Refractory supply & services for kriel power station – national SA tender

Returnable Documents:

Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements

No specific requirements found

Returnable Documents:

NB: The tenderer must complete and sign this form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard.

No specific requirements found

Returnable Documents:

persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where

the declarant acts and persons who are involved with the evaluation and or adjudication of the

(a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of (b) any municipality or municipal entity;

Returnable Documents:

Contract Quality Plan template assist the supplier to identify and plan for meeting client's/ contract expectations/requirements for quality management

No specific requirements found

Returnable Documents:

are submitted and accessible for downloading/evaluation without any challenges as well as

It must be noted that Eskom will not measure a criterion twice in the different evaluation

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

further evaluation.

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

the evaluation Price.

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

Specific Goals tenderer fails to meet Specific Goals and/or to submit the required proof/supporting

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

Reverse e-Auction 3.21 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and

Preference point systems, and which is intended to achieve competitive pricing. Eskom

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

Returnable Documents:

1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y

PPPFA 2022 regulations

1.1.11 Tax Evaluation questionnaire to determine whether a [Procurement Y

3.13 Functionality requirements Functionality requirements are applicable

required quality control measures attached to this declaration

The technical evaluations will form part of the functional criteria.

technical evaluation criteria for functionality which will be evaluated on

a total weight of 100% and a minimum threshold of 70%

Refer to the table below Technical Functionality evaluation

Quality Control Plan 10%

Tenderers who do not meet the threshold for functionality scoring will

3.15 Evaluation of Price Prices will be evaluated as follows

10] points in accordance

with the PPPFA.

A maximum of 10/20 points may be awarded to a tenderer for the

The points scored for the specific goal must be added to the points

scored for price and the total must be rounded off to the nearest two

awarded to the tenderer scoring the highest points

B-BBEE Status Level Number of points Number of points

of Contributor (90/10 system) (80/20 system)

NB: The following documents are required to claim preference

preference points will not be disqualified.

• May only score point out of 90/80 for price
• Scores 0 points out of 10/20 for specific goals

If a tenderer fails to submit evidence of its points claim for a Specific

Returnable Documents:

Contract / Order Number Contract / Order Number Subcontractor Order Number Subcontractor Order Number QCP Number Page 1 of ___

Scope of Work Scope of Work Item/ Plant/ Material Description Item/ Plant/ Material Description Rev Number - Date

Quality Control Plan Approvals Quality Control Plan Approvals Name Name Name Signature Signature Intervention Point Legend (KEY) Intervention Point Legend (KEY) Intervention Point Legend (KEY) Intervention Point Legend (KEY) Intervention Point Legend (KEY) Intervention Point Legend (KEY)

Contractor /Supplier Contractor /Supplier Hold Point AP - Document Requires Approval AP - Document Requires Approval T1 – 100% Testing

T2- Sample Testing T1 – 100% Testing

T2- Sample Testing A1 – 100% Inspection

A2- Sample Inspection

Subcontractor (where applicable) Subcontractor (where applicable) Witness Point W1 – 100% witness W1 – 100% witness W2 - Sample witness W2 - Sample witness

Eskom Eskom Document Review IN - Document Requires for information only IN - Document Requires for information only R1- 100% Document Review R1- 100% Document Review R2- Sample Document Review

Approved Inspection Authority (AIA)

(Where applicable) Approved Inspection Authority (AIA)

(Where applicable) Surveillance (S)

Approved Inspection Authority (AIA)

(Where applicable) Approved Inspection Authority (AIA)

(Where applicable) Verification (V)

Activities Activities Activities Intervention Point Intervention Point Category Inspection and Test Method Inspection and Test Method Inspection and Test Method Supplier Inspection Supplier Inspection Eskom Inspection Eskom Inspection Records

No Description / Requirement Date Supplier Eskom S=Statutory / N= Non-statutory Method Controlling document Acceptance Criteria AIA/NOBO Internal/TPI AIA/NOBO Internal/TPI

Notes: INSPECTION AND TEST METHOD (e.g. Visual, Microscopy, NDT, Liquid/ Dye Penetrant, Magnetic Particle, EDDY, etc.); ACCEPTANCE CRITERIA ( e.g. Functionality requirement, Performance Measures, Regulatory Compliance, Chemical test , etc.)

Abbreviations: NOBO (Notification Body); TPI (Third Party Inspection)

Public

Returnable Documents:

E-Tenderers’ E-Tendering Document 240-9722574 Rev 1

Identifier

Training Acknowledgement

Effective Date August 2023

Form Review Date August 2026

Annexure NO.: ______

Acknowledgement form – e-tendering training

Enquiry no: [......................................................]

Business name/JV: _______________________________________________________

Contact Person: __________________________________________________________

Tel (landline): _________________________________________

Cellphone: ____________________________________________

E-mail address: ________________________________________

Acknowledgment: [Select and complete in full applicable paragraph below]

I _________________________________________ (Tenderer’s Name) acknowledge that I have undergone

self-training though the e- Tendering Noddy Guide or video or via a clarification meeting for me to understand.

I am satisfied with my self-training and confirm that I will be able to operate the E- Tendering Solution.

This document is a Mandatory returnable prior to for E-Tendering. Failure to FULLY complete the

form and submit it to Eskom within prescribe period will render the Tenderer non-responsive and will

be disqualified from the Procurement Process.

Authorized Signature: _____________________________________________________________

Designation: _____________________________________________________________________

Date: _________________________

Public

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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

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E-Tenderers E-Tendering Training Acknowledgement Form - 27 January 2025

Template ID: 240-9722574 (Rev 1) E-Tenderers’ E-Tendering Training Acknowledgement Form

Returnable Documents:

Eskom Holdings SOC Ltd Registration Number 2002/015527/00

No specific requirements found

Returnable Documents:

Supplier Quality Management: Specification Unique Identifier: 240-105658000

The intention of this specification is to specify and describe the minimum quality requirements for all

existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,

implementation, and maintenance of a quality management system (QMS) that conforms to the

a quality management system (QMS) based on ISO 9001, which should form the basis for conformity

to Eskom quality requirements and continually adhere to them throughout the duration of a contract

[1] ISO 9001 Quality Management Systems – Requirements

[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.

[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary

[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy

[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects

[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained

[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )

[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions

[11] 240-12248652 Supplier Quality Management: List of Tender Returnables

2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality

required by the contract. It is a framework for the contractor’s process for delivering quality.

2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/

2.3.4 Intervention Points: those control points indicated by the various controlling bodies

inspection, hold points, surveillances, witnesses, reviews and verifications.

performing quality assurance/ quality control, monitoring, inspection and/ or expediting

Title: Supplier Quality Management: Document Identifier: 240-105658000

Functional Area: Quality Management

Quality Quality Manager Quality Risk and

Returnable Documents:

11.2(14) The following matters will be included in - Any quality related issues.

Supply and Services for a period of Five Years on an

As-and-When required basis

Contents: No of

pages

Part C1 Agreements & Contract Data 17

Part C2 Pricing Data 5

Part C3 Scope of Work

Payment Terms: payment certificate from the Service Manager in terms of core

clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the

Employer's procedures stated in the Service Information, showing the amount due for payment

equal to that stated in the payment certificate.

Z7.2 If the Contractor does not provide a tax invoice in the form and

Returnable Documents:

supply the goods or

execute the works

No specific requirements found

{"closingDate":"31 May 2024"}

Returnable Documents:

Title: Evaluation Strategy: Kriel Unique Identifier: 559-287009225

Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225

3.7 Qualitative technical evaluation criteria

Table 4: Qualitative Technical Evaluation Criteria for Part 1

Functionality Criteria Total Weight (100%)

score at least the minimum

threshold (70%) per functional

o Water quality - dos and don’ts (3%)

Quality Control Plan

When are holding points required (4% score) (4pts) 10%

employment (5% score) 20%

efine the Mandatory Evaluation Criteria,

Qualitative Evaluation Criteria and TET member responsibilities for tender technical evaluation. The

technical evaluation strategy serves as basis for the tender technical evaluation process.

