Supply and installation of new cremators with associated works for the city of cape town

Closing Date: 27 July 2026. Closing Time: 10:00 am. Briefing Session: 1 July 2026 at 10:00 (Compulsory).

Contact: MS Teams. Email: [email protected]. Department: SUPPLY CHAIN MANAGEMENT. Address: Civic Centre, 12 Hertzog Boulevard, Cape Town.

Tenders must be submitted on the original documents issued by the CCT. Submissions must be signed by an authorized person. Joint Ventures must provide a founding document defining the lead partner and participation. Tenders must be deposited in the designated tender box at the Tender & Quotation Boxes Office, 2nd floor, Concourse Level, Civic Centre, 12 Hertzog Boulevard, Cape Town. Electronic submissions via facsimile or e-mail are rejected. Tenders must be submitted in a sealed outer package marked with the CCT's address and identification details. If a two-envelope system is required, documents must be separated into 'financial proposal' and 'technical proposal' envelopes.

Unable to extract eligibility criteria

The project involves the procurement of new cremators and associated works. Tenderers must comply with Section E1 (Requirements for Cremators) and provide technical data via Schedule F13.C (Standard-size Cremator Technical Data Sheet) and Schedule F13.D (Over-sized Cremator Technical Data Sheet). Installations must comply with the National Environmental Management: Air Quality Act, 2004, and the Minimum Emission Standards for 'new plant' as prescribed in regulation November 2013 (Government Gazette No. 37054) as amended by GN1207 dated 31 October 2018 (GG 42013).

1. Entity Track Record 60

2. Suppliers Representative Experience 40

Total 100

The minimum qualifying score for functionality is 60 out of a maximum of 100.

Where the entity tendering is a Joint Venture, the tenderer’s tender response must be accompanied

by a statement describing exactly what aspects of the work will be undertaken by each party to the

joint venture.

installed outside of the Republic of South Africa is permissible.

Criteria 1. Entity Track Record (60 points maximum)

Evaluation Criteria

associated management of the defined relevant projects. The Suppliers Representative must have relevant on-

site experience, acted in the role as Suppliers Representative and successfully completed Relevant Projects as

defined above (please note that current active projects will not be considered in the evaluation).

suitably qualified and experienced to comprehend the implications of the work involved.

2.2.8 Seek clarification

in respect of the following:

a) reasonableness of the financial offer

b) reasonableness of unit rates and prices

c) the tenderer’s ability to fulfil its obligations in terms of the tender document, that is, that the

tenderer can demonstrate that he/she possesses the necessary professional and technical

qualifications, professional and technical competence, financial resources, equipment and

other physical facilities, managerial capability, reliability, capacity, experience, reputation,

personnel to perform the contract, etc.; the CCT reserves the right to consider a tenderer’s

existing contracts with the CCT in this regard

d) any other matter relating to the submitted bid, the tendering entity, matters of compliance,

verification of submitted information and documents, etc.

2.3.12.1 Accept a tender offer(s) which does not, in the CCT’s opinion, materially and/or substantially deviate

from the terms, conditions, and specifications of the tender document.

2.3.12.2 Accept the whole tender or part of a tender or any item or part of any item or items from multiple

manufacturers, or to accept more than one tender (in the event of a number of items being offered),

and the CCT is not obliged to accept the lowest or any tender.

2.3.12.3 Accept the tender offer(s), if in the opinion of the CCT, it does not present any material risk and only

if the tenderer(s):

a) is not under restrictions, has any principals who are under restrictions, or is not currently a

supplier to whom notice has been served for abuse of the supply chain management system,

preventing participation in the CCT’s procurement,

b) can, as necessary and in relation to the proposed contract, demonstrate that he or she

possesses the professional and technical qualifications, professional and technical

competence, financial resources, equipment and other physical facilities, managerial

capability, reliability, experience and reputation, expertise and the personnel, to perform the

contract,

c) has the legal capacity to enter into the contract,

d) is not insolvent, in receivership, under Business Rescue as provided for in chapter 6 of the

Companies Act, 2008, bankrupt or being wound up, has his affairs administered by a court or

a judicial officer, has suspended his business activities, or is subject to legal proceedings in

respect of any of the foregoing, complies with the legal requirements, if any, stated in the

tender data, and

e) is able, in the opinion of the CCT, to perform the contract free of conflicts of interest.

