Comprehensive equine care services – government tender in gauteng

Submit via the City of Tshwane's e-tender portal only. No physical submissions in tender boxes will be accepted. Closing date: 5 June 2026 at 10:00. Bids must include all returnable documents: Pricing Schedule (Pg. 14–15), Invitation to Bids (MBD 1, Pg. 16–17), Declaration of Interest (MBD 4, Pg. 18–20), Preference Points Claimed Form (MBD 6.1, Pg. 21–26), Contract Form for Rendering of Services (MBD 7.2, Pg. 27–28), Declaration of Past Supply Chain Management Practice (MBD 8, Pg. 29–30), Certificate of Independent Bid Determination (MBD 9, Pg. 31–34), Company Registration Certificate, Tax Clearance Certificate or Unique PIN, and CSD Summary Report. Bid documents must be completed in black pen; no Tippex, pencil, or other ink colors allowed. Price corrections must be crossed out in ink and initialed. Use of correction fluid on price schedules will result in disqualification. Bids remain valid for 90 days after closing date.

Bidders must be registered on the Central Supplier Database (CSD) with a valid CSD number. The property must be within the City of Tshwane jurisdiction (proof of address required). Must provide proof of minimum 1 year's experience in horse management with client references. Must achieve 100% compliance on mandatory requirements and a minimum score of 60/70 in the technical site evaluation. Must submit all compulsory returnable documents, including tax compliance proof, municipal rates statement, audited financials (if applicable), and completed MBD forms.

Scope: Provide comprehensive equine care for ~15 Tshwane Metro Police Department (TMPD) horses for up to 3 months. Property must be within Tshwane municipal boundaries, registered as agricultural holding/farmland, and ≥20,000 m² (20 hectares) dedicated exclusively to TMPD. Facilities required: 4+ paddocks (20m x 20m), 2 rehabilitation paddocks (10m x 10m), electric tape fencing (no barbed wire), artificial shading, feed/water troughs, riding arena (20m x 60m), lunging ring (20m diameter), obstacle course (≥10 obstacles), loading area, covered parking for 4 horse trailers/4 vehicles/2 staff cars, saddle storage (15+ hooks), changing room (OHS-compliant), lockable feed storage (22°C, rodent-proof), 2 sanitary facilities (hot/cold water), 24/7 operational duty room (15+ members), washing bay (non-slip, hot/cold water), and 15+ stables (4m x 4m, dirt/sand floors, ventilation, lighting, 2x 20L water buckets, 150mm pine shavings bedding). Stable requirements: farrier facility, crush pen, insect control, and security fencing. Care standards: 24/7 qualified stable manager, 1 groom per 4 horses, SAAPF-registered farrier (hot shoeing every 3 weeks), SAVC-registered veterinarian (24/7 access), daily temperature checks, grooming before/after exercise, sterilized grooming kits, monthly disinfection, weekly dipping, and record-keeping (medical, dip, deworming registers). Feeding: 3x daily (morning/evening: 4kg wheat bran, lucerne, teff; midday: teff). Services included in pricing: farrier, equine dental practitioner, veterinary physician, post-mortem, disposal of deceased horses, vaccinations (African Horse Sickness, Equine Influenza, Tetanus, Deworming), bedding (wood shavings), daily feed, equine insurance (R20,000/horse), and operational gear (tail bandages, boxing boots, fly masks, etc.). Penalties apply for non-compliance (e.g., R500–R20,000 per occurrence/day).

Pricing: All-inclusive rate per horse (excl. VAT). Total price must cover all services, vaccinations, bedding, feed, insurance, and disposal costs. Contract price adjusts if horse count changes. Payment terms: Monthly, subject to penalty deductions for non-performance. Bids must remain valid for 90 days post-closing. Market analysis may trigger price negotiations or disqualification if pricing is deemed non-viable.

Mandatory: CSD registration (National Treasury requirement), valid tax compliance (PIN or CSD), municipal rates/taxes up to date (≤90 days arrears or lease agreement/councillor letter for exempt areas), and signed MBD forms (1, 4, 5, 8, 9) in black ink (no Tippex/pencil). Directors/members must declare conflicts of interest (MBD 4, Q3.14). Audited financials required for tenders >R10m or if company exists >3 years; otherwise, proof of exemption. Joint ventures: Submit JV agreement + all documents (a–f) for each partner. Specific Goals (20 points): B-BBEE certificate (Level 1: 8 pts, Level 8/Non-compliant: 0 pts; EME/QSE: 2 pts via affidavit/CIPC). Additional points: 51% women-owned (2 pts), 51% disability-owned (2 pts, medical certificate required), 51% youth-owned (2 pts), Local Economic Participation (Tshwane: 2 pts, Gauteng: 1 pt). Supporting documents must be valid; fraudulent claims may result in action. Legislation: Compliance with Animals Protection Act, Performing Animals Protection Act, Societies for Prevention of Cruelty to Animals Act, Animal Feeds Act, City of Tshwane Health By-laws, and National Road Traffic Act (for transport).

Closing date and time: 5 June 2026 at 10:00. Bids remain valid for 90 days after closing date. No compulsory briefing session.

Technical enquiries: Vusi Mabona, Tel: (012) 358 2962, Email: [email protected]. Supply Chain enquiries: Josia Masenya, Tel: (012) 358 0658, Email: [email protected]. Submission: Online via City of Tshwane e-tender portal.