Panel of contractors for fibre optic cable installation, commissioning & repair in kwazulu-natal and free state (5-Year enabling agreement)

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Submit a sworn B-BBEE affidavit as a returnable document. The affidavit must be:

• Signed by a duly authorised Member/Director/Owner of the enterprise.
• Valid for 12 months from the date signed by the Commissioner of Oaths.
• Completed with all required enterprise details (name, registration number, VAT number, physical address, entity type, nature of business).

B-BBEE Compliance Requirements:

• Minimum B-BBEE Level: One (1).
• Enterprise must be a Qualifying Small Enterprise (QSE) with annual total revenue between R10,000,000.00 and R50,000,000.00 based on the latest audited financial statements.
• B-BBEE ownership declarations required:
• Percentage Black Owned (flow-through principle, Amended Code Series 100).
• Percentage Black Female Owned (Amended Code Series 100).
• Percentage Black Designated Group Owned (Amended Code Series 100).
• Black Designated Group Ownership Breakdown (if applicable):
• Black Youth %.
• Black Disabled %.
• Black Unemployed %.
• Black People Living in Rural Areas %.
• Black Military Veterans %.
• B-BBEE Level Contributor Confirmation:
• 100% Black Owned: Level One (135% procurement recognition level).
• At least 51% Black Owned: Level Two (125% procurement recognition level).

Definitions:

• Black People: Africans, Coloureds, and Indians who are South African citizens by birth/descent or naturalised before/on 27 April 1994 (or entitled to naturalisation prior to that date).
• Black Designated Groups: Unemployed black people, black youth, black people with disabilities, black people in rural/underdeveloped areas, or black military veterans.

B-BBEE Level Contributor Confirmation:

• Tick the applicable box for:
• 100% Black Owned: Level One (135% B-BBEE procurement recognition level).
• At least 51% Black Owned: Level Two (125% B-BBEE procurement recognition level).

Financial Requirements:

• Annual total revenue must be between R10,000,000.00 and R50,000,000.00 based on the latest audited financial statements or available financial information.

Returnable Documents: The bidder must submit a completed and sworn B-BBEE affidavit for Exempted Micro Enterprises. The affidavit requires:

• Full name and identity number of the authorised signatory.
• Enterprise details: name, trading name, registration number, VAT number, physical address, type of entity, nature of business.
• Declaration of Black ownership percentages: Black Owned, Black Female Owned, Black Designated Group Owned.
• Breakdown of Black Designated Group ownership percentages: Youth, Disabled, Unemployed, Rural, Military Veterans.
• Confirmation that annual total revenue is R10 million or less based on latest financial year-end.
• Selection of B-BBEE Level Contributor: 100% Black Owned (Level One), at least 51% Black Owned (Level Two), less than 51% Black Owned (Level Four).
• The affidavit must be signed by the deponent and a commissioner of oaths, and is valid for 12 months from the date signed.

The B-BBEE affidavit requires the bidder to provide:

• Authorised signatory details: Member/Director/Owner selection.
• Enterprise information: Trading name, VAT number, type of entity (CC, Pty Ltd, Sole Proprietor, etc.).

Must be an Exempted Micro Enterprise with annual revenue ≤ R10M. Must complete and submit the sworn B-BBEE affidavit. Must specify Black ownership percentages (100%, ≥51%, or <51%). The affidavit must be signed by an authorized representative (Member/Director/Owner) and commissioned by a Commissioner of Oaths.

The tender is for an enabling agreement for a panel of five contractors for fibre optic cable installation on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units) for a period of five years.

B-BBEE Requirements:

• Bidders must submit a sworn affidavit for B-BBEE Exempted Micro Enterprises.
• The affidavit defines 'Black People' as Africans, Coloureds, and Indians who are South African citizens by birth, descent, or naturalisation under specific conditions.
• It defines 'Black Designated Groups' as unemployed Black people, Black youth, Black persons with disabilities, Black people living in rural/underdeveloped areas, and Black military veterans.
• Bidders must declare Black ownership percentages (Black Owned, Black Female Owned, Black Designated Group Owned) and provide a breakdown of designated group ownership.
• The enterprise must have an annual total revenue of R10 million or less.
• B-BBEE Level Contributor must be confirmed: Level One (100% Black Owned), Level Two (at least 51% Black Owned), or Level Four (less than 51% Black Owned).
• The affidavit is valid for 12 months from the date signed by a commissioner of oaths.

B-BBEE Affidavit Requirements:

• Definition of 'Black People': Africans, Coloureds, and Indians who are South African citizens by birth, descent, or naturalisation (before 27 April 1994, or after if entitled before that date).
• Definition of 'Black Designated Groups': Unemployed Black people, Black youth, Black persons with disabilities, Black people living in rural/underdeveloped areas, Black military veterans.
• Declaration of ownership percentages: Black Owned, Black Female Owned, Black Designated Group Owned.
• Breakdown of Black Designated Group ownership: Youth, Disabled, Unemployed, Rural, Military Veterans.
• Revenue threshold: Annual total revenue must be R10 million or less.
• B-BBEE Level Contributor selection: Level One (100% Black Owned), Level Two (at least 51% Black Owned), Level Four (less than 51% Black Owned).

Returnable Documents: Ensure all required documents are submitted as per the tender instructions. Incomplete submissions may be disqualified.

The tender requires contractors for fibre optic cable installation on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State) for a five-year period. Specific technical details, deliverables, standards, or capacity requirements are not provided in the extracted content.

B-BBEE Sworn Affidavit Requirements:

• The affidavit must include the deponent's full name and ID number as per identity document.
• Clearly indicate the deponent's designation (director, owner, or member) to confirm authority.
• State the enterprise name as per CIPC registration documents and the business address.
• Specify percentages for black ownership, black female ownership, and designated groups. For specialised enterprises under Statement 004, show black beneficiary percentages. Do not leave any blanks.
• Provide total revenue for the reviewed year, specifying if based on audited financial statements or management accounts.
• Indicate the financial year end date (day/month/year) as per registration documents.
• State the B-BBEE status level (only one level allowed).
• Indicate empowering supplier status. For QSEs, select the basis for this status.
• The date signed by the deponent and the date from the Commissioner of Oath must be identical. The affidavit must be signed in the Commissioner's presence.
• The Commissioner of Oath must not be an employee or ex officio of the enterprise.
• Affidavits with a 'true copy' stamp from a Commissioner of Oaths are not accepted.

Returnable Documents:

• You must submit a signed copy of Eskom's SHE rules and requirements form (Annexure B).
• You must submit an Environmental Management Plan for the scope of work, addressing at minimum: waste management (reduction, re-use, recycling, disposal), environmental induction, environmental incident management, and emergency planning for environmental incidents.
• You must submit an Environmental (or SHE/SHEQ) policy signed by your Company Owner/CEO/MD, committing to compliance with environmental obligations and environmental duty of care.
• You must submit an ISO 14001 Environmental Management Standard certificate.
• Scoring: A score of 0 is given if a document is not submitted or does not meet minimum requirements. A score of 1 is given if submitted and content satisfies minimum requirements.

Scoring for Returnable Documents:

• Each required document is scored: 0 if not submitted or if submitted but does not satisfy minimum requirements; 1 if submitted and content satisfies minimum requirements.
• This applies to documents like the signed SHE acknowledgement form, Environmental Management Plan, Environmental policy, and ISO 14001 certificate.

Scope: Fibre optic cable installation on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units).

• This is a medium-risk work category.
• The tender requires submission of specific environmental management documents as part of the technical evaluation.
• Key deliverables include adherence to Eskom's SHE rules and environmental management standards.

Quality/Environmental Management System:

• You must submit an ISO 14001 Environmental Management Standard certificate as part of your tender submission.

Environmental Compliance:

• You must acknowledge and comply with Eskom's SHE (Safety, Health, Environment) rules and requirements via a signed form (Annexure B).
• You must have an Environmental Management Plan covering waste management, induction, incident management, and emergency planning.
• You must have a company Environmental (or SHE/SHEQ) policy signed by the Owner/CEO/MD, demonstrating commitment to environmental compliance and duty of care.
• You should possess an ISO 14001 Environmental Management Standard certificate.
• Note: This section focuses on environmental compliance; other standard compliance requirements (CSD, tax, B-BBEE, etc.) are not detailed in the provided text.

Health, Safety, and Environment (SHE) Requirements:

• You must sign and submit Eskom's SHE rules and requirements form (Annexure B).
• Your Environmental Management Plan must address environmental induction, incident management, and emergency planning.
• Your company must have a signed SHE/SHEQ policy from the Owner/CEO/MD.

Environmental Management Requirements:

• You must submit an Environmental Management Plan for the scope of work, covering at minimum: waste management (reduction, re-use, recycling, disposal), environmental induction, environmental incident management, and emergency planning for environmental incidents.
• You must have a company Environmental (or SHE/SHEQ) policy signed by the Owner/CEO/MD, committing to environmental compliance obligations and environmental duty of care.
• You should provide an ISO 14001 Environmental Management Standard certificate.

• Closing date: 14 April 2026.
• Quality requirements review date: January 2027.

• Eskom's Quality Representative: Noxolo Mngadi, Assistant Data Officer.

Contractors must have capability and capacity to perform fibre optic cable installation. Must accept ESKOM Supplier Quality Requirements as per specification 240-105658000. Must comply with ISO 9001 standard. Only one quality category may be selected (Category 3 is specified). Main Supplier and Sub-supplier Capability and Capacity Assessment is not a requirement for this tender. Site assessment applicability is not indicated.

• Scope: Fibre optic cable installation on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units) for a period of five years.
• This is a Category 3 contract (refer to clause 3.5.-105658000).
• Pre-contract award quality requirements are applicable.
• Post-contract award, Eskom requires contract execution and supplier quality performance monitoring.
• Eskom retains rights of access, rights to information, preservation, and will manage nonconformities.
• Special processes are applicable.
• The contractor must comply with ISO 9001 quality management system clauses 4 through 10.

• The contractor's quality management system must address ISO 9001 clauses: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, and Improvement.
• The system must embody the ISO 9001 principles: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship management.

• The tenderer must comply with Eskom's Supplier Quality Requirements (specification 240-105658000) and ISO 9001 Standard.
• Eskom retains rights of access, rights to information, preservation, and will conduct quality audits.
• Management of nonconformities and special processes are required.
• ISO 9001 clauses 4 through 10 are applicable.
• This is a Category 3 contract; pre-contract award quality requirements apply.

• The tenderer must acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard.
• Pre-contract award quality requirements are applicable.
• Post-contract award, contract execution and supplier quality performance monitoring will be evaluated.
• Quality audits related conditions are applicable.

• Closing date and time: As per tender data. All references to time are South African Standard Time (SAST), GMT+2.
• Compulsory site visit or clarification meeting: Details stated in Tender Data. Failure to attend will result in disqualification.
• Check Eskom Tender Bulletin and NT e-Tender Portal regularly for updates, addenda, extensions, and responses to clarifications.

• Attend any compulsory site visit or clarification meeting; details are in Tender Data.
• You are entitled to ask questions for clarity during site visits or clarification meetings.

• All communications must be in writing to or from the Eskom Representative only, as identified in the Invitation to Tender document.
• Clarification requests must be addressed in writing to the Eskom Representative, allowing reasonable time for response before the closing date.
• Eskom will publish all clarification requests and responses (without divulging tenderer names) on the advertising platforms.

• Submit a complete original tender in paper form plus one complete copy in paper form by the closing date and time. Failure to submit both will result in disqualification.
• For e-tendering, submit via Eskom Tender Bulletin site on the Eskom E-tendering page. Do not deposit a tender into the Eskom tender box; only electronic submission is accepted.
• Ensure all documents (PDF/Excel) are submitted, accessible, not corrupt, and readable. It is your sole responsibility to finalise submission before the closing time.
• Submit the original and copy as separate packages marked "ORIGINAL" and "COPY". If required, include an additional electronic copy separately marked "ELECTRONIC COPY".
• Seal separate packages together in an outer package marked "Confidential" and include the Eskom submission address, Invitation to Tender number, your company name, physical address, email, and contact phone number.
• For e-tendering, upload documents into the relevant Technical, Commercial, and Financial folders as indicated.
• Sign the original tender (or electronic tender for e-tendering). Eskom will hold the signatory liable.
• Return all mandatory tender returnables by the closing date and time. All documents must be completed, valid, current, and original where stipulated.
• No late tenders will be accepted. Tenders not received in the stipulated manner by the closing time will be considered late.
• Eskom takes no responsibility for misplacement, premature opening, courier delays, network issues, or incorrect references.
• Attend any compulsory site visit or clarification meeting; failure will result in disqualification.