For the purposes of evaluation under this section, a Relevant Project is defined as either;

• The supply, delivery, installation, commissioning and testing of a new cremator / incinerator /

furnace including verifiable emissions testing results or;

• The complete refractory rebuilding including hearth, recommissioning and testing,

recommissioning and testing of an existing cremator / incinerator / furnace refractory complete

including verifiable emissions testing results.

the costs of any testing necessary to demonstrate that aspects of the offer complies with requirements.

2.2.3 Check documents

above regard.

2.2.17.3 Tenderers shall be required to undertake to fully cooperate with the CCT’s external service provider

appointed to perform a due diligence review and risk assessment upon receipt of such written

instruction from the CCT.

2.2.18 Samples, Inspections, tests and analysis

contract. Bidders are to note that samples are requested for testing purposes therefore samples submitted to

the CCT may not in all instances be returned in the same state of supply and in other instances may not be

returned at all. Unsuccessful bidders will be advised by the Project Manager or dedicated CCT Official to collect

their samples, save in the aforementioned instances where the samples would not be returned.

2.2.19 Certificates

representatives.

2.1.4 The CCT’s right to accept or reject any tender offer

2.1.4.1 The CCT may accept or reject any tender offer and may cancel the corresponding tender process or

reject all tender offers at any time before the formation of a contract. The CCT may, prior to the award

of the tender, cancel a tender if:

(a) due to changed circumstances, there is no longer a need for the services, works or goods requested;

or

(b) funds are no longer available to cover the total envisaged expenditure; or

(c) no acceptable tenders are received;

(d) there is a material irregularity in the tender process; or

(e) the Parties are unable to negotiate market related pricing.

Tenderers who wish to register on the CCT’s Supplier Database may collect registration forms from the

Supplier Management Unit located within the Supplier Management / Registration Office, 2nd Floor (Concourse

Level), Civic Centre, 12 Hertzog Boulevard, Cape Town (Tel 021 400 9242/3/4/5). Registration forms and

related information are also available on the CCT’s website www.capetown.gov.za (follow the Supply Chain

Management link to Supplier registration).

It is each tenderer’s responsibility to keep all the information on the CCT Supplier Database updated.

2.1.8 National Treasury Web Based Central Supplier Database (CSD) Registration

Tenderers are required to be registered on the National Treasury Web Based Central Supplier Database (CSD)

as a service provider. Tenderers must register as such upon being requested to do so in writing and within the

period contained in such a request, failing which no orders can be raised or payments processed from the

resulting contract. In the case of Joint Venture partnerships this requirement will apply individually to each

party of the Joint Venture.

Tenderers who wish to register on the National Treasury Web Based Central Supplier Database (CSD) may

do so via the web address https://secure.csd.gov.za.

It is each tenderer’s responsibility to keep all the information on the National Treasury Web Based Central

Supplier Database (CSD) updated.

2.2 Tenderer’s obligations

2.2.1 Eligibility Criteria

2.2.1.1 Tenderers are obligated to submit a tender offer that complies in all aspects to the conditions

as detailed in this tender document and the Conditions of Tender. An ‘acceptable tender must

"COMPLY IN ALL” aspects with the tender, Conditions of Tender, all Specifications (i.e., item

C.5 below, hereinafter the “Specifications”), pricing instructions herein and the Contract

including its conditions.

2.2.1.1.1 Submit a tender offer

one week before the closing time stated in the General Tender Information (i.e., in item T.1 above), where

possible.