[1] 240-168966153 Generation Tender Technical Evaluation Procedure

[2] Quality Standard ISO 9001:2008

[3] 240-105658000: Supplier Quality Management Specification

TET Technical evaluation team

QMS Quality Management System

QCP Quality control plan

As per 240-168966153 Generation Tender Technical Evaluation Procedure

3. Tender technical evaluation strategy and scope

3.1 Technical evaluation threshold and tubing material

The minimum weighted final score (threshold) required for a tender to be considered from a technical

perspective is 70% as per 240-168966153 Generation Tender Technical Evaluation Procedure.

Returnable Documents:

Cell D3: Type 1 in the block to select the applicable type of Category

No specific requirements found

Returnable Documents:

Insufficient searchable text - AI extraction recommended

Returnable Documents:

Insufficient searchable text - AI extraction recommended

Returnable Documents:

Insufficient searchable text - AI extraction recommended

Returnable Documents:

Insufficient searchable text - AI extraction recommended

Returnable Documents:

[1] 240-168966153 Generation Tender Technical Evaluation Procedure

[2] QM 58: Supplier Contract Quality Requirements

[3] ISO 9001: Quality Management Systems.

[5] 240-105658000: Supplier Quality Management Specification

[7] QM 58 Supplier Contract Quality Requirements Specification

As per 240-168966153: Generation Tender Technical Evaluation Procedure

The purpose of this scope is to briefly outline refractory requirements within the boiler plant in relation to its

application, specification and locations on which the refractory will be needed. It is also essential to note that, this

scope is only applicable to Kriel Power Station Boilers.

2. Supporting clauses

2.1 Scope

The purpose of this document is to define the scope of work for refractory requirements Kriel Power Station boiler.

2.1.1 Works Information

The contractor is expected to always supply the items listed in table 1 below in correct specifications and quantities.

The primary instruction to the service provider includes but not limited to:

Repair, replace and re-instate the refractory on the tabulated boiler areas below with the required minimum

specifications ranging from High duty refractory at 1400 °C to Super duty refractory at 1600 °C.

Below are all the refractory specifications and areas on which they are suitable for application and how each

type of refractory is utilized:

1. SiC Tile – Front ring and back rile tiles.

2. SiC Castable

• Used at the burner faces, burner corner pockets.

3. SiC Mouldable

• Building cement for the tiles.

4. Morta

• Firebricks cement at the Ash-hoppers

It is clear from the specification above that, refractory number 2 will be the most useful and applicable for Kriel Power

Station’s Boilers Furnace apertures. Refractory number 4 should be used in the colder areas such as the hoppers

and the inspection ports at 2 m level of all the boilers at Kriel power station.

Controlled disclosure

When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line

with the authorised version on the system.

Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Unique Identifier: 559-287150002

Supply and Services - Scope Revision: 1

Page:

Table 1: Steel item list

Refractory

Line FIN Component Sub- Description

Component

R 1.1 000 Boiler Ash Hoppers Replace/repair refractory in all 6 x off Ash hoppers'

External internal walls. Outage to ensure that action is given

to respective contractor. (General CI)

R 1.2 000 Boiler Casing Access Replace/repair refractory on the casing access and

External & Inspection inspection doors. Outage to ensure that action is

Doors given to respective contractor. (General CI)

R 3 036 Evaporator Pyrometer Ports Re-instate all broken off and damaged refractory on

all pyrometer ports.

R 3 036 Evaporator Screw Wall Re-instate refractory on all inspection ports. Make

Inspection Ports sure the tubes are covered

R 3 036 Evaporator Screw Wall Re-instate refractory on all access doors. Make sure

Access Doors the tubes are covered

R 3 036 Evaporator Burner Mouths Re-instate all broken off and damaged refractory on

all Burner Mouths.

R 4 042 Evaporator Vertical Wall - Re-instate all broken off and damaged refractory on

Sootblower all Sootblower ports (Port 101-148)

ports

R 4 042 Evaporator Vertical Wall - Re-instate refractory on all access doors. Make sure

Access Doors the tubes are covered

2.1.2 Purpose

The purpose of this document is to define the scope of work/ for services to repair, install/reinstate and supply of the

refractory material to Kriel Power station – on an “As and When Required” basis.

2.1.3 Applicability

This document is applicable to Kriel Power Station.

2.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the following paragraphs.

2.2.1 Normative

[1] 240-168966153 Generation Tender Technical Evaluation Procedure

[2] QM 58: Supplier Contract Quality Requirements

[3] ISO 9001: Quality Management Systems.

Controlled disclosure

When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line

with the authorised version on the system.

Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Unique Identifier: 559-287150002

Supply and Services - Scope Revision: 1

Page:

[4] ISO 14001: Environmental Standard

2.2.2 Informative

[5] 240-105658000: Supplier Quality Management Specification

[6] BS EN 10204:2004 Metallic Products: Types of Inspection Documents

[7] QM 58 Supplier Contract Quality Requirements Specification

[8] 240-28463367: SHE Organization

[9] 240-30008949: Safety, Health, and Environmental Specifications for Contractors

[10] 240-49230111: Hazard and Operability Analysis (HAZOP) Guideline (Rev 1)

[11] 32-421: Cardinal Rules

2.3 Definitions

N/a

2.3.1 Classification

Controlled Disclosure: Controlled Disclosure to external parties (either enforced by law, or discretionary).

2.4 Abbreviations

Abbreviation Description

MM Millimetres

MTLC Metallic

MTL Metal

STRCTRL Structural

2.5 Roles and responsibilities

As per 240-168966153: Generation Tender Technical Evaluation Procedure

2.6 Process for monitoring

N/a

2.7 Related/supporting documents

N/a

3. Authorisation

This document has been seen and accepted by:

Controlled disclosure

When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line

with the authorised version on the system.

Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Unique Identifier: 559-287150002

Supply and Services - Scope Revision: 1

Page:

Name Designation

Rofhiwa Nelwamondo Kriel Engineering Manager

Thapelo Masokoane Boiler Engineering Manager

John Mkhonto Senior System Engineer

Feyane Tivane Boiler System Engineer

Wonder Nkentshane Boiler System Engineer

4. Revisions

Date Rev. Compiler Remarks

February 2024 1 Feyane Tivane New Document created

Wonder Nkentshane

5. Development team

The following people were involved in the development of this document:

• Feyane Tivane
• Wonder Nkentshane

6. Acknowledgements

• N/a

Controlled disclosure

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with the authorised version on the system.

Returnable Documents:

Occupational Hygiene The anticipation, recognition, evaluation, and control of conditions arising in

in line with its Safety, Health, Environmental, and Quality (SHEQ) Policy and applicable legislative

and remains accountable for the quality and execution of their health and safety programme for their

Document R

555-RSR2031 1 HIGH RISK Identifier ev

ACTIVITIES/SERVICES Effective Date November 2023

Project Name: Outage replacement and repairs of refractory on boiler ash hopper, burner

mouths, boiler doors and soot blower ports at Kriel Power Station for a period of five years.