• Submit the complete original tender and one hard copy by closing time at the specified address/tender box or via e-tendering as required.
• Return all mandatory tender returnables by closing time for evaluation and by contract award for contract award requirements.
• Ensure all documents are completed, valid, current, and original where stipulated.
• Submit original and copy as separate packages marked "ORIGINAL" and "COPY"; include required details on the outside.
• Sign the original tender; Eskom holds the signatory liable.
• A tender lacking mandatory documents or information by closing time will be disqualified.

• Scope: Fibre optic cable installation on an "as and when" required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units) for a period of five years.
• Communication must be made only with the Eskom Representative, in writing, in English.
• Check Invitation to Tender documents on receipt and notify the Eskom representative of any discrepancies or omitted documents.
• Submit an Acknowledgement Form with the tender, clearly stating if the tender is for the whole or part of the works/services/supply.

• Eskom will not compensate you for costs incurred in tender preparation, testing, or negotiation.
• Check Invitation to Tender documents on receipt and notify the Eskom representative of any discrepancies or omitted documents.
• Submit an Acknowledgement Form with the tender, stating if it is for the whole or part of the works/services/supply.

• Include all duties, taxes (including VAT), and levies in your rates and prices, applicable 14 days prior to closing.
• Provide fixed rates and prices for the contract duration, not subject to adjustment unless provided for.
• State rates and prices in South African Rand unless instructed otherwise.
• Do not make alterations except to comply with Eskom Representative instructions or correct your errors; all alterations must be initialed.
• Submit alternative tenders only if permitted and alongside a main tender.
• Provide clarification and documents as requested during evaluation, but mandatory returnables cannot be submitted after closing.
• Arithmetical errors will be checked and corrected with your concurrence.
• Cataloguing may be required after award; include a line item for cataloguing in the Pricing Schedule.
• Use at least 4 decimal places for exchange rates and ensure correct exchange rates are used.

• Include all duties, taxes (including VAT), and levies payable by you if successful, applicable 14 days prior to closing date.
• Provide fixed rates and prices for the contract duration, not subject to adjustment unless provided for in the Invitation to Tender.
• State rates and prices in South African Rand unless instructed otherwise.
• Do not make alterations to tender documents except to comply with Eskom Representative instructions or correct your own errors; all alterations must be initialed by all signatories.
• Submit alternative tenders only if permitted and alongside a main tender, based only on criteria stated in Tender Data.
• Provide clarification and documents as requested during evaluation, but mandatory returnables cannot be submitted after closing time.
• Arithmetical errors will be checked; discrepancies between figures and words will favour words. Errors in unit rates, omissions, or additions will be corrected with your concurrence.
• Cataloguing may be required after award; include a line item for cataloguing in the Pricing Schedule if applicable.
• If security for performance is required, indicate at least two financial institutions you are likely to approach; Eskom reserves the right to reject unsuitable institutions.

• Comply with eligibility criteria in Tender Data; ensure you or your principals are not restricted from doing business with Eskom or State-Owned Companies.
• Do not sub-contract 100% of the scope of work; such tenders will be deemed ineligible and disqualified.
• Provide proof of Safety, Health, Environment, and Quality (SHEQ) systems, policies, and capabilities at closing time and/or contract award; all SHEQ costs and personnel must be reflected in the tender.
• If CIDB grading is stipulated, be registered with the Construction Industry Development Board at closing time or capable of registration within 21 working days. Proof of registration is mandatory at closing time; if only proof of application is available, submit it by closing time and actual proof by contract award.
• If awarded, achieve Contract Skills Development Goals (CSDG) for contracts meeting specified duration and value thresholds.
• If awarded, achieve Contract Participation Goals (CPG) relating to engagement of targeted enterprises for applicable construction works contracts.
• Submit a valid B-BBEE certificate/affidavit at closing time if required; misrepresentation or fronting may lead to disqualification, reporting to the B-BBEE Commission, suspension for up to 10 years, or jail.
• Complete and submit the SDL&I Undertaking by contract award; failure will result in no consideration for award.
• Comply with relevant legislation including National Treasury instructions, CIDB Regulations, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom SHEQ requirements.

• Eskom reserves the right to enter into mandated negotiations with selected tenderers per approved procurement policies.
• Hold your tender valid for acceptance within the validity period after closing; extend validity if requested by Eskom. Refusal to extend excludes you from further consideration.
• Treat all procurement matters as confidential; use Eskom documents only for tender preparation.
• Obtain and familiarise yourself with standardised specifications or other documents referenced in the Invitation to Tender.
• Attend compulsory site visits or clarification meetings; failure results in disqualification.
• Sign the final draft contract provided by the Eskom Representative.
• If security for performance is required, indicate at least two financial institutions you are likely to approach; Eskom may reject unsuitable institutions.

• Submit a tender only if you meet eligibility criteria in Tender Data and are not restricted from doing business with Eskom or State-Owned Companies.
• Do not sub-contract 100% of the scope of work; such tenders will be deemed ineligible.
• All references to time are South African Standard Time (SAST).
• Check Eskom Tender Bulletin and NT e-Tender Portal regularly for changes to closing dates, amendments, and addenda.
• No late tenders will be accepted; Eskom takes no responsibility for delays or misplacement.
• Eskom will determine basic compliance before detailed evaluation; failure to comply renders the tender non-responsive.
• Comply with Pre-Qualification criteria if stipulated; Eskom will not measure a criterion twice ('double dipping').

• All clarification requests must be in writing to the Eskom Representative identified in the Invitation to Tender.
• Eskom will publish all requests and responses on the advertising platforms without divulging your name.
• Allow reasonable time for response and for adjustments before the closing date.

Scope: Enabling Agreement for a Panel of 5 Contractors for Fibre Optic Cable Installation on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units) for a period of 5 years.

Submit the following returnable documents as part of your tender:

• Signed Annexure B (Acknowledgement of Eskom's OHS legal and other requirements) by CEO/MD and 2 witnesses.
• OH&S Organogram, including names and appointment references, approved by CEO/MD.
• Occupational Health and Safety Plan (OHS Plan) addressing project-specific OHS risks, aligned with Eskom’s SHE specification, signed by CEO/MD, with next review date.
• Baseline Risk Assessment (BRA) for the scope of work, including methodology, risk matrix, and next review date, signed by CEO/Director.
• Valid Letter of Good Standing (COID or equivalent) stating relevant services rendered (e.g., electrical construction work).
• OHS Policy compliant with OHS Act Section 7, signed by CEO/MD, with next review date.
• Proof of OHS Competency: Training certificates and appointment letters for all required roles (e.g., Health and Safety Representative, First Aid, Fire Fighters, Risk Assessor, Construction Supervisor, Safety Officer, Fall Protection Planner, Incident Investigator, Excavation Work Competent Person). Accreditation certificates must be provided by the training service provider.
• Medical Fitness Certificates (Annexure 3 template) for at least 3 personnel, issued by an Occupational Health Practitioner/Nurse/Doctor.
• Fall Protection Plan (per CR 10) with Rescue Plan and Fall Risks, including next review date, signed by the fall protection planner and CEO/MD.
• Substance Abuse Procedure or Policy, signed by CEO/MD.
• Costing for Health and Safety Management, broken down (not lump sum) and based on the overall scope of work.

Required Returnable Documents:

• Signed Annexure B (Acknowledgement of Eskom's OHS legal and other requirements) by CEO/MD and 2 witnesses.
• OH&S Organogram, including names and appointment references, approved by CEO/MD.
• Occupational Health and Safety Plan (OHS Plan) addressing project-specific risks, aligned with Eskom’s SHE specification, signed by CEO/MD, with next review date.
• Baseline Risk Assessment (BRA) for the scope of work, including methodology and risk matrix, signed by CEO/Director, with next review date.
• Valid Letter of Good Standing (COID or equivalent) stating relevant services rendered.
• OHS Policy compliant with OHS Act Section 7, signed by CEO/MD, with next review date.
• Proof of OHS Competency: Training certificates and appointment letters for all required roles.
• Medical Fitness Certificates (Annexure 3 template) for at least 3 personnel.
• Fall Protection Plan (per CR 10) with Rescue Plan and Fall Risks, signed by the fall protection planner and CEO/MD, with next review date.
• Substance Abuse Procedure or Policy, signed by CEO/MD.
• Costing for Health and Safety Management, broken down and aligned with the scope of work.

Scope: Fibre Optic Cable Installation on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units) for a period of 5 years.

Key Requirements:

• OHS Plan must address project-specific risks and align with Eskom’s SHE specification.
• Baseline Risk Assessment (BRA) must include methodology, risk matrix, and driving-related risks.
• Fall Protection Plan must include Rescue Plan and Fall Risks, signed by the fall protection planner and CEO/MD.
• All documents must be signed by CEO/MD and include next review dates where applicable.

Health and Safety Management Costing:

• Costing must be broken down (not provided as a lump sum).
• Costing must be based on the overall scope of work/service to be performed.

Pricing for Health and Safety Management:

• Costing must be broken down (not provided as a lump sum).
• Costing must be based on the overall scope of work/service to be performed.

Mandatory Compliance:

• Compliance with Eskom contractor Health and Safety requirements standards 32-136.
• Compliance with OHS specification/requirements provided by Eskom.
• Compliance with the Occupational Health and Safety Act.
• Compliance with the Compensation for Occupational Diseases and Illnesses Act.
• Valid Letter of Good Standing (COID or equivalent) for relevant services.
• OHS Policy compliant with OHS Act Section 7, signed by CEO/MD.
• Proof of OHS Competency for all required roles, including training certificates and appointment letters.
• Medical Fitness Certificates for at least 3 personnel.
• Fall Protection Plan with Rescue Plan and Fall Risks, signed by the fall protection planner and CEO/MD.
• Substance Abuse Procedure or Policy, signed by CEO/MD.

Contractor/Supplier Management:

• Main contractor must demonstrate the process and selection criteria for appointing subcontractors/suppliers.
• Prior notification to Eskom before appointing subcontractors/suppliers.
• Ensure subcontractors/suppliers have adequate resources and competencies.
• Accountable for ensuring subcontractors/suppliers comply with applicable legal and Eskom OHS requirements.
• Monitor subcontractors/suppliers through audits and assessments for OHS compliance.
• Provide grounds for termination of subcontractors/suppliers for non-compliance.
• Eskom reserves the right to verify compliance and request references or testimonials.

Penalties:

• Penalties will be enforced for non-conformance with Eskom and/or statutory OHS requirements.

OHS Requirements:

• OHS Plan must address project-specific risks and align with Eskom’s SHE specification. Must be signed by CEO/MD and include next review date.
• Baseline Risk Assessment (BRA) must be in line with the scope of work, include next review date, and be signed and approved by CEO/MD. Must include methodology and applicable risk matrix.
• Valid Letter of Good Standing (COID or equivalent) must state relevant services rendered (e.g., electrical construction work).
• OHS Policy must comply with OHS Act Section 7, be signed by CEO/MD, and include next review date.
• OHS Competency: Proof of training certificates and appointment letters for all required roles, including:
• Section 17 Health and Safety Representative.
• GSR 3(4) First Aid Training.
• CR 29(h&i) Fire Fighters.
• CR 9(1) Risk Assessor.
• CR 8(7) Construction Supervisor with Supervision Certificate and MV/LV line Construction.
• CR 8(5) Safety Officer (Registered with SACPCMP).
• CR 10(1) Fall Protection Planner/Developer.
• Fall Rescuer (Training Certificate only).
• GAR 9(2) Incident Investigator.
• CR 13(1) Competent Person for Excavation Work.
• Medical Fitness Certificates (Annexure 3 template) for at least 3 personnel, issued by an Occupational Health Practitioner/Nurse/Doctor.
• Fall Protection Plan (per CR 10) must include Rescue Plan and Fall Risks, next review date, and be signed by the fall protection planner and CEO/MD.
• Substance Abuse Procedure or Policy must be signed by CEO/MD.

Compliance Standards:

• Eskom contractor Health and Safety requirements standards 32-136.
• OHS specification/requirements provided by Eskom.
• Occupational Health and Safety Act.
• Compensation for Occupational Diseases and Illnesses Act.

Contractor/Supplier Management:

• Main contractor must demonstrate the process and selection criteria for appointing subcontractors/suppliers.
• Prior notification to Eskom before appointing subcontractors/suppliers.
• Ensure subcontractors/suppliers have adequate resources and competencies.
• Accountable for ensuring subcontractors/suppliers comply with applicable legal and Eskom OHS requirements.
• Monitor subcontractors/suppliers through audits and assessments for OHS compliance.
• Provide grounds for termination of subcontractors/suppliers for non-compliance.
• Eskom reserves the right to verify compliance and request references or testimonials.

