What are the submission requirements for this tender (Ref: 12I/2026/27)?

• Submit tender in a sealed envelope with tenderer name, address, tender number, description, box number, and closing date clearly marked. • Deposit sealed envelope in Tender Box 178 at Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, before 10:00 on 07 August 2026. • If submission is too large for the box, enquire at the public counter (Tender Distribution Office) for alternative instructions. • Submit the entire tender document completed and signed, including all required returnable schedules. • Required returnable documents include: Schedule F.5 (Declaration of Interest – State Employees), Schedule F.7 (Declaration of Tenderer’s Past SCM Practices), Schedule F.10 (Proposed Deviations and Qualifications), and evidence of tax compliance (valid Tax Compliance Status PIN). • Each party in a Consortium/Joint Venture must submit a separate Tax Compliance Status PIN. • Tenders submitted by fax or email will be rejected. • Late tenders will not be considered.

How will bids be evaluated?

{ "general": [ "Must be a **registered legal entity** (Company, CC, Partnership, Joint Venture, Consortium, or Sole Proprietor).", "Must have **firm intention and capacity** to execute the contract.", "Must **not be restricted** from doing business with the CCT (e.g., due to SCM abuse).", "Must **not be an advisor/consultant** to the CCT with a conflict of interest." ], "specific": [ "Accredited as a **waste management service provider** by the CCT.", "Registered on **CCT Supplier Database** and **National Treasury CSD**.", "Tax-compliant with **SARS (valid Tax Compliance Status PIN)**.", "Minimum **functionality score of 70/100** (experience, references, capacity).", "Must provide **proof of disposal/beneficiation** for used oil.", "Must own or have **access to required equipment, staff, and vehicles**." ], "exclusions": [ "Tenderers with **environmental non-compliance** in the past 12 months (0 points for references).", "Tenderers with **outstanding municipal debts** (overdue >30 days).", "Tenderers **directly/indirectly involved** in bid specification committees." ] }

What are the technical specifications?

• Scope: Purchase and collection of used oil from the City of Cape Town. • Contract Duration: 36 months, starting no earlier than 1 July 2027. • Mandatory Accreditation: Tenderer must be an accredited waste management service provider under the City of Cape Town Integrated Waste Management bylaw. Submit proof of valid accreditation with tender. • Disposal/Beneficiation: Service provider must submit proof of disposal/beneficiation facilities and details with tender or upon request. • Capacity Requirements: Detailed in evaluation criteria (storage tanks, labour, supervisors, drivers, vehicles). • Health and Safety: Must comply with Occupational Health and Safety Act and regulations.

What financial requirements apply to bidders?

• Pricing: Comply with all instructions on the Price Schedule (C.4). • Prices must be in Rand, inclusive of all duties, taxes (except VAT), levies, expenses, disbursements, overheads, and profit. • Prices are fixed for the contract duration, subject to adjustment only as per contract clause 17 and Special Conditions. • Tenderer must price all items in the Price Schedule. Nil rates or blank entries will be treated as zero charge and may require clarification. • Arithmetical errors in pricing will be corrected by CCT according to specified rules (e.g., amounts in words govern over figures). • For tenders above R10 million, may be required to submit audited financial statements for past 3 years upon request. • The 80/20 price/preference points system applies for evaluation.

What compliance and legal requirements must bidders meet?

• Tax Compliance: Must be registered with SARS and tax compliant. Submit a valid Tax Compliance Status PIN with tender. Each party in a Consortium/Joint Venture submits separately. • Central Supplier Database (CSD): Must be registered on the National Treasury CSD and maintain updated information. • CCT Supplier Database: Must be registered on the CCT's Supplier Database and maintain updated information. • B-BBEE: Preference points for Specific Goals are awarded based on the Preference Schedule (Schedule F.4). Submit sufficient documentary proof to support claims. • Other Mandatory Declarations/Certificates: Submit completed Schedule F.5 (Declaration of Interest – State Employees), Schedule F.7 (Declaration of Past SCM Practices), Schedule F.9 (Certificate of Independent Tender Determination), and others as listed in returnable documents. • Accreditation: Must be an accredited waste management service provider under CoCT bylaw. • Legal Compliance: Tenderer must not be restricted for SCM abuse, found guilty under the Competition Act, or have conflicts of interest.

What are the important dates and deadlines for this tender?