Enquiry number:

Project Address: Kriel Power station

Eskom’s Contract Manager/Project Eskom’s Acting OHS/SHE Manager

Name : Landizwe Njapha Name : Gift Mamize

Signature : Signature :

Date : 08/12/2025 Date : 27/11/2025

Eskom’s Procurement Manager /Officer Eskom’s OHS/SHE Officer

Name: Brian Sikhakhane Name: Phumzile Tsotetsi

Document R

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ACTIVITIES/SERVICES Effective Date November 2023

Table of Contents

1. Introduction .......................................................................................................................... 4

2. Supporting clauses ........................................................................................................... 4

2.1 Scope .................................................................................................................................. 4

2.1.1 Purpose ......................................................................................................................... 4

2.1.2 Applicability ................................................................................................................... 4

2.2 Normative/informative references ..................................................................... 4

2.2.1 Normative ...................................................................................................................... 4

2.2.2 Informative .................................................................................................................... 5

2.3 Definitions ....................................................................................................................... 6

2.4 Abbreviations ................................................................................................................. 9

2.5 Related/supporting documents ............................................................................ 9

3. Document content ............................................................................................................ 10

3.1 Scope of work ............................................................................................................. 10

3.2.1 Section 37(2) (Legal) Agreement................................................................................ 10

3.2.2 Hazardous Work by Children (Child Labour) .............................................................. 10

3.2.3 OHS Act ...................................................................................................................... 10

3.2.4 Legislative Compliance ............................................................................................... 10

3.3 ESKOM requirements ................................................................................................. 11

3.4 Sheq policy .................................................................................................................... 11

3.5 Covid -19 policy ............................................................................................................ 11

3.5.1 Covid -19 requirements .............................................................................................. 11

3.6 Coid ................................................................................................................................... 11

3.7 Costing for OHS within the project .................................................................. 12

3.8 Statutory appointments ......................................................................................... 12

3.8.1 Non statutory appointments ........................................................................................ 12

3.9 ESKOM life-saving rules........................................................................................... 12

3.10 Substance abuse ....................................................................................................... 15

3.11 Contractor organisational structure ........................................................ 15

3.11.1 The main contractor Organogram............................................................................. 15

3.12 Roles and responsibilities ................................................................................... 16

Commitment ....................................................................................................................... 16

3.12.1 The contractor: .......................................................................................................... 16

3.12.2 The main contractor site supervisor.......................................................................... 17

3.13 Risk assessment (refer to 32-520) ...................................................................... 18

3.14 Safe work procedures / method statements .............................................. 19

3.16 Fire equipment and maintenance ....................................................................... 19

3.18 First aid and equipment.......................................................................................... 19

3.18.1 Boxes and equipment ............................................................................................... 20

3.19 OHS communication systems ................................................................................ 20

3.19.1 Statutory Health and Safety Committees ................................................................. 21

3.19.2 non-statutory health and safety committees ............................................................. 21

3.20 Tool box talks / daily team talks / pre job meetings ................................ 23

3.21 OHS training ................................................................................................................ 23

3.21.1 The main contractor Induction training ..................................................................... 23

3.21.2 Appointed Contractor induction training ................................................................... 24

3.21.3 Visitors to site induction ............................................................................................ 24

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3.22 General training ....................................................................................................... 24

3.23 Contractor site establishment ........................................................................ 24

3.25 Vehicle management ................................................................................................ 25

3.26 Housekeeping and order....................................................................................... 26

3.27 Stacking and storage ............................................................................................ 26

3.28 Workplace signage and colour coding ......................................................... 27

3.29 Tools and equipment ............................................................................................... 27

3.29.1 Hand tools ................................................................................................................. 28

3.32 Auditing ......................................................................................................................... 28

3.32.1 Approval and compliance of the main contractor OHS plan ..................................... 28

3.32.2 Eskom OHS audits ................................................................................................... 28

3.32.3 Contractor audits....................................................................................................... 28

3.33 Smoking ......................................................................................................................... 29

3.34 Cellular phones ....................................................................................................... 29

3.35 Occupational health, hygiene and rehabilitation ..................................... 29

3.35.1 Medical Assessments ............................................................................................... 29

3.35.2 Occupational Hygiene management ........................................................................ 29

3.36 Roles and responsibilities ................................................................................... 30

3.38 Confined spaces ........................................................................................................ 30

1. The main contractor shall ensure that they comply with the plant

Safety regulation (240-150642762) in relation to the confined spaces.

............................................................................................................................................. 30

2. The main contractor must ensure that at least one person or there

Is a responsible person who is trained on work that will be carried in

The confined spaces, also to rescue and conduct the risk

Assessment. ................................................................................................................... 30

3. The main contractor must ensure that the station rescue emergency

Number is always available. ................................................................................... 30

3.39 Personal protective equipment requirements .......................................... 30

3.40 Incident investigation ............................................................................................ 31

3.41 Emergency management ........................................................................................ 31

3.42 Non-conformance and compliance ................................................................... 31

3.43 OHS files ....................................................................................................................... 32

3.44 Work stoppage .......................................................................................................... 32

3.45 Hours of work ........................................................................................................... 33

3.45.1 Normal work .............................................................................................................. 33

3.45.2 Night work ................................................................................................................. 33

3.45.3 Overtime ................................................................................................................... 33

3.46 Omissions from safety and health requirements specification ........ 33

3.47 Contractor performance monitoring ........................................................... 33

3.48 Contract sign off .................................................................................................... 34

3.49 Eskom's right to terminate the contract .................................................... 34

4. Authorization ..................................................................................................................... 34

5. Revisions ................................................................................................................................ 34

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Eskom Kriel power station's responsibility and commitment is to ensure a safe working environment is

in line with its Safety, Health, Environmental, and Quality (SHEQ) Policy and applicable legislative

obligations. This OHS specification is Eskom Kriel power station's minimum requirements which are

required to be met for the duration of the contract period by The main contractor and, where required,

the delivery organisation. The main contractor is expected to develop an OHS plan that meets these

requirements as well as all the relevant applicable legislation that they conform to. Eskom Kriel power

station in no way assumes the contractor’s legal responsibilities and liabilities. The main contractor is

and remains accountable for the quality and execution of their health and safety programme for their

employees and appointed contractor employees. This OHS specification reflects minimum

requirements and should not be construed as all-encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not supersede

or replace any organizational OHS requirements.

Where requirements listed are already in place, then the organizational requirements must be taken

cognisance of and listed in the respective OHS plans. If there are any additional Eskom Kriel power

station and/or legislative requirements listed in the OHS specification, then these must be addressed.

2. Supporting clauses

2.1 Scope

This OHS specification lists the legislative and Eskom Kriel power station requirements and, where

applicable, any requirements pertaining to local authorities, municipal by-laws, or environmental

legislation that must be met by the contractor.

2.1.1 Purpose

This document will provide OHS specifications for business contracts, standards and NEC 3 at Eskom

Kriel Power station.

2.1.2 Applicability

This OHS specification is applicable to any contracting organisation that intends to respond to Eskom

Kriel power station tender/enquiry with the intention of entering a contract.

2.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the following

paragraphs.

2.2.1 Normative

• Basic Conditions of Employment Act No .

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• Occupational Health and Safety Act and Regulations No .
• OHS Act “Regulations on Hazardous Work by Children in South Africa”
• National Environmental Management Act .
• National Road Traffic Act .
• 32-37 Eskom Substance Abuse Procedure.
• 32-136 Contractor Health and Safety Requirements
• 240-62196227 Life- saving Rules
• 32-95 Environmental, Occupational Health and Safety Incident Management Procedure
• 32-727 SHEQ Policy
• 32- 418 Working at Heights Procedure
• 240-62946386 Vehicle and Driver Safety Management Procedure
• 32-520 Risk Assessment procedure
• Plant Safety Regulations
• Iso 45001
• Eskom Covid-19 policy
• National Disaster Management Act
• RSR0126 Management of industrial Radiography and radiation Protection Practices

2.2.2 Informative

[1] Tobacco Products Control Act (Updated 2011.05.19)

[2] SANS 1186 Symbolic Safety Signs

[3] Constitution of the Republic of South Africa No

[4] DMN 34-110 Operating A Vehicle Mounted Crane

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2.3 Definitions

Definition Explanation

Appointed contractor Means a contractor appointed by The main contractor

Approved Inspection An inspection authority approved by the chief inspector of the Department of

Authority Employment and Labour with respect to the due service only.

