Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
Council for Scientific and Industrial Research (CSIR)Location
Gauteng
Closing Date
19 Jun 2026
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
627 Meiring Naude Road - Brummeria - Pretoria - 0184
Organization Type
GOVERNMENT
Published
02 Jun 2026
OCDS Reference
ocds-9t57fa-157882
The csir requests quotations for the once-off supply, delivery, installation and commissioning of HVAC rooftop package units at building 11, scientia campus. Suitable contractors with relevant CIDB grading and experience in HVAC systems should apply. Closing date is 19 june 2026.
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The CSIR reserves the right to
15.1 Extend the closing date of this RFQ;
15.2 Correct any mistakes at any stage of the tender that may have been in the Bid documents
or occurred at any stage of the tender process;
15.3 Verify any information contained in the bidderβs submission;
15.4 Request documentary proof regarding the bidderβs submission;
15.5 Carry out site inspections, product evaluations or explanatory meetings in order to verify the
nature and quality of the product/service offered by the bidder(s) or verify any information
whether before or after the adjudication of this RFQ;
15.6 Award this tender to a bidder that did not score the highest total number of points, only in
accordance with Section 2(1)(f) of the PPPFA (Act );
15.7 Request audited financial statements or other documents for the purpose of a due diligence
exercise to determine if the bidder will be able to execute the contract;
15.8 Award this RFQ as a whole or in part;
15.9 Award this RFQ to multiple bidders;
15.10 Cancel and/or terminate the tender process at any stage, including after the Closing Date
and/or after presentations have been made, and/or after tenders have been evaluated
and/or after the preferred bidder(s) have been notified of their status as such;
15.11 Post tender negotiate on any elements on the bid, including but not limited to technical,
transformation, price, and contractual terms and conditions.;
15.12 Not to award a contract to a bidder who is associated with a security breach that materially
adversely affects other entities or if any directors or officers of a bidder are formally charged
of fraudulent or illegal conduct which, would harm the CSIRβs reputation by its continued
association with the bidder.
16 confidentiality
Some of the information contained in the Tender Documents may be of a confidential nature
and must only be used for purposes of responding to this RFQ. This confidentiality clause
extends to bidder partners whom you may decide to involve in preparing a response to this
RFQ.
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Except as may be required by operation of law, by a court or by a regulatory authority having
appropriate jurisdiction, no information contained in or relating to this bid or a bidderβs
tender(s) will be disclosed by any bidder or other person not officially involved with the
CSIRβs examination and evaluation of a Tender.
No part of the bid may be distributed, reproduced, stored or transmitted, in any form or by
any means, electronic, photocopying, recording or otherwise, in whole or in part except for
the purpose of preparing a Tender. This bid and any other documents supplied by the CSIR
remain proprietary to the CSIR and must be promptly returned to the CSIR upon request
together with all copies, electronic versions, excerpts or summaries thereof or work derived
there from.
Throughout this bid process and thereafter, bidder(s) must secure the CSIRβs written
approval prior to the release of any information that pertains to (i) the potential work or
activities to which this bid relates; or (ii) the process which follows this bid. Failure to adhere
to this requirement may result in disqualification from the bid process and civil action.
17 protection of personal information
17.1 Each Party consents to the other Party holding and processing βpersonal informationβ (as
defined in the POPI Act) relating to it for legal, personnel, administrative and management
purposes (including, if applicable, any βspecial personal informationβ relating to him/her, as
defined in the POPI Act). Notwithstanding the generality of the aforesaid, each Party hereby
undertakes to comply with all relevant provisions of the POPI Act and any other applicable
data protection laws. The Client further agrees to comply with all CSIRβs reasonable internal
governance requirements pertaining to data protection.
17.2 Each Party consents to the other Party making such information available to those who
provide products or services to such parties (such as advisers, regulatory authorities,
governmental or quasi-governmental organisations and potential purchasers of such Party
or any part of their business).
17.3 The Client consents to the transfer of such information to CSIRβs business contacts outside
South Africa in order to further its business interests.
17.4 While performing any activity where a Party is handling personal information as a
βresponsible partyβ (as defined in the POPI Act), each Party undertakes that it will process
the personal information strictly in accordance with the terms of the POPI Act, this Contract,
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and the other Partyβs instructions from time to time, and take appropriate operational
measures to safeguard the data against any unauthorised access.
17.5 Each Party acknowledges that in the course of conducting business with each other, each
Party intends to maintain and process personal information about the other Party in an
internal database. By signing this Contract, each Party consents to the maintenance and
processing of such personal information.
17.6 Where relevant, the Client shall procure that all of its personnel, agents, representatives,
contractors, sub-contractors and mandataries shall comply with the provisions of this clause
17 (Personal Information). The CSIR shall be entitled on reasonable notice to conduct an
inspection or audit Clientβs compliance with the requisite POPI Act safeguards.
ο¦ Pt β P min οΆ Ps = 80ο§ 1 β ο·
ο¨ P min οΈ
Where
Ps = Points scored for price of bid under consideration
Pt = Price of bid under consideration
Pmin = Price of lowest acceptable bid
3. Preference points awarded
3.1 In terms of Regulation 4 (2) and 4 (2) of the Preferential Procurement
Regulations, preference points may be awarded to a bidder for the specific goal
specified for the tender in accordance with the table below:
3.2 Specific goals must be determined per tender.
Specific Goals Preference Points
Black Ownership 10
Reconstruction and Development Programme (RDP) Goals3
Total 20
3.3 Total preference points per specific goal to be determined per tender.
3.3.1 Total preference points per specific goal to be awarded as follows:
3.3.1.1 Preferential points for black ownership will be awarded as follows:
Black Ownership % of Preferential points
3 RDP Goals: a. The promotion of South African owned enterprises; b. The promotion of export orientated production to create jobs,
c. The promotion of SMMEs; d. The creation of new jobs or the intensification of labour absorption; e. The promotion of enterprises
located in a specific province for work to be done or services to be rendered in that province; f. The promotion of enterprises located
in a specific region for work to be done or services to be rendered in that region; g. The promotion of enterprises located in a specific
municipal area for work to be done or services to be rendered, h. The promotion of enterprises located in rural areas, i. The
empowerment of the work force by standardising the level of skill and knowledge of workers; j. The development of human resources,
including by assisting in tertiary and other advanced training programmes, in line with key indicators such as percentage of wage bill
spent on education and training and improvement of management skills; and k. The upliftment of communities through, but not limited
to, housing, transport, schools, infrastructure donations, and charity organizations.
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Bidder with 100% black ownership 100%
Bidder with 51% to 99% black ownership 50%
Bidder with less than 51% black ownership 0%
3.3.1.2 Preferential points for RPD Goals will be awarded as follows:
RDP Goals % of Preferential points
RDP Goals met 100%
RDP Goals not met 0%
3.4 Joint Ventures, Consortiums and Trusts
A trust, consortium or joint venture4, will qualify for preference points as a legal
entity (Incorporated), provided that the entity submits its valid B-BBEE certificate.
Only valid BBBEE certificates issued by SANAS accredited verification agency
will be considered for allocation of points.
A trust, consortium or joint venture will qualify for preference points as an
unincorporated entity, provided that the entity submits their consolidated B-BBEE
scorecard as if they were a group structure and that such a consolidated B-BBEE
scorecard is prepared for every separate bid. Only valid consolidated BBBEE
certificates issued by SANAS accredited verification agency will be considered
for allocation of points.
Bidders must submit concrete proof of the existence of joint ventures and/or
consortium arrangements. The CSIR will accept signed agreements as
acceptable proof of the existence of a joint venture and/or consortium
arrangement. Furthermore, in bids where unincorporated joint venture and/or
consortium/sub-contractors are involved, each party must submit a separate
TCS PIN and CSD number.
The joint venture and/or consortium agreements must clearly set out the roles
and responsibilities of the Lead Partner and the joint venture and/or consortium
party. The agreement must also clearly identify the Lead Partner, who shall be
given the power of attorney to bind the other party/parties in respect of matters
pertaining to the joint venture and/or consortium arrangement.
4 Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital,
efforts, skill and knowledge in an activity for the execution of a contract.
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3.5 Sub-contracting
A bidder must not be awarded preference points if it is indicated in the tender
documents that such a bidder intends sub- contracting more than 25% of the
value of the contract to any other enterprise that does not qualify for at least the
points that such a bidder qualifies for, unless the intended sub-contractor is an
EME that has the capability and ability to execute the sub-contract.
A bidder awarded a contract may not sub-contract more than 25% of the value
of the contract to any other enterprise that does not have an equal or higher B-
BBEE status level than the bidder concerned, unless the contract is sub-
contracted to an EME that has the capability and ability to execute the sub-
contract.
4. Bid declaration
Bidders who claim points in respect of specific goals must submit the following
documents:
Submitted
Mandatory documents to claim preference points Yes No
β β
Valid copy of BBBEE certificate/ sworn affidavit to claim Black Ownership and RDP (EMEs and
QSEs) preference points5
Declaration with regard to company/firm
Name of company/firm:.....................................................................
VAT registration number:...................................................................
Company registration number:...........................................................
I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm,
certify that the documents submitted to claim preference points based on the specific goals
are valid, and I / we acknowledge that:
i) The information furnished is true and correct;
ii) The preference points claimed are in accordance with the General Conditions as
5 In case of unincorporated trust, consortium or joint venture, they must submit their consolidated B-BBEE scorecard with
submitting their individual B-BBEE Certificate or Sworn Affidavit, and each party must submit a separate TCS PIN and CSD
number.