Penalties:

• Penalties will be enforced for non-conformance with Eskom and/or statutory OHS requirements.

Post-Award Responsibilities:

• After contract award, the supplier must fully align company processes with Eskom’s OHS requirements (policies, procedures, standards).
• All employees (contractors/suppliers) must undergo relevant Eskom induction and company-specific training.

Safety Evaluation Criteria:

• Submission of signed Annexure B (Acknowledgement of Eskom's OHS legal and other requirements).
• OH&S Organogram approved by CEO/MD.
• OHS Plan addressing project-specific risks, aligned with Eskom’s SHE specification, signed by CEO/MD, with next review date.
• Baseline Risk Assessment (BRA) including methodology and risk matrix, signed by CEO/Director, with next review date.
• Valid Letter of Good Standing (COID or equivalent).
• OHS Policy compliant with OHS Act Section 7, signed by CEO/MD, with next review date.
• Proof of OHS Competency for all required roles, including training certificates and appointment letters.
• Medical Fitness Certificates for at least 3 personnel.
• Fall Protection Plan with Rescue Plan and Fall Risks, signed by the fall protection planner and CEO/MD, with next review date.
• Substance Abuse Procedure or Policy, signed by CEO/MD.
• Detailed costing for Health and Safety Management, broken down and aligned with the scope of work.

This document is a Safety, Health, and Environment (SHE) Specification for Eskom's Central East Cluster Fibre Optic Cable Installation, Commissioning & Repair project.

• It outlines Eskom's minimum SHE requirements for contractors for the duration of the contract.
• The contractor is expected to develop a SHE plan that meets these requirements and all applicable legislation.
• Eskom does not assume the contractor's legal responsibilities; the contractor remains accountable for health and safety programme execution.
• The specification reflects minimum requirements and is not all-encompassing.
• Requirements listed are in relation to the contract and do not supersede existing organisational SHE requirements.
• Where requirements are already in place, organisational requirements must be noted in SHE plans. Additional Eskom or legislative requirements in the specification must be addressed.

Principal contractors and their appointed contractors must be registered with the South African Council for the Project and Construction Management Professions (SACPCMP) at the required professional levels (e.g., Construction Manager, Safety Officer). They must be registered with the Compensation for Occupational Injuries and Diseases (COID) Commissioner and possess a valid Letter of Good Standing. The organizational SHE policy must be signed by the CEO or Section 16(2) appointee. Contractors must have the organizational structure and competent personnel to meet the statutory appointments required by the OHS Act Construction Regulations.

Scope of work: Installation, commissioning, and repair of various fibre optic cables in the Central East Cluster (KwaZulu-Natal and Free State).

• Installations of OPGW, ADSS, and Duct Fibre Optic cable.
• Installations of Fibre Optic Aerial Hardware.
• Supply and install Joint Boxes.
• Supply and install Patch Panels and accessories.
• Supply and install Sarel boxes and accessories.
• Provide labour for trenching, splicing, and testing (end-to-end from patch panel to patch panel).
• Provide as-built drawings, test results, pictures, position of joint boxes, and GPS locations.
• The detailed Bill of Quantities provides full activity details.

General SHE Requirements:

• The contractor must develop a SHE plan meeting Eskom's minimum requirements and all applicable legislation.
• The contractor remains legally accountable for health and safety programme execution.
• The SHE specification lists legislative and Eskom requirements, including Local Authority/Municipal by-laws and Environmental legislation.

Method Statements / Safe Work Procedures:

• Method statements or written safe work procedures are control measures to prevent incidents.
• They provide guidance on how to execute tasks safely.
• A safe working procedure should be written when:
• Designing a new job or task.
• Changing a job or task.
• Introducing new equipment or substances.

Contractor and Personnel Qualifications:

• The principal contractor and all appointed contractors must have the appropriate qualifications and certificates.
• Employees should always be under competent supervision.

Key SHE and Quality Management Requirements:

• A Section 37(2) agreement must be signed between all contracting parties and kept on file.
• Substance Abuse: Zero tolerance for alcohol and drugs (0% permissible level). Contractors must comply with Eskom's Substance Abuse Procedure (32-37). Ad-hoc alcohol testing may be conducted.
• Vehicle Safety: Maintain a 30-meter clearance between light vehicles and machinery. Vehicles are subject to client inspections and must be roadworthy.
• Auditing: Principal contractors must conduct monthly internal audits on their SHE Plan implementation and submit findings and corrective actions to the Eskom project manager within one week.
• Equipment Inspection: Detailed inspection of ladders must be conducted monthly by a competent person and before each use. Inspection checklists must be filed.
• Lifting Operations: All lifting machines must be operated by a competent person, inspected daily, and undergo annual performance tests by an accredited person/company.
• Temporary Works: Requires a competent person appointed in writing, design drawings on site, a risk assessment, and regular inspections (before use, before concrete pour, weekly, before stripping). An inspection register must be kept.
• Excavations: Must be performed by a competent person with daily inspections. Must comply with Construction Regulation 13 of the OHS Act.
• Non-Conformance: Principal contractors must implement a non-conformance procedure for issuing to contractors for transgressions, which can include quality-related issues.

B-BBEE Minimum Level: 2.

General Legislative Compliance:

• Contractors must comply with all legislation pertaining to the contract, including:
• Constitution of the Republic of South Africa (particularly Section 24 of the Bill of Rights).
• Occupational Health and Safety Act 1993 and its Regulations.
• National Environmental Management Act 1998.
• Environment Conservation Act 1989.
• National Water Act 1998.
• Civil and Building Work Act.
• National Road Traffic Act.
• Compensation for Occupational Injuries and Diseases Act.
• SANS Standards (relative standards applicable to the project).

Specific Compliance Requirements:

• A Section 37(2) agreement must be signed between Eskom and the principal contractor upon award, and between the principal contractor and all appointed contractors.
• The principal contractor and all appointed contractors must be registered with the South African Council for the Project & Construction Management Professions (SACPCMP) at respective professional levels (SHE professionals, Construction Managers, Construction agents).
• The principal contractor and all appointed contractors must be registered with an appropriate employment compensation commissioner and maintain a valid Letter of Good Standing (LoG) throughout the contract.
• The principal contractor must notify the Provincial Director of the Department of Labour of intention to carry out construction work (Construction Regulation 4).
• All contractors must compile an organisational SHE policy signed by the organisation's Chief Executive or appointed assistant (OHS Act Section 16(2)).
• A COVID-19 Workplace Plan must be developed in accordance with the COVID-19 Occupational Health and Safety Measures in Workplaces Directive, 2020.
• Contractors must appoint competent employees to meet OHS Act requirements for statutory appointments.

Comprehensive Safety, Health, and Environment (SHE) Requirements:

• The specification details Eskom's SHE policy commitment and legislative obligations.
• Contractors must develop and implement a SHE plan addressing all listed requirements.
• Key areas covered include:
• Legal Compliance: OHS Act, Construction Regulations, and other relevant legislation.
• Construction Professional Registration with SACPCMP.
• Notification of Construction Work to the Department of Labour.
• SHE Policy development and display.
• Compensation for Occupational Injuries and Diseases (COID) registration and Letter of Good Standing.
• COVID-19 Workplace Plan.
• Statutory Appointments of competent persons.
• Eskom's Life-Saving Rules (zero tolerance).
• Substance Abuse policy (0% alcohol/drugs).
• Contractor organisational structure and organogram.
• Risk assessment and safe work procedures/method statements.
• Fire precautions, flammable liquids handling, and refuelling procedures.
• First aid requirements and equipment.
• SHE communication systems, training, and site establishment.
• Construction vehicle and plant safety.
• Housekeeping, stacking, signage, tools, and equipment maintenance.
• Auditing (internal and by Eskom).
• Smoking policy and cellular phone use restrictions.
• Occupational health, hygiene, rehabilitation, and medical surveillance.
• Working at heights, mobile elevated platforms, ladders, lifting operations, temporary works, excavations.
• Personal Protective Equipment (PPE) requirements.
• Incident investigation and emergency management.
• Non-conformance and compliance procedures.

Environmental Requirements:

• The SHE specification lists requirements pertaining to Local Authorities/Municipal by-laws and Environmental legislation that must be met by the contractor.
• It references the need for an Environmental Management Plan to ensure recommendations for enhancing positive impacts and limiting negative environmental impacts are implemented during the project lifecycle. This plan should preferably form part of Eskom's Environmental Management System.

The document does not provide specific bid evaluation criteria. It references a three-stage risk assessment process (identification of hazards, evaluation of risks, measures to control risks) as part of SHE management, not bid scoring.

This tender is for an Enabling Agreement to establish a panel of 5 contractors for Fibre Optic Cable Installation on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units) for a period of 5 years.

You must submit the following mandatory returnable documents with your tender. Failure to provide these may lead to disqualification:

• Organogram and Annexure I.
• Evidence of previous recent experience (past 5 years) with installation of Fibre Optic cables.
• Fully completed Tools and Equipment Register (Annexure C).
• Fully completed Vehicle Register (Annexure D).
• Technical Compliance Schedule AB (Annexure E).
• Fibre Optic cable Installation Methodology.
• Proof of HV Accredited Linesman.
• Proof of Splicer and commissioning technician/engineer.
• Affidavit - Declaration Form.
• For vehicles (owned or hired): Proof of ownership or hire letter, and license documents clearly showing vehicle type and owner's name. For the truck-mounted crane, also submit the Crane Load test.
• All documents must be submitted at the time of tender. Ensure all fields in the annexures are populated.

Mandatory criteria must be fully met for consideration. Must have recent (past 5 years) experience in fibre optic cable installation. Must own or have proof of hire for the specified vehicle types. Technical compliance (Annexure E) must be fully completed. Personnel certifications (ORHVS, splicer) must be from Eskom/accredited providers and certified by a Commissioner of Oaths. Methodology must cover installation, patch panels, testing, commissioning, and repair for all cable types (OPGW, ADSS, DUCT).

The scope requires contractors to perform Fibre Optic Cable Installation on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State) for 5 years.

Key technical requirements:

• Tools and Equipment: Must have and register all necessary tools and equipment.
• Vehicles: Must have minimum quantities: 1 bakkie, 1 truck with mounted crane (8T minimum, excluding drop side trucks), and 1 other vehicle for transporting staff. Vehicles can be owned or hired.
• Related Project Experience: Must demonstrate recent experience (past 5 years) in Fibre Optic cable installation.
• Installation Methodology: Must provide detailed methodologies for ADSS, OPGW, and DUCT fibre types, covering installation, patch panel/joint box installation, testing, commissioning, and repair.
• Technical Compliance: Materials and installation must meet specified standards; complete Technical Compliance Schedule AB.
• Skills and Training: Must have:
• HV Accredited Linesman.
• Splicer and commissioning technician/engineer.
• Truck-mounted crane operator (trained or hired).
• ORHVS trained personnel (certificates from Eskom or accredited provider).

You must provide a complete and detailed installation and repair methodology for each fibre installation type: OPGW, ADSS, and DUCT. The methodology must cover:

• Cable Installation.
• Patch Panel/Joint Box Installation.
• Fibre Testing and Commissioning.
• Fibre Repair.

Scoring importance is detailed in Annexure F.

You must demonstrate:

• Previous recent experience (past 5 years) with installation of Fibre Optic cables. Submit a complete schedule of projects and references (Annexure B).
• Key personnel qualifications:
• HV Accredited Linesman.
• Splicer and commissioning technician/engineer with Fibre Optic Training Certificates from accredited provider (SETA or equivalent).
• Truck-mounted crane operator with training certificates or proof of hiring.
• ORHVS Training Certificates from Eskom or accredited provider.

No specific compliance requirements such as CSD, tax, B-BBEE, CIDB, or CIPC are stated in the document. Focus is on technical and functional criteria.

• Returnable documents must be submitted as specified in the tender documents.
• Ensure all required financial documents are complete and attached.
• Failure to provide requested information within five working days after a finance request may result in the financial evaluation being closed.

• Public Interest Score (PIS) and calculations to arrive at the score (refer to annexure for PIS calculation). The PIS letter must specify: whether AFS were internally or externally prepared, and whether the company is owner-managed.
• Latest approved financial statements including comparative amounts; must be valid and not outdated, received within 18 months after year-end.
• A signed director’s/member’s report.
• Signed compiler’s/accounting officer’s/independent reviewer’s/audit report as applicable based on PIS.
• Attach: PIS and calculations, latest approved financial statements, signed director’s/member’s report, and applicable audit/compiler report.