Baseline risk (32-520) baseline operational risks refer to the health and safety risks

assessment associated with all standard processes and routine activities in the business

Business unit (BU) (32-296) means any defined unit within the Eskom environment, operating as

a business under a particular cost-centre number. In the context of this

document and in terms of health and safety, any reference to a BU includes a

defined unit within any Eskom division and its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred to as

the contract administrator/custodian or agent or project manager (as defined

in the contract). He/she is the person responsible for ensuring that the works

or services are executed in terms of the contract, as well as adherence to

legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training, experience,

and qualifications, specific to the work or task being performed, provided that,

where appropriate, qualifications and training are registered in terms of the

South African Qualifications Authority Act, 1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who

performs contracted work and includes The main contractors

Contract’s Manager/End Contract’s Manager/End User

User

Consultant means a person providing professional advice

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable measures

to prevent such pollution or degradation from occurring, continuing, or

recurring. If such harm to the environment is authorised by law or cannot

reasonably be avoided or stopped, such person must minimise and rectify

such pollution or degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any person

who is employed by or works for an employer and who receives or is entitled

to receive any remuneration or who works under the direction or supervision

of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any person

who employs or provides work for any person and remunerates that person

or expressly or tacitly undertakes to remunerate him/her, but excludes a TES

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Definition Explanation

(ex labour broker) as defined in section 1(1) of the Labour Relations Act 1956

(Act No. )

Environment (32-94) means:

a) the land, water, and atmosphere of the earth;

b) micro-organisms and plant and animal life; and

c) any part or combination of (a) and (b) and the interrelationships

among and between them, and the physical, chemical, aesthetic, and

cultural properties and conditions of the foregoing that influence

human health and well-being

Eskom requirements Eskom requirements flowing from directives, policies, standards, procedures,

specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working from an

elevated position, considering the nature of work undertaken, and setting out

the procedures and methods to be applied in order to eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or expected

hazards to the health and safety of persons, which are normally associated

with the type of construction work being executed or to be executed

Occupational Health (OHS Act) means a file or other record in permanent form, containing the

and safety file information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified and

includes safe work procedures to mitigate, reduce, or control hazards

identified

Occupational Health (OHS Act) means a document specification of all health and safety

and safety specification requirements pertaining to associated to a contract, so as to ensure the

health and safety of persons.

Occupational Health means comprehensive health and safety requirements for a contract, project,

and safety requirements site, and scope of work. This specification is intended to ensure the health

and safety of persons, both workers and the public, and the duty of care to

the environment. The health and safety requirements must be specific to

each contract, project, site, and scope of work

Occupational Hygiene The anticipation, recognition, evaluation, and control of conditions arising in

or from the workplace, which may cause illness or adverse health effects to

persons.

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an occupational

fitness health practitioner, issued in terms of the regulations, whom shall be

registered with the Health Professions Council of South Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which may

include clinical examinations, biological monitoring, or medical tests) of

employees by an occupational health practitioner or, in prescribed cases, by

an occupational medicine practitioner

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Definition Explanation

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

National sourcing of services providers/contractors at the divisional level and not at BU

Enquiries/contracts level thorough tendering, request for price etc

Organisation may be defined as a group of individuals (large of small) that is cooperating

under the direction of executive leadership in accomplishment of certain

common objects

Pre-job meetings (34-227) means a meeting that is held prior to the commencement of the

day’s work and that is attended by all the relevant employees associated with

the work task

The main contractor (In the text of this document) Means an employer, as defined in section 1 of

the OHS Act, who intends to tender for or has signed a contract with Eskom

for services rendered.

Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of the

General Administrative Regulations under the Act

Responsible Manager Is a Manager of a department, section or operating/business unit who has

been appointed as part of the Eskom delegation of authority process with the

aim to assist the applicable 16(2) assigned person in executing his/her duties

in terms of the Occupational Health and Safety Act

Risk assessment (OHS Act) means a programme to determine any risk associated with any

hazard at a construction site in order to identify the steps needed to be taken

to remove, reduce, or control such hazard.

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, The main contractors,

contractors, suppliers, vendors, and service providers provide a service to

Eskom, directly or indirectly

Service provider any private person or legal entity that provides any service(s) to Eskom for

compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through the

ownership of greater than 50% of its voting stock

Supplier (32-1034)means a natural or legal person who renders a service and may

include the following current or potential supplier vendor, contractor,

consultant

Task (34-227) a segment of work that requires a set of specific and distinct actions

for its completion

Toolbox talks (34-227) where the team leader, after conducting pre-task planning, shares

all the tasks at hand and discusses task allocation, the identified risks, and

the control measures with all his/her team members on site before

commencing a specific task and documenting the agreed strategy. (This

shall be done to ensure common understanding of the tasks, risks, and

control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as

amended, and the Regulations thereto

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Definition Explanation

Visitor any person visiting a workplace with the knowledge of, or under the

supervision of, an employer.

2.4 Abbreviations

Abbreviation Description

AIA Approved Inspection Authority

BU Business Unit

CE Chief Executive

COID Act Compensation for Occupational Injuries and Diseases Act

DMR Driven Machinery Regulations

DEL Department of Employment and Labour ( Inspection and Enforcement services –

Provincial office)

EP Emergency Preparedness

EAP Employee Assistance Program

ERfW Environmental Regulations for Workplaces

GAR General Administrative Regulations

GSR General Safety Regulations

HCS Hazardous Chemical Substances

LDV Light Delivery Vehicle

MSDS Material Safety Data Sheets

OHS Act Occupational Health and Safety Act and Regulations,

O&M Operating and Maintenance

LoG (COID) Letter of Good Standing

SABS South African Bureau Standard

SANS South African National Standard

2.5 Related/supporting documents

Section 37(2) of the OHS Act requires Eskom to sign an agreement and include it in the OHS file for

evaluation prior to the start of work. OHS department will issue the 37(2) agreement to the project

manager/end user who will facilitate the signing of the document by Eskom Kriel power station and

contractor representatives.

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3. Document content

3.1 Scope of work

Outage replacement and repairs of refractory on boiler ash hopper, burner mouths, boiler doors and

soot blower ports at Kriel Power Station for a period of five years.

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom (project/contract manager) and the main

contractor 16.1/16.2 at the time of submitting the safety file. The original copy of the section 37(2)

agreement must be retained by the main contractor, and a copy must be retained by the responsible

project manager/end user. A copy of all the agreements must form part of the respective the main

contractor’s OHS file.

3.2.2 Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the "Bill of Rights", is clear on the rights of children,

especially when it comes to:

1. being protected from exploitative labour practices.

2. not be required or permitted to perform work or provide services that

3. are inappropriate for a person of that child’s age; or

4. This places at risk the child’s well-being, education, physical or mental health, or spiritual,

moral, or social development and the Basic Conditions of Employment Act, Chapter six,

Section 43, "Prohibition of employment of children."

Before resorting to the use of child labour, due consideration must be given to the child's

constitutional rights. Where work is being performed which is not prohibited in terms of the

constitution, then such work must be conducted in terms of the OHS Act "Regulations on Hazardous

Work by Children in South Africa" with emphasis on paragraph 2: Purpose and Interpretation. Eskom

does not condone the use of child labour and, therefore, all effort must be exercised, and child labour

should not be used.

3.2.3 OHS Act

The main contractor shall have an up-to-date copy of the OHS Act and regulations which will be

available to all employees.

3.2.4 Legislative Compliance

The main contractor will comply with all the legislation pertaining to this project being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of

Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• National Environmental Management Act 1998 (Act ).