In case of sub-contracting both parties must submit copies of their valid BBBEE certificates
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The Council for Scientific and Industrial Research (CSIR) is one of the leading scientific
research and technology development organisations in Africa. In partnership with national and
international research and technology institutions, the CSIR undertakes directed and
multidisciplinary research and technology innovation that contributes to the improvement of
the quality of life of South Africans. The CSIRβs main site is in Pretoria while it is represented
in other provinces of South Africa through regional offices.
2 invitation for quotation
Request for Quotations are hereby requested from suitable qualified and experienced
Heating, Ventilation and Air-conditioning (HVAC) Service Provider for the supply, delivery,
installation & commissioning of HVAC (Rooftop Package Units) at building 11 situated at the
CSIR Scientia Campus.
The detailed scope of work is outlined under Annexure A
4 pricing requirements
4.1 Pricing must be provided in South African Rand (including all applicable taxes less all
unconditional discounts).
4.2 Prices that are subject to escalation and exchange rate fluctuations are to be clearly
indicated, with the currency and ROE used in the quotation must be clearly indicated.
4.3 Price should include additional cost elements such as freight, insurance until acceptance,
duty where applicable, etc.
4.4 Payment will be according to the CSIR Payment Terms and Conditions.
4.5 Please provide a detail pricing using a Bill of Quantities outlined under Annexure B.
Bidders are to price their quotations using the Bill of Quantities. Explanatory notes
must be provided in the quotation when deviating from the Bill of Quantities
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5 returnables
Returnables are required for evaluation purposes. Biddersβ responses will be evaluated based
on compliance with the listed administration and mandatory bid requirements. The bidder(s)
proposal may be disqualified for non-submission of any of the documents.
5.1 Essential Returnable Documents
Without limiting the generality of the CSIRβs other critical requirements for this Bid,
bidder(s) must submit the documents listed in Table 1 below. All documents must be
completed and signed by the duly authorized representative of the prospective
bidder(s).
Please confirm submission of the Essential Returnable Documents detailed below by
so indicating [Yes or No] in the table below:
Table 1
Item submitted
Essential returnable documents
NO. [Yes/No]
1. Annexure C: Completed and Signed Standard Bidding Document (SBD) 1 Form
2. Annexure D: Completed and Signed Standard Bidding Document (SBD) 4 Form
3. Annexure E: Completed and Signed Preference Points Award Form (Mandatory
documents to claim preference points)
4. Bidder must submit proof of valid public liability cover of a minimum of one million
Rand (R 1 000 000.00). Bidder must submit proof of cover within seven days of being
requested to do so.
5. Bidder must submit a company profile highlighting the number of years that the bidder
has been offering the for supply, delivery, installation & commissioning of Rooftop
Package airconditioning Units including ducting Package Units. The bidder must
demonstrate a minimum of 5 years.
6. Bidder must submit a CV of (1) installation technician with a minimum of three (3)
years of working experience with relevant qualifications and skills in the installation of
HVAC systems. The proposed technician carrying out the installation must be
qualified Air Conditioning technicians who have passed an Air Conditioning trade test
at a MerSETA or similar accredited trade test facility/ centre. The bidder must submit,
as part of its proposal, the following:
of experience/ competence relevant to the scope of work.
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5.2 Mandatory Returnable Documents
Failure to submit all Mandatory Returnable Documents by the closing date and time of
this RFQ will result in a Respondentβs disqualification. Bidders are therefore urged to
ensure that all these documents are returned with their RFQ.
Please confirm submission of the Mandatory Returnable Documents detailed below by
so indicating [Yes or No] in the table below:
Table 2
Item submitted
Mandatory returnable documents
NO. [Yes/No]
1. Bidder must submit a completed Annexure B: Bill of quantities or a quotation
aligned to Annexure B on official company letterhead
2. Bidder must submit a valid letter of good standing relevant to the RFQ scope of
work from the Department of Employment and Labour (COIDA) or any approved
private insurance firm.
3. Bidder must submit a minimum of three (3) reference letters for supply, delivery,
installation & commissioning of Rooftop Package airconditioning Units including
ducting completed between 2014 to date. Reference letters submitted must be
accessible for vetting. (Purchase Orders and Appointment Letters will not be
considered as reference letters).
4. Bidder must submit proof of valid South African Qualification & Certification
Committee registration for the installation technician (SAQCC-Refrigeration) β
qualified as Level B6.
5. CIDB CRS No. for 3ME or higher:
6 evaluation process and criteria
The RFQ will be evaluated as per the following:
Phase 1 β Elimination Criteria
The bidders will be evaluated on the elimination criteria as stated in Point 6.1 below. Bidders
that are eliminated during this phase will not be evaluated further on price and preference
points.
Phase 2 β Price and Preference Points Evaluation
Bidders will be evaluated as per the preference points system stated in point 6.2 below.
6.1 Elimination Criteria
Bidders will be eliminated if they fail to provide the following information:
a) Bidder that submit late bids will not be considered.
b) Bidder that submit to the incorrect location or email address will not be considered.
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c) Bidder that is listed on the NT database of restricted suppliers will not be
considered.
d) Bidder that is registered on the NT Register of Tender Defaulters will not be
considered.
e) Bidder that did not submit mandatory returnable documents as listed on paragraph
5.2 (Table 2).
f) Bidder that fail to meet the specification requirements will not be considered.
g) Bidder that is not registered and active of CIDB with a grade of 3ME or higher will
not be considered.
h) Bidder that fails to attend the compulsory briefing session and site inspection will
not be considered.
6.2 Preferential Points System Evaluation Criteria
Selection of suppliers will be based on the 80/20 preference point system as stipulated
7 objective criteria
The CSIR reserves the right to award this tender to a bidder that did not score the highest
total number of points in accordance with Section (2) (1) (f) of the PPPFA (Act )β,
under the following conditions:
fraudulent or illegal conduct which could harm the CSIRβs reputation by associating
with the bidder.
8 submission requirements
8.1 All quotations must be submitted electronically to [email protected]
8.2 Respondents must use the RFQ number and RFQ Description as the subject reference
number when submitting their bids.
8.3 The email and file sizes must not exceed a total of 25MB per email.
8.4 Documents submitted via cloud solutions such as: WeTransfer, Google Drive, Dropbox, etc.
will not be considered.
8.5 The naming / labelling syntax of files or documents must be short and simple.
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9 construction industry development board (CIDB)
9.1 Only those tenderers who are registered with the CIDB or are capable of being so prior to
the closing date and time of this RFQ submissions, with a grading of 3ME or higher class
of construction works, will be considered.
9.2 Joint ventures are eligible to submit proposals provided that:
construction work; or not lower than one level below the required grading designation
in the class of works construction works under consideration and possess the required
recognition status;
Construction Industry Development Regulations is equal to 3ME or higher class of
construction work.
10 medium of communication
All documentation submitted in response to this RFQ must be in English.
11 correctness of responses
11.1 The bidder must confirm satisfaction regarding the correctness and validity of their proposal
and that all prices and rates quoted cover all the work/items specified in the RFQ. The prices
and rates quoted must cover all obligations under any resulting contract.
11.2 The bidder accepts that any mistakes regarding prices and calculations will be at their own
risk.
12 verification of documents
12.1 Bidders should check the numbers of the pages to satisfy themselves that none are missing
or duplicated. No liability will be accepted by the CSIR in regard to anything arising.
12.2 Pricing schedule and specific goals credentials should be submitted with the RFQ response.
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13 preparation costs
The Bidder will bear all its costs in preparing, submitting and presenting any response or
Tender to this bid and all other costs incurred by it throughout the bid process. Furthermore,
no statement in this bid will be construed as placing the CSIR, its employees or agents under
any obligation whatsoever, including in respect of costs, expenses or losses incurred by the
bidder(s) in the preparation of their response to this bid.
14 other terms and conditions
14.1 No bidder shall under any circumstances offer, promise or make any gift, payment, loan,
reward, inducement, benefit or other advantage, which may be construed as being made to
solicit any favour, to any CSIR employee or its representatives. Such an act shall constitute
a material breach of the Agreement and the CSIR shall be entitled to terminate the
Agreement forthwith, without prejudice to any of its rights.
14.2 Bidders shall not assume that information and/or documents supplied to CSIR, at any time
prior to this request, are still available to CSIR, and shall consequently not make any
reference to such information document in its response to this request.
14.3 Changes by a bidder to its submission will not be considered after the closing date and time.
14.4 Bidders confirm that by submitting a tender, they confirm that I am satisfied with regards to
the correctness and validity of my quotation; that the price(s) and rate(s) quoted cover all
the services specified in the quotation documents; that the price(s) and rate(s) cover all my
obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations
will be at my own risk.
14.5 Bidders further confirm that by submitting a tender, they accept to take accept full
responsibility for the proper execution and fulfilment of all obligations and conditions
devolving on them under this RFQ as the principal liable for the due fulfilment of this RFQ
process.
14.6 No goods and/or services shall be delivered to the CSIR without an official CSIR Purchase
order. CSIR purchase order number must be quoted on the invoice. Invoices without CSIR
purchase order numbers will be returned to the supplier.