1) Financial statements must be approved, signed, and not outdated (within 18 months of year-end), 2) Draft, bi-annual, management accounts, and unsigned financial statements are not accepted, 3) Must provide all required financial reports based on PIS determination, 4) Must comply with detailed breakdown requirements for accounts receivable/payable and liabilities, 5) Must respond to additional information requests from Procurement Office within 5 working days or risk evaluation closure.

• Scope: An enabling agreement for a panel of five contractors for fibre optic cable installation on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units) for five years.

• Notes to the AFS must clearly show amounts subject to interest and the terms and conditions of interest.
• Notes must specify current and non-current liabilities subject to interest.
• Member/director loans require a note detailing loan terms, security status, repayment terms, and interest rates.
• If the company is a subsidiary, provide the name of the holding company.

• Submit latest approved annual financial statements comprising: statement of financial position (balance sheet), statement of comprehensive income (income statement), statement of changes in equity, statement of cash flows, notes to the financial statements, and ITA 34C Income Tax Assessment for companies not audited.
• Notes to the AFS must provide a complete breakdown of accounts receivable and payable, distinguishing trade debtors/creditors from other receivables/payables, and specify amounts subject to interest, terms, and conditions.
• Notes must clearly specify current and non-current liabilities subject to interest.
• Member/director loans require a note detailing loan terms, security status, repayment terms, and interest rates.
• If the company is a subsidiary, provide the name of the holding company; group financial statements may be requested later.

• Submit valid annual financial statements not outdated, received within 18 months after year-end.
• Provide ITA 34C Income Tax Assessment for companies that have not been audited.
• Ensure notes to financial statements clearly detail accounts receivable/payable breakdown and interest-bearing liabilities.

• Notes to the AFS must give a complete breakdown of amounts, distinguishing trade debtors/creditors from other receivables/payables.
• Notes must clearly show amounts subject to interest and the terms and conditions of interest.
• Notes must specify current and non-current liabilities subject to interest.
• Financial statements must be valid and not outdated, received within 18 months after year-end.

• Financial evaluation includes a Public Interest Score (PIS) calculation; provide the PIS letter specifying whether AFS were internally/externally prepared and if the company is owner-managed.
• Submit latest approved annual financial statements (valid within 18 months after year-end), including comparative amounts.
• Provide a signed director’s/member’s report.
• Submit the applicable signed audit, independent reviewer, accounting officer, or compiler report based on PIS.
• If the company is a subsidiary, provide the name of the holding company; group financial statements may be requested later.
• Draft, bi-annual, management accounts, and unsigned financial statements are not accepted.
• Soft copies of AFS may be requested later.
• Failure to respond to finance requests within five working days may lead to an inconclusive evaluation report.

This document sets the technical evaluation criteria for tender submissions for the installation and repair of Fibre Optic Cables (OPGW, ADSS, DUCT) in Eskom's Central East Cluster (KwaZulu-Natal and Free State).

Manager: Central East Senior Manager: Central East Cluster.

You must submit all required returnables by the tender closing date. Failure to meet any mandatory criteria will result in disqualification.

• Mandatory returnables include: signed organogram with Annexure I for each employee; completed project experience register (Annexure B); tools and equipment register (Annexure C); vehicle register (Annexure D); technical compliance schedule (Annexure E); three separate fibre installation methodologies (ADSS, OPGW, DUCT); linesman register (Annexure A); splicer/commissioning technician certificates; and a completed affidavit declaration (Annexure H).
• All documents requiring certification by a Commissioner of Oaths must be clearly legible, dated, and not older than three months from the tender closing date. The Commissioner's name, date, position, address, and signature must be visible.
• Do not modify any template forms or tables. Only populate the relevant data. Modifications will lead to exclusion of data and impact scoring.
• Submissions with suspected fraudulent evidence will be referred for forensic investigation.

Must meet ALL Stage 1 Mandatory Criteria to proceed: Organogram and Annexure I, Previous 5-year fibre optic installation experience, Tools and Equipment Register, Vehicle Register, Technical Compliance Schedule AB, Fibre Optic Installation Methodology for all three types, minimum 1 HV Accredited Linesman, minimum 1 Splicer/Commissioning Technician, and signed Affidavit Declaration. Stage 2 requires achieving minimum 80% weighted score across tools/equipment (10%), vehicles (10%), project experience (40%), methodology (20%), technical compliance (10%), and skills/training (10%).

Scope of work for fibre optic cable installation and repair in Eskom Distribution Central East Cluster (KwaZulu-Natal and Free State) includes:

• Installation of OPGW, ADSS, and Duct fibre optic cables.
• Installation of Fibre Optic Aerial Hardware.
• Supply and installation of patch panels, accessories, Sarel boxes.
• Providing labour for trenching, splicing, and testing (end-to-end from patch panel to patch panel).
• Providing as-built drawings, test results, pictures, positions of joint boxes, and GPS locations.
• Work must comply with relevant Eskom standards and National Rationalised Specifications (NRS) including NRS 061, NRS 078, and NRS 088 series.

You must provide detailed installation methodologies for each fibre type (ADSS, OPGW, DUCT).

• Each methodology should cover: Cable Installation, Patch Panel/Joint Box Installation, Fibre Testing and Commissioning, and Fibre Repair.
• Use Annexure F as a guide for required content, but submit methodologies in your own template.
• Scoring for methodology is weighted at 20% of the total functional score.

You must demonstrate relevant project experience and qualified personnel.

• Provide a completed project experience register (Annexure B) for work in the past 5 years, including client references. This is weighted at 40% of the functional score.
• Have a minimum of one HV Accredited Linesman (with specific training/experience) and one Splicer/commissioning technician with valid certificates.
• Personnel training certificates must be from accredited providers (SETA or equivalent) and certified by a Commissioner of Oaths.

Work must comply with relevant Eskom standards and National Rationalised Specifications (NRS).

• Referenced standards include: OPGW hardware and installation (240-110403330), fibre joint enclosures (240-72274816), system acceptance testing (240-70732888), patch panels (240-70733995), and guidelines for suspension/strain assemblies (240-60777474).
• Informative reference is made to ISO 9001 Quality Management Systems.

Pricing schedule details are not included in this technical criteria document. Refer to the main tender documentation for pricing forms, rates, and payment schedules.

Financial requirements are not detailed in this technical criteria document. Refer to the main tender documentation for pricing format, bonds, guarantees, and payment terms.

Mandatory compliance documents and registrations required:

• Company organogram signed by MD/CEO/Owner and certified by a Commissioner of Oaths.
• Project experience register for past 5 years, certified by a Commissioner of Oaths.
• Tools and equipment register (Annexure C) and vehicle register (Annexure D), both certified.
• Technical compliance schedule (Annexure E) fully completed.
• Three separate fibre installation methodologies (ADSS, OPGW, DUCT) per relevant NRS standards.
• Minimum of one HV Accredited Linesman (registered in Annexure A) with accredited courses plus 2 years' experience or 5 years' experience with RPL.
• Minimum of one Splicer and commissioning technician/engineer with SETA or equivalent certificates certified by a Commissioner of Oaths.
• Completed Affidavit - Declaration Form (Annexure H) signed by MD/CEO/Owner in presence of a Commissioner of Oaths.
• At contracting stage: Valid Department of Labour registration as an Electrical Contractor (regulation 6(4) of Electrical Installation Regulations).

Specific health and safety requirements include mandatory tools and equipment:

• Safety equipment such as Safety Harness, Earth kit, Webbing & Slings.
• Other safety-related tools: Running Earths, Ladders (including Live line ladders), Hand line/rope.
• Vehicle requirements include a truck with a mounted crane (minimum 8T) which requires a load test certificate.

No specific environmental requirements are stated beyond the general need to repair cables damaged by environmental wear.

Specific contractual terms are not detailed in this technical criteria document. Refer to the main contract documentation for terms, duration, termination, and penalties.

Mandatory criteria are 'must meet' gatekeepers. Failure on any single criterion leads to disqualification. This includes providing all specified returnables correctly certified and completed.

The evaluation uses a staged approach: mandatory pass/fail, followed by functional scoring against weighted criteria, with an 80% threshold (may be reduced to 70%).

The tender is for an enabling agreement to establish a panel of five contractors for fibre optic cable installation on an 'as and when required' basis in the Central East Cluster (KwaZulu-Natal and Free State) for a period of five years.

Contract duration is 5 years. No other specific dates found in the document.

Returnable Documents: Required documents include SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule). Subcontracting returnables required if applicable: subcontracting agreement or letters of intent, subcontractor company registration, and valid BBBEE certificate or affidavit.

Tenderers must meet objective criteria (designated sectors, CIDB skills development) for contract award; must have valid B-BBEE documentation; must comply with local production and content thresholds; must propose subcontracting to designated groups (EMEs/QSEs with 51% black ownership) if contract value exceeds R30M; must commit to SDL&I obligations, including skills development (1 skill per R2M invoiced) and job creation.

Scope: Installation and commissioning of various types of fibre optic cables in the Central East Cluster (KwaZulu-Natal and Free State). Duration: 5 years on an 'as and when required' basis.

SDL&I penalty: 2.5% of contract value for failure to meet obligations. Retention: 2.5% of every invoice (excluding VAT) held as security for SDL&I obligations, released upon fulfilment and reporting.

BBBEE: Valid BBBEE certificate from SANAS-accredited agency or sworn affidavit or CIPC certificate for EMEs required for preference points and as a condition for award. Local content: SBD 6.2 and Annex C are mandatory returnables and condition for award. CIDB: Mandatory CIDB CSDG percentage must be met; failure renders tender non-responsive. Subcontracting: Mandatory for contracts above R30 million at task order stage, with up to 30% to designated groups. SDL&I: Objectives form contractual obligations; yearly reports required. B-BBEE improvement plan required within 30 days of contract signing, with migration targets based on initial level.

Eskom seeks to establish a panel of five (5) contractors for Fibre Optic Cable Installation services on an "as and when" required basis. The contract covers the Central East Cluster operating in Kwa-Zulu Natal and Free State provinces. The enabling agreement will run for a period of five (5) years under the NEC3 Engineering and Construction Contract form. This is a framework arrangement where work orders will be issued as needed rather than a fixed-volume contract.

Only the enquiry number E3011DXKZNOU is provided in the document. No specific contact name, email, phone, or physical address for submissions is stated in the extracted text. Bidders should refer to the tender listing or additional tender documents for contact details.

Returnable Documents Required:

• SDL&I Bidders Document (completed and signed)
• Valid B-BBEE certificate issued by a SANAS accredited verification agency, OR valid sworn affidavit, OR B-BBEE Certificate issued by CIPC for EME companies
• CIPC Registration Document
• Identity Documents of owners/members/shareholders
• Shares Certificate (where applicable)
• Latest Financial Statements corresponding to the financial date reflected on the sworn affidavit
• Proof of sub-contracting agreements (if applicable)
• Sub-contractor(s) valid B-BBEE certificate issued by SANAS accredited agency, OR valid sworn affidavit, OR B-BBEE Certificate issued by CIPC for EME companies (if applicable)

Note: SBD 6.2, Annexure C, Annexure D, and Annexure E are listed as N/A (not applicable) for this tender.

Bidder Guidance: Ensure all documents are properly completed, signed where required, and submitted before the closing deadline. Incomplete submissions may result in disqualification.

SDL&I Checklist - Documents to be completed, signed and submitted:

1. SDL&I Bidders Document

2. Valid B-BBEE certificate (SANAS accredited / sworn affidavit / CIPC for EME)

3. CIPC Registration Document

4. Identity Documents of owners/members/shareholders

5. Shares Certificate (where applicable)

6. Latest Financial Statements (corresponding to sworn affidavit date)

7. Proof of sub-contracting agreements (if applicable)

8. Sub-contractor B-BBEE certificate (if applicable)

Not Applicable: SBD 6.2, Annexure C, Annexure D, Annexure E

Eligibility hinges on providing complete SDL&I documentation, including valid B-BBEE compliance proof, company registration (CIPC), ownership verification, and financial statements. Sub-contractors must also meet B-BBEE requirements if used.