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• Environment Conservation Act 1989 (Act ).
• National Water Act 1998 (Act ).
• Civil and Building Work Act.
• National Road Traffic Act .
• Compensation for Occupational Injures and Diseases Act.
• SANS Standards –Contractor shall use the relative standards applicable to the project.

3.3 ESKOM requirements

The main contractor shall, before commencement of the project ensure that all their employees are

familiar with the relevant Eskom OHS documentation that is applicable to contract services.

3.4 Sheq policy

A SHEQ policy is a statement of intent and a commitment by the main contractor CEO and senior

management in relation to the relevant OHS roles and responsibilities, the achievement of their strategic

objectives, and values of integrity, customer satisf

3.5 Covid -19 policy

Due to the current pandemic the main contractor is required to submit the Covid policy signed by the

most senior person. The policy must be displayed in a prominent place within the workplace. A copy of

the policy must be filed in the main contractor's OHS files and attached as an annexure to the OHS

Plan.

3.5.1 Covid -19 requirements

Covid-19 costs are not for profit making purpose and Eskom Kriel power station reserves the right to

accept and/or decline the list of PPE which will be listed in the detailed Covid-19 costs. Due to the

current pandemic the main contractor is required to provide Eskom Kriel power station with a Covid-

19 risk assessment and a detailed plan on how to prevent the spread of the virus and what control

measures will be put in place to protect Eskom Kriel power station employees and members of the

public. The risk assessment must include the following but not limited to, adherence to Covid-19

protocols in designated smoking areas. Covid-19 costs are applicable for the duration of the

pandemic and the Covid-19 costs will be ceased once the country has declared that Covid-19 is no

more a pandemic. The main contractor has an obligation to comply with the National Disaster

Management Act including the appointment of the Compliance Officer.

3.6 Coid

The main contractor shall be registered with an appropriate employment compensation commissioner

and have available a valid letter of good standing (LoG) from such commissioner. The obligation lies

with the the main contractor to ensure that the LoG remain valid throughout the contract period. A copy

of the LoG must be filed in the the main contractor OHS files.

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3.7 Costing for OHS within the project

The costing for OHS must be itemised based on the overall scope of the project (i.e.) Training, provision

of PPE, safety equipment purchases, safety file etc.

3.8 Statutory appointments

The main contractor must appoint competent workers who will comply with the OHS Act for the duration

of the contract. Before requiring appointees to accept an appointment, the employer must ensure that

they have received appropriate training and/or information about their responsibilities. The relevant

statutory appointments must be made in compliance with the OHS Act's criteria, which include

appointing a qualified individual to the appropriate roles. The following should be included in the

statutory appointments, but not limited to:

• OHS Act General Administrative Regulation 9(2) – Incident Investigator
• OHS Act Section 19 (3) - Health and Safety Committee Member
• OHS Act Section 19(6)(a) – Co-opted Health and Safety Committee member
• OHS Act Hazardous Chemical Substances Regulation 3(3) Hazardous Chemical

Substances Co-coordinator

• OHS Act, Section 17 – Health and Safety Representative.
• OHS Act General Safety Regulations 3(4) – First Aider/s

3.8.1 Non statutory appointments

• Eskom requirement – Emergency Planning Co-coordinator
• Eskom requirement - Chairperson of Health and Safety Committee
• Eskom Site Manager
• Eskom Site Supervisor
• Risk Assessor
• Safety Officer
• Working at Heights planner

3.9 ESKOM life-saving rules

1. Eskom places a high value on health and safety and urges every organization that

undertakes work for Eskom to do the same.

2. Eskom has developed five life-saving guidelines that will apply to all Eskom employees,

agents, consultants, and contractors. Any Eskom employee or employee of the main

contractor or appointed contractor who fails to follow these rules would be deemed a serious

violation. These rules are in place to protect any employee, labour broker, or contractor

working from significant injury or death.

3. If any contractual work (including delivery of any product) is to be undertaken on Eskom

premises, the rules shall be obeyed by any contractor and their employees.

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The rules are:

Rule before touch 1: open, isolate, test, earth and create an

Equipotential zone

To ensure a safe electrical work environment, no person may work/operate on, around or near

any electrical network, line or apparatus, electrically connected to the power system and/or

electrically charged and/or not electrically charged unless:

a) He/she is trained and authorised as competent for the task to be done;

b) There is a valid permit to work where required and they are being supervised by a competent

person;

c) A pre-task risk assessment to identify all risks and hazards has been conducted before any

work commences;

d) He/she follows the requirements on OPEN, ISOLATE, TEST, EARTH, AND CREATE AN

EQUIPOTENTIAL ZONE BEFORE TOUCH, based on applicable/related standards, procedures

and outcome of risk assessment fit for the type of work or task to be performed;

e) The work area shall be within the equipotential zone, with the working earth visible at all times.

f) The authorised person has physically shown all team members that the apparatus is safe to

work on;

g) He/she makes the specific electrical environment safe before performing the work; and

h) All the appropriate PPE (including face shield and insulated gloves for 1low voltage work) are

worn.

Note: The equipotential zone is only applicable for work being done on medium and high

voltage apparatus.

Rule 2: hook up at height

Working at height is a significant part of work in Eskom Holdings and is regarded as a high-risk

activity, as a result, all precautions must be taken to prevent incidents while working at height.

Wherever reasonably practicable, preference must be given to the performance of work at

ground level as opposed to work in an elevated position. Where work in an elevated position is

necessary, the requirements in this document and all other Eskom requirements pertaining to

working from height shall apply.

No person may work at height where there is a risk of falling unless:

a) A Fall Protection Plan has been developed by a trained fall protection plan developer and

communicated to all employees working at height based on the scope of work/task;

b) He/she is medically fit to work at height;

c) He/she is trained in accordance with Eskom’s requirements for working at height

d) A pre-task-specific work at height risk assessment to identify all risks and hazards has been

conducted and communicated to all participants before commencing any work of this nature;

e) He/she appropriately conducts work as determined by the risk assessment;

f) He/she is appropriately secured during ascending and descending where applicable; and

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g) He/she is using an Eskom-approved fall arrest system where applicable.

Rule 3: buckle up

Where required, the proper wearing of seat belts for any driver, operator and passenger is

mandatory in all vehicles/equipment when driving and/or travelling for Eskom business purposes.

The driver is obligated to ensure that he/she as well as all passengers are properly seated and

wearing their seatbelts at all times while being transported in the vehicle, as per Eskom

specifications.

Note: This rule is applicable on any road or parking lot, irrespective of the speed, and when the

vehicle moves in a forward or backward direction.

Rule 4: be sober

No person who is under the influence or who appears to be under the influence of intoxicating

liquor or drugs will be permitted to enter or remain on an Eskom site conduct Eskom business or

drive/operate a vehicle/equipment for Eskom business purposes.

This includes any level of alcohol or the presence of any drugs, controlled substances, and/or

illegal substances in the body that impairs or could impair mental and physical functioning,

irrespective of when the substance was used.

Rule 5: ensure that you have a permit to work

No person shall work without the required Permit to Work (PTW), which is governed by but not

limited to:

Plant Safety Regulations; or

Operating Regulations for High Voltage Systems (ORHVS) (handover or permit); or

Low Voltage Operating Regulations; or

Any other activity where a permit is required, for example, driver and statutory permits.

No apparatus is to be returned to service without the cancellation of all permits on that plant in

accordance with procedure, unless permission is granted for a particular plant to be returned to

service with permits still open, like in the case of redundant systems.

NOTE: In the case of live work, a “Live Work Declaration Form” is to be completed by the

authorised person, who is the person responsible for the safe execution of work according to

relevant standards and procedures.