2.2.9 Pricing the tender offer

2.2.9.1 The tenderer shall comply with all pricing instructions as stated on the Price Schedule.

2.2.10 Alterations to documents

a) Inspected the Specifications and read and fully understood the Conditions of Contract.

b) Read and fully understood the whole text of the Specifications and Price Schedule and thoroughly

acquainted himself with the nature of the goods or services proposed and generally of all matters

which may influence the Contract.

c) visited the site(s) where delivery of the proposed goods will take place, carefully examined existing

conditions, the means of access to the site(s), the conditions under which the delivery is to be made,

and acquainted himself with any limitations or restrictions that may be imposed by the Municipal or

other Authorities in regard to access and transport of materials, plant and equipment to and from the

site(s) and made the necessary provisions for any additional costs involved thereby.

d) requested the CCT to clarify the actual requirements of anything in the Specifications and Price

or withdrawal of any material deviation or qualification.

The CCT reserves the right to accept a tender offer which does not, in the CCT’s opinion, materially

and/or substantially deviate from the terms, conditions, and specifications of the tender documents.

2.3.8 Arithmetical errors, omissions and discrepancies

2.3.8.1 Check the responsive tenders for:

a) The gross misplacement of the decimal point in any unit rate;

b) Omissions made in completing the Price Schedule; or

c) Arithmetic errors in:

i) line item totals resulting from the product of a unit rate and a quantity in the Price

Schedule; or

ii) The summation of the prices; or

iii) Calculation of individual rates.

2.3.8.2 The CCT must correct the arithmetical errors in the following manner:

a) Where there is a discrepancy between the amounts in words and amounts in figures, the

amount in words shall govern.

b) If pricing schedules apply and there is an error in the line item total resulting from the product

of the unit rate and the quantity, the line item total shall govern and the rate shall be corrected.

item total as tendered shall govern, and the unit rate shall be corrected.

c) Where there is an error in the total of the prices either as a result of other corrections required

by this checking process or in the tenderer's addition of prices, the total of the prices shall

govern and the tenderer will be asked to revise selected item prices (and their rates if Price

Schedules apply) to achieve the tendered total of the prices.

arithmetical error in the manner described above.

2.3.8.3 In the event of tendered rates or lump sums being declared by the CCT to be unacceptable to it

because they are not priced, either excessively low or high, or not in proper balance with other rates

or lump sums, the tenderer may be required to produce evidence and advance arguments in support

of the tendered rates or lump sums objected to. If, after submission of such evidence and any further

evidence requested, the CCT is still not satisfied with the tendered rates or lump sums objected to, it

may request the tenderer to amend these rates and lump sums along the lines indicated by it.

2.3.10.3 Scoring of tenders (price and preference)

[2.3.10.3.1 Points for price will be allocated in accordance with the formula set out in this clause based on the

price per item / rates as set out in the Price Schedule (Section 7):

• Based on the sum of the prices/rates in relation to a typical project/job.

2.3.10.3.2 Points for preference will be allocated in accordance with the provisions of Preference Schedule

and the table in this clause.

2.3.10.3.3 The terms and conditions of Preference Schedule as it relates to preference shall apply in all

respects to the tender evaluation process and any subsequent contract.

2.3.10.3.4 Applicable formula:

The 80/20 price/preference points system will be applied to the evaluation of responsive tenders up to and

including a Rand value of R50’000’000 (all applicable taxes included), whereby the order(s) will be placed with

the tenderer(s) scoring the highest total number of adjudication points.

1. confirms that it has examined the documents listed in the Index (including Schedules and

Annexures) and has accepted all the Conditions of Tender;

2. confirms that it has received and incorporated any and all notices issued to tenderers issued by the

Cct;

3. confirms that it has satisfied itself as to the correctness and validity of the tender offer; that the

price(s) and rate(s) offered cover all the goods and/or services specified in the tender documents;

that the price(s) and rate(s) cover all its obligations and accepts that any mistakes regarding price(s),

rate(s) and calculations will be at its own risk;

4. offers to supply all or any of the goods and/or render all or any of the services described in the

tender document to the CCT in accordance with the:

4.1 terms and conditions stipulated in this tender document;

4.2 specifications stipulated in this tender document; and

4.3 at the prices as set out in the Price Schedule.