• Scope: Fibre Optic Cable Installation on an "as and when" required basis
• Contract Type: NEC3 Engineering & Construction Contract
• Location: Central East Cluster covering Kwa-Zulu Natal and Free State Operating Units
• Panel Size: Five (5) contractors will be appointed
• Duration: Five (5) years
• Nature: Enabling Agreement (framework arrangement for ongoing work as required)

Bidder Guidance: This is a panel contract where multiple contractors will be appointed. Work will be allocated on an as-needed basis rather than a guaranteed volume. Bidders should have capacity to operate in both Kwa-Zulu Natal and Free State provinces.

• B-BBEE: Valid B-BBEE certificate from SANAS accredited verification agency, OR valid sworn affidavit, OR B-BBEE Certificate from CIPC (for EME companies)
• CIPC Registration: CIPC Registration Document required
• Ownership Documentation: Identity Documents of owners/members/shareholders required
• Share Certificates: Required where applicable
• Financial Statements: Latest Financial Statements corresponding to the financial date reflected on the sworn affidavit
• Sub-contractors: Must provide valid B-BBEE certificate (SANAS accredited / sworn affidavit / CIPC for EME) if sub-contracting is intended

Bidder Guidance: Ensure B-BBEE documentation is current and from an accredited source. Financial statements must align with the sworn affidavit date. Sub-contractor B-BBEE certificates are required if using sub-contractors.

B-BBEE Requirements:

• Primary bidder: Valid B-BBEE certificate from SANAS accredited verification agency, OR valid sworn affidavit, OR B-BBEE Certificate from CIPC (for EME companies)
• Sub-contractors: Valid B-BBEE certificate from SANAS accredited verification agency, OR valid sworn affidavit, OR B-BBEE Certificate from CIPC (for EME companies)

Bidder Guidance: Ensure your B-BBEE certificate is current and from an accredited source. EME companies can use CIPC-issued B-BBEE certificates. Sworn affidavits must correspond with the financial date reflected in your submitted financial statements.

Only the enquiry number E3011DXKZNOU is provided. No specific contact person, email address, phone number, or physical submission address is stated in the document. Bidders should consult the official tender listing or additional tender documentation for procurement contact details.

Returnable Documents:

• The tender document states that returnable documents are required, but specific forms or lists are not provided.

Annexure Included as

part of

Enquiry

Documents

1.1.1 *Authorisation Form Annexure A Y

1.1.2 *Acknowledgement form Annexure B Y

1.1.3 *Tenderer’s particulars Annexure C Y

1.1.4 *Integrity Declaration Form Annexure D Y

1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y

1.1.8 *SBD 1 Invitation to Bid must be filled out by all Annexure H Y

tenderers and submitted with the tender at tender

submission deadline

1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y

PPPFA 2022 regulations

1.1.10 *SBD 4 – Bidders Disclosure Annexure J Y

1.1.14 E-tendering Help Manual acknowledgement form Annexure K Y

1.1.15 E-tendering Help Manual for supplier Uploaded as part Y

of Enquiry

Documents

1.1.18 Scope of Work Annexure L Y

1.1.19 NEC 3 Engineering and Construction Contract (ECC) Uploaded as part

of Enquiry

Documents

1.1.20 Pricing Schedule/BOQ (if not contained in Contract) Uploaded as part Y

PDF and a copy in excel format. The upload size per of Enquiry

document is 500 megabytes and total submission is Documents

restricted to 4 gigabytes.

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When down

• Issue date: 19 June 2026
• Clarification meeting (online MS Teams): 01 July 2026, 09:00 am (Join link in tender documents)
• Deadline for clarification questions: 5 working days before closing (i.e. by 19 July 2026)
• Closing date & time: 24 July 2026, 10:00 am (no late submissions)
• Tender validity: 12 weeks from closing date.

A non-compulsory clarification meeting with representatives of Eskom will take place as follows: Online MS TEAMS Tender Clarification Meeting: Date: 01 July 2026 Time: 09:00am Microsoft Teams meeting Join: https://teams.microsoft.com/meet/368813317514792?p=hJby1Y nxdo49TcM2CA Meeting ID: 368 813 317 514 792 Passcode: FV2pC7ZN

Eskom Representative – Yvonne Hadden

Phone: 031‑710 5290

Email: [email protected]

(All queries must be addressed to the Eskom Representative; no other Eskom officials will respond.)

• Submit the tender electronically via the Eskom e‑tendering portal by the closing date (24 July 2026) at 10:00 am. No hard‑copy or zip/condensed files are accepted.
• All documents must be uploaded as PDFs (price schedule also required in Excel). Maximum file size per document 500 MB; total upload not to exceed 4 GB.
• Required returnable folders: Commercial (SD&L), Technical, Safety (SHEQ), Quality (SHEQ), Environmental (SHEQ), Finance.
• Mandatory returnables (disqualifying if not submitted on time): Authorisation Form (Annex A), Acknowledgement Form (Annex B), Tenderer’s particulars (Annex C), Integrity Declaration (Annex D), completed SBD 1 (Annex H), SBD 4 (Annex J), signed NEC 3 ECC, CSD registration number, and a fully priced BOQ.
• Non‑disqualifying returnables (must be submitted within 5 working days of request): any missing commercial/technical documents, CIDB grading proof, etc.
• Late submissions are not accepted. The system will only retain the latest version if a resubmission is made.

Commercial Mandatory Returnables (Disqualifiable) These returnables are required to be submitted with the tender at Tender closing date and time. If not submitted by tender closing the tender will be disqualified.

• Meet the eligibility criteria for a tenderer.
• Submit a fully priced BOQ (i.e All items on the BOQ to be priced) Technical Mandatory Returnable (Disqualifiable) Refer to the uploaded technical evaluation requirements. The technical returnables are required to be submitted with the tender at Tender closing date and time. Commercial Requirements - (Non – Disqualifiable) These returnables are also required to be fully completed, signed (if required on the returnable) and submitted with Tender at Tender closing date and time, however, if not submitted by Tender closing, the Procurement Practitioners will request in writing the outstanding returnable to be submitted within 5 working days. If the requested returnable (s) are not fully completed, signed (if required on the returnable) and/or received by the Procurement Practitioner within 5 working days of the request; the tender will be disqualified.
• Authorisation Form (Annexure A)
• Acknowledgement Form (Annexure B)
• Tenderer’s Particulars (Annexure C)
• Integrity Declaration Form (Annexure D)
• Fully complete and duly signed SBD 1 – Invitation to Bid (Annexure H)
• Fully complete and duly signed SBD 4 (Annexure J)
• Submit a signed NEC 3 Engineering and Construction Contract (ECC), Offer and Acceptance, accepting the terms and conditions of the contract.
• E-Tenderers’ E-Tendering Training Acknowledgement Form to be fully completed and signed in its entirety and submitted at tender closing. Commercial Mandatory Returnable (Non - Disqualifiable) These returnable are also required to be fully completed, signed and submitted with Tender at Tender closing date and time, however, if not submitted by Tender closing, the Procurement Practitioners will request in writing the outstanding returnable to be submitted within 21 working days. If the requested returnable (s) are not fully completed, signed and/or received by the Procurement Practitioner within 21 working days of the request date; the tender will be disqualified. Valid proof of CIDB (Construction Industry Development Board) Registration with the CIDB grade 3 EP or higher. However, where valid proof of CIDB Registration is not available at tender closing deadline, tenderers are at minimum expected to provide valid proof of application for Registration with the CIDB by tender closing deadline and proof of actual registration by contract award. Commercial Mandatory Returnable Required prior to contract award (non-Disqualifiable) The requested returnable (s) are required to be received by the Procurement Practitioner upon request by contract award; failure to provide the document will deem the tender non-responsive.
• CSD Registration – Companies are required to provide a valid CSD (MAAA......) number.

Scope (Annex L) – Fibre‑optic cable installation on an “as‑and‑when” basis in the Central East Cluster (Kwa‑Zulu Natal & Free State) for a 5‑year period.

Key technical documents to be uploaded:

• Authorisation Form (Annex A)
• Acknowledgement Form (Annex B)
• Tenderer’s particulars (Annex C)
• Integrity Declaration (Annex D)
• CPA requirements for local goods/services (Annex E)
• Completed SBD 1 (Annex H) and SBD 4 (Annex J)
• NEC 3 Engineering & Construction Contract (ECC) (Annex 19)
• Pricing Schedule/BOQ (Annex 20) – PDF + Excel copy.

Functional criteria and weighting are detailed in the Evaluation Criteria section.

2 Vehicles – See Annexure D for 10%

Scoring

3 Related Project Experience 40%

4 Installation Methodology for 20%

3 types of fibre

5 Technical Compliance 10%

6 Skills and Training 10%

Total 100%

by tenderers directly and through their supply network. In certain

cases, the SETA’s accredited training providers can be approached

to participate in developing critical and scarce skills.

Note: That these targets for skills development candidates

categorically exclude Eskom employees and registered learners. The

tenderers are required to take full responsibility for the total cost of

developing the requisite skills, and Eskom shall not make any financial

contribution towards the fulfilment of this obligation. Tenderers also

are advised to approach their relevant SETAs to access grants,

subsidies, and incentives as well as South African Revenue Services

for tax rebates that are earmarked for skills development initiatives.

1.1.20 Pricing Schedule/BOQ (if not contained in Contract) Uploaded as part Y

preference points will not be disqualified, but’

• May only score point out of 80 for price.
• Scores 0 points out of 20 for specific goals

3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for

the 80/20 system. Eskom will add the score from Pricing and Specific

terms and condition of interest.

• The notes to the AFS must clearly specify the current and non-

current liabilities that are subject to interest.

• Member / Directors loans must be accompanied by a note specifying

the terms of the loan, whether secured or unsecured, terms of

repayment and interest rates.

• Name of Holding company if the company is a subsidiary company.

NEC NEC 3 Engineering and Construction Contract √

Pricing schedule Completed pricing schedule (if not already submitted √

in the NEC or other Contract).

Payment terms:

• Contracts ≤ R50 million (incl. VAT) – payment within 30 days of receipt of undisputed invoice.
• Contracts > R50 million (incl. VAT) – payment within 60 days of receipt of undisputed invoice.

Financial evaluation documents required (see Financial Requirements section):

• Public Interest Score (PIS) letter (methodology attached)
• Latest approved audited financial statements (not older than 18 months) – balance sheet, income statement, cash‑flow statement, equity changes, notes, and ITA 34C tax assessment (if unaudited).
• Director’s/Member’s report, auditor’s/independent reviewer’s report as applicable.
• Notes detailing interest‑bearing liabilities and any director/ shareholder loans.
• If applicable, group financial statements of holding company.
• Performance bond or parent company guarantee may be required if financial evaluation is unfavourable. Two approved banks must be identified for bond issuance.

Eligibility (must be met):

• No sanctions‑listed nationality, no restriction by National Treasury, Eskom, or Tender Defaulters list.
• No conflict of interest (common controlling shareholders or relationships giving access to confidential information).
• Only one tender per entity (unless submitted via e‑tendering within size limits).
• Joint‑venture/consortium agreements must state joint and several liability.

Mandatory compliance documents (uploaded in respective folders):

• CSD registration number
• CIDB contractor grading ≥ 3 EP (or proof of application/registration)
• Valid B‑BBEE certificate or sworn affidavit (for preference points)
• Tax clearance certificate (where required)
• All returnables listed in the Commercial, Technical, Safety, Quality, Environmental and Financial folders.

Non‑compliance with any mandatory returnable results in disqualification.

Specific goals will be scored out of 20 points in accordance with the PPPFA. If a tenderer fails to submit evidence of its points claim for a Specific Goal, it will not be disqualified. However, it will be awarded 0 points for that Specific Goal. Specific Goals A maximum of 20 points may be awarded to a tenderer for the specific goal specified for the tender. The points scored for the specific goal must be added to the points scored for price and the total must be rounded off to the nearest two decimal places. Subject to section 2(1)(f) of the Preferential Procurement Policy Framework Act, the contract must be awarded to the tenderer scoring the highest points. B-BBEE Status Number of points Level of Contributor (80/20 system) 1 20 2 18 3 14 4 12 5 8 6 6 7 4 8 2 Non-compliant 0 contributor NB: The following documents are required to claim preference points,

• Valid BBBEE certificate issued by a SANAS accredited verification agency or a valid sworn affidavit or a valid BBBEE Certificate issued by CIPC for EME companies or for joint ventures a valid BBBEE certificate issued by a SANAS accredited verification agency in the name of the joint venture. NB: Supporting documents may be requested during evaluation (This list is not exhaustive):
• Proof of ownership / shareholding (CIPC registration documentation) inclusive of shareholding breakdown
• ID copies of shareholder(s) or owner(s) of the business
• Proof of Disability of owner(s) of the business (where applicable) Tenderer failing to provide documentation for the allocation of preference points will not be disqualified, but’
• May only score point out of 80 for price.
• Scores 0 points out of 20 for specific goals

Ref. OHS Tender Returnable

1 Annexure B

Is the acknowledgement of Eskom's OHS legal and

other requirements form signed and submitted by the

tenderer?