Rule 6: ensure safe live working

To ensure safe live work, each live worker shall:

Ensure all live work basic principles are adhered to, as outlined (for the method being used) in

the High Voltage Live Working Standard for the respective division.

Observe and maintain the minimum approach distance (MAD).

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Only perform live work (never mix live and dead work on the same site at the same time –

Refer to ORHVS Section 7 and 5 handouts respectively).

Perform tasks they are authorised for and only undertake tasks that are documented in the

respective Task Manual (TM). Only work on one potential (voltage) at a time.

Eskom Kriel Power station will take a zero-tolerance approach to these policies.

Noncompliance to Life-saving rules is regarded serious misconduct and will result in

serious disciplinary action, which may include dismissal.

This is to ensure that everyone who works on or visits an Eskom Kriel Power station facility

returns home to their families safely.

3.10 Substance abuse

1. Alcohol and substance abuse are serious threats to any business, especially when it comes to

workplace accidents and car driving. As a result, Eskom Kriel power station has the right to

take reasonable procedures to identify and prohibit drunk people from entering the company.

2. General Safety Regulation 2A specifies the legal position on intoxication.

3. The allowable alcohol and drug level is 0%.

4. The main contractor must follow Eskom's procedure 32-37 ("Substance Abuse Procedure"),

taking into account that this is an Eskom Life-saving Rule number 4: (BE SOBER"), and anyone

entering the Eskom Kriel power station site will be subjected to ad hoc alcohol testing if the BU

has self-alcohol testing equipment.

5. THE MAIN CONTRACTOR is invited to develop their own manual and test their own employees

for alcohol on a regular basis.

6. Test results must be marked "Confidential" and kept in the employee's personal file.

7. Eskom's life-saving rules must be included in the induction process.

8. All employees involved in the scope of work must sign the Life-saving rule pledge before

commencement of work.

3.11 Contractor organisational structure

3.11.1 The main contractor Organogram

The main contractor must provide an organisational organogram on the company’s letter head

related to this contract, depicting all the levels of responsibility from the CE down to the

supervisors responsible for the contract. List the relevant positions held, names of appointees,

legal appointments and the Organogram must be signed off by the company's 16(1) or 16 (2).

The main contractor is responsible for keeping copies of all the organograms’ as well as

submitting them with the OHS plan. All organograms shall be updated timeously when

appointments are changed.

This diagram must be kept up to date and filed in the project OHS files.

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3.12 Roles and responsibilities

Commitment

Visible commitment is essential to providing a safe work environment. Managers, supervisors and

employees at all levels must demonstrate their commitment by being proactively involved in the day to

day operations, in particular the Occupational Health and Safety aspects of any project / contract.

Legislation requires that each employee must take reasonable care of themselves and their fellow

workers, from management level down to the lowest employee level.

3.12.1 The contractor:

The main contractor shall:

1. Carry out all duties as listed in section 8, 9 and 10, the various other regulations that form part

of the OHS Act and Regulation 7 of the Construction Regulations.

2. Carry accountability and responsibility for the safety and health of their employees within their

working area, as contemplated by section 37(2) of the OHS Act;

3. Shall keep a record of all employees, including date of induction, relevant skills and licenses

and be able to produce this list at the request of the Eskom Project Manager.

4. Ensure that all their appointees are made aware of their accountabilities and responsibilities in

terms of their appointment and that they advise and assist these appointees in the execution of

their duties.

5. Ensure that the minimum legislative, regulatory and Eskom OHS requirements are complied

with on all work sites.

6. Give the Eskom project managers and line managers / responsible managers their full

participation and cooperation.

7. Compile a OHS (Occupational health and safety) file where all relevant health and safety

records must be kept for each work site.

8. The main contractor must provide the project manager with the Compensation Commissioner’s

valid letter of good standing before the commencement of work and any future renewal letters

obtained during the contract for record-keeping purposes. The letter of good standing shall

reflect the name of the contractor’s company.

9. Appoint competent staff to perform the project work and ensure that all employees are trained

in the health and safety aspects relating to such work and that the employees understand the

hazards associated with all other work being carried out on the project.

10. Ensure that all employees are conversant with all relevant work procedures and that they

adhere to such procedures.

11. Ensure that their contractors (whom they intend appointing) have made detailed provision for

the cost of safety and health measures throughout the project.

12. Stop his /her employees if such work poses a threat to the health and safety of persons or a

risk of degradation to the environment.

13. Appoint full-time competent employees in writing to supervise the performance of all specified

work throughout the contract period.

14. Ensure that the supervisor or manager do not supervise work on any site other than the site for

which such supervisor has been appointed for.

15. Not victimise or dismiss employees, by virtue of the employee’s divulging health and safety

information or suspecting such information has been divulged, in the interests of health and

safety requirements.

16. Follow a process of disciplinary action if any of their employees have transgressed any of the

requirements of the health and safety specification, safety and health plans, site rules or any

other requirements.

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17. Before the commencement of work, review the submitted baseline risk assessments to include

site or emerging risks. This should be done by a competent person appointed in writing with a

view to identify hazardous and potentially hazardous work operations.

18. Ensure that pre-task risk assessments are conducted and documented daily and prior to the

starting of any new task, irrespective of whether it is a repetitive task or not.

19. Must ensure that an organisation medical surveillance programme for the duration of the

contract is in place and maintained.

20. Prior to having pre-employment and periodic medicals fitness examinations conducted,

person/man job specifications must be compiled and handed to the occupational health

practitioner.

21. Issue risk-based personal protective equipment (PPE) as a measure of last resort to their

employees, inspect such equipment regularly and ensure recipients of PPE are trained in the

proper use, care and where necessary, the maintenance of PPE;

Note: should the main contractor entertain visitors on site, they will be held responsible for the

provision and wearing PPE.

22. Must have a substance abuse program which must be in line with Eskom requirements.

23. Ensure that all incidents are reported and investigated timeously by competent incident

investigators as and aligned with 32-95 requirements.

24. When appointing contractors, advise the project manager in writing timeously and obtain his/her

approval prior to them commencing work.

3.12.2 The main contractor site supervisor

The main contractor site supervisor must be trained in the following:

• HIRA, Incident investigation training, Supervisor training, authorised person & PSR, Legal

liability,BBSO.

Must:

1. Be competent to perform the required supervisory tasks;

2. Ensure their employees comply with the required statutory and Eskom project requirements;

3. Inspect all work done by the main contractor to ensure adherence to Eskom’s standards and

4. Conduct follow-up inspections to ensure findings are closed out and preventative action is in

place.

5. Monitor contractors for adhere to statutory requirements and safety standards.

6. Monitor contractors overall OHS performance on site in order to achieve excellent results

7. Discuss all OHS related problems with the relevant contractor management timeously in the

first instance and thereafter the Eskom project manager in the second instance relating to

procedure requirements, non-conformances identified, corrective actions, audits and

inspection schedules.

8. Continual liaison between the main contractor and employees.

9. Ensures that employees are aware of latest standards, procedures, work instructions and

safety regulations issued by Eskom Kriel power station:

10. Conduct site Inspections for compliance to OHS requirements and compiles the relevant

inspection reports.

11. Submit the observation reports to the relevant management.

12. Submit the required OHS reports communicated by Eskom Kriel power station e.g.,

manpower numbers, incident statistics report etc

13. Have meaningful participation in the project statutory health and safety committee meetings.

14. Participate in the main contractor emergency preparedness planning.

15. Ensure that their own employees are competent to perform the tasks assigned.

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3.13 Risk assessment (refer to 32-520)

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry out risk

assessments, to establish which risks and hazards are attached to the health and safety of persons

due to any work which is performed, any article or substance which is, handled, stored, transported.

A risk assessment is defined as an identification of the hazards present in the activity, work, site,

and an estimate of the extent of the risks involved, considering whatever precautions are already

being taken.

