Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
1 Nel Street Mbombela Civic Centre - Sonheuwel - Mbombela - 1200
Organization Type
GOVERNMENT
Published
02 Jun 2026
OCDS Reference
ocds-9t57fa-157904
The city of mbombela seeks a service provider to establish a central control room (war room) with integrated security systems for asset protection, crime prevention, and public safety. The project includes CCTV, access control, alarm monitoring, and advanced analytics like lpr and facial recognition, with a 36-month SLA and strict compliance requirements.
Submit fully completed bid documents and all required supporting documents in a sealed envelope. Clearly mark the envelope with the bid number, full project description, and closing date. Deliver to the tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela. Bids must be submitted before 11:00 on 17 June 2026. Late submissions, telegrams, faxes, or emails will not be accepted or considered.
An 80/20 preference point system applies: 80 points for price, 20 points for specific goals (e.g., B-BBEE or other procurement policy objectives).
Required documents: Valid Tax Compliance Status (TCS) Pin; certified copy of valid B-BBEE certificate or sworn affidavit; current municipal rates and taxes statement (or proof of residence from tribal authority, or lease agreement with lessor’s up-to-date municipal rates statement) for the business and all active directors, including joint venture/consortium members; full Central Supplier Database (CSD) registration report (summary reports not accepted); certified copy of company registration certificate; certified copies of directors' identification documents.
Submit bids in a sealed envelope marked with the bid number, project description, and closing date. Place in the tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200, next to the main entrance before 11:00 on 17 June 2026. Late submissions, telegrams, faxes, or emails will not be accepted.
Required returnable documents (certified copies, not older than 3 months unless stated otherwise):
Disqualification risks:
See bid document for special conditions.
Categories
Request for Bid(Open-Tender)
1 Nel Street Mbombela Civic Centre - Sonheuwel - Mbombela - 1200
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
COM154-2025 APPOINTMENT OF A SERVICE PROVIDER FOR THE ESTABLISHMENT OF A WAR ROOM-Advert.pdf
Date & Time
Wednesday, 17 June 2026 - 11:00
Venue
Mbombela Stadium
02 Jun
2026
Tender Published
Tender was published
17 Jun
2026
Closing Date
Tender closing date
Median Estimate
R 336 260
Range
Based on 13 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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💡 Want more tendering tips and strategies?
Explore Our BlogPoint Allocation Breakdown
Closing date: 17 June 2026 at 11:00. Compulsory briefing session: 08 June 2026 at 9:00 am, Mbombela Stadium, Gate 10, 2nd floor, Restaurant, No. 1 Bafana Road, Mataffin, Nelspruit 1200 (GPS: 25.4612 S, 30.9335 E). Bid documents available for download from 02 June 2026 on www.mbombela.gov.za (Tenders and Notices) and www.etenders.gov.za.
Supply Chain Management contact: Mr Wiseman. Submission address: Tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela. Postal address: PO Box 45, Mbombela, 1200.
and closing date”, and
Procurement Policy. An 80/20 preference point system will apply, where 80 points are allocated for price
and 20 points for specific goals.
Po Box 45; Mbombela; 1200
NB: The results of this bid will be published on the City’s official website in accordance with
Section 75(1)(g) of the Municipal Finance Management Act (MFMA) and SCM Regulations,
Section 23(c).
These include: a Valid Tax Compliance Status (TCS) Pin, Certified copy of a valid B-BBEE certificate or
sworn affidavit, current municipal rates and taxes statement from the relevant local authority, or proof of
residence from a tribal authority (where applicable), or a lease agreement accompanied by the lessor’s upto-date municipal rates and taxes statement for both the business and all active directors, including joint
venture or consortium members, full Central Supplier Database (CSD) registration report (summary reports
will not be accepted), certified copy of company registration certificate and certified copies of the directors'
identification documents. The completed bid document and all supporting documents must be placed in a
sealed envelope clearly marked with “the bid number, full project description and closing date”, and
submitted in the tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela.
Bids must be submitted before 11:00 on the closing date. Late submissions will not be accepted. Bids
received via telegram, facsimile, or email will not be considered. Bids received by telegram, fax or e-mail
will not be considered. Late bids shall not be accepted or considered.
Compulsory briefing session will be held on the 08 June 2026 at 9:00 am, at Mbombela Stadium, Gate 10,
2nd floor, Restaurant, located at No. 1 Bafana Road Mataffin Nelspruit 1200. GPS 25.4612 S, 30.9335 E.
Evaluation follows an 80/20 preference point system:
Functionality evaluation (if applicable):
Evaluation committees:
Scope: Supply, installation, and maintenance of a Central Control Room (War Room) for the City of Mbombela, including integrated security systems for asset protection, crime prevention, and public safety.