CSIR Scientia Campus
Bid response documents may be emailed to [email protected]
The CSIR requires that all tender submissions be submitted electronically to [email protected]. Should tender file size exceed 25MB, bidders submit
tender in multiple emails. Use the tender number CSIR RFQ No. 9531/19/06/2026 and description of the tender as the subject on your email.
Bidding procedure enquiries may be directed to technical enquiries may be directed to:
CONTACT PERSON Supply Chain Management CONTACT PERSON Supply Chain Management
Telephone number 012 841-2911 telephone number 012 841-2911
-
Facsimile number facsimile number
E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]
Supplier information
Name of bidder
Postal address
Street address
Telephone number code number
Cellphone number
Facsimile number code number
E-mail address
VAT registration
Number
Supplier compliance tax compliance system central
Status pin: supplier
Or
Database
No: MAAA
1 are you the 2 are you a
ACCREDITED FOREIGN BASED SUPPLIER Yes No
REPRESENTATIVE IN Yes No FOR THE GOODS
South africa for the /services /works [if yes, answer the
Goods /services [if yes enclose proof] offered? Questionnaire below]
/Works offered?
Questionnaire to bidding foreign suppliers
Is the entity a resident of the republic of south africa (RSA)? yes NO
Does the entity have a branch in the RSA? yes NO
Does the entity have a permanent establishment in the RSA? yes NO
Does the entity have any source of income in the RSA? yes NO
Is the entity liable in the RSA for any form of taxation? Yes NO
If the answer is βNOβ to all of the above, then IT is not a requirement to register for a tax compliance status system
Pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.
Part b: terms and conditions for bidding
1. Bid submission:
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1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for
Consideration.
1.2. All bids must be submitted on the official forms providedβ(not to be re-typed) or in the manner prescribed in
The bid document.
1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential
Procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other special
Conditions of contract.
1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).
2. Tax compliance requirements
2.1 Bidders must ensure compliance with their tax obligations.
2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the
Organ of state to verify the taxpayerβs profile and tax status.
2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website
Www.SARS.GOV.ZA.
2.4 Bidders may also submit a printed tcs certificate together with the bid.
2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a separate tcs
Certificate / pin / csd number.
2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd number
Must be provided.
2.7 NO bids will be considered from persons in the service of the state, companies with directors who are persons
In the service of the state, or close corporations with members persons in the service of the state.β
Nb: failure to provide / or comply with any of the above particulars may
Render the bid invalid.
Signature of bidder: ...................................................
Capacity under which this bid is signed:...................................................
(Proof of authority must be submitted e.g. company resolution)
Date: .....................................................
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Annexure D
Standard Bidding Document (SBD) 4
Bidderβs disclosure
1. Purpose of the form
Any person (natural or juristic) may make an offer or offers in terms of this
invitation to bid. In line with the principles of transparency, accountability,
impartiality, and ethics as enshrined in the Constitution of the Republic of South
Africa and further expressed in various pieces of legislation, it is required for the
bidder to make this declaration in respect of the details required hereunder.
Where a person/s are listed in the Register for Tender Defaulters and / or the List
of Restricted Suppliers, that person will automatically be disqualified from the bid
process.
2. Bidderβs declaration
2.1 Is the bidder, or any of its directors / trustees / shareholders / members /
partners or any person having a controlling interest1 in the enterprise,
employed by the state? YES /NO
2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if
applicable, state employee numbers of sole proprietor/ directors / trustees /
shareholders / members/ partners or any person having a controlling interest
in the enterprise, in table below.
Full Name Identity Number Name of State
institution
2.2
1 the power, by one person or a group of persons holding the majority of the equity of an
enterprise, alternatively, the person/s having the deciding vote or power to influence or to
direct the course and decisions of the enterprise.
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Do you, or any person connected with the bidder, have a relationship with any
person who is employed by the procuring institution? YES /NO
2.2.1 If so, furnish particulars:
................................................................................................
................................................................................................
2.3 Does the bidder or any of its directors / trustees / shareholders / members /
partners or any person having a controlling interest in the enterprise have any
interest in any other related enterprise whether or not they are bidding for this
contract? YES /NO
2.3.1 If so, furnish particulars:
........................................................................................
........................................................................................
Payment Terms: Payment Terms and Conditions.
4.5 Please provide a detail pricing using a Bill of Quantities outlined under Annexure B.
Bidders are to price their quotations using the Bill of Quantities. Explanatory notes
must be provided in the quotation when deviating from the Bill of Quantities
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contractor grading designation in the 3ME or higher
Tax compliance
tax compliance status through the Central Supplier
tax compliance status will be verified
Tax compliance system central
Tax compliance status system
Tax compliance requirements
Tax compliance status (tcs) pin may be made via e-filing through the SARS website
Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd number
TCS PIN and CSD number
TCS PIN and CSD
Csd number
Central Supplier Database (CSD)
Central supplier database
Central Supplier Database and the National
Central Supplier Database and their tax compliance status will be verified
Central supplier database (csd), a csd number
power of attorney to bind the other party/parties in respect of matters
Appointment Letters will not be
Please confirm submission of the Essential Returnable Documents detailed below by
6. Bidder must submit a CV of (1) installation technician with a minimum of three (3)
years of working experience with relevant qualifications and skills in the installation of
this RFQ will result in a Respondentβs disqualification. Bidders are therefore urged to
2. Tax compliance requirements
2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website
Certificate / pin / csd number.
2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd number
9 construction industry development board (CIDB)
9.1 Only those tenderers who are registered with the CIDB or are capable of being so prior to
Points Allocation: 80 points
B-BBEE Details: zations.
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Bidder with 100% black ownership 100%
Bidder with 51% to 99% black ownership 50%
Bidder with less than 51% black ownership 0%
3.3.1.2 Preferential points for RPD Goals will be awarded as follows:
RDP Goals % of Preferential points
RDP Goals met 100%
RDP Goals not met 0%
3.4 Joint Ventures, Consortiums and Trusts
A trust, consortium or joint venture4, will qualify for preference points as a legal
entity (Incorporated), provided that the entity submits its valid B-BBEE certificate.
Only valid BBBEE certificates issued by SANAS accredited verification agency
will be considered for allocation of points.
A trust, consortium or joint venture will qualify for preference points as an
unincorporated entity, provided that the entity submits their consolidated B-BBEE
scorecard as if they were a group structure and that such a consolidated B-BBEE
scorecard is prepared for every separate bid. Only valid consolidated BBBEE
certificates issued by SANAS accredited verification agency will be considered
for allocation of points.
Bidders must submit concrete proof of the existence of joint ventures and/or
consortium arrangements. The CSIR will accept signed agreements as
acceptable proof of the existence of a joint venture and/or consortium
arrangement. Furthermore, in bids where unincorporated joint venture and/or
consortium/sub-contractors are involved, each party must submit a separate
TCS PIN and CSD number.
The joint venture and/or consortium agreements must clearly set out the roles
and responsibilities of the Lead Partner and the joint venture and/or consortium
party. The agreement must also clearly identify the Le
{"closingDate":"02 June 2026","closingTime":"10:00","briefingSession":"{\"date\":\"12 June 2026\",\"time\":\"16:30\",\"venue\":\"e for submission of\",\"is_compulsory\":true}"}
{"name":null,"email":"[email protected]","phone":null,"department":"s) at Building 11 Situated at the CSIR Scientia Campus.","address":"une 2026"}
The Council for Scientific and Industrial Research (CSIR) is one of the leading scientific
research and technology development organisations in Africa. In partnership with national and
international research and technology institutions, the CSIR undertakes directed and
multidisciplinary research and technology innovation that contributes to the improvement of
the quality of life of South Africans. The CSIRβs main site is in Pretoria while it is represented
in other provinces of South Africa through regional offices.
2 invitation for quotation
Request for Quotations are hereby requested from suitable qualified and experienced
Heating, Ventilation and Air-conditioning (HVAC) Service Provider for the supply, delivery,
installation & commissioning of HVAC (Rooftop Package Units) at building 11 situated at the
CSIR Scientia Campus.
The detailed scope of work is outlined under Annexure A
4 pricing requirements
4.1 Pricing must be provided in South African Rand (including all applicable taxes less all
unconditional discounts).
4.2 Prices that are subject to escalation and exchange rate fluctuations are to be clearly
indicated, with the currency and ROE used in the quotation must be clearly indicated.
4.3 Price should include additional cost elements such as freight, insurance until acceptance,
duty where applicable, etc.
4.4 Payment will be according to the CSIR Payment Terms and Conditions.
4.5 Please provide a detail pricing using a Bill of Quantities outlined under Annexure B.
Bidders are to price their quotations using the Bill of Quantities. Explanatory notes
must be provided in the quotation when deviating from the Bill of Quantities
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5 returnables
Returnables are required for evaluation purposes. Biddersβ responses will be evaluated based
on compliance with the listed administration and mandatory bid requirements. The bidder(s)
proposal may be disqualified for non-submission of any of the documents.
5.1 Essential Returnable Documents
Without limiting the generality of the CSIRβs other critical requirements for this Bid,
bidder(s) must submit the documents listed in Table 1 below. All documents must be
completed and signed by the duly authorized representative of the prospective
bidder(s).
Please confirm submission of the Essential Returnable Documents detailed below by
so indicating [Yes or No] in the table below:
Table 1
Item submitted
Essential returnable documents
NO. [Yes/No]
1. Annexure C: Completed and Signed Standard Bidding Document (SBD) 1 Form
2. Annexure D: Completed and Signed Standard Bidding Document (SBD) 4 Form
3. Annexure E: Completed and Signed Preference Points Award Form (Mandatory
documents to claim preference points)
4. Bidder must submit proof of valid public liability cover of a minimum of one million
Rand (R 1 000 000.00). Bidder must submit proof of cover within seven days of being
requested to do so.