It is essentially a three-stage process:

• identification of all hazards.
• evaluation of the risks;
• Measures to control the risks.

Risk assessments are required to be maintained. This means that significant changes to a process

or activity, or any new process or activity should be subjected to a risk assessment and that if new

hazards come to light during the work process, then these should also be subjected to risk

assessments. Risk assessments for long term processes should be periodically reviewed and

updated. Method statements or written safe work procedures are an effective method as information

and record of the way jobs / tasks must be performed. Daily or issue based or task specific or on

the job risk assessments must be conducted at the place where work is to be performed/ conducted

to allow managers and employees to assess any inherent risks that could have been overlooked

during the initial risk assessment or any changes that might have occurred in a period of absence.

For example if a job / task is extended over a day or halted due to inclement weather.

Guidelines for actual steps involved in a job/task specific risk assessment are:

• Each activity is listed.
• Specific hazards are identified and listed against each activity.
• The magnitude of each risk is rated as Low. Medium or High.
• All known documentary and supervisory controls are listed. For instance: What safe work

procedures exist for ladders.

• The relevance, effectiveness and sufficiency of these controls are assessed.
• In the event of insufficient or deficient controls for the particular activity, steps to be taken to

rectify this shall be recorded, and safe working procedures drawn up.

• Persons responsible for implementing and supervising the task shall be identified, nominated

and duly assigned.

• Persons responsible for monitoring the task and carrying out the planned job observation

must be nominated.

• Completed risk assessment shall be handed to the Eskom project manager representative

for comment and approval.

• The relevant section of the risk assessment shall be issued with a Transmittal Note to the

Supervisor nominated as the responsible person; and the names of workmen who have

received instruction on the work content and the sequence of the activities listed in the risk

assessment shall be recorded, and their competence established. This instruction shall be

done through an interpreter if required and recorded on the Pre-Job Brief (Daily Safe Task

Instructions), with reference to applicable Risk Assessments.

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3.14 Safe work procedures / method statements

There must be written safe work procedures for all activities, the safe work procedures must be

aligned with the risk assessments. Method statements / written safe work procedure are control

measures used to prevent an incident from occurring during the execution of the project. A written

safe work procedure/ method statements provide guidance how to execute the task safely. A safe

working procedure should be written when: -

a. Designing a new job or task.

b. Changing jobs or task;

c. Introducing new equipment or substances; and

The safe working procedure should identify:

d. The supervisor for the task or job and the employees who will undertake the task;

e. The tasks that are to be undertaken that pose risks;

f. The equipment and substances that are used in these tasks;

g. The control measures that have been built into these tasks;

h. Any training or qualification needed to undertake the task;

i. The personal protective equipment to be worn;

J. Actions to be undertaken to address safety issues that may arise while undertaking the

task.

3.16 Fire equipment and maintenance

1. All firefighting equipment’s that have been provided shall:

a. Be clearly labelled

b. Conspicuously numbered

c. Entered in a register

d. Inspected monthly by a competent person

2. Tested and serviced every 12 months.

3. Results entered in the register and signed by competent person.

3.18 First aid and equipment

1. The requirements of the OHS Act GSR 3 must be observed.

2. First aid appointments must be made to meet the legal requirements. Appointees must be

trained to level 2 and the training service provider must be registered in accordance with section

26(1) of the Skills Development Amendment Act, Act No. . It is good practice for all

employees to be trained to at least level 1.

3. When appointing employees for work sites, cognisance must be taken into account the type

of work performed, the distance teams are working apart and the terrain to be covered if an

emergency should arise.

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4. A list of emergency numbers must be displayed on the notice boards and made accessible for

all employees.

5. The main contractor must ensure that his /her employees are familiar with the emergency

numbers.

6. The main contractor shall have one first aid box for the first 5 persons and thereafter one for

every 50 or team of workers on site or part thereof, taking into account the type of work

performed and the distance between teams.

7. More first aid boxes shall be provided in accordance with the risk assessment. Boxes must be

available and accessible for the immediate treatment of injured persons at the workplace.

8. For offices, signs indicating where the first aid box or boxes are kept as well as the name and

contact details of the First Aider of such first aid box or boxes shall be erected.

9. The main contractor shall ensure that alternative arrangements be made for incidents

occurring after working hours.

3.18.1 Boxes and equipment

The following is a list of minimum contents of a first aid box:

 Item 1: Wound cleaner/antiseptic (100ml).

 Item 2: Swabs for cleaning wounds.

 Item 3: Cotton wool for padding (100 g).

 Item 4: Sterile gauze (minimum quantity 10).

 Item 5: 1 Pair of forceps (for splinters).

 Item 6: 1 Pair of scissors (minimum size 100 mm).

 Item 7: 1 Set of safety pins.

 Item 8: 4 Triangular bandages.

 Item 9: 4 Roller bandages (75 mm X 5 m).

 Item 10: 4 Roller bandages (100 mm X 5 m).

 Item 11: 1 Roll of elastic adhesive (25 mm X 3 m).

 Item 12: 1 Non-allergenic adhesive strip (25 mm X 3 m).

 Item 13: 1 Packet of adhesive dressing strips (minimum quantity, 10 assorted sizes).

 Item 14: 4 First aid dressings (75 mm X 100 mm).

 Item 15: 4 First aid dressings (150 mm x 200 mm).

 Item 16: 2 Straight splints.

 Item 17: 2 Pairs large and 2 pairs medium disposable latex gloves.

 Item 18: 2 CPR mouth pieces or similar devices.

A content check list must be available with all boxes and boxes shall be checked on a regular basis,

kept clean and dust free.

3.19 OHS communication systems

1. The main contractor must develop a communication strategy outlining how they intend to

communicate OHS issues to their staff, the mediums they will employ and how they will

measure the effectiveness of their OHS communication. Below is a brief on how

communication should take place. Where project meetings are conducted on site, OHS shall

be included as a standing agenda point and minutes of these meetings shall be available on

site at all times. Minutes of meeting must be compiled and filed in the relevant OHS files. All

employees shall have access to these minutes. Attendance register shall be kept for all the

health and safety meetings.

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3.19.1 Statutory Health and Safety Committees

1. The main contractor shall establish statutory health and safety committee in terms of Section

19 of the OHS Act. Similarly, appointed contractors shall establish their own statutory health

and safety committee.

2. The Committee shall meet to discuss OHS issues concerning the current work being

performed, training, upcoming work and OHS requirements, incidents and lessons learned

specific OHS problems, safety performance, action plans and other relevant OHS issues.

Listed below is a preferred agenda.

3. OHS representatives for a workplace shall be members of the relevant workplace safety

committees (Refer to Section 19 (2) (a) of the OHS Act).

4. The number of persons nominated by employer must not be more than the Health and Safety

Representatives on that specific statutory health and safety committee. (Refer to Section

19(2)(c) of the OHS Act)

5. A statutory health and safety committee meeting shall be held at least 3 monthly (where

medium to high risk work is involved, more frequent if required), and all appointed members

of the committee shall attend the meeting.

6. Statutory health and safety committees may make recommendations to the main contractor

and the project manager and the Inspector at DEL.

7. All health and safety committees shall discuss all projects related OHS Act Section 24 and 25

incidents and other notified serious incidents.

8. Health and safety committees shall follow up on incident investigation recommendations and

shall keep record of all recommendations made by the committee.

9. Statutory health and safety committees may make recommendations for the revision of

current standards, procedures and practices.

10. The main contractor shall ensure that statutory and non-statutory health and safety

committees carry out their duties.

11. The chairperson of the health and safety committees shall be selected and appointed by the

main contractor. The appointed chairperson must be competent to chair meetings and be able

to make informed decisions.