• Closing Date and Time: 07 August 2026 at 10:00. • Site Visit/Clarification Meeting: 17 July 2026 at 9:00am via Microsoft Teams (link provided). Attendance is not compulsory but strongly recommended. • Tender Advertised: 03 July 2026. • Contract Period: 36 months, commencing no earlier than 01 July 2027.

Who should be contacted for queries about this tender?

• Tender Representative (SCM): Email: Finance.Tenders@capetown.gov.za. • For accreditation as a waste management service provider: Email: Waste.Accreditation@capetown.gov.za. • For appeals against CCT decisions: Email: MSA.Appeals@capetown.gov.za. • For access to information requests: Email: Access2info.Act@capetown.gov.za. • For data protection (POPIA) queries: Email: Popia@capetown.gov.za. • Physical submission address: Tender Box 178, Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.

City of Cape Town Used Oil Purchase and Collection Tender

DocumentFinal Tender Document 12I 2026 27.pdfReview complete

Description

Source: Final Tender Document 12I 2026 27.pdf

Tender Title: Purchase and Collection of Used Oil from the City of Cape Town.
Contract Period: 36 months, commencing no earlier than 1 July 2027.
Tender Number: 12I/2026/27.

Important Dates

Source: Final Tender Document 12I 2026 27.pdf (TENDER)

Closing Date and Time: 07 August 2026 at 10:00.
Site Visit/Clarification Meeting: 17 July 2026 at 9:00am via Microsoft Teams (link provided). Attendance is not compulsory but strongly recommended.
Tender Advertised: 03 July 2026.
Contract Period: 36 months, commencing no earlier than 01 July 2027.

Contact Information

Source: Final Tender Document 12I 2026 27.pdf (TENDER)

Tender Representative (SCM): Email: [email protected].
For accreditation as a waste management service provider: Email: [email protected].
For appeals against CCT decisions: Email: [email protected].
For access to information requests: Email: [email protected].
For data protection (POPIA) queries: Email: [email protected].
Physical submission address: Tender Box 178, Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.

Submission Guidelines

Source: Final Tender Document 12I 2026 27.pdf (TENDER)

Submit tender in a sealed envelope with tenderer name, address, tender number, description, box number, and closing date clearly marked.
Deposit sealed envelope in Tender Box 178 at Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, before 10:00 on 07 August 2026.
If submission is too large for the box, enquire at the public counter (Tender Distribution Office) for alternative instructions.
Submit the entire tender document completed and signed, including all required returnable schedules.
Required returnable documents include: Schedule F.5 (Declaration of Interest – State Employees), Schedule F.7 (Declaration of Tenderer’s Past SCM Practices), Schedule F.10 (Proposed Deviations and Qualifications), and evidence of tax compliance (valid Tax Compliance Status PIN).
Each party in a Consortium/Joint Venture must submit a separate Tax Compliance Status PIN.
Tenders submitted by fax or email will be rejected.
Late tenders will not be considered.

Evaluation Criteria

Source: Final Tender Document 12I 2026 27.pdf (TENDER)

General

Must be a **registered legal entity** (Company, CC, Partnership, Joint Venture, Consortium, or Sole Proprietor).
Must have **firm intention and capacity** to execute the contract.
Must **not be restricted** from doing business with the CCT (e.g., due to SCM abuse).
Must **not be an advisor/consultant** to the CCT with a conflict of interest.

Specific

Accredited as a **waste management service provider** by the CCT.
Registered on **CCT Supplier Database** and **National Treasury CSD**.
Tax-compliant with **SARS (valid Tax Compliance Status PIN)**.
Minimum **functionality score of 70/100** (experience, references, capacity).
Must provide **proof of disposal/beneficiation** for used oil.
Must own or have **access to required equipment, staff, and vehicles**.

Exclusions

Technical Specifications

Source: Final Tender Document 12I 2026 27.pdf (TENDER)

Scope: Purchase and collection of used oil from the City of Cape Town.
Contract Duration: 36 months, starting no earlier than 1 July 2027.
Mandatory Accreditation: Tenderer must be an accredited waste management service provider under the City of Cape Town Integrated Waste Management bylaw. Submit proof of valid accreditation with tender.
Disposal/Beneficiation: Service provider must submit proof of disposal/beneficiation facilities and details with tender or upon request.
Capacity Requirements: Detailed in evaluation criteria (storage tanks, labour, supervisors, drivers, vehicles).
Health and Safety: Must comply with Occupational Health and Safety Act and regulations.