5. Bidder must submit a company profile highlighting the number of years that the bidder
has been offering the for supply, delivery, installation & commissioning of Rooftop
Package airconditioning Units including ducting Package Units. The bidder must
demonstrate a minimum of 5 years.
6. Bidder must submit a CV of (1) installation technician with a minimum of three (3)
years of working experience with relevant qualifications and skills in the installation of
HVAC systems. The proposed technician carrying out the installation must be
qualified Air Conditioning technicians who have passed an Air Conditioning trade test
at a MerSETA or similar accredited trade test facility/ centre. The bidder must submit,
as part of its proposal, the following:
of experience/ competence relevant to the scope of work.
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5.2 Mandatory Returnable Documents
Failure to submit all Mandatory Returnable Documents by the closing date and time of
this RFQ will result in a Respondentβs disqualification. Bidders are therefore urged to
ensure that all these documents are returned with their RFQ.
Please confirm submission of the Mandatory Returnable Documents detailed below by
so indicating [Yes or No] in the table below:
Table 2
Item submitted
Mandatory returnable documents
NO. [Yes/No]
1. Bidder must submit a completed Annexure B: Bill of quantities or a quotation
aligned to Annexure B on official company letterhead
2. Bidder must submit a valid letter of good standing relevant to the RFQ scope of
work from the Department of Employment and Labour (COIDA) or any approved
private insurance firm.
3. Bidder must submit a minimum of three (3) reference letters for supply, delivery,
installation & commissioning of Rooftop Package airconditioning Units including
ducting completed between 2014 to date. Reference letters submitted must be
accessible for vetting. (Purchase Orders and Appointment Letters will not be
considered as reference letters).
4. Bidder must submit proof of valid South African Qualification & Certification
Committee registration for the installation technician (SAQCC-Refrigeration) β
qualified as Level B6.
5. CIDB CRS No. for 3ME or higher:
6 evaluation process and criteria
The RFQ will be evaluated as per the following:
Phase 1 β Elimination Criteria
The bidders will be evaluated on the elimination criteria as stated in Point 6.1 below. Bidders
that are eliminated during this phase will not be evaluated further on price and preference
points.
Phase 2 β Price and Preference Points Evaluation
Bidders will be evaluated as per the preference points system stated in point 6.2 below.
6.1 Elimination Criteria
Bidders will be eliminated if they fail to provide the following information:
a) Bidder that submit late bids will not be considered.
b) Bidder that submit to the incorrect location or email address will not be considered.
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c) Bidder that is listed on the NT database of restricted suppliers will not be
considered.
d) Bidder that is registered on the NT Register of Tender Defaulters will not be
considered.
e) Bidder that did not submit mandatory returnable documents as listed on paragraph
5.2 (Table 2).
f) Bidder that fail to meet the specification requirements will not be considered.
g) Bidder that is not registered and active of CIDB with a grade of 3ME or higher will
not be considered.
h) Bidder that fails to attend the compulsory briefing session and site inspection will
not be considered.
6.2 Preferential Points System Evaluation Criteria
Selection of suppliers will be based on the 80/20 preference point system as stipulated
7 objective criteria
The CSIR reserves the right to award this tender to a bidder that did not score the highest
total number of points in accordance with Section (2) (1) (f) of the PPPFA (Act )β,
under the following conditions:
fraudulent or illegal conduct which could harm the CSIRβs reputation by associating
with the bidder.
8 submission requirements
8.1 All quotations must be submitted electronically to [email protected]
8.2 Respondents must use the RFQ number and RFQ Description as the subject reference
number when submitting their bids.
8.3 The email and file sizes must not exceed a total of 25MB per email.
8.4 Documents submitted via cloud solutions such as: WeTransfer, Google Drive, Dropbox, etc.
will not be considered.
8.5 The naming / labelling syntax of files or documents must be short and simple.
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9 construction industry development board (CIDB)
9.1 Only those tenderers who are registered with the CIDB or are capable of being so prior to
the closing date and time of this RFQ submissions, with a grading of 3ME or higher class
of construction works, will be considered.
9.2 Joint ventures are eligible to submit proposals provided that:
construction work; or not lower than one level below the required grading designation
in the class of works construction works under consideration and possess the required
recognition status;
Construction Industry Development Regulations is equal to 3ME or higher class of
construction work.
10 medium of communication
All documentation submitted in response to this RFQ must be in English.
11 correctness of responses
11.1 The bidder must confirm satisfaction regarding the correctness and validity of their proposal
and that all prices and rates quoted cover all the work/items specified in the RFQ. The prices
and rates quoted must cover all obligations under any resulting contract.
11.2 The bidder accepts that any mistakes regarding prices and calculations will be at their own
risk.
12 verification of documents
12.1 Bidders should check the numbers of the pages to satisfy themselves that none are missing
or duplicated. No liability will be accepted by the CSIR in regard to anything arising.
12.2 Pricing schedule and specific goals credentials should be submitted with the RFQ response.
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13 preparation costs
The Bidder will bear all its costs in preparing, submitting and presenting any response or
Tender to this bid and all other costs incurred by it throughout the bid process. Furthermore,
no statement in this bid will be construed as placing the CSIR, its employees or agents under
any obligation whatsoever, including in respect of costs, expenses or losses incurred by the
bidder(s) in the preparation of their response to this bid.
14 other terms and conditions
14.1 No bidder shall under any circumstances offer, promise or make any gift, payment, loan,
reward, inducement, benefit or other advantage, which may be construed as being made to
solicit any favour, to any CSIR employee or its representatives. Such an act shall constitute
a material breach of the Agreement and the CSIR shall be entitled to terminate the
Agreement forthwith, without prejudice to any of its rights.
14.2 Bidders shall not assume that information and/or documents supplied to CSIR, at any time
prior to this request, are still available to CSIR, and shall consequently not make any
reference to such information document in its response to this request.
14.3 Changes by a bidder to its submission will not be considered after the closing date and time.
14.4 Bidders confirm that by submitting a tender, they confirm that I am satisfied with regards to
the correctness and validity of my quotation; that the price(s) and rate(s) quoted cover all
the services specified in the quotation documents; that the price(s) and rate(s) cover all my
obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations
will be at my own risk.
14.5 Bidders further confirm that by submitting a tender, they accept to take accept full
responsibility for the proper execution and fulfilment of all obligations and conditions
devolving on them under this RFQ as the principal liable for the due fulfilment of this RFQ
process.
14.6 No goods and/or services shall be delivered to the CSIR without an official CSIR Purchase
order. CSIR purchase order number must be quoted on the invoice. Invoices without CSIR
purchase order numbers will be returned to the supplier.
CSIR Scientia Campus
Bid response documents may be emailed to [email protected]
The CSIR requires that all tender submissions be submitted electronically to [email protected]. Should tender file size exceed 25MB, bidders submit
tender in multiple emails. Use the tender number CSIR RFQ No. 9531/19/06/2026 and description of the tender as the subject on your email.
Bidding procedure enquiries may be directed to technical enquiries may be directed to:
CONTACT PERSON Supply Chain Management CONTACT PERSON Supply Chain Management
Telephone number 012 841-2911 telephone number 012 841-2911
-
Facsimile number facsimile number
E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]
Supplier information
Name of bidder
Postal address
Street address
Telephone number code number
Cellphone number
Facsimile number code number
E-mail address
VAT registration
Number
Supplier compliance tax compliance system central
Status pin: supplier
Or
Database
No: MAAA
1 are you the 2 are you a
ACCREDITED FOREIGN BASED SUPPLIER Yes No
REPRESENTATIVE IN Yes No FOR THE GOODS
South africa for the /services /works [if yes, answer the
Goods /services [if yes enclose proof] offered? Questionnaire below]
/Works offered?
Questionnaire to bidding foreign suppliers
Is the entity a resident of the republic of south africa (RSA)? yes NO
Does the entity have a branch in the RSA? yes NO
Does the entity have a permanent establishment in the RSA? yes NO
Does the entity have any source of income in the RSA? yes NO
Is the entity liable in the RSA for any form of taxation? Yes NO
If the answer is βNOβ to all of the above, then IT is not a requirement to register for a tax compliance status system
Pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.
Part b: terms and conditions for bidding
1. Bid submission:
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1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for
Consideration.
1.2. All bids must be submitted on the official forms providedβ(not to be re-typed) or in the manner prescribed in
The bid document.
1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential
Procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other special
Conditions of contract.
1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).
2. Tax compliance requirements
2.1 Bidders must ensure compliance with their tax obligations.
2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the
Organ of state to verify the taxpayerβs profile and tax status.
2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website
Www.SARS.GOV.ZA.
2.4 Bidders may also submit a printed tcs certificate together with the bid.
2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a separate tcs
Certificate / pin / csd number.
2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd number
Must be provided.
2.7 NO bids will be considered from persons in the service of the state, companies with directors who are persons
In the service of the state, or close corporations with members persons in the service of the state.β
Nb: failure to provide / or comply with any of the above particulars may
Render the bid invalid.
Signature of bidder: ...................................................
Capacity under which this bid is signed:...................................................