5. accepts full responsibility for the proper execution and fulfilment of all obligations and conditions

devolving on it in terms of the Contract.

Signed at _______________ (place) on the _____ (day) of__________________ (month and

Year)

___________________________ _________________

For and on behalf of the Supplier Witness 1 Signature

(Duly Authorised) Name and Surname:

Cct

Tender NO: 274G/2025/26

C.4 Price schedule

Tenderers must comply with all pricing instructions on the Price Schedule. For transactions exceeding R10 million, the following are required: audited annual financial statements for the past 3 years, a certificate certifying no undisputed overdue municipal service commitments (>30 days), and particulars of contracts awarded by organs of state during the past 5 years. Tenderers must be registered on the National Treasury Web Based Central Supplier Database (CSD).

Tenderers must be tax compliant with SARS and provide a valid Tax Compliance Status PIN. Registration on the National Treasury CSD is required. Tenderers must provide a completed Declaration of Interest (State Employees) and a Certificate of Independent Bid Determination. Compliance with the Occupational Health and Safety Act (OHSA) is mandatory, including the submission of a Health and Safety Plan upon request. Tenderers must not be under restrictions for abuse of the SCM policy or found guilty of contravening the Competition Act.

Processing of the latter Personal Information by the CCT’s due diligence assurance provider,

professional advisors and the Appeal Authority as applicable. The CCT’s justification for the

processing of such aforesaid Personal Information is based on section 11(1)(b) of POPIA, i.e., in terms

of which the CCT’s Processing of the said Personal Information is necessary to carry out actions for

the conclusion and/or performance of the contract, to which the applicable data subject (envisaged in

this clause 2.1.6.6 above) is a party.

Via hand delivery at: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001

Via post at: Private Bag X9181, Cape Town, 8000

Via email at: [email protected].

2.1.6.7 Compliance to the CCTs Appeals Policy.

In terms of the CCT’s Appeals Policy, a fixed upfront administration fee will be charged. In addition, a

surcharge may be imposed for vexatious and frivolous or otherwise manifestly inappropriate tender

related appeals.

The current approved administration fee is R300.00 and may be paid at any of the Municipal Offices

or at the Civic Centre in Cape Town using the GL Data Capture Receipt attached as

Annexure F.13: Appeal Application Form. Alternatively, via EFT into the CCT’s NEDBANK Account:

CITY OF CAPE TOWN and using Reference number: 198158966. You are required to send proof of

payment when lodging your appeal.

appeals will be calculated as 1⁄2 (Administrative cost of the tender appeal) + 0.25 %( Appellant’s tender

price).

Should the payment of the administration fee of R300.00 or the surcharge not be received, such fee

or surcharge will be added as a Sundry Tariff to the bidder’s municipal account.

specifications. In order to be evaluated for compliance with the technical specifications, the tenderer should

complete Schedule F.13.

• Schedule F13.C - Standard-size Cremator Technical Data Sheet
• Schedule F13.D - Over-sized Cremator Technical Data Sheet

may be regarded by the CCT as non-responsive.

2.2.14 Closing time

2.2.14.1 The tenderer shall ensure that the CCT receives the tender offer, together with all applicable

documents specified herein, at the address specified in the General Tender Information herein prior

to the closing time stated on the front page of the tender document.

2.2.14.2 If the CCT extends the closing time stated on the front page of the tender document for any reason,

the requirements of these Conditions of Tender apply equally to the extended deadline.

2.2.14.3 The CCT shall not consider tenders that are received after the closing date and time for such a tender

(late tenders).

2.2.15 Tender offer validity and withdrawal of tenders

2.2.15.1 The tenderer shall warrant that the tender offer(s) remains valid, irrevocable and open for acceptance

by the CCT at any time for a period of 120 days after the closing date stated on the front page of the

tender document.