Key deliverables:
Additional requirements:
Pricing:
Payment terms and guarantees:
Financial capacity:
Mandatory compliance documents (certified copies, <3 months old unless stated otherwise):
Additional notes:
Point Allocation Breakdown
Closing date: 17 June 2026 at 11:00
Compulsory briefing session: 08 June 2026 at 09:00, Mbombela Stadium, Gate 10, 2nd Floor, Restaurant, No. 1 Bafana Road, Mataffin, Nelspruit 1200 (GPS: 25.4612 S, 30.9335 E)
SCM Enquiries: Mr. Wiseman Christopher Nkambule, Supply Chain Management, Tel: 013 759 2358, Email: [email protected], Address: ED @ No: 1 Nel Street, Mbombela
Technical Enquiries: Jomo Malupe, Public Safety Department, Tel: 013 759 9217, Email: [email protected]
Submission Address: Tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200 (next to main entrance)
2.1 Although Public Safety Department is ultimately responsible for the provision of a
security system / service to the CITY OF MBOMBELA, all respective departments
play a central role in the achievement of overall asset protection and reduced
losses. This extends to issues such as the provision of locality, asset, staff security,
Access Control, CCTV Surveillance and general security in respect of the CITY OF
MBOMBELA owned property. It is also important to acknowledge the specific
security requirements relating to the movement of goods / assets in and out of
municipal buildings and depots, possible illegal entry into such facilities and the
integration of electronic security measures. The linking with agencies such as the
State security, National Intelligence Authority, eNatis, South African Police Services
and other role players such as Customs, etc. should be considered. It is the role of
the Public Safety Department to implement an integrated security system with a
centralised control room.
2.2 The terms of reference encapsulate the requirements for the supply, provision of
expert & strategic support including professional services, and the installation of a
Central Control room for the City of Mbombela.
2.3 Tenderers are requested to provide the CITY OF MBOMBELA with information as
to their capabilities in terms of:
management platform with in depth data mining and reporting capabilities).
existing service providers in respect of this specific project
the system installed at the Central Control Room and sites/localities.
Central Control Room
2.4 Designated specialist staff identified in the proposal must have proven success,
capability and appropriate experience in the aforementioned fields of work.
2.5. Central control room defined
The aim of the Central Control Room is for objective management, live and event based
monitoring of the City of Mbombela various sites (including substations, pump stations
etc.), systems and subsystems at various facilities, buildings and locations which include
but not limited to:
All systems shall integrate with the Central Control Room allowing operators, despatchers
and supervisors to view the systems. An integrated electronic Occurrence Book shall
record all events and provide management reports on incidents. This electronic
Occurrence Book shall have the capability to conditionally escalate and process incidents.
It is important that the integrated systems implemented assist with crime prevention and
the monitoring/management of municipal assets, facilities and public safety but also assist
Departments as part of a management tool in the operations of their various
locations/sites, assets and facilities.
The technology implemented shall be able to accommodate additional CCTV, access
control, intruder detection, fire detection and other appropriate equipment for anticipated
future expansion and advances in other relevant sub-systems components
All cameras shall be recorded on the onsite network recorders. Additional storage may be
added to the same network recorders to accommodate new cameras. All cameras added
to the CCTV system must be ONVIF compliant (Open Network Video Interface Forum) in
order to be viewed at the Central Control Room.
2.6 Central control room console and viewing station
2.6.1 The CCTV Central Control Room is an area designated for centralized monitoring
of all IP CCTV cameras whether in Municipal buildings, remote sites, Street
Surveillance, Early Warning Cameras, public transport, traffic engineering, mobile
surveillance etc.
The Control Room shall also be used for event-based monitoring of intruder detection
systems and cameras. The majority of CCTV cameras will record on the NVR onsite. In
certain cases where there is a fibre or wireless connection to link the cameras to record at
the Central Control Room. The majority of sites will only have FSK type and/or GSM/3G
network availability for communication.
The layout consists of consoles and workstations set up in an ergonomic design for
operators, supervisors and managers to perform their function. The console layout will
consist of:
2.6.2 The Integrated System shall use a Client Server architecture based around a
modular PC network, utilizing industry standard operating systems, networks and
protocols.
The system shall allow the distribution of system functions such as monitoring and control
and graphical user interface etc. across the network to allow maximum flexibility and
performance. The architecture shall include support of various Wide Area Networks using
standard hardware and software to link nodes into a single integrated system. The
network protocol used shall be industry standard TCP/IP. The network is a multicasting
network. All switches shall be multicasting enabled.
2.6.3 Enterprise Monitoring Platform
Client App -Dashboards and Reports -Mobile Dispatch - Tracking
Enterprise Monitoring Platform Client App: Comprehensive Solution for Enhanced
Security and Efficiency
Our Enterprise Monitoring Platform must provide a robust and user-friendly solution for
managing security operations, tracking alarms, and optimizing dispatch processes. With a
range of features and tools, this platform empowers organizations to enhance their
security posture and improve operational efficiency.
Key Features:
2.6.3.1. Dashboards and Reports: Intuitive dashboards provide real-time insights into
security operations, while customizable reports enable data-driven decision-making.
2.6.3.2 Mobile Dispatch: Enables dispatchers to respond quickly and effectively to security
incidents, with real-time updates and notifications.
2.6.3.3 Tracking: Allows for real-time tracking of security personnel, vehicles, and assets,
ensuring optimal resource allocation and response times.
2.6.3.4. Alarm Monitoring: Advanced alarm monitoring capabilities enable rapid response
to security breaches, with automated notifications and escalation procedures.