(Proof of authority must be submitted e.g. company resolution)
Date: .....................................................
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Annexure D
Standard Bidding Document (SBD) 4
Bidderβs disclosure
1. Purpose of the form
Any person (natural or juristic) may make an offer or offers in terms of this
invitation to bid. In line with the principles of transparency, accountability,
impartiality, and ethics as enshrined in the Constitution of the Republic of South
Africa and further expressed in various pieces of legislation, it is required for the
bidder to make this declaration in respect of the details required hereunder.
Where a person/s are listed in the Register for Tender Defaulters and / or the List
of Restricted Suppliers, that person will automatically be disqualified from the bid
process.
2. Bidderβs declaration
2.1 Is the bidder, or any of its directors / trustees / shareholders / members /
partners or any person having a controlling interest1 in the enterprise,
employed by the state? YES /NO
2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if
applicable, state employee numbers of sole proprietor/ directors / trustees /
shareholders / members/ partners or any person having a controlling interest
in the enterprise, in table below.
Full Name Identity Number Name of State
institution
2.2
1 the power, by one person or a group of persons holding the majority of the equity of an
enterprise, alternatively, the person/s having the deciding vote or power to influence or to
direct the course and decisions of the enterprise.
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Do you, or any person connected with the bidder, have a relationship with any
person who is employed by the procuring institution? YES /NO
2.2.1 If so, furnish particulars:
................................................................................................
................................................................................................
2.3 Does the bidder or any of its directors / trustees / shareholders / members /
partners or any person having a controlling interest in the enterprise have any
interest in any other related enterprise whether or not they are bidding for this
contract? YES /NO
2.3.1 If so, furnish particulars:
........................................................................................
........................................................................................
Categories
Request for Quotation
627 Meiring Naude Road - Brummeria - Pretoria - 0184
Tenders in this industry often require registration with these bodies.
Construction Industry Development Board (CIDB) registration is mandatory for almost all public sector construction tenders. Ensure your grading matches the tender value.
Recommended Certifications
Having these can improve your winning chances: NHBRC Registration, ISO 9001:2015 (Quality Management), ISO 14001:2015 (Environmental Management), ISO 45001:2018 (Occupational Health & Safety), SACPCMP Registration, ECSA Registration
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
CSIR RFQ No. 9531-19-06-2026 - HVAC Building11 - Rev 1-3.pdf
To download these documents and access AI-powered analysis, visit the main tender page.
Date & Time
Friday, 19 June 2026 - 16:30
Venue
CSIR Scientia Campus Meiring Naude Road Brummeria Outside Building 11
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
02 Jun
2026
Tender Published
Tender was published
19 Jun
2026
Closing Date
Tender closing date
Matched by category & region
Median Estimate
RΒ 296Β 700
Range
Based on 13 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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Everything South African construction contractors need to know about cidb vs nhbrc: understanding dual registration requirements for residential projects in gauteng β april 2026 update β covering CIDB grading certificate, NHBRC registration (residential), step-by-step processes, common disqualification mistakes, and how Tenders-SA.org helps you find and win relevant contracts in Gauteng.
Everything South African construction contractors need to know about cidb grading system explained: what every gauteng contractor must know in 2026 β april 2026 update β covering CIDB grading certificate, NHBRC registration (residential), step-by-step processes, common disqualification mistakes, and how Tenders-SA.org helps you find and win relevant contracts in Gauteng.
π‘ Want more tendering tips and strategies?
Explore Our BlogGet deep intelligence on Construction. Unlock full pricing strategies, bid frequency, and historical win rates.
ο¦ Pt β P min οΆ Ps = 80ο§ 1 β ο·
ο¨ P min οΈ
Where
Ps = Points scored for price of bid under consideration
Pt = Price of bid under consideration
Pmin = Price of lowest acceptable bid
3. Preference points awarded
3.1 In terms of Regulation 4 (2) and 4 (2) of the Preferential Procurement
Regulations, preference points may be awarded to a bidder for the specific goal
specified for the tender in accordance with the table below:
3.2 Specific goals must be determined per tender.
Specific Goals Preference Points
Black Ownership 10
Reconstruction and Development Programme (RDP) Goals3
Total 20
3.3 Total preference points per specific goal to be determined per tender.
3.3.1 Total preference points per specific goal to be awarded as follows:
3.3.1.1 Preferential points for black ownership will be awarded as follows:
Black Ownership % of Preferential points
3 RDP Goals: a. The promotion of South African owned enterprises; b. The promotion of export orientated production to create jobs,
c. The promotion of SMMEs; d. The creation of new jobs or the intensification of labour absorption; e. The promotion of enterprises
located in a specific province for work to be done or services to be rendered in that province; f. The promotion of enterprises located
in a specific region for work to be done or services to be rendered in that region; g. The promotion of enterprises located in a specific
municipal area for work to be done or services to be rendered, h. The promotion of enterprises located in rural areas, i. The
empowerment of the work force by standardising the level of skill and knowledge of workers; j. The development of human resources,
including by assisting in tertiary and other advanced training programmes, in line with key indicators such as percentage of wage bill
spent on education and training and improvement of management skills; and k. The upliftment of communities through, but not limited
to, housing, transport, schools, infrastructure donations, and charity organizations.
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Bidder with 100% black ownership 100%
Bidder with 51% to 99% black ownership 50%
Bidder with less than 51% black ownership 0%
3.3.1.2 Preferential points for RPD Goals will be awarded as follows:
RDP Goals % of Preferential points
RDP Goals met 100%
RDP Goals not met 0%
3.4 Joint Ventures, Consortiums and Trusts
A trust, consortium or joint venture4, will qualify for preference points as a legal
entity (Incorporated), provided that the entity submits its valid B-BBEE certificate.
Only valid BBBEE certificates issued by SANAS accredited verification agency
will be considered for allocation of points.
A trust, consortium or joint venture will qualify for preference points as an
unincorporated entity, provided that the entity submits their consolidated B-BBEE
scorecard as if they were a group structure and that such a consolidated B-BBEE
scorecard is prepared for every separate bid. Only valid consolidated BBBEE
certificates issued by SANAS accredited verification agency will be considered
for allocation of points.
Bidders must submit concrete proof of the existence of joint ventures and/or
consortium arrangements. The CSIR will accept signed agreements as
acceptable proof of the existence of a joint venture and/or consortium
arrangement. Furthermore, in bids where unincorporated joint venture and/or
consortium/sub-contractors are involved, each party must submit a separate
TCS PIN and CSD number.
The joint venture and/or consortium agreements must clearly set out the roles
and responsibilities of the Lead Partner and the joint venture and/or consortium
party. The agreement must also clearly identify the Lead Partner, who shall be
given the power of attorney to bind the other party/parties in respect of matters
pertaining to the joint venture and/or consortium arrangement.
4 Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital,
efforts, skill and knowledge in an activity for the execution of a contract.
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3.5 Sub-contracting
A bidder must not be awarded preference points if it is indicated in the tender
documents that such a bidder intends sub- contracting more than 25% of the
value of the contract to any other enterprise that does not qualify for at least the
points that such a bidder qualifies for, unless the intended sub-contractor is an
EME that has the capability and ability to execute the sub-contract.
A bidder awarded a contract may not sub-contract more than 25% of the value
of the contract to any other enterprise that does not have an equal or higher B-
BBEE status level than the bidder concerned, unless the contract is sub-
contracted to an EME that has the capability and ability to execute the sub-
contract.
4. Bid declaration
Bidders who claim points in respect of specific goals must submit the following
documents:
Submitted
Mandatory documents to claim preference points Yes No
β β
Valid copy of BBBEE certificate/ sworn affidavit to claim Black Ownership and RDP (EMEs and
QSEs) preference points5
Declaration with regard to company/firm
Name of company/firm:.....................................................................
VAT registration number:...................................................................
Company registration number:...........................................................
I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm,
certify that the documents submitted to claim preference points based on the specific goals
are valid, and I / we acknowledge that:
i) The information furnished is true and correct;
ii) The preference points claimed are in accordance with the General Conditions as
5 In case of unincorporated trust, consortium or joint venture, they must submit their consolidated B-BBEE scorecard with
submitting their individual B-BBEE Certificate or Sworn Affidavit, and each party must submit a separate TCS PIN and CSD
number.
In case of sub-contracting both parties must submit copies of their valid BBBEE certificates
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The CSIR reserves the right to
15.1 Extend the closing date of this RFQ;
15.2 Correct any mistakes at any stage of the tender that may have been in the Bid documents
or occurred at any stage of the tender process;
15.3 Verify any information contained in the bidderβs submission;
15.4 Request documentary proof regarding the bidderβs submission;
15.5 Carry out site inspections, product evaluations or explanatory meetings in order to verify the
nature and quality of the product/service offered by the bidder(s) or verify any information
whether before or after the adjudication of this RFQ;
15.6 Award this tender to a bidder that did not score the highest total number of points, only in
accordance with Section 2(1)(f) of the PPPFA (Act );
15.7 Request audited financial statements or other documents for the purpose of a due diligence
exercise to determine if the bidder will be able to execute the contract;
15.8 Award this RFQ as a whole or in part;
15.9 Award this RFQ to multiple bidders;
15.10 Cancel and/or terminate the tender process at any stage, including after the Closing Date
and/or after presentations have been made, and/or after tenders have been evaluated
and/or after the preferred bidder(s) have been notified of their status as such;
15.11 Post tender negotiate on any elements on the bid, including but not limited to technical,
transformation, price, and contractual terms and conditions.;
15.12 Not to award a contract to a bidder who is associated with a security breach that materially
adversely affects other entities or if any directors or officers of a bidder are formally charged
of fraudulent or illegal conduct which, would harm the CSIRβs reputation by its continued
association with the bidder.
