Supply of authorized data centre and network hardware spares for dube tradeport corporation (3-Year contract)

• Provision of Data Centre and Network Operational Spares for Dube TradePort Corporation
• Contract duration: 3 years
• DTPC is a provincial public entity developing Dube TradePort
• Supports maintenance spares and stock for new buildings
• Standard hardware maintenance applicable (no extended warranty required)

• Document availability: 19 June 2026 to 26 June 2026 (weekdays 08h30–16h00)
• Compulsory virtual briefing: 29 June 2026 at 15h00 via Microsoft Teams
• Bid closing: 10 July 2026 at 11h00 South African time

• Compulsory briefing session — attendance required to participate
• Virtual meeting via Microsoft Teams
• Date: 29 June 2026
• Time: 15h00
• Must have paid for and received bid documents via email before attending
• Only service providers who have paid and received documents may participate

• Email enquiries: [email protected]
• Banking details: ABSA Bank, Account No: 405 687 3817, Branch Code: 632 005, Account Name: Dube TradePort Corporation, Account Type: Current
• Payment reference: DTP/RFP/11/ICT/04/2026

• Bid documents available from 19 June 2026 to 26 June 2026 (weekdays Mon–Fri, 08h30–16h00)
• Non-refundable document fee of R250.00 payable via EFT only — no cash accepted
• Allow 2 days for funds to reflect in DTPC account before documents are emailed
• Payment reference must be: DTP/RFP/11/ICT/04/2026
• Payment description must clearly identify the bidder (e.g., ABC Consortium)
• Electronic documents only — no physical copies available
• Submit proposals at DTPC offices by 11h00 South African time on 10 July 2026
• Mark documents clearly: PROVISION OF DATA CENTRE AND NETWORK OPERATIONAL SPARES FOR DUBE TRADEPORT CORPORATION FOR A PERIOD OF THREE (3) YEARS
• Compulsory briefing session on 29 June 2026 at 15h00 via Microsoft Teams — must have paid for and received bid documents to attend

Bid documents will only be available from 19 June 2026 to 26 June 2026 during the weekdays (Mon – Fri) between 08h30 and 16h00. Documents will not be available physically but will be e-mailed to all companies that purchased bid documents. A non-refundable document fee of R250.00 (Two Hundred and Fifty Rands) must be paid via EFT, proof of payment must be emailed for the Bid Documents. No cash will be accepted, and proof of payment must be emailed. Please allow 2 days for funds to reflect in the account. DTPC will only email documents once the payment has been cleared in its bank account. Payments must contain the reference, “DTP/RFP/11/ICT/04/2026” and must clearly identify the Bidder, e.g. “ABC Consortium”. Electronic versions of these documents will only be available via email on confirmation and/or proof of payment. Bank: ABSA; A/C No: 405 687 3817; Branch Code: 632 005; A/C Name: Dube TradePort Corporation; Account type: Current.

• Scope: Supply of data centre and network operational hardware spares for a 3-year period
• Must be an authorized reseller of specified products and registered with relevant OEM or approved distributor
• Product brands covered (not exhaustive): Ubiquity, Cisco, Huawei, Mikrotik, APC, Raritan, FortiGate, Grandstream, Snom, Yealink, Scoop, Cradlepoint
• Additional brands may be added to the project
• Spares support both maintenance needs and new building services
• Standard hardware maintenance applicable — no extended warranty required
• After appointment, DTPC will issue individual specifications as required and invite responses based on contracted rates

• Rates-based pricing model — submit unit rates for all product categories
• DTPC will issue individual specifications as equipment is required
• Service provider responds to specifications based on contracted rates
• Pricing format and detailed schedule not fully specified — refer to full bid documents for pricing form template

• Pricing based on rates provided in proposal
• DTPC will issue individual specifications when equipment is required
• Service provider responds to specifications based on contracted rates
• Payment terms not specified in document — refer to full bid documents

• Must be an authorized reseller of specified products
• Must be registered with relevant Original Equipment Manufacturer (OEM) or approved distributor
• B-BBEE: Preference points allocated to South African Owned Enterprises (20 points)
• CSD registration likely required (standard for government tenders)
• Tax clearance certificate likely required (standard for government tenders)
• Specific compliance documentation requirements not fully detailed — refer to full bid documents

• Must be an authorized reseller of specified products
• Must be registered with relevant Original Equipment Manufacturer (OEM) or approved distributor
• Product brands covered: Ubiquity, Cisco, Huawei, Mikrotik, APC, Raritan, FortiGate, Grandstream, Snom, Yealink, Scoop, Cradlepoint
• List is not exhaustive — additional brands may be added to the project
• Must provide standard hardware maintenance applicable to supplied items

• Stage 1: Compliance and functionality assessment
• Stage 2: Evaluation per PPPFA regulations 2022 using 80/20 preference points system
• 80 points for price
• 20 points for Specific Goals (South African Owned Enterprises)
• Only responsive proposals proceed to Stage 2 evaluation