2. OHS Organogram – Including names and appointment

reference. To be approved by CEO/MD

3 Occupational Health and Safety Plan (must address

the project /scope of work OHS risk(s) and aligned to

the health and safety specification or requirements

(Numbering must align to the left-hand side numbers in

the SHE specification)

Next Review Date to be included and to be signed by

the CEO/MD of the company.

4 Baseline OHS Risk Assessment (BRA)

Identification, assessment and management of OHS

risks related to the scope of work. The methodology and

applicable risk matrix used for the risk assessment must

be provided together with the BRA. (Driving to be

Included)

Next Review Date to be added and to be signed by the

CEO/Director.

5 Valid Letter of Good Standing (COIDA or equivalent)

The Letter of good standing must state the relevant

services rendered by the company, eg Electrical related

construction work in line with the Scope of work

applicable for this tender.

6 OHS policy signed by CEO

The submitted policy must comply to OHS Act Section

7. To be signed by the Owner/CEO/MD and have the

next review date.

Controlled Disclosure

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When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

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No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

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File name: Invitation to Tender (ITT) - E3011DXKZNOU - FIBRE OPTIC INSTALLATION PANEL CLUSTER CONTRACT– FIBRE OPTIC

Installation – panel cluster contract

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender Identifier

E3011DXKZNOU Effective Date 07 April 2026

Review Date April 2031

Clause Number from Standard

Tender Data

Conditions of Tender

7 OHS Competency:

Proof of the Training certificates and appointment

letters for each of the following:

NB: Accreditation Certificates to be provided by the

training service provider to the contractor for each

competency.

• Section 17 Health and Safety Representative

(Appointment if not yet trained)

• GSR 3(4) First Aid Training
• CR 29(h&i) Fire fighters
• CR 9(1) Risk Assessor
• CR 8(7) Construction Supervisor with

Supervision Certificate and MV/LV line

Construction

• CR 8(5) Safety Officer (Registered with

Sacpcmp)

• CR 10(1) Fall Protection planner/developer
• Fall Rescuer (Training Certificate only)
• GAR 9(2) Incident Investigator
• CR13(1) Competent person for Excavation Work

8 Medical Fitness Certificate (Including Annexure 3

Template)

To be done by the Occupational Health

Practitioner/Nurse/Doctor (Minimum of 3)

9 Fall Protection Plan as per CR10 (With Rescue plan

and Fall Risks)

Next Review date to be included, to be signed by the fall

protection planner and CEO/MD

10 Substance Abuse Procedure or Policy

Policy to be signed by the CEO /MD

11. Costing for Health and Safety Management

(The cost should be broken down, not provided as a

lump sum)

The costing must be based on the overall scope of

work/service to be performed.

Controlled Disclosure

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When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

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File name: Invitation to Tender (ITT) - E3011DXKZNOU - FIBRE OPTIC INSTALLATION PANEL CLUSTER CONTRACT– FIBRE OPTIC

Installation – panel cluster contract

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender Identifier

E3011DXKZNOU Effective Date 07 April 2026

Review Date April 2031

Clause Number from Standard

Tender Data

Conditions of Tender

SECTION 1 Will comprise of the

Commercial and SD&L ✔

Requirements

SECTION 2 Will comprise of the ✔

Technical Requirements

SECTION 3 Will comprise of the

Safety Requirements ✔

SECTION 4 Will comprise of the ✔

• Safety Information to be Uploaded in the folder called SHEQ
• Quality Information to be Uploaded in the folder called SHEQ
• Environmental Information to be Uploaded in Folder called

Sheq

• Financial Information to be Uploaded in Folder called Finance

1.4 Type of Invitation to Tender This Invitation to Tender is:

the Eskom E- tendering page. The documents need to be upload under

the folder Technical, Commercial, Financial, and SHEQ

All documents need to be submitted in a PDF format (The upload size

per document is 500 megabytes and total submission is restricted to 4

gigabytes).

this tender:

• Safety Requirements

• Quality Requirements
• Environmental Requirements
• Financial Requirements

Safety requirements

other requirements form signed and submitted by the

tenderer?

2. OHS Organogram – Including names and appointment

reference. To be approved by CEO/MD

3 Occupational Health and Safety Plan (must address

the project /scope of work OHS risk(s) and aligned to

the health and safety specification or requirements

(Numbering must align to the left-hand side numbers in

the SHE specification)

the CEO/MD of the company.

4 Baseline OHS Risk Assessment (BRA)

risks related to the scope of work. The methodology and

applicable risk matrix used for the risk assessment must

be provided together with the BRA. (Driving to be

Included)

letters for each of the following:

NB: Accreditation Certificates to be provided by the

training service provider to the contractor for each

competency.

• Section 17 Health and Safety Representative

(Appointment if not yet trained)

• GSR 3(4) First Aid Training
• CR 29(h&i) Fire fighters
• CR 9(1) Risk Assessor
• CR 8(7) Construction Supervisor with

• CR 8(5) Safety Officer (Registered with

Sacpcmp)

• CR 10(1) Fall Protection planner/developer
• Fall Rescuer (Training Certificate only)
• GAR 9(2) Incident Investigator
• CR13(1) Competent person for Excavation Work

8 Medical Fitness Certificate (Including Annexure 3

Template)

• Waste management (reduction, re-use, recycling,

disposal).

• Environmental induction.
• Environmental incident management.
• Emergency planning for environmental incidents.
• Environmental competency, training, appointments

3 All: Environmental (or SHE/SHEQ) policy signed by

the Compilers / Accounting Officers report must still be submitted.

• Approved Annual Financial statements must comprise of Statement

of financial position (Balance Sheet)

• Statement of comprehensive income (income statement)
• Statement of changes in Equity
• Statement of cash flows
• Notes to the financial statements
• ITA 34C Income Tax Assessment for companies that have NOT

been audited

Safety Documents required as per the Safety Evaluation √

Part a

Ref. Environmental Tender Returnable

1 Pre-requisite

Is the acknowledgement of Eskom's SHE rules and

requirements form (Annexure B) signed and a copy

thereof attached to this tender submissions by the

tenderer?

2 Environmental Management Plan for the Scope of

work addressing the following as a minimum:

Applicable to medium risk:

• Waste management (reduction, re-use, recycling,

disposal).

• Environmental induction.
• Environmental incident management.
• Emergency planning for environmental incidents.
• Environmental competency, training, appointments

3 All: Environmental (or SHE/SHEQ) policy signed by

Company Owner/CEO/MD:

Commitment to: (1) compliance to environmental

compliance obligations; and (2) environmental duty of

care.

Or part b

Ref. Environmental Tender Returnable

1 Annexure B

Is the acknowledgement of Eskom's SHE rules and

requirements form (Annexure B) signed and submitted

by the tenderer?

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

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File name: Invitation to Tender (ITT) - E3011DXKZNOU - FIBRE OPTIC INSTALLATION PANEL CLUSTER CONTRACT– FIBRE OPTIC

Installation – panel cluster contract

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender Identifier

E3011DXKZNOU Effective Date 07 April 2026

Review Date April 2031

Clause Number from Standard

Tender Data

Conditions of Tender

2 ISO 14001 Environmental Management Standard

certificate.

Quality requirements

Financial requirements

Requirements for Financial Evaluation of Companies

• Public Interest Score (PIS) and the calculations to arrive at the

score (refer to annexure attached for calculation of PIS). The PIS

letter must specify whether:

1. Whether the AFS were internally or externally prepared.

2. Whether the company was owner managed or not owner managed.

• Latest approved financial statements including comparative

amounts.

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

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File name: Invitation to Tender (ITT) - E3011DXKZNOU - FIBRE OPTIC INSTALLATION PANEL CLUSTER CONTRACT– FIBRE OPTIC

Installation – panel cluster contract

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender Identifier

E3011DXKZNOU Effective Date 07 April 2026

Review Date April 2031

Clause Number from Standard

Tender Data

Conditions of Tender

AFS must be valid and not outdated, received within 18 months after

year-end.

• A signed director’s / member’s report.
• Signed Compilers / Accounting Officers / Independent Reviewers

/ Audit report whichever is applicable, based on the PIS above.

Where the PIS requires an Audit or Independent Reviewers report,

the Compilers / Accounting Officers report must still be submitted.

• Approved Annual Financial statements must comprise of Statement

of financial position (Balance Sheet)

• Statement of comprehensive income (income statement)
• Statement of changes in Equity
• Statement of cash flows
• Notes to the financial statements
• ITA 34C Income Tax Assessment for companies that have NOT

been audited

The notes to the AFS specifically referring to Accounts Receivable

and Accounts Payable must give a complete breakdown of the

amounts. A clear distinction must be made between Trade Debtors

and other receivables as well as Trade Creditors and other payables.

The note must clearly show the amounts subject to interest and the

terms and condition of interest.

• The notes to the AFS must clearly specify the current and non-

current liabilities that are subject to interest.

• Member / Directors loans must be accompanied by a note specifying

the terms of the loan, whether secured or unsecured, terms of

repayment and interest rates.

• Name of Holding company if the company is a subsidiary company.

Where there is a Holding company the Latest Signed Group Annual

Financial Statements of the Holding Company may be requested at a

later stage.

Information requested from companies via Procurement Office not

received within five working days from date of Finance request will

result in the financial evaluation being closed. Finance will issue a 1-

page report stating that an opinion could not be expressed due to

insufficient information.

Note:

Draft, bi-annual, management accounts and unsigned financial

statements will NOT be accepted.

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

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File name: Invitation to Tender (ITT) - E3011DXKZNOU - FIBRE OPTIC INSTALLATION PANEL CLUSTER CONTRACT– FIBRE OPTIC

Installation – panel cluster contract

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender Identifier

E3011DXKZNOU Effective Date 07 April 2026

Review Date April 2031

Clause Number from Standard

Tender Data

Conditions of Tender

Soft copies of the AFS submitted with the tender documents may be

requested at a later stage.

The following mitigating factors may be implemented if the financial

viability result for any of the tendering companies is unfavourable:

• obtaining a performance bond from a financial institution that has

been pre-approved by Eskom Treasury department.

• a parent Company Guarantee, provided that the parent company

is financially sound enough to stand as surety for the subsidiary

tendering for the contract. The parent company’s latest and

approved AFS must be submitted for financial analysis.

• a reduced contract may be recommended,

• payment upon delivery of a milestone activity or milestone goods.

3.24 Sign form of Agreement/ The conditions of contract will be the NEC 3 Engineering and

Contractual Conditions Construction Contract (ECC)

2.28 CIDB Requirements (where CIDB Requirements are applicable.

applicable for Engineering and

Construction Works Contracts) 1. It is estimated that tenderers must have a Construction

Industry Development Board (CIDB) contractor grading of

3 EP or higher

Or;

Joint ventures are eligible to submit tenders provided that: -

2. every member of the Joint venture (JV) is registered with

the CIBD.

3. the lead partner has a contractor grading designation in

the EP class of construction work; or not lower than one

level below the required grading designation in the class

of works construction works under consideration and

possesses the required recognition status;

4. the combined contactor grading designation calculated in

accordance with the CIBD regulations is equal to or higher

than a contractor grading designation determined in

accordance with the sum tendered for a or 3EP class of

construction work or a value determined in accordance

Controlled Disclosure

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the user to ensure it is in line with the authorized version on the system.

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File name: Invitation to Tender (ITT) - E3011DXKZNOU - FIBRE OPTIC INSTALLATION PANEL CLUSTER CONTRACT– FIBRE OPTIC

Installation – panel cluster contract

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender Identifier

E3011DXKZNOU Effective Date 07 April 2026

Review Date April 2031

Clause Number from Standard

Tender Data

Conditions of Tender

with Regulations 25 (1B) or 25 (7A) of the CIBD

Regulations.

Please note:

Tenderers are requested to bear in mind Eskom's standard payment terms as stipulated hereunder when

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

Eskom reserves the right to negotiate with preferred bidders after a competitive bidding process or price

quotations should the tendered prices not be market-related.

Main contractors/ suppliers are discouraged from subcontracting with their subsidiary companies as this

may be interpreted as subcontracting with themselves and / or using their subsidiaries for fronting.

Where a main contractor subcontracts with a subsidiary, this must be declared in its tender documents.