16 confidentiality
Some of the information contained in the Tender Documents may be of a confidential nature
and must only be used for purposes of responding to this RFQ. This confidentiality clause
extends to bidder partners whom you may decide to involve in preparing a response to this
RFQ.
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Except as may be required by operation of law, by a court or by a regulatory authority having
appropriate jurisdiction, no information contained in or relating to this bid or a bidderβs
tender(s) will be disclosed by any bidder or other person not officially involved with the
CSIRβs examination and evaluation of a Tender.
No part of the bid may be distributed, reproduced, stored or transmitted, in any form or by
any means, electronic, photocopying, recording or otherwise, in whole or in part except for
the purpose of preparing a Tender. This bid and any other documents supplied by the CSIR
remain proprietary to the CSIR and must be promptly returned to the CSIR upon request
together with all copies, electronic versions, excerpts or summaries thereof or work derived
there from.
Throughout this bid process and thereafter, bidder(s) must secure the CSIRβs written
approval prior to the release of any information that pertains to (i) the potential work or
activities to which this bid relates; or (ii) the process which follows this bid. Failure to adhere
to this requirement may result in disqualification from the bid process and civil action.
17 protection of personal information
17.1 Each Party consents to the other Party holding and processing βpersonal informationβ (as
defined in the POPI Act) relating to it for legal, personnel, administrative and management
purposes (including, if applicable, any βspecial personal informationβ relating to him/her, as
defined in the POPI Act). Notwithstanding the generality of the aforesaid, each Party hereby
undertakes to comply with all relevant provisions of the POPI Act and any other applicable
data protection laws. The Client further agrees to comply with all CSIRβs reasonable internal
governance requirements pertaining to data protection.
17.2 Each Party consents to the other Party making such information available to those who
provide products or services to such parties (such as advisers, regulatory authorities,
governmental or quasi-governmental organisations and potential purchasers of such Party
or any part of their business).
17.3 The Client consents to the transfer of such information to CSIRβs business contacts outside
South Africa in order to further its business interests.
17.4 While performing any activity where a Party is handling personal information as a
βresponsible partyβ (as defined in the POPI Act), each Party undertakes that it will process
the personal information strictly in accordance with the terms of the POPI Act, this Contract,
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and the other Partyβs instructions from time to time, and take appropriate operational
measures to safeguard the data against any unauthorised access.
17.5 Each Party acknowledges that in the course of conducting business with each other, each
Party intends to maintain and process personal information about the other Party in an
internal database. By signing this Contract, each Party consents to the maintenance and
processing of such personal information.
17.6 Where relevant, the Client shall procure that all of its personnel, agents, representatives,
contractors, sub-contractors and mandataries shall comply with the provisions of this clause
17 (Personal Information). The CSIR shall be entitled on reasonable notice to conduct an
inspection or audit Clientβs compliance with the requisite POPI Act safeguards.
If a bidder breaches the conditions of this bid and, as a result of that breach, the CSIR incurs
costs or damages (including, without limitation, the cost of any investigations, procedural
impairment, repetition of all or part of the bid process and/or enforcement of intellectual
property rights or confidentiality obligations), then the bidder indemnifies and holds the CSIR
harmless from any and all such costs which the CSIR may incur and for any damages or
losses the CSIR may suffer.
19 tax compliance
No tender shall be awarded to a bidder who is not tax compliant. If a recommended bidder
is not tax complaint, the bidder will be notified in writing of their non- compliant status and
the bidder will be requested to submit written proof from SARS of their tax compliant status
or proof that they have made an arrangement to meet their outstanding tax obligations within
seven (7) working days. Should they fail to do so CSIR will reject their bid.
The CSIR reserves the right to withdraw an award made, or cancel a contract concluded
with a successful bidder in the event that it is established that such bidder was in fact not
tax compliant at the time of the award or has submitted a fraudulent Tax Clearance
Certificate to the CSIR, or whose verification against the Central Supplier Database (CSD)
proves non-compliant. The CSIR further reserves the right to cancel a contract with a
successful bidder in the event that such bidder does not remain tax compliant for the full
term of the contract.
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20 limitation of liability
A bidder participates in this bid process entirely at its own risk and cost. The CSIR shall not
be liable to compensate a bidder on any grounds whatsoever for any costs incurred or any
damages suffered as a result of the Bidderβs participation in this Bid process.
21 misrepresentations during the lifecycle of the contract
21.1 The bidder should note that the terms of its Tender will be incorporated in the proposed
contract by reference and that the CSIR relies upon the bidderβs Tender as a material
representation in making an award to a successful bidder and in concluding an agreement
with the bidder.
21.2 It follows therefore that misrepresentations in a Tender may give rise to service termination
and a claim by the CSIR against the bidder notwithstanding the conclusion of the Service
Level Agreement between the CSIR and the bidder for the provision of the Service in
question. In the event of a conflict between the bidderβs proposal and the Service Level
Agreement concluded between the parties, the Service Level Agreement will prevail.
22 disclaimer
This RFQ is a request for Quotations only and not an offer document. Answers to this RFQ
must not be construed as acceptance of an offer or imply the existence of a contract between
the parties. By submission of its proposal, bidders shall be deemed to have satisfied
themselves with and to have accepted all Terms & Conditions of this RFQ. The CSIR makes
no representation, warranty, assurance, guarantee or endorsements to bidder concerning
the RFQ, whether with regard to its accuracy, completeness or otherwise and the CSIR shall
have no liability towards the bidder or any other party in connection therewith.
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23 national treasury central supplier database
23.1 Bidders are required to be registered on the Central Supplier Database and the National
Treasury shall verify the bidderβs tax compliance status through the Central Supplier
Database. Registrations can be completed online at: www.csd.gov.za;
23.2 Where Consortia / Joint Ventures / Sub-contractors are involved, each party must be
registered on the Central Supplier Database and their tax compliance status will be verified
through the Central Supplier Database.
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Annexure A
Rooftop package units (HVAC) Scope of Work
1. Supply,Delivery,Installation and Commissioning of 2 x HVAC (Rooftop
Package Units) of heat-pump (cooling and heating) type at building 11
situated at the CSIR Scientia Campus.
The electrical and mechanical design parameters provided under this scope
are based on preliminary assumptions and typical performance
characteristics for equipment of similar capacity.
The Contractor shall be responsible for selecting equipment that meets the
specified cooling capacity and operational requirements, and for confirming
all associated electrical characteristics, including but not limited to total input
power, full-load current, minimum circuit ampacity (MCA), and maximum
overcurrent protection (MOP).
i. The scope of work shall include but not limited to the following:
a) The appointed bidder will be responsible for the decommissioning and
removal of two (2) x existing rooftop package units together with their
associated components from roof and disposed them off site. Disposal
certificate will be required and issued to CSIR. The units have cooling
capacities of 48kW and 46.3kW with an estimated net weight of 655kg.
the unit brand is Mitsubishi.
b) The appointed bidder will be responsible for the supply, installation and
commissioning of two (2) x inverter type new rooftop package units at
building 11 (Calibration & Control Rooms). The units must be charged
with R410 gas or similar and environmentally friendly gas. The total
cooling capacities are as follows: Calibration room 72kW and control
room 72kW. The units must have a minimum Coefficient of Performance
(COP) of 3.0, IP rating 66 and must be rated 400 Volts with minimum
power factor of 0.9. The acceptable sound pressure level is 72dBA for
both units. The installation must be complete with mounting brackets and
anti-vibration pads.
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c) The units offered shall be manufactured by an established OEM with
demonstrated experience in the supply and support of HVAC equipment
of similar type and capacity. The OEM provided technical support and
spare parts for the proposed units shall be readily available within South
Africa to minimise downtime. The bidder shall further demonstrate that
aftersales service and technical support are available within South Africa,
ideally Gauteng, for the duration of the warranty period.
d) Bidders shall submit full technical datasheet for the selected rooftop units
and complete the schedule below.
Specification Requirements Contractor Offer
Cooling Capacity 70-75
Power Factor Minimum 0.9
Coeficient of
Performance (COP) Minimum 3
Input Power Supplier to specify
MCA Supplier to specify
MOP Supplier to specify
e) The units must be complete with hardwired thermostats and to be
installed inside the working area in each room.
f) All wiring/cables and pipes are to be supported on wiremesh cable tray
or galvanized cable trays where required.
g) Make allowance for the modification of the existing duct for the final
connection between the discharge air and air suction. Final
measurements to be taken on site. Control room existing duct dimensions
are 1500 x 600 supply and return. Calibration room duct sizes are supply
700 x 700 and return duct is 1300 x 450.
h) The existing ducts are double skinned duct type.
i) An allowance must be made for the appointment of Structural Engineer
to verify if the slab will be able to carry the units.
j) The appointed bidder will be responsible for the hiring of rigging
equipment at his cost to rig/lift all equipment to be installed on roof level.