2.6.3.5. Dispatcher Suite: A comprehensive suite of tools for dispatchers, including:
2.6.3.5. Enterprise Monitoring Platform must be ISO/IEC 27001:2013 compliant:
Electronic Occurrence Book
Our platform includes an Electronic Occurrence Book, which provides a secure and
centralized repository for recording and storing security incidents. This feature ensures
compliance with regulatory requirements and enables easy access to incident records.
Service Level Agreement (SLA)
The successful bidder must include a 36-month SLA, ensuring ongoing support and
maintenance. The SLA includes:
1. Annual Escalation: Regular review and escalation of service levels to ensure ongoing
alignment with organizational needs.
2. Priority Support: Priority support and issue resolution to minimize downtime and ensure
optimal platform performance.
SAHPRA Licensing and Installation Service Provider Requirements
The South African Health Products Regulatory Authority (SAHPRA) plays a crucial role in
ensuring the safe use of medical devices, including X-ray machines. As a service
provider, it is essential to comply with SAHPRA regulations to operate legally and
effectively.
SAHPRA License Requirements from successful bidder
To register X-ray machines with SAHPRA, service providers must hold a valid and up-todate SAHPRA license. This license demonstrates compliance with regulatory standards
and ensures the safe installation and maintenance of X-ray equipment.
Responsibilities of SAHPRA-licensed Installation Service Providers
As a licensed service provider, your responsibilities include:
1. Installation of X-ray Machines: Ensure that X-ray machines are installed correctly and
safely, adhering to SAHPRA guidelines and international standards.
2. Quarterly Maintenance Tasks: Perform regular maintenance tasks on X-ray machines
to guarantee optimal performance and safety. This includes:
Benefits of SAHPRA Licensing
Holding a valid SAHPRA license offers several benefits, including:
1. Compliance with Regulations: Demonstrate compliance with SAHPRA regulations,
reducing the risk of legal issues and penalties.
2. Enhanced Credibility: A SAHPRA license enhances your credibility as a service
provider, building trust with clients and stakeholders.
3. Safe and Effective Installations: Ensure that X-ray machines are installed and
maintained safely, protecting patients, operators, and the environment.
Best Practices for SAHPRA-licensed Service Providers
To maintain your SAHPRA license and provide excellent service:
1. Stay Up to Date with Regulatory Changes: Regularly review SAHPRA guidelines and
updates to ensure compliance.
2. Document Maintenance Activities: Accurately record maintenance tasks, inspections,
and repairs to demonstrate compliance and ensure accountability.
3. Invest in Ongoing Training: Ensure that your team stays current with the latest
technologies and best practices in X-ray machine installation and maintenance.
By adhering to SAHPRA regulations and maintaining a valid license, you can ensure the
safe and effective installation and maintenance of X-ray machines, protecting public
health and safety.
2.8 SAQCC (South African Qualifications and Certification Committee) certification
The SAQCC certification is required to display competency in fire safety and equipment
servicing roles, including fire detection, installation, and maintenance of practical aspects
of fire equipment, systems, and safety regulations.
2.9 CCTV monitoring system specification
The features of the CCTV monitoring system shall include but not be limited to:
surveillance systems, to provide central management, information sharing,
convenient connection and multi-service cooperation. It shall be capable of
managing devices, live view, storage and playback, alarm linkage, video wall
management.
o Central management server
▪ Provide unified authentication service for clients & servers
▪ Provide the centralized management for the users, roles, permissions,
surveillance devices, alarm device and servers
▪ Provide the log management and statistics function
▪ Provide the interface for third-party system integration
▪ Scalable for medium and large-size projects
▪ Service manager for system health monitoring
o Web Manager
▪ Access to the CMS via IP address.
▪ Flexible license activation methods: online activation and offline
▪ activation
▪ Startup wizard guides you through basic operations including:
o Adding encoding devices
o Setting the record schedule
o Configuring the event parameters
▪ Managing the system users
▪ Standard ONVIFTM protocol
▪ Multiple devices can be added: IP cameras, IP domes, video encoders,DVRs,
NVRs, Mobile Video Recorder, mobile terminal, alarm inputs /outputs, etc.
▪ Create the password for the detected online devices
▪ The password strength of the added device can be checked by the system for
security notification
▪ Third-party devices can be added via the manufacturer’s private protocol,
including the network camera of Bosch, and Axis.
▪ CVR (Central Video Recorder) manageable:
o Add CVR by IP address
o Remotely configure the CVR via web browser
o One-touch configuration for setting the CVR storage
▪ NVR (Network Video Recorder) manageable:
o Add NVR by IP address
o Remotely configure the NVR via web browser
o One-touch configuration for setting the NVR storage
▪ Support Line Crossing Detection and Intrusion Detection
▪ Record
o Two store methods:
▪ Central storage: Storage Server (PC software based) and CVR
(storage device);
▪ Distributed storage: DVR /NVR / IP camera (SD card)
▪ Continuous recording and event triggered recording
▪ Events & Alarm
o Detect camera events, transaction events, alarm input, device exception, server
exception, Mobile Video. These events shall trigger alarms with video stills or
clips in the integrated system for response and verification
▪ Recorder event and custom event:
o Intrusion, Line Crossing
o Camera events: Intrusion,
o Line Crossing, Motion, Video
o Tampering, Video Loss, etc.
o Transaction events: No Sale
o Devices alarm inputs
o Device exception: Device Offline, HDD Full, HDD Read /
o Write Error, etc.
