Road and St Francis Street in Jeffreys Bay, Kouga Local Municipal Area. Works include bitumen stabilisation. Contract form: Written contract (MBD7) must be signed by the successful bidder. Standards: COTO Standard Specification for Road and Bridge Works (Draft Standard October 2020 edition) or as amended in the Scope of Works. General Conditions of Contract for Construction Works 2015 apply. Mandatory subcontracting: 30% of the final contract value must be subcontracted to Emerging Enterprises (EEs) for CIDB 7CE grading. Health and Safety: A draft Health and Safety Plan must be submitted, compliant with the Occupational Health and Safety Act and Construction Regulations, 2014. Site information: Tenderers must inspect the site and acquaint themselves with access, conditions, and restrictions. Project Implementation Plan (PIP) with milestones and cashflow projection must be submitted.

Pricing: Submit a completed Bill of Quantities (BoQ) and Summary Page. Prices must be fixed for the contract duration and include all duties, taxes (excluding VAT), and levies applicable 14 days before closing. VAT must be shown separately. Payment terms: As per the General Conditions of Contract for Construction Works 2015. Performance Guarantee: Required from an approved insurer or financial institution prior to commencement. Financial capacity: For tender values > R10 million, submit audited annual financial statements for the past 3 years (or since establishment if <3 years). Certify no undisputed municipal service payment overdue >30 days. Disclose any contracts with organs of state in the past 5 years, including non-compliance or disputes. State if any portion of goods/services will be sourced outside South Africa or if payments will be transferred out of the country. Joint ventures must submit separate financial statements for each party.

CIDB Registration: Minimum 7CE grading (or higher) required. Joint ventures must have each member registered with active CIDB status, lead partner not lower than one level below 7CE, and combined grading ≥7CE. CSD Registration: Must be registered on the National Treasury Central Supplier Database (CSD) as a service provider (https://secure.csd.gov.za). Kouga Municipality Supplier Database: Must be registered as a service provider. Tax Compliance: Valid Tax Clearance Certificate and Tax Compliance Status PIN required. B-BBEE: Submit a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points. Bargaining Council: Must be in good standing with the Bargaining Council for the Civil Engineering Industry (BCCEI) and submit proof. Conflict of Interest: Submit declarations (Form T2.1.14 and T2.1.16) for any perceived, known, or potential conflicts. Supply Chain Management: Submit declarations of past SCM practices and independent bid determination. Labour Legislation: Submit a declaration of compliance with labour legislation (Schedule 1P). Health and Safety: SACPCMP registration required for OH&S Officer. Local Content: Submit proof of municipal billing clearance/copy of municipal account/rental documentation to claim specific goals points. Joint ventures must submit a statement detailing work allocation per party.