3.19.2 non-statutory health and safety committees

1. Where there are large worksites for the main contractor, then non-statutory sub-committee

must be established within Kriel Power station to assist with the communication of health and

safety related matters between the statutory health and safety committee and the workplace.

2. The duties and responsibilities of the non- statutory health and safety committees will be the

same as the statutory safety committee

3.19.2.1 Agenda

1. The following serves as the guideline for the OHS Committee meeting agenda.

• List of agenda items:
• Matters arising from previous minutes
• Matters arising from Contractor’s OHS meetings.

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• Covid-19 compliance
• Audit results and feedback
• Review Health and Safety Representative Inspection Reports
• Review

o Incident investigation reports

o Non-Conformances

o Announcements (near miss/injury/damage)

o Follow up on recommendations made by the employer in incident investigation reports

• Accident Prevention – Safety Promotion

o Planned Job Observations

o OHS Training

o Protective clothing and equipment

o Incident Announcements / Recall

• Forthcoming High hazard activities.
• Non-conformances.
• Housekeeping.
• Work permits.
• Work procedures.
• Hazardous materials / substances.
• Fire Prevention
• Occupational Hygiene Assessments, Health Risks and Actions
• Security
• Rules, Instructions
• Public Safety
• Environmental Management
• Emergency Preparedness
• Statistics report
• Closure

3.19.2.2 Minutes and action items for all health and safety committee meetings

1. Minutes and record of action items shall be kept of all health and safety committee meetings.

2. Action column with target dates and responsible person shall be clearly visible on the minutes

and shall be completed during the meeting.

3. Statutory health and safety committee meeting minutes and record of action items shall be

kept for the duration of the project or a minimum period of three years.

4. Non–statutory health and safety committee meeting minutes shall be kept for the duration of

the project or a minimum period of 12 months.

5. All other meeting minutes where OHS is on the agenda, shall be kept for a minimum period of

12 months.

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6. The original copy of the minutes and record of the action items must be signed by the

chairperson.

7. The relevant project manager and the main contractor shall endorse the relevant minutes with

his/her recommendations and return the minutes to the relevant contractor’s chairperson

within 14 calendar days of the meeting.

3.20 Tool box talks / daily team talks / pre job meetings

1. A meeting must be held prior to the commencement of the day’s work with all relevant

personnel associated with the work task in attendance. The job, relevant procedures,

associated hazards, safety measures, i.e. the task risk assessments shall be discussed. Each

employee who attends the briefing shall sign an attendance list of that pre-job brief form

undertaking that they have an understanding of the tasks, risks and control measures

required.

2. Where possible, tool box talks can be included in the pre-job brief meetings. If this does not

occur, then daily tool box talks must be conducted. The toolbox talk topics will be based on

OHS issues pertaining to the project site. The topic and the contents shall be in writing.

Attendance registers with the topic listed shall be kept.

3.21 OHS training

1. The main contractor, when making a bid for this project shall provide a breakdown list of the

OHS training requirements and the costing of such requirements.

2. The scope of training includes but is not limited to the type of work being performed and the

relevant procedures. Additional to the requirements, will be that the main contractor must

have the appropriate qualifications, certificates and employees should always be under

competent supervision.

3. Where legislative and Eskom Kriel Power station recommended appointments are made, the

relevant training shall be given to those appointees prior to the acceptance of those

appointments.

4. When there is an amendment to the Acts and/or to the regulations, OHS specification and OHS

plan, all affected staff shall undergo the applicable refresher training.

5. Appropriate time must be set aside for training (induction and other) of all employees.

6. Records of all training and qualifications of all the main contractor employees must be kept on

the OHS file.

3.21.1 The main contractor Induction training

The main contractor is required to make arrangements with the Business Unit for its employees to

attend induction in order to be granted permission to access site.

1. The main contractor shall ensure that all his / her employees, appointed contractors and their

employees have undergone the Eskom OHS induction training prior to commencing work on

site.

2. Attendance registers must be completed of any induction training given, which must indicate

that they have received and understood the induction training.

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3. Prior to attending the induction training, all employees must undergo a pre-employment

medical examination and found fit for duty. A copy of the certificate of fitness must be kept in

the OHS file on site for the duration of the project.

4. All employees and visitors on site shall carry the proof of induction training.

5. It is the main contractor responsibility to keep records of induction training.

3.21.2 Appointed Contractor induction training

In case where the main contractor appoints a sub-contractor, The main contractor shall ensure that all

his / her employees and appointed contractor employees undergo site specific work induction with

regard to the approved project OHS plan, hazards prevalent on the work site, scope specific risk

assessment, rules and regulations, and other related aspects. The induction training should also include

identification of sensitive features such as wetlands/vlei areas, red data species, graves, etc.

3.21.3 Visitors to site induction

1. Visitors to the site shall be required to undergo and comply with the Eskom Kriel power

station site-specific safety induction prior to being allowed access to site.

2. All visitors must remain in the care and custody of a person (host) who has been properly

inducted. No visitors are permitted to undertake any work onsite, of any nature.

3. Visitors who have completed site induction must be provided with a record of proof of

Induction training.

3.22 General training

The main contractor will be required to ensure that before an employee commences work on the

project/site, the respective supervisor informs the employee of his scope of authority, the hazards

associated with work as well as the control measures to be taken. This will include man-job

specifications, the discussion of any task procedures or hazardous operational procedures to be

performed by the employee. The main contractor is to ensure that the supervisor has satisfied himself

that the employee understands the hazards associated with the work to be performed by conducting

task/job observations.

3.23 Contractor site establishment

1. Prior to establishing a project site, a site plan is required to be drawn and submitted to the

project manager, listing position of all buildings, amenities, storage, stacking areas and

temporary electrical installations. The appropriate colour coding and demarcation of storage

and stacking areas must be carried out.

2. When compiling the site plan, cognisance must be taken to the establishment of the site camp,

ablution facilities and dining area in relation to one another and away from stacking and storage

areas.

3. The main contractor’s site facilities should be managed and kept hygienically clean.

4. Where the materials are stored at the work sites, proper stacking and storage shall be carried

out and maintained in good order at all times.

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5. The main contractor shall during the enquiry make provision for the Occupational Hygiene

Surveys costs in the bill of quantities as per the OHS Act and its regulations and in line with the

scope of work.

3.25 Vehicle management

1. It is the responsibility of the driver to ensure:

a. Their passengers wear seat belts whilst the vehicle is in motion.

b. Comply with all traffic road rules, safety, direction and speed signs.

c. Ensure that vehicle loads are properly secured prior to moving off.

d. Ensure that vehicles are not overloaded.

2. No persons maybe transported at the back of the bakkie.

3. Drivers are required to conduct the route risk assessment prior to travelling/driving.

4. No drivers or operators may text, talk on cell phones or two-way radios whilst driving.

5. All drivers shall have a valid medical fitness certificate.

6. The First aid box with valid contents and fire extinguishers must be included in the vehicle, be

services annually and inspected monthly. Drivers must be trained on how to use the First aid

box and fire extinguishers.

7. Two triangles must be included in the vehicle and the emergency number be displayed at the

back of the vehicle.

8. Each Project site that is enclosed by demarcation will have system/ process to manage

vehicle access to site.

9. The main contractor must maintain their vehicles in a roadworthy condition and a vehicle

license must be valid at all times and this is applicable to yellow plant.

10. Drivers of light vehicles must avoid stopping or parking in the vicinity of machines. At least 30

(thirty) meters must be left clear between such a vehicle and such a machine.

11. The main contractor vehicles can be subject to inspections by the Client/Agent’s

representative. Vehicles which are not roadworthy will not be permitted to be used on site.

12. Drivers/operators shall be responsible for the travel-worthiness of all loads conveyed by them.

Precautions shall be taken to secure all loads properly. Loads projecting from vehicles shall