A report containing a list of potential sub-contractors may be drawn by accessing the following link:

www.csd.gov.za

“proof of B-BBEE status level of contributor” means-

(a) the B-BBEE status level certificate issued by an authorised body or person; or

(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or

(c) any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Act

1.3 Tender returnables

The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline.

Note the following: -

• Returnables required at Tender closing (disqualifiable): -

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

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File name: Invitation to Tender (ITT) - E3011DXKZNOU - FIBRE OPTIC INSTALLATION PANEL CLUSTER CONTRACT– FIBRE OPTIC

Installation – panel cluster contract

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender Identifier

E3011DXKZNOU Effective Date 07 April 2026

Review Date April 2031

These returnables are required to be completed, signed and submitted with the tender at Tender closing

date and time. If not completed, signed (if required on the returnable) and/or submitted by tender closing,

the tenderer will be disqualified.

• * Returnable required at Tender closing (non-disqualifiable): -

These returnables are required to be completed, signed and submitted with Tender at Tender closing

date and time; however, if not submitted by Tender closing, or submitted with incomplete information or

without a required signature, the Procurement Practitioner will, in writing, request the tenderer to submit

the returnable within 5 working days. If the returnable is not completed, signed if required and/or received

by the Procurement Practitioner within 5 working days of the request, the tenderer will be disqualified.

The 5 working days period does not apply to CIDB proof of grading. Refer to the returnable table the

prescribed period for CIDB proof of grading.

# Returnables required at Tender Closing date and time for evaluation: -

These returnables are required to be submitted at tender closing date and time. These returnables will

not be requested by the Procurement Practitioner. A tenderer that does not submit the required returnable

at stipulated deadline or submits an incomplete returnable; will not be disqualified but will score zero.

Returnable required prior to Contract Award.

Returnables that are mandatory for contract award must be submitted prior to award, completed if

completion is a requirement and signed if signature is a requirement.

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

Basic Compliance Electronic copy of the tender in a PDF format. The √

price list needs to be submitted in PDF format (The

upload size per document is 500 megabytes and total

submission is restricted to 4 gigabytes)

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

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File name: Invitation to Tender (ITT) - E3011DXKZNOU - FIBRE OPTIC INSTALLATION PANEL CLUSTER CONTRACT– FIBRE OPTIC

Installation – panel cluster contract

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender Identifier

E3011DXKZNOU Effective Date 07 April 2026

Review Date April 2031

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

Annexure A Authorisation Form √

Annexure B Acknowledgement Form √

Annexure C Tenderers Particulars √

Annexure D Integrity Pact Declaration form √

Annexure H SBD 1- to be completed and submitted by all √

(applicable for all tenderers.

suppliers including

Foreign suppliers)

# Annexure I SBD 6.1- Preference Points Claim Form in terms of √

PPPFA 2022 regulations

Annexure J SBD 4 – Bidders Disclosure √

Annexure K E-tendering Help Manual acknowledgement form √

Additional Documents Letter of intent to form a JV/consortium or Valid joint √

required in the event of venture agreement confirming the rights and

JV: - obligations of each of the joint venture partners and

their profit-sharing ratios.

Separate written confirmation that the joint venture √

will operate as a single business entity (incorporated)

for the duration of the contract or this may be included

as an obligation within the JV agreement.

Details and confirmation of a single designated bank

account in the name of the JV and independent of the

individual JV partners, as set out in the joint venture

agreement.

# Specific Goals A tenderer’s failure to submit proof that it meets the √

specific goals will not result in its disqualification.

The tenderer will, however, be scored zero for

Specific Goals for purposes of PPPFA scoring and

ranking.

Tax Clearance A certified copy of a tax clearance certificate is √

Certificates required from foreign tenderers (with a footprint in

South Africa but that are not registered on CSD and

have not provided a SARS pin number) and local

tenderers (that have not provided their SARS e-filing

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

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File name: Invitation to Tender (ITT) - E3011DXKZNOU - FIBRE OPTIC INSTALLATION PANEL CLUSTER CONTRACT– FIBRE OPTIC

Installation – panel cluster contract

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender Identifier

E3011DXKZNOU Effective Date 07 April 2026

Review Date April 2031

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

PIN number for verification by Eskom and/or their

CSD profile / CSD number).

Foreign suppliers with no footprint in South Africa

must complete the SBD1 document; however, no

proof of tax compliance is required.

Tax Evaluation Evaluation questionnaire to determine whether a √

Questionnaire (if company, close corporation (CC) or Trust is a

services contract and personal service provider for purposes of PAYE

was included as

annexure)

Compliance with To the extent that the tenderer falls within the √

Employment Equity definition of a “designated Employer” as

Act contemplated in the Employment Equity Act , the tenderer is required to furnish the Employer

with proof of compliance with the Employment Equity

Act, including proof of submission of the Employment

Equity report to the Department of Labour. (South

African tenderers only)

CIDB (where Valid proof of the required CIDB grading designation √

applicable) for the main contractor; JV and /or sub-contractor as

may be required in the tender data at tender closing

deadline or within 21 working days from the closing

date of submission of tenders if this is agreed with the

Employer

NEC NEC 3 Engineering and Construction Contract √

Pricing schedule Completed pricing schedule (if not already submitted √

in the NEC or other Contract).

For e-tendering price schedule needs to be submitted

in PDF

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

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File name: Invitation to Tender (ITT) - E3011DXKZNOU - FIBRE OPTIC INSTALLATION PANEL CLUSTER CONTRACT– FIBRE OPTIC

Installation – panel cluster contract

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender Identifier

E3011DXKZNOU Effective Date 07 April 2026

Review Date April 2031

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

and a copy in excel format. The upload size per √

document is 500 megabytes and total submission is

restricted to 4 gigabytes.

Mandatory contractual requirements

Supporting evidence

Mandatory Contractual CSD Registration (CSD number/CSD Report) √

SECTION 5 Will comprise of the

Environmental Requirements ✔

SECTION 6 Will comprise of the

Financial Requirements ✔

Environmental requirements

Commitment to: (1) compliance to environmental

compliance obligations; and (2) environmental duty of

care.

2 ISO 14001 Environmental Management Standard

certificate.

Environmental Documents required as per the Environmental √

Evaluation Criteria

Due Diligence/financial Documents required as per the Environmental √

analysis Evaluation Criteria

sanctions list. A tenderer shall be found to have the nationality

of a country if the tenderer is a national or is constituted,

incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also

apply to the determination of the nationality of proposed

subcontractors or suppliers for any part of the Contract including

related services.

2. Tenderers submit more than one [tender/proposal] either

individually or as a partner in a joint venture (JV) or consortium,

except on an E-Tendering system where there is a limit size

(The upload size per document is 500 megabytes and total

submission is restricted to 4 gigabytes).

performance bond or a demand guarantee is a requirement, the

tenderer must select a minimum of two (2) financial institutions that it

is likely to approach from the list provided of Eskom-approved

financial institutions.

viability result for any of the tendering companies is unfavourable:

• obtaining a performance bond from a financial institution that has

been pre-approved by Eskom Treasury department.

• a parent Company Guarantee, provided that the parent company

is financially sound enough to stand as surety for the subsidiary

tendering for the contract. The parent company’s latest and

approved AFS must be submitted for financial analysis.

• a reduced contract may be recommended,

• payment upon delivery of a milestone activity or milestone goods.

3.24 Sign form of Agreement/ The conditions of contract will be the NEC 3 Engineering and

Contractual Conditions Construction Contract (ECC)

2.28 CIDB Requirements (where CIDB Requirements are applicable.

applicable for Engineering and

Construction Works Contracts) 1. It is estimated that tenderers must have a Construction

Industry Development Board (CIDB) contractor grading of

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

Tenderers (whether a single company or an incorporated or unincorporated joint venture or consortium) must meet the eligibility criteria stated in the Tender Data. The tenderer, or any of its principals, must not be under any restriction to do business with Eskom or State-Owned Companies. Tenderers are ineligible to submit a tender if: 1. Tenderers have the nationality of a country on any international sanctions list. A tenderer shall be found to have the nationality of a country if the tenderer is a national or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country. This criterion shall also apply to the determination of the nationality of proposed subcontractors or suppliers for any part of the Contract including related services. 2. Tenderers submit more than one [tender/proposal] either individually or as a partner in a joint venture (JV) or consortium, except on an E-Tendering system where there is a limit size (The upload size per document is 500 megabytes and total submission is restricted to 4 gigabytes). 3. Tenders submitted by a joint venture or consortium where the JV/consortium agreement does not explicitly state that the parties of the JV or consortium shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms. 4. A Tenderer must not have a conflict of interest. All Tenderers found to have a conflict of interest shall be disqualified. Prima facie evidence that a tenderer has a conflict of interest with one or more parties in this [tendering/RFP] process is: (a) they have a controlling partner or majority shareholder in common; or (b) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on the tender of another tenderer, or to influence the decisions of the Employer regarding this bidding process; 5. Tenders signed by non-authorised persons. 6. Any tenderer that is restricted by National Treasury. 7. Any tenderer on the Tender Defaulters list. 8. Any tenderer and/or its director/s that is restricted by Eskom. 9. A tenderer that sub-contracts 100% of the Scope of Work

Price evaluation details (80 points):

1. Inclusive of VAT

2. Correct arithmetic errors

3. Exclude contingencies

4. Adjust for acceptable variations

5. Net Present Value comparison (programme, price‑adjustment factors, exchange rates)

6. Unconditional discounts counted

7. Conditional discounts noted for payment only.

Scores are added to Specific‑Goal points for final ranking.

• This is an enabling agreement to establish a panel of five contractors for fibre optic cable installation in the Central East Cluster (KwaZulu-Natal and Free State) on an "as and when" required basis for five years.
• The panel will be a single list; work will be allocated rotationally to qualifying contractors.
• Contractors must be able to work throughout the entire cluster, not dedicated to a specific Operating Unit.
• At the time of work allocation, contractors must have valid authorisation, accreditation, and the correct CIDB registration level for the task order value.

• Submit the fully completed and signed Price List (PRICELIST – E3011DXKZNOU) at tender closing. Failure to price all items (except greyed-out items) will result in disqualification.
• Submit the following mandatory returnables, fully completed and signed, by the tender closing date: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), SBD 1, SBD 4, and E-Tendering Training Acknowledgement Form.
• If any mandatory returnable is missing at closing, the Procurement Practitioner will request it within 5 working days. Failure to submit the completed returnable within this period will lead to disqualification.
• Include the completed Invitation to Tender documentation.
• Accept the NEC3 Engineering & Construction Contract terms by returning the signed Form of Offer and Acceptance.

Mandatory: CIDB Level 3EP Grade or higher; Valid SARS Tax Clearance Certificate; Valid COID Certificate with relevant Nature of Business; CSD Registration Number; B-BBEE Status certificate. Tenderer must be authorized to submit tender (company/partnership/joint venture/sole proprietor certificates). Must declare any Eskom employee/director/shareholder relationships. Must declare fair bidding practices - no price-fixing or collusion. Must declare no business courtesies given to/received from Eskom employees in last 12 months. Price list completion is mandatory - greyed-out items are excluded from pricing.

• Scope: Fibre optic cable installation on an "as and when" required basis across the Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• All supplied and installed items must comply with Eskom standards and specifications and/or be sourced from Eskom-approved suppliers.
• Preliminary & General costs (e.g., site establishment, facilities, utilities, offices, storage, accommodation, ablution, tools, name boards) will be identified and agreed with the Eskom Project Manager per Task Order.
• Health, Safety, and Environmental: Must comply with Eskom Health & Safety requirements, the OHS Act, and statutory environmental requirements including an Environmental Management Programme.
• Site security must be provided during construction.
• Deliverables include detailed "as built" records (3 soft copies, 1 hard copy) per project.
• Site survey methodology must be agreed with the Eskom Engineer.
• Works must be performed as per the detailed Works Information and Technical Specifications.

• Site Survey: The methodology for site surveys must be agreed upon with the Eskom Engineer.
• Records: Provide detailed "as built" records (3 soft copies and 1 hard copy) per project as per works information.

• You must complete and sign the extensive Price List (PRICELIST – E3011DXKZNOU) in its entirety.
• The list includes hundreds of line items for Preliminary & General, Labour (normal and overtime), Transport & Plant, Supply & Install of materials (cables, hardware, panels, poles, pipes), Documentation & Testing, Earthworks, Site Clearance, Crossings, and Concrete Works.
• All supplied items must be from Eskom-approved suppliers and meet Eskom standards.
• For variations (items not on the list), follow the Compensation Event process: submit quotes for verification by Eskom's QS.