The building consists of basement and ground level.
k) The installation will be done in accordance with all relevant local and
international Code of Practice such as SANS Standards, American
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Society of Heating, Refrigeration & Air-conditioning Engineers (ASHRAE)
etc.
l) The appointed bidder shall follow all CSIR safety procedures during the
course of the installation.
m) The installation is to be complete with all necessary components and
materials to make the system fully operational.
n) The appointed bidder shall ensure that all handover documentation
including operational & maintenance manuals and certificates of
compliance (COCβs) are issued to the client in one arch lever file and in
one CD or Hard drive.
o) It is the responsibility of the appointed bidder to complete and submit
safety file for approval by CSIR Safety Officer upon the start of the
project.
p) The appointed bidder must ensure that the existing ducting and their
fittings must seamlessly fits on the new rooftop package units.
q) No drilling of the roof slab will be allowed.
r) It is the responsibility of the appointed bidder to do all ducts modification
to fit the units supply and return air openings.
s) Only front air discharge and air suction of the rooftop units will be
accepted.
t) The winning bidder will be required to submit method statement, risk
assessment and quality control procedure before work commence.
u) The bidder will be expected to complete the work in four months from PO
issuing and execution program will be required to be issued to CSIR
project manager.
v) The rooftop package units to come with twelve months guarantee.
w) The electrical supply for each rooftop package unit shall be 400 V, 3-
phase, 50 Hz.
The indicative electrical parameters are based on a minimum
Coefficient of Performance (COP) of 3.0, which is the acceptable
minimum for this application.
Based on this assumption, the indicative values are as follows:
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Note:
The above values are based on typical performance characteristics for
equipment meeting the specified COP and must be verified against the
manufacturerβs data for the unit offered.
The Contractor shall:
including distribution boards, protection devices, and cabling.
x) The Contractor shall supply, deliver, install, terminate, test, and
commission the complete electrical power supply for two (2) x 72 kW
rooftop package units.
The works shall include, as a minimum, the following:
selected equipment
(minimum 25 mm2 x 30 meter, subject to design verification)
as required by SANS 10142-1)
equivalent)
In addition, the Contractor shall be responsible for:
installation conditions (including UV exposure)
associated metallic components
All electrical installations shall comply with:
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Testing and Commissioning
Testing and commissioning shall include, but not be limited to:
Deliverables
ii. Delivery and installation address
CSIR Scientia Campus
Meiring Naude Road
Brummeria
Building 11
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Annexure B
CSIR RFQ No. 9531/19/06/2026
work from the Department of Employment and Labour (COIDA) or any approved
private insurance firm.
3. Bidder must submit a minimum of three (3) reference letters for supply, delivery,
installation & commissioning of Rooftop Package airconditioning Units including
ducting completed between 2014 to date. Reference letters submitted must be
accessible for vetting. (Purchase Orders and Appointment Letters will not be
considered as reference letters).
12.1 Bidders should check the numbers of the pages to satisfy themselves that none are missing
or duplicated. No liability will be accepted by the CSIR in regard to anything arising.
12.2 Pricing schedule and specific goals credentials should be submitted with the RFQ response.
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14.1 No bidder shall under any circumstances offer, promise or make any gift, payment, loan,
reward, inducement, benefit or other advantage, which may be construed as being made to
solicit any favour, to any CSIR employee or its representatives. Such an act shall constitute
a material breach of the Agreement and the CSIR shall be entitled to terminate the
15.1 Extend the closing date of this RFQ;
15.2 Correct any mistakes at any stage of the tender that may have been in the Bid documents
or occurred at any stage of the tender process;
15.3 Verify any information contained in the bidderβs submission;
15.4 Request documentary proof regarding the bidderβs submission;
15.5 Carry out site inspections, product evaluations or explanatory meetings in order to verify the
nature and quality of the product/service offered by the bidder(s) or verify any information
whether before or after the adjudication of this RFQ;
15.6 Award this tender to a bidder that did not score the highest total number of points, only in
accordance with Section 2(1)(f) of the PPPFA (Act );
15.7 Request audited financial statements or other documents for the purpose of a due diligence
exercise to determine if the bidder will be able to execute the contract;
15.8 Award this RFQ as a whole or in part;
15.9 Award this RFQ to multiple bidders;
15.10 Cancel and/or terminate the tender process at any stage, including after the Closing Date
and/or after presentations have been made, and/or after tenders have been evaluated
and/or after the preferred bidder(s) have been notified of their status as such;
15.11 Post tender negotiate on any elements on the bid, including but not limited to technical,
transformation, price, and contractual terms and conditions.;
15.12 Not to award a contract to a bidder who is associated with a security breach that materially
adversely affects other entities or if any directors or officers of a bidder are formally charged
of fraudulent or illegal conduct which, would harm the CSIRβs reputation by its continued
association with the bidder.
and must only be used for purposes of responding to this RFQ. This confidentiality clause
extends to bidder partners whom you may decide to involve in preparing a response to this
costs or damages (including, without limitation, the cost of any investigations, procedural
impairment, repetition of all or part of the bid process and/or enforcement of intellectual
property rights or confidentiality obligations), then the bidder indemnifies and holds the CSIR
harmless from any and all such costs which the CSIR may incur and for any damages or
losses the CSIR may suffer.
21.1 The bidder should note that the terms of its Tender will be incorporated in the proposed
contract by reference and that the CSIR relies upon the bidderβs Tender as a material
representation in making an award to a successful bidder and in concluding an agreement
with the bidder.
21.2 It follows therefore that misrepresentations in a Tender may give rise to service termination
and a claim by the CSIR against the bidder notwithstanding the conclusion of the Service
must not be construed as acceptance of an offer or imply the existence of a contract between
the parties. By submission of its proposal, bidders shall be deemed to have satisfied
themselves with and to have accepted all Terms & Conditions of this RFQ. The CSIR makes
no representation, warranty, assurance, guarantee or endorsements to bidder concerning
the RFQ, whether with regard to its accuracy, completeness or otherwise and the CSIR shall
have no liability towards the bidder or any other party in connection therewith.
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aftersales service and technical support are available within South Africa,
ideally Gauteng, for the duration of the warranty period.
d) Bidders shall submit full technical datasheet for the selected rooftop units
and complete the schedule below.
ii. Delivery and installation address
1.001 Establishment of Site sum R - 1 R -
1.002 Twelve month guarantee sum R - 1 R -
1.003 Builder's work & making good sum R - 1 R -
1.004 Testing, commissioning & programming of HVAC system sum R - 1 R -
1.005 Transportation sum R - 1 R -
Hiring of scaffolding and Rigging equipment (Equipment to be installed on ground
1.006 R - 1 r -
floor roof) sum
1.007 Issuing of Compliance Certificate (COC) sum R - 1 R -
1.008 Training of staff sum R - 1 R -
1.009 Handover documentation 1 x archlever file & 1 x flashdrive sum R - 1 R -
Committee registration for the installation technician (SAQCC-Refrigeration) β
qualified as Level B6.
5. CIDB CRS No. for 3ME or higher:
c) Bidder that is listed on the NT database of restricted suppliers will not be
considered.
d) Bidder that is registered on the NT Register of Tender Defaulters will not be
considered.
e) Bidder that did not submit mandatory returnable documents as listed on paragraph
5.2 (Table 2).
f) Bidder that fail to meet the specification requirements will not be considered.
g) Bidder that is not registered and active of CIDB with a grade of 3ME or higher will
not be considered.
h) Bidder that fails to attend the compulsory briefing session and site inspection will
not be considered.
6.2 Preferential Points System Evaluation Criteria
Selection of suppliers will be based on the 80/20 preference point system as stipulated
internal database. By signing this Contract, each Party consents to the maintenance and
processing of such personal information.
17.6 Where relevant, the Client shall procure that all of its personnel, agents, representatives,
contractors, sub-contractors and mandataries shall comply with the provisions of this clause
17 (Personal Information). The CSIR shall be entitled on reasonable notice to conduct an
inspection or audit Clientβs compliance with the requisite POPI Act safeguards.
18 indemnity
with a successful bidder in the event that it is established that such bidder was in fact not
tax compliant at the time of the award or has submitted a fraudulent Tax Clearance
Certificate to the CSIR, or whose verification against the Central Supplier Database (CSD)
proves non-compliant. The CSIR further reserves the right to cancel a contract with a
successful bidder in the event that such bidder does not remain tax compliant for the full
term of the contract.