2.2.15.2 Notwithstanding the period stated in clause 2.2.15.1 above, bids shall remain valid for acceptance for

a period of twelve (12) months after the expiry of the original validity period, unless the CCT is notified

in writing of anything to the contrary by the bidder. The validity of bids may be further extended by a

period of not more than six months subject to mutual agreement by the parties, administrative

processes and upon approval by the City Manager, unless the required extension is as a result of an

appeal process or court ruling.

register for a tax compliance status with SARS.

2.2.20 Compliance with Occupational Health and Safety Act,

in sufficient detail to demonstrate the necessary competencies and resources to deliver the goods or services

all in accordance with the Act, Regulations and Health and Safety Specification.

2.2.21 Claims arising from submission of tender

offers and instantly disqualify a tenderer (and his tender offer) if it is established that he engaged in corrupt or

fraudulent practices.

2.3.7 Test for responsiveness

2.3.7.1 Appoint a Bid Evaluation Committee and determine after opening whether each tender offer properly

received:

a) complies with the requirements of these Conditions of Tender,

b) has been properly and fully completed and signed, and

c) is responsive to the other requirements of the tender documents.

2.3.7.2 A responsive tender is one that conforms to all the terms, conditions, and specifications of the tender

documents without material deviation or qualification. A material deviation or qualification is one which,

in the CCT's opinion, would:

a) Detrimentally affect the scope, quality, or performance of the goods, services or supply

identified in the Specifications,

b) Significantly change the CCT's or the tenderer's risks and responsibilities under the contract,

or

c) affect the competitive position of other tenderers presenting responsive tenders, if it were to

be rectified.

Table B1: Awards above R750 000 and up to R50 mil (VAT Inclusive)

# Specific goals allocated points Preference

Points (80/20)

Reconstruction and Development Programme (RDP) as published in

the CCT that he/she has the resources and skills required.

2.3.11 Negotiations with preferred tenderers

A metropolitan municipality, established in terms of the Local Government: Municipal Structures Act,

read with the Province of the Western Cape: Provincial Gazette 5588 dated 22 September

2000, as amended (“the Purchaser”) herein represented by

Tender NO: 274G/2025/26

C.3 Occupational health and safety agreement

Agreement made and entered into between the cct (hereinafter called the “cct”)

(Supplier/Mandatary/Company/CC Name)

In terms of section 37(2) of the occupational health and safety act, as

............................................................................................................................... , as an employer

in its own right in its own right, do hereby undertake to ensure, as far as is reasonably practicable, that all work

will be performed, and all equipment, machinery or plant used in such a manner as to comply with the provisions

of the Occupational Health and Safety Act ( hereafter “OHSA”) and the Regulations promulgated thereunder.

safety agreement separately, and that such subcontractors comply with the conditions set.

accredited tester in compliance with Atmospheric Emission Licence Conditions in terms of the

Minimum Emission Standards for “new plant” as prescribed in regulation November 2013

(Government Gazette No. 37054) as amended by GN1207 dated 31 October 2018 (GG 42013),

promulgated in terms of the NATIONAL ENVIRONMENTAL MANAGEMENT: AIR QUALITY ACT,

2004 (ACT NO. ) applicable as amended in the year of completion (at the time of

installation or as specified in the appointment).

The contract is governed by the CCT's SCM Policy. The CCT reserves the right to accept or reject any tender or cancel the process if needs change, funds are unavailable, or irregularities occur. Tender offers remain valid for 120 days after closing. The CCT may nominate a 'Standby Bidder' for award if the primary contract is terminated. Appeals against decisions must be lodged within 14 days (objections) or 21 days (appeals to City Manager). A fixed administration fee of R300.00 applies to appeals. The contract includes a Schedule of Deviations to record agreed changes to the offer. The supplier must provide securities, bonds, and insurance within 2 weeks of receiving the contract.