▪ Send emails, SMS and/or system notifications to notify users of the alarm
information with email template configurable
▪ Set multiple event linkage actions: Trigger Pop-up Image of Camera, Audible
Warning (voice text is supported), PTZ Linkage, Alarm Output Linkage Recording
and Alarm Notification (for camera and transaction event)
o Access to CMS via IP address or domain name
o Login with domain user
o The user account will be frozen after 5 failed password attempts
o Access multiple CMSs at the same time
o Live View
▪ CMS switchable
▪ View real-time video from the cameras
▪ View real-time video uploaded from the connected mobile terminal
▪ PTZ control; 256 presets/ 16 patrols/1 pattern
▪ PTZ control lock/unlock
▪ Public view and private view
▪ Camera auto-switch / View auto-switch / all cameras auto-switch
▪ Manual recording
▪ Capture
▪ Instant playback
▪ Custom window division
▪ Digital zoom
▪ Two-way audio
▪ Turn on / off the audio in live view; adjust the volume
▪ Camera status detection
o Playback
▪ Normal playback for continuous recordings
▪ Event playback for recordings triggered by events such as motion detection,
video loss, video tampering, etc.
▪ Smart playback based on motion analysis/ intrusion / line crossing events
▪ Play back the tagged video footage
▪ Reverse playback
▪ Single-frame backward
▪ Playback frame-by-frame
▪ Slow forward / fast forward
▪ Turn on / off the audio in playback; adjust the volume
▪ Provide video thumbnail on the timeline
o Alarm Center
▪ Display event alarm info including alarm time, alarm name, alarm status, etc.
▪ Display system alarm info including time and description
▪ View the live video or pictures from the related camera
▪ Add the mark to the alarm information
▪ Acknowledge the event alarm with text description
▪ Arming control for event alarm
▪ Clear the alarm manually
o E-map
▪ Local map file (.png / .jpg / .bmp / .svg)
▪ Main maps and sub maps for the areas
▪ Set the monitoring area for camera hot spots
▪ People counting statistic
▪ Heat map statistic
▪ License plate recognition (LPR, Add-on)
▪ LPR info capture and storage (vehicle surveillance snapshot, plate numbers,
etc.)
▪ Auto display the recognized license plate info while live view
▪ Search based on time, cameras, plate No. etc.
▪ Automatic matching on LPR reads against official SAPS database with alarm
triggers to the Alarm/Event Monitoring system with the contextual details.
▪ Facial Recognition technology
2.10 Alarm/Event Monitoring system specification
The alarm/event monitoring system shall be scalable to add additional sites as and when
required. The features of the alarm/event monitoring system shall include but not be
limited to:
2.10.1 Accommodate various receiver formats
Can connected to and receive alarm events from various technologies and protocols.
2.10.2 Multiple Monitoring Transmitter Technologies
The Alarm/Event monitoring system incorporates and facilitates multiple independent
monitoring transmitting technologies linking to different equipment decoding categories
and protocols.
2.10.3 Event Response Sequences
Alarm/Event monitoring system incorporates a unique and conditional Event Response
Sequence engine. Operation staff is guided through a step by step sequence for any
given event/alarm. Sequences are unlimited and are user definable, in the language of
your choice.
2.10.4 Independent Fail to Test
The Alarm/Event monitoring system facilitates the monitoring of 2 separate reporting
devices for each client. The periodic test function caters for independent NO TEST report
tracking on each device. The time scales for periodic tests range from 5 minutes to 100
days.
2.10.5 Open/Close Time Windows
Each account can have multiple Open/Close schedules. An example would be a main
office block and a warehouse in the same location, both controlled by the same panel.
You can set- up a different Open/Close schedule for each section, each with it's own time
Frames or Windows. Further, in each schedule, you can set- up multiple Open/Close
windows per day, e.g. Mon 08:00 to 12:30 and Mon 14:00 to 15:30 and so on. Each time
window also has individual Early and Late time threshold settings.
2.10.6 Zone Descriptions
Zone descriptions are maintained independent of the equipment in use on the premises,
so if a panel is replaced, there is no need to re- enter the zone descriptions for that
account.
2.10.7 Keyholder Name Links
On the unlimited Keyholder list, you shall specifically identify each Keyholder Name
according to the Keyholder ID that is received from the client's alarm equipment. With this
feature, all open/close activity will reflect the actual Keyholder’s name on the client's
reports.
2.10.8 Diary Functions
The Alarm/Event monitoring system incorporates a unique Diary Alarm function which
enables you to set- up Casual and Recurring Diary Alarms for individual clients. You can
set- up a diary alarm for a client with special instructions and on the appointed date and
time, the system will generate an Alarm which your controllers can then action
accordingly.
2.10.9 Runaway Signal Detection
The Alarm/Event monitoring system incorporates a unique Runaway check facility which
will notify you immediately of any alarm system that has gone into a cycle or runaway
condition. Radio transmitters are prone to do this and can block your frequency if not
detected in good time.
2.10.10 Temporary Notepad
The Alarm/Event monitoring system incorporates a temporary notepad facility where you
can record temporary information relating to the client
2.10.11 Service Calls
The Alarm/Event monitoring system incorporates a Service Calls menu which facilitates
the logging of fault reports and service calls, generation of Job Cards and also Service
history recording. Controllers can log fault reports and these can then be followed up and
processed by your Service department or Manager.
2.10.12 SMS Module
The Alarm/Event monitoring system shall accommodate alarm monitoring via GSM as well
as automatic and manual SMS generation on user specified alarm conditions. In addition,
the alarm/event monitoring system shall have a Cell Phone based Panic Signal facility that
can be added if required
2.10.13 Guard Monitoring Module
The Alarm/Event monitoring system shall cater for the monitoring of Security Guards on
site. Reports and tracking of guards is required. Facilities include the set- up of shift Time
Windows, i.e. Shift Start and End as well as a Patrol Check points with interval times
between points. With an integration to the integrated system which will alert you on NO
GUARD on shift, FAILED PATROL as well as NO SHIFT End. Patrol Sequencing shall
also be catered for, and the system will verify that Guards patrol in a predetermined
sequence. If any patrol occurs outside of the sequence, the system will alert you with a
Patrol Sequence Error.
2.10.14 Gateway Module
The Gateway module functionality includes using the gateway module and the internet,
the Alarm/Event monitoring system will relay all events from the local environment to a
remote system in another location
2.10.15 Mobile Panic App
The Alarm/Event monitoring system shall cater for the integration to native or 3rd party
mobile panic apps.
2.10.16 Live Vehicle Tracking
The Alarm/Event monitoring system shall have the ability to live track armed response
vehicles, auto dispatch and auto arrive them on active calls with a push function to in
vehicle devices.
2. 10. 17 Reporting and Dashboards
History Reports - Print or visualise reports using live user configurable dashboards for
historical event with graphs, grids and details for individual or groups of clients for any
specified period, with or without operator ID stamps.
Alarm Statistics - Print or visualise reports using live user configurable dashboards for
alarm summary reporting with graphs, grids and details detailing the alarm categories with
accumulated statistics for each category, Daily, Monthly, Day of the Week, Time of Day
and Total.
Late Alarm Response – Reports and configurable dashboards of alarms received and not
actioned within a specified time frame with Controller ID tracking.
Sites Added/Deleted - Report for specified Month, reflecting sites added or deleted
Armed Response Vehicle - Analysis Summary of Armed Response vehicles reflecting
number of call outs for each month and also minimum, maximum and average call
response time with adjustable filters.
Fail to Open/Close/Test - Reports Summary of sites who have not Opened/Closed or
have not received 24-hour Tests.
Geographical reports and live user configurable dashboards on alarm events, armed
response vehicle and sites per reporting criteria.
2.11 Access control system specification
The access control system shall be scalable to allow for additional access control doors
and equipment to be added to the system. The features of the access control system shall
include but not be limited to:
As an Access Control System, the ACS shall provide the following features:
hereafter referred to as locations.
system users shall hereafter be referred to as tag holders.
points, or on user defined groupings of access points, hereafter referred to as
zones.
Passback zone.
options shall include, but not be limited to:
o Tag Readers
o Keypad readers
o Harsh Environment Metal readers
o Biometric devices
o 3rd Party card readers
control reader. These modes shall include, but not be limited to:
o TAG only mode
o TAG + PIN mode
o TAG + REASON CODE mode
o Personal Access Code mode
o Locked Mode
o Unlocked Mode
o Emergency Mode
holder.
groups to a single tag.
across multiple sites in the ACS.
Evaluation Committee (BEC) & Bid Adjudication Committee (BAC) are aligned as envisaged by the Bid Specification Committee (BSC). This will
8. In bids where Consortia / Joint a) This will not be applicable to functionality and B- If the tendering entity / YES
Procurement Policy. An 80/20 preference point system will apply, where 80 points are allocated for price
and 20 points for specific goals.
Procurement Policy, where 80 points will be allocated in respect of price and 20 points in respect
Preference Points Claim Form in terms of the
Certificate of independent bid determination........................................................... 70 – 73
PPPFA: Preferential Point System ............... ..............................................77
In order to qualify for preference points for b-bbee]
14. Functionality / Quality for evaluation a) Functionality test refers to evaluation of bidders on Has the bidder met the YES
bidders has the capabilities to execute the contract functionality in order to
evaluation on price and limited to: track record and experience on similar
scored in line with the
technology, etc. evaluation criteria set on
the tender document? NB: Functionality will not be compulsory for all projects but
All portfolio of evidence for complex projects. Functionality criteria will vary from
Preferential Procurement Regulations 2022 (Purchases)............................ 61 – 65
Contract Form – Rendering of services..................................................... 66 – 67
Declaration of Bidder’s Past Supply Chain Management Practices ...................... 68 – 69
Certificate of independent bid determination........................................................... 70 – 73
Authority to sign a bid ...............................................................................74 – 75
Certificate of authority for joint ventures .......................................................76
PPPFA: Preferential Point System ............... ..............................................77
insurance 50% on the stipulated minimum cover, / Letter and Certified copy of COIDA
Ehlanzeni District or an ICASA IECNS (Individual) License in South Africa.
capable of generating reports, tracking guards’ movement, panic and GPS option
NB: Certified copies of documentation must not be older than three months to be regarded as
valid. Copies of “certified copies” will not be acceptable as true copies of original documents.
exceeding 10 years (see section 28
of this Act).
11. Copy of Public Liability insurance. a) Public liability insurance may vary from one project If applicable, is the YES
insurance from a
registered financial
institution?
12. Recent audited / independently a) Applicable to private companies that are not Has the bidder furnished YES
reviewed financial statements for managed by its owners, if: MBD 5 as mandatory for
three consecutive years. all projects estimated to
NB: if a company provides any - It compiles its financial statement internally and be in excess of R10
financial statements in terms of its public interest score is less than 100. million?
section 29 of the Companies Act, Has the bidder attached
independently and its public interest score is the provision of the Act. required by law and is it
between 100 and 349. aligned with his/her
declaration on MBD 5? - the public interest score is 350 points or more,
2.6.3.1. Dashboards and Reports: Intuitive dashboards provide real-time insights into
security operations, while customizable reports enable data-driven decision-making.
2.6.3.2 Mobile Dispatch: Enables dispatchers to respond quickly and effectively to security
incidents, with real-time updates and notifications.
2.6.3.3 Tracking: Allows for real-time tracking of security personnel, vehicles, and assets,
ensuring optimal resource allocation and response times.
2.6.3.4. Alarm Monitoring: Advanced alarm monitoring capabilities enable rapid response
to security breaches, with automated notifications and escalation procedures.
2.6.3.5. Dispatcher Suite: A comprehensive suite of tools for dispatchers, including:
2.6.3.5. Enterprise Monitoring Platform must be ISO/IEC 27001:2013 compliant:
1. Installation of X-ray Machines: Ensure that X-ray machines are installed correctly and
safely, adhering to SAHPRA guidelines and international standards.
2. Quarterly Maintenance Tasks: Perform regular maintenance tasks on X-ray machines
to guarantee optimal performance and safety. This includes:
1. Stay Up to Date with Regulatory Changes: Regularly review SAHPRA guidelines and
updates to ensure compliance.
2. Document Maintenance Activities: Accurately record maintenance tasks, inspections,
and repairs to demonstrate compliance and ensure accountability.
3. Invest in Ongoing Training: Ensure that your team stays current with the latest
technologies and best practices in X-ray machine installation and maintenance.
safe and effective installation and maintenance of X-ray machines, protecting public
health and safety.
2.8 SAQCC (South African Qualifications and Certification Committee) certification
Po Box 45; Mbombela; 1200
NB: The results of this bid will be published on the City’s official website in accordance with Section
75(1)(g) of the Municipal Finance Management Act (MFMA) and SCM Regulations, Section 23(c).
except to comply with instructions issued by the employer. The tender document must be
furnished with non-erasable black ink and all corrections made by the service provider should be
dated and signed by the authorized signatory. Erasures and the use of masking fluid, tippex,
pencil or erasable ink are prohibited and failure to adhere to this condition will render your
submission non-responsive.
1.1 The CITY OF MBOMBELA has and is committed in terms of its Integrated
Development Plan and Vision 2030) to emphasize and broaden the developmental
nature of local government.
1.2 Public Safety Department is of the opinion that the protection of Council’s assets,
staff and infrastructure is central to Council achieving its strategic objectives as per
vision 2030. An environment thus needs to be created whereby the CITY OF
and other role players such as Customs, etc. should be considered. It is the role of
the Public Safety Department to implement an integrated security system with a
centralised control room.
2.2 The terms of reference encapsulate the requirements for the supply, provision of
expert & strategic support including professional services, and the installation of a
the monitoring/management of municipal assets, facilities and public safety but also assist
servicing roles, including fire detection, installation, and maintenance of practical aspects
of fire equipment, systems, and safety regulations.
2.9 CCTV monitoring system specification
options shall include, but not be limited to:
o Tag Readers
o Keypad readers
o Harsh Environment Metal readers
o Biometric devices
o 3rd Party card readers
control reader. These modes shall include, but not be limited to:
o TAG only mode
o TAG + PIN mode
o TAG + REASON CODE mode
o Personal Access Code mode
o Locked Mode
o Unlocked Mode
o Emergency Mode
holder.
groups to a single tag.
across multiple sites in the ACS.
to key service delivery infrastructure.
1.4 The criminal threat against assets will ultimately impact on sustainable service delivery
and could have a far-reaching and potentially crippling effect on the City of Mbombela
Local Municipalities’:-
1.5 One of the most serious negative implications identified against the effective protection
of assets in terms of the criminal threat, is the fragmented approach in addressing
losses and the lack of a holistic business solution (a proper risk informed asset
protection policy and security plan)
1.6 The City of Mbombela has already appointed a service provider to assist with a
security master plan. The risk and threat assessment has been completed. The
security master plan has identified the need for a City of Mbombela Central Control
summary report will NOT be considered.
Services).
separate Tax Compliance Status (TCS, Full SCD report, Certified ID Copies of business
owners company registration certificates (CIPC), Certified copy of PSIRA Letter of Good
section 14 of the Companies Act registration document in
line with the applicable
b) A Certificate issued by CIPRO in line with section 2 legislation?
of the Close Corporation Act
NB: The registration of Close Corporations (CCs) was
replaced by introduction of the New Companies Act which
came to effect in April 2011. CCs to be recognized as valid
registration certificate will be up to 2010.
2. Company Profile a) A Company Profile is a professional introduction of Has the bidder attached YES
your Business that aims to inform Clients about its a company profile and its
purpose, vision, trustworthiness, products and experience is relevant to
services, and experience of your Company. It is add value on this
basically a “CV for your Business/Company” project?
3. Certification of documents to be a) The certification of documents must be done by a Has the bidder certified YES
submitted together with the tender commissioner of oath as prescribed in the Justices all documents to be
document. of the Peace and Commissioners of Oaths Act 16 certified as per special
of 1963 and its Regulations. conditions of bid?
b) Acceptable certified copies are copies originally Check validity on the
qualifications, Licenses and Lawyers or notary public (who are members of a commissioner of oaths
certificates, accreditation by recognised professional body), Actuaries or stamp is compliant as
professional bodies, proof of accountants (who are members of a recognised per example copied from
ownership document, appointment professional body), Members of the judiciary, the Regulations.
letters, completion certificates, etc. Directors, managers or company secretaries of a
banks or regulated financial services business.
c) Commissioner of Oaths stamps can be purchased
at Stationary shops, but it can be custom made
following the below example:
is required for an audit to be conducted. inconsistent declaration
may lead to immediate
disqualification.
13. Recent annual financial statement a) Applicable to private companies with a public Has the bidders YES
(AFS) for three consecutive years interest score of less than 100. furnished MBD 5 as
(unaudited AFS). mandatory?
NB: if a company provides any b) If, with respect to a particular company, every Has the bidder attached
financial statements in terms of person who is a holder of, or has a beneficial the relevant AFS as
section 29 of the Companies Act, interest in, any securities issued by that company is required by law in line
such statements must comply with also a director of the company, that company is with his/her declaration
the provision of the Act. exempt from the requirements in this section to on MBD 5?
have its annual financial statements audited or
independently reviewed.
NB: An independent review will suffice if the company has
opted to have its financial statement audited or is required
by its Memorandum of Incorporation (MOI) to do so.
14. Functionality / Quality for evaluation a) Functionality test refers to evaluation of bidders on Has the bidder met the YES
of complex projects various aspects of the contract to establish if the minimum threshold on
bidders has the capabilities to execute the contract functionality in order to
qualify for further or not. The various aspect may include but not
evaluation on price and limited to: track record and experience on similar
B-BBEE? projects, human resource and their individual
experience, financial capabilities, relevant
scored in line with the
technology, etc. evaluation criteria set on
the tender document? NB: Functionality will not be compulsory for all projects but
2.3 Tenderers are requested to provide the CITY OF MBOMBELA with information as
to their capabilities in terms of:
management platform with in depth data mining and reporting capabilities).
existing service providers in respect of this specific project
the system installed at the Central Control Room and sites/localities.
2.4 Designated specialist staff identified in the proposal must have proven success,
capability and appropriate experience in the aforementioned fields of work.
2.5. Central control room defined
Invitation to Bid.............................................................................. 3 – 5
Special Conditions........................................................................ .... 6 – 9
Check list ................................................................................................................... 10 – 18
Terms of reference and pricing schedule ................................................ 19 – 56
Pricing Schedule – Firm Prices........................................................... 57
Declaration of interest......................................................................... 58 – 60
These include: a Valid Tax Compliance Status (TCS) Pin, Certified copy of a valid B-BBEE certificate or
sworn affidavit, current municipal rates and taxes statement from the relevant local authority, or proof of
residence from a tribal authority (where applicable), or a lease agreement accompanied by the lessor’s
up-to-date municipal rates and taxes statement for both the business and all active directors, including
joint venture or consortium members, full Central Supplier Database (CSD) registration report (summary
reports will not be accepted), certified copy of company registration certificate and certified copies of the
directors' identification documents. The completed bid document and all supporting documents must be
placed in a sealed envelope clearly marked with “the bid number, full project description and closing
date”, and submitted in the tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela.
Bids must be submitted before 11:00 on the closing date. Late submissions will not be accepted. Bids
received via telegram, facsimile, or email will not be considered. Bids received by telegram, fax or e-mail
will not be considered. Late bids shall not be accepted or considered.