• Pricing Format: Submit a fully completed and signed Price List (PRICELIST – E3011DXKZNOU). The list includes unit rates for supply and installation.
• Mandatory Pricing: You must price all items on the price list. Failure to do so will result in disqualification. Do not price greyed-out items.
• Price List Structure: Covers Preliminary & General items, Labour (normal, overtime), Transport & Plant, Supply & Install items (patch panels, cables, poles, pipes, hardware), Documentation & Testing, Earthworks, Site Clearance, Crossings, and Concrete Works.
• Variations: For items not on the price list, the contractor must submit quotes for supply and/or install rates for verification by Eskom's Quantity Surveyor, following the Compensation Event process.
• VAT: The contract uses VAT-exclusive pricing; VAT is calculated at 15%.

• CSD Registration: Provide your CSD Registration Number (MAAA...). Proof of CSD registration must be submitted.
• Tax Compliance: Provide Income Tax Number, VAT Number, Company Registration Number, and Expiry Date as per your SARS Tax Clearance Certificate. A valid SARS Tax Clearance Certificate (original or certified copy) must be attached.
• B-BBEE: Provide B-BBEE Status and Expiry Date as per a SANAS-accredited certificate or an affidavit (valid for 12 months from Commissioner of Oaths stamp).
• COID: Provide a valid Compensation for Occupational Injuries and Diseases Act (COID) Certificate with the Nature of Business relevant to the scope.
• CIDB: Provide your CIDB CRS Number and CIDB Class Grading. Contractors must be registered with the correct CIDB level for the proposed value of each Task Order. A minimum CIDB Level 3EP or higher is required.
• Shareholder Disclosure: Declare all shareholders/beneficiaries and disclose if any are employed by or are close family members of Eskom employees.
• Company Authority: Submit a signed authority certificate (for company, partnership, joint venture, or sole proprietor) authorising the signatory.
• Fair Bidding Declaration: Declare that the tender is bona fide and competitive, with no price-fixing or collusion.
• Eskom Vendor Registration: Not required for tender submission; non-registered companies will not be prejudiced.

• Comply with all Eskom Health & Safety requirements and statutory requirements as per the OHS Act.
• This is a mandatory requirement for all works.

• Contract Basis: NEC3 Engineering & Construction Contract.
• Offer & Acceptance: The tenderer must sign and return the Form of Offer and Acceptance.
• Contract Documents: The contract comprises Part C1 (Agreements & Contract Data), Part C2 (Pricing Data), Part C3 (Scope of Work: Works Information), Part C4 (Site Information), and referenced drawings/documents.
• Post-Award: Within two weeks of receiving the signed agreement, the contractor must contact the Employer's agent to arrange delivery of any required securities, bonds, guarantees, and proof of insurance.
• Failure to provide these documents constitutes a repudiation of the agreement.
• Contract Effect: The agreement becomes effective when the tenderer receives a fully completed, signed copy. The contractor has five working days to raise any objections.

Returnable Documents: The document indicates a Quality Control Plan (QCP) or Inspection Test Plan (ITP) is required. The bidder must prepare and submit this plan as part of their submission.

The document implies eligibility requires capability to implement the specified Quality Control Plan, including interaction with Approved Inspection Authorities (AIA) and Third-Party Inspection (TPI) bodies. Contractors must be prepared for statutory and non-statutory inspections and testing as defined in the intervention point legend.

Scope: Fibre optic cable installation on an 'as and when required' basis in the Central East Cluster (KwaZulu-Natal and Free State).

Quality Requirements: The contractor must develop and implement a detailed Quality Control Plan (QCP) or Inspection Test Plan (ITP).

Plan Details: The QCP/ITP must include:

• Scope of work and item/material descriptions.
• Approval signatures from the contractor/supplier, subcontractor (if applicable), Eskom, and Approved Inspection Authority (AIA).
• Defined intervention points (Hold, Witness, Document Review, Surveillance, Verification).
• A detailed activity schedule with inspection and test methods (e.g., visual, NDT).
• Acceptance criteria for functionality, performance, and regulatory compliance.
• Records of inspections by the supplier and Eskom, including third-party inspections (TPI/NOBO).

No specific requirements found

The document is a Contract Quality Plan template. Its purpose is to assist the supplier in identifying and planning how to meet the client's (Eskom's) quality management expectations and contract requirements.

Returnable Documents: The tenderer must complete and submit the Contract Quality Plan template as part of their bid. The template is used to plan for meeting quality management requirements.

Open to contractors capable of fibre optic cable installation. Must demonstrate ability to implement a formal Quality Management System (QMS), manage sub-suppliers, and comply with all specified quality documentation and reporting requirements. No explicit pre-qualification barriers stated, but robust quality planning and system evidence are mandatory for consideration.

The tender requires a detailed Contract Quality Plan. Key elements include:

• Define a Quality Management System, Quality Plan, Quality Assurance, and Quality Control.
• Provide a full Scope of Work description.
• Establish communication channels with Eskom for quality issues, documentation, meetings, and reporting.
• Submit an organogram showing roles, responsibilities, and qualifications for QA/QC functions.
• List all interfacing documents, standards, codes, and specifications.
• List all suppliers and sub-suppliers, including materials and outsourced activities.
• Describe monitoring and interface processes for sub-suppliers.
• List items to be manufactured, refurbished, or purchased.
• Identify activities requiring Quality Control Plans or Inspection Test Plans.
• Identify work areas requiring special controls (e.g., welding, NDT).
• Submit an index of documented information to be provided to Eskom (e.g., method statements, inspection reports, certificates).
• Describe how records will be controlled and retained.
• Outline processes for concession, non-conformance, and defect management.
• If applicable, detail databook management and submission.
• List and provide calibration status for tools and equipment.
• Describe processes for handling customer property, product preservation, and identification/traceability.
• Detail post-delivery activities, warranty, technical support, and defect correction.

Scope: Appointment of contractors or suppliers for the commencement of work.

Returnable Documents:

• Annexure B (Acknowledgement of Eskom's SHE rules and requirements) must be completed, signed by CEO/Member/Director, and signed by two witnesses.
• Environmental Management Plan for the scope of work addressing waste management, environmental induction, incident management, emergency planning, and competency/training/appointments.
• Environmental (or SHE/SHEQ) policy signed by Company Owner/CEO/MD committing to environmental compliance obligations and duty of care.
• ISO 14001 Environmental Management Standard certificate (Part B).

Returnable Documents:

• Annexure B must be signed by CEO/Member/Director and two witnesses.
• Company/Supplier Name, Authorised person details, signatures, and dates must be completed.
• Witness signatures required.

1. Must acknowledge and comply with Eskom's SHE rules and requirements. 2. Must have ISO 14001 certification. 3. Must have formal Environmental/SHE policy signed by senior leadership. 4. Must demonstrate capability to manage sub-contractors and comply with OHS legislation. 5. Must submit all required documentation completely and correctly formatted.

Scope: Fibre optic cable installation on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State) for five years.

• The main contractor must demonstrate process and selection criteria for appointing subcontractors/suppliers.
• Notify Eskom prior to appointing subcontractors/suppliers.
• Ensure subcontractors/suppliers have adequate resources and competencies.
• Manage subcontractors/suppliers to ensure compliance with legal and Eskom requirements.
• Monitor subcontractors/suppliers through OHS audits and assessments.
• Provide grounds for termination of subcontractor/supplier work.
• Address non-conformances directly with subcontractors/suppliers via performance and penalty processes.
• Eskom reserves right to verify and may request testimonials/references from previous similar work.

Environmental and OHS Compliance:

• Submit signed Annexure B acknowledging Eskom's SHE rules and requirements.
• Submit Environmental Management Plan covering waste management, induction, incident management, emergency planning, and competency/training/appointments.
• Submit signed Environmental/SHE/SHEQ policy committing to environmental compliance obligations and duty of care.
• Submit ISO 14001 Environmental Management Standard certificate.
• Comply with Eskom contractor Health and Safety requirements standards 32-136, OHS specifications, Occupational Health and Safety Act, and Compensation for Occupational Diseases and Illnesses Act.
• Align company processes to Eskom's OHS requirements post-award.
• Penalties apply for non-conformance to Eskom or statutory OHS requirements.
• Ensure all employees undergo relevant Eskom induction.

Health and Safety Requirements:

• Submit signed Annexure B acknowledging Eskom's SHE rules and requirements.
• Environmental Management Plan must address waste management, induction, incident management, and emergency planning.
• Submit signed Environmental/SHE/SHEQ policy committing to environmental compliance obligations and duty of care.
• Comply with Eskom contractor Health and Safety requirements standards 32-136, OHS specifications, Occupational Health and Safety Act, and Compensation for Occupational Diseases and Illnesses Act.
• Align company processes to Eskom's OHS requirements post-award.
• Penalties apply for non-conformance to Eskom or statutory OHS requirements.
• Ensure all employees undergo relevant Eskom induction.

Environmental Requirements:

• Submit signed Annexure B.
• Submit ISO 14001 Environmental Management Standard certificate.
• Environmental/SHE/SHEQ policy must commit to environmental compliance obligations and duty of care.

Environmental Evaluation Criteria.

The tender is for an enabling agreement for a panel of five contractors for fibre optic cable installation in the Central East Cluster (KwaZulu-Natal and Free State) on an 'as and when' required basis for five years.

Compiled by: Khumbuzile Mkhasibe. Date: 17/09/2025.

Returnable Documents: The tender requires submission of specific OHS returnables. Ensure all documents are signed by the CEO/MD as required.

Contractors must demonstrate robust OHS management systems. Essential criteria include: valid company registration, proven OHS compliance for high-risk construction work, a Letter of Good Standing from the Compensation Fund (COID), and appointed, certified personnel for all mandated OHS roles (Safety Officer registered with SACPCMP, Risk Assessor, First Aiders, etc.). Submissions missing signed CEO/MD endorsements, review dates on plans, or required competency proofs will likely be non-compliant.

The scope involves fibre optic cable installation in the Central East Cluster (KwaZulu-Natal and Free State) on an 'as and when' required basis. Specific technical details are not provided in this document.

Costing for Health and Safety management must be provided. The cost should be broken down, not as a lump sum, and must be based on the overall scope of work/service.

The tender requires extensive OHS compliance documentation. Key requirements include: 1. Signed acknowledgement of Eskom's OHS legal requirements (Annexure B). 2. OH&S Organogram approved by CEO/MD. 3. OHS Plan addressing project risks. 4. Baseline Risk Assessment (BRA) with methodology. 5. Valid Letter of Good Standing (COID). 6. OHS policy compliant with OHS Act Section 7. 7. OHS Competency proof for multiple roles (e.g., Safety Officer, First Aid, Risk Assessor). 8. Medical Fitness Certificates. 9. Fall Protection Plan. 10. Substance Abuse Policy.

Comprehensive OHS requirements are mandated. Key documents include: 1. Signed acknowledgement of Eskom's OHS legal requirements (Annexure B). 2. OH&S Organogram approved by CEO/MD. 3. OHS Plan aligned with SHE specification. 4. Baseline Risk Assessment (BRA) with methodology. 5. Valid Letter of Good Standing (COID). 6. OHS policy compliant with OHS Act. 7. Proof of competency for roles like Safety Officer, First Aider, Risk Assessor. 8. Medical Fitness Certificates. 9. Fall Protection Plan with rescue plan. 10. Substance Abuse Policy.

The evaluation uses Annexure C4: OHS Tender Evaluation Template. This template lists specific OHS returnables for assessment.

• This is an enabling agreement for a panel of five contractors for fibre optic cable installation on an 'as and when' required basis.
• The scope covers the Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• The contract period is five years.
• All supplied and installed items must comply with Eskom standards and specifications and/or be from Eskom-approved suppliers.

Contractors must use Eskom-approved suppliers and materials meeting Eskom standards. Must have capability to handle specialized fibre optic installation (ADSS/OPGW). Must comply with OHS Act and environmental regulations. Must provide security during construction. Must have qualified personnel including engineers, safety officers, and community liaison officers.

• All supplied and installed items must comply with Eskom standards and specifications.
• Materials must be sourced from Eskom-approved suppliers.

• Pricing is required on a rates-only basis for all listed items.
• The pricing schedule includes categories such as Site Establishment, Labour (normal and overtime), Transport and Plant, Supply & Install of components, Documentation and Testing, Earthworks, Extra Over, Site Clearance, Crossings, Concrete Works, ADSS items, and OPGW assemblies.
• Compensation events/variations for items not on the pricelist require submission of quotes and follow Eskom's event register process.