Experience & Qualifications

Source: Final Tender Document 12I 2026 27.pdf

The CCT will evaluate the tenderer's ability to fulfil obligations, including professional/technical qualifications, competence, financial resources, equipment, managerial capability, experience, and personnel.
Existing contracts with the CCT may be considered in this assessment.
Tenderer must have legal capacity, not be insolvent/in business rescue, and be free of conflicts of interest.

Quality Management

Source: Final Tender Document 12I 2026 27.pdf

Tenderer must bear costs of any testing needed to demonstrate compliance.
Must cooperate with CCT's external due diligence review provider if requested.
Samples may be required for testing and may not be returned in original condition or at all.

Pricing Schedule

Source: Final Tender Document 12I 2026 27.pdf

Refer to the main 'financialRequirements' section for detailed pricing instructions and rules.

Financial Requirements

Source: Final Tender Document 12I 2026 27.pdf (TENDER)

Pricing: Comply with all instructions on the Price Schedule (C.4).
Prices must be in Rand, inclusive of all duties, taxes (except VAT), levies, expenses, disbursements, overheads, and profit.
Prices are fixed for the contract duration, subject to adjustment only as per contract clause 17 and Special Conditions.
Tenderer must price all items in the Price Schedule. Nil rates or blank entries will be treated as zero charge and may require clarification.
Arithmetical errors in pricing will be corrected by CCT according to specified rules (e.g., amounts in words govern over figures).
For tenders above R10 million, may be required to submit audited financial statements for past 3 years upon request.
The 80/20 price/preference points system applies for evaluation.

Compliance Requirements

Source: Final Tender Document 12I 2026 27.pdf (TENDER)

Tax Compliance: Must be registered with SARS and tax compliant. Submit a valid Tax Compliance Status PIN with tender. Each party in a Consortium/Joint Venture submits separately.
Central Supplier Database (CSD): Must be registered on the National Treasury CSD and maintain updated information.
CCT Supplier Database: Must be registered on the CCT's Supplier Database and maintain updated information.
B-BBEE: Preference points for Specific Goals are awarded based on the Preference Schedule (Schedule F.4). Submit sufficient documentary proof to support claims.
Other Mandatory Declarations/Certificates: Submit completed Schedule F.5 (Declaration of Interest – State Employees), Schedule F.7 (Declaration of Past SCM Practices), Schedule F.9 (Certificate of Independent Tender Determination), and others as listed in returnable documents.
Accreditation: Must be an accredited waste management service provider under CoCT bylaw.
Legal Compliance: Tenderer must not be restricted for SCM abuse, found guilty under the Competition Act, or have conflicts of interest.

Health & Safety

Source: Final Tender Document 12I 2026 27.pdf

Tenderer must comply with the Occupational Health and Safety Act (OHSA) and regulations.
A separate Occupational Health and Safety Agreement (C.3) must be signed as part of the contract.
Tenderer is responsible for ensuring subcontractors also comply with OHSA.

Environmental

Source: Final Tender Document 12I 2026 27.pdf

Mandatory accreditation as a waste management service provider under CoCT Integrated Waste Management bylaw.
Environmental compliance is evaluated via references; points deducted for more than one environmental non-compliance in the past 12 months.
Service provider must provide proof of disposal/beneficiation ('cradle to grave' chain) for the used oil.

Contractual Terms

Source: Final Tender Document 12I 2026 27.pdf

Contract includes General Conditions of Contract (C.7) and Special Conditions of Contract (C.6).
The CCT may cancel the tender process before contract formation for specified reasons (e.g., lack of funds, no acceptable tenders).
Tender offer must remain valid for 120 days after closing, extendable under certain conditions.
Procedures for objections, complaints, and appeals are outlined, with specific contact details and potential fees.
The CCT may negotiate final terms with preferred tenderer(s) after evaluation.
A Standby Bidder may be nominated for award if the primary contract is terminated.
Tenderer must comply with POPIA regarding personal information processing.

Section

Source: Final Tender Document 12I 2026 27.pdf

This section details the functionality scoring criteria. Refer to the main 'evaluationCriteria' section for the full point-by-point breakdown.

Purchase and collection of used oil from the city of cape town

Eligibility Criteria

Purchase and collection of used oil from the city of cape town

Eligibility Criteria

Guide to Professional Services Tenders in South Africa

Guide to Financial Services Tenders in South Africa

Writing a Winning Proposal for Consulting Tenders in South Africa

Legal Services Panel for Gauteng Provincial Government: How to Apply

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

City of Cape Town

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