Compulsory briefing session will be held on the 08 June 2026 at 9:00 am, at Mbombela Stadium, Gate 10,
2nd floor, Restaurant, located at No. 1 Bafana Road Mataffin Nelspruit 1200. GPS 25.4612 S, 30.9335 E.
bidder (business) or any of its directors to the municipality, or to any other municipality or
municipal entity, are in arrears for more than three months. Similarly, none submission of proof of
valid and up-to-date rates and taxes statement will render the submission non-responsive.
relevant local authority / proof of residential from tribal authority (if the business is
operating in a rural area) / lease agreement with the lessor’s up-to-date municipal rates
and taxes statement for the business. Prospective bidders should ensure that the
physical address details of the company on the CSD are similar to the one reflected on the
company registration certificate. The municipality reserves the right to verify both the
municipal rates and taxes of the company details reflected on the CSD and company
registration certificates. It is prudent and remains the responsibilities of the prospective
bidders to ensure that the company is cleared with regards to the municipal rates and
taxes.
relevant local authority / proof of residential from tribal authority (if the director(s) is/are
residing in rural areas) / lease agreement with the lessor’s up-to-date municipal rates and
taxes statements for the director(s) including consortium and JV partners. Prospective
bidders should ensure that the physical address / addresses details of the director(s)
reflected on the company registration certificate are aligned to the address / addresses on
the municipal rates and taxes statement(s) attached. The municipality further reserves the
right to use ID numbers of the directors to verify if any municipal rates and taxes are not
owned by each director. It is prudent and remains the responsibilities of the prospective
bidders to ensure that each director or lessor’s municipal rates are cleared with regards to
the municipal rates and taxes.
claims for additional payment in this respect will be considered. Prices and rates quoted shall be
inclusive of Value Added Tax (VAT). VAT shall be recorded as a lump sum in the tender summary
and the total inclusive of VAT carried to the Form of Tender.
involved, each party must submit JV/Consortium, have the
separate required returnable parties involved attached
documents. all individual required
documents as per
special condition of bid?
9. Latest municipal rates and taxes a) If the business is operated and its director(s) are Has the bidder attached YES
certificates from relevant local residing within a municipal area, bidders are latest municipal rates
authority for the business and all expected to attach latest municipal rate and taxes and taxes from relevant
business directors certificates for the business and ALL its directors. local authority for the
company / business and
OR b) If the business is operated and its director(s) are all company directors /
residing within a tribal authority. Bidders are
Proof of resident from tribal authority owners? expected to attach proof of resident for the
for the business and all business business and ALL its directors. In case of lease, has the
directors bidders attached lease
c) If the business directors are leasing a facility for
OR agreements and lessor’s residential purposes, they are required to attach proof of res from a tribal
Lease agreement with the Lessor’s individual lease agreement with lessor’s latest authority or latest
latest municipal rates and taxes municipal rates and taxes for a facility is within a municipal rates and
certificates from relevant local Municipal boundary and if the business is renting taxes certificate?
authority. office / business facility, the bidders are required to
attach lease agreement for the business with Is the account not in
NB: All accounts owing any lessor’s latest municipal rates and taxes for a areas for more than 90
municipality for more than 90 days facility within a municipal boundary. If the facility days (3 months)?
will be disqualified as prescribed on leased is in a rural area, lease agreement will be
the MSCM Regulations. accompanied with the lessor’s proof of residential
from a tribal authority.
NB: Domicilium citandi at executandi: Domicilium citandi et
executandi is a Latin legal term meaning the address
nominated by a bidder in a legal contract where legal notices
may be sent.
ensure that all physical addresses reflected either on the
company registration document and CSD are not owing any
municipal rates and taxes for more than three months
including the Lessor’s municipal account in case of lease.
identified by the City of Mbombela may require the appointed Service Provider to supply
and install these security systems and subsystems, hardware and software as per the
Schedule of Rates Annexure “A”, all integrated and linked to the Central Control Room.
2. Background
2.1 Although Public Safety Department is ultimately responsible for the provision of a
security system / service to the CITY OF MBOMBELA, all respective departments
play a central role in the achievement of overall asset protection and reduced
losses. This extends to issues such as the provision of locality, asset, staff security,
Tenders in this industry often require registration with these bodies.
Construction Industry Development Board (CIDB) registration is mandatory for almost all public sector construction tenders. Ensure your grading matches the tender value.
Recommended Certifications
Having these can improve your winning chances: NHBRC Registration, ISO 9001:2015 (Quality Management), ISO 14001:2015 (Environmental Management), ISO 45001:2018 (Occupational Health & Safety), SACPCMP Registration, ECSA Registration
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 38 of 2000
Important for public-sector construction and infrastructure tenders that require contractor grading or construction procurement standards.
Relevant because this tender appears to involve construction, building work, infrastructure, or site-based delivery.
Act 107 of 1998
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
COM154-2025 APPOINTMENT OF A SERVICE PROVIDER FOR THE ESTABLISHMENT OF A WAR ROOM - Doc.pdf
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Organization
Mbombela Local MunicipalityContact Person
Jomo Malupe
Phone
013-759-9067
[email protected]
Address
1 Nel Street Mbombela Civic Centre - Sonheuwel - Mbombela - 1200
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
02 Jun 2026
AI status
Enhanced
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Mbombela Local Municipality governs Nelspruit (Mbombela), the capital of Mpumalanga Province.
Key Personnel
Provinces Active
Industries
Relevant where environmental authorisations, EIAs or environmental compliance may apply.
Relevant because this tender appears to involve construction, building work, infrastructure, or site-based delivery.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve construction, building work, infrastructure, or site-based delivery.
Act 103 of 1977
Relevant where building standards, renovations, maintenance or construction compliance may apply.
Relevant because this tender appears to involve construction, building work, infrastructure, or site-based delivery.
Data conflicts
None detected
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