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c) The units offered shall be manufactured by an established OEM with
demonstrated experience in the supply and support of HVAC equipment
of similar type and capacity. The OEM provided technical support and
spare parts for the proposed units shall be readily available within South
Society of Heating, Refrigeration & Air-conditioning Engineers (ASHRAE)
etc.
l) The appointed bidder shall follow all CSIR safety procedures during the
course of the installation.
m) The installation is to be complete with all necessary components and
materials to make the system fully operational.
n) The appointed bidder shall ensure that all handover documentation
including operational & maintenance manuals and certificates of
compliance (COCβs) are issued to the client in one arch lever file and in
one CD or Hard drive.
o) It is the responsibility of the appointed bidder to complete and submit
safety file for approval by CSIR Safety Officer upon the start of the
project.
p) The appointed bidder must ensure that the existing ducting and their
fittings must seamlessly fits on the new rooftop package units.
q) No drilling of the roof slab will be allowed.
r) It is the responsibility of the appointed bidder to do all ducts modification
to fit the units supply and return air openings.
s) Only front air discharge and air suction of the rooftop units will be
accepted.
t) The winning bidder will be required to submit method statement, risk
assessment and quality control procedure before work commence.
u) The bidder will be expected to complete the work in four months from PO
issuing and execution program will be required to be issued to CSIR
project manager.
v) The rooftop package units to come with twelve months guarantee.
w) The electrical supply for each rooftop package unit shall be 400 V, 3-
phase, 50 Hz.
selected equipment
(minimum 25 mm2 x 30 meter, subject to design verification)
as required by SANS 10142-1)
equivalent)
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2.011 Sum R - 1 R -
emergency
2.012 Structural Engineer to verify the slab capability and issue off signed report Sum R - 1 R -
I certify that the information furnished in paragraphs 1, 2
and 3 ABOVE IS CORRECT.
certify that the documents submitted to claim preference points based on the specific goals
are valid, and I / we acknowledge that:
i) The information furnished is true and correct;
ii) The preference points claimed are in accordance with the General Conditions as
specified cooling capacity and operational requirements, and for confirming
all associated electrical characteristics, including but not limited to total input
power, full-load current, minimum circuit ampacity (MCA), and maximum
overcurrent protection (MOP).
i. The scope of work shall include but not limited to the following:
a) The appointed bidder will be responsible for the decommissioning and
removal of two (2) x existing rooftop package units together with their
associated components from roof and disposed them off site. Disposal
certificate will be required and issued to CSIR. The units have cooling
capacities of 48kW and 46.3kW with an estimated net weight of 655kg.
the unit brand is Mitsubishi.
b) The appointed bidder will be responsible for the supply, installation and
commissioning of two (2) x inverter type new rooftop package units at
building 11 (Calibration & Control Rooms). The units must be charged
with R410 gas or similar and environmentally friendly gas. The total
cooling capacities are as follows: Calibration room 72kW and control
room 72kW. The units must have a minimum Coefficient of Performance
(COP) of 3.0, IP rating 66 and must be rated 400 Volts with minimum
power factor of 0.9. The acceptable sound pressure level is 72dBA for
both units. The installation must be complete with mounting brackets and
anti-vibration pads.
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demonstrate a minimum of 5 years.
6. Bidder must submit a CV of (1) installation technician with a minimum of three (3)
years of working experience with relevant qualifications and skills in the installation of
qualified Air Conditioning technicians who have passed an Air Conditioning trade test
at a MerSETA or similar accredited trade test facility/ centre. The bidder must submit,
as part of its proposal, the following:
of experience/ competence relevant to the scope of work.
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Subject : bill of quantities
Part 1
Building 11 control & calibration rooms HVAC system replacement
Bill NO. 1 - preliminaries & general
NO tendered tendered
Description unit rate boq
Item quantity amount
Preliminaries and General
1.001 Establishment of Site sum R - 1 R -
1.002 Twelve month guarantee sum R - 1 R -
1.003 Builder's work & making good sum R - 1 R -
1.004 Testing, commissioning & programming of HVAC system sum R - 1 R -
1.005 Transportation sum R - 1 R -
Hiring of scaffolding and Rigging equipment (Equipment to be installed on ground
1.006 R - 1 r -
floor roof) sum
1.007 Issuing of Compliance Certificate (COC) sum R - 1 R -
1.008 Training of staff sum R - 1 R -
1.009 Handover documentation 1 x archlever file & 1 x flashdrive sum R - 1 R -
Total carried forward r -
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Subject : bill of quantities
Part 2
Building 11 control & calibration rooms HVAC system replacement
Bill NO. 2 - HVAC
NO tendered tendered
Description unit rate boq
Item quantity amount
Building 11 control & calibration rooms
Supply, install and commissioning of 72kw cooling capacity inverter rooftop package
2.001 No R - 1 R -
unit. Front discharge and suction. Units must be BacNet compatible.
Supply, instal and commissioning of 72kw cooling capacity inverter rooftop package
2.002 No R - 1 R -
unit. Front discharge and suction. Units must be BacNet compatible.
Allow for double skinned ducts modification to fit new rooftop package units supply
2.003 Sum R - 1 R -
and return sides for both units. Final measurements to be taken on site.
Supply and install digital hardwired remote controller and to be installed within working
2.004 areas inside the building. The controller must be able to set and indicate room No R - 2 R -
temperature. Both units must be installed with separate controllers.
Allow for SMS notification hardware to send messages incase of high room
2.005 Item R - 1 R -
temperature for the control room.
Allow for new eletrical connections from the DB to the units (isolators, electrical
2.006 cables, wiring, circuit breakers etc). See item W & X under Annexure A scope of Sum R - 1 R -
work.
2.007 Allow for blue condesnsate pipes complete with supporting brackes Sum R - 1 R -
Supply and install new 400 x 400 fresh air grille on the return air duct c/w with filter.
2.008 The filter box must have access door for the filters. Cut and open duct to allow for No R - 2 R -
connection of the new grille. The grille to be complete with double deflection dampers.
2.009 Allow for support brakets of both rooftop units. No R - 1 R -
2.010 Make allowance for old units disposal and provide disposal certificate. No R - 2 R -
Make allowance for HVAC and fire interface. The units to shut down during fire
2.011 Sum R - 1 R -
emergency
2.012 Structural Engineer to verify the slab capability and issue off signed report Sum R - 1 R -
Total carried forward r -
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Subject : bill of quantities
Part 3
Building 11 control & calibration rooms HVAC system replacement
Bill NO. 3 - summary
Fro
NO m tendered
Description page NO.
Part amount item NO.
Main offer
3.001 Preliminaries & generals 1 r -
3.002 HVAC 2 r -
Sub total 1 r -
Add 15% contingency r -
Sub total 2 r -
Add 15% VAT r -
Total r -
Pricing Notes:
i. The rates to be quoted in the Bill of Quantities are to be the fully inclusive
prices for the work described under the items.
ii. No unauthorized amendment shall be made to the Bill of Quantities. If such
amendment is made or if the price schedule is not properly completed, the
tender will be rejected.
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iii. Please refer to Annexure B for the Bill of Quantities.
iv. Pricing must be provided in South African Rand.
v. Rates shall cover all costs and expenses that may be required in and for the
execution of the work described.
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Annexure C
Standard Bidding Document (SBD) 1
Part a: invitation to bid
You are hereby invited to bid for requirements of the csir
BID NUMBER: CSIR RFQ No. 9531/19/06/2026 CLOSING DATE: 19 June 2026 CLOSING TIME: 16:30
For the Once-Off Supply, Delivery, Installation and Commissioning of HVAC (Rooftop Package Units) at Building 11 Situated at the
4.1 Pricing must be provided in South African Rand (including all applicable taxes less all
unconditional discounts).
4.2 Prices that are subject to escalation and exchange rate fluctuations are to be clearly
indicated, with the currency and ROE used in the quotation must be clearly indicated.
4.3 Price should include additional cost elements such as freight, insurance until acceptance,
duty where applicable, etc.
4.4 Payment will be according to the CSIR Payment Terms and Conditions.
4.5 Please provide a detail pricing using a Bill of Quantities outlined under Annexure B.
must be provided in the quotation when deviating from the Bill of Quantities
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NO. [Yes/No]
1. Bidder must submit a completed Annexure B: Bill of quantities or a quotation
aligned to Annexure B on official company letterhead
11.1 The bidder must confirm satisfaction regarding the correctness and validity of their proposal
and that all prices and rates quoted cover all the work/items specified in the RFQ. The prices
and rates quoted must cover all obligations under any resulting contract.
11.2 The bidder accepts that any mistakes regarding prices and calculations will be at their own
risk.
CSIR RFQ No. 9531/19/06/2026
Bill of Quantities
Subject : bill of quantities
Part 1
Building 11 control & calibration rooms HVAC system replacement
Bill NO. 1 - preliminaries & general
Subject : bill of quantities
Part 2
Building 11 control & calibration rooms HVAC system replacement
Bill NO. 2 - HVAC
Subject : bill of quantities
Part 3
Building 11 control & calibration rooms HVAC system replacement
Bill NO. 3 - summary
i. The rates to be quoted in the Bill of Quantities are to be the fully inclusive
prices for the work described under the items.
ii. No unauthorized amendment shall be made to the Bill of Quantities. If such
amendment is made or if the price schedule is not properly completed, the
tender will be rejected.
SS-F-SPU-032 Rev 04 Request for Quotation
CSIR RFQ No. 9531/19/06/2026 of 31
iii. Please refer to Annexure B for the Bill of Quantities.
iv. Pricing must be provided in South African Rand.
v. Rates shall cover all costs and expenses that may be required in and for the
execution of the work described.
SS-F-SPU-032 Rev 04 Request for Quotation
CSIR RFQ No. 9531/19/06/2026 of 31
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 38 of 2000
Important for public-sector construction and infrastructure tenders that require contractor grading or construction procurement standards.
Relevant because this tender appears to involve construction, building work, infrastructure, or site-based delivery.
Act 107 of 1998
Relevant where environmental authorisations, EIAs or environmental compliance may apply.
Relevant because this tender appears to involve construction, building work, infrastructure, or site-based delivery.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve construction, building work, infrastructure, or site-based delivery.
Act 103 of 1977
Relevant where building standards, renovations, maintenance or construction compliance may apply.
Relevant because this tender appears to involve construction, building work, infrastructure, or site-based delivery.
Address
Stellenbosch Central, Stellenbosch, 7600, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
02 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
government organization in South Africa
Key Personnel
Provinces Active
Industries
Stellenbosch Central, Stellenbosch, 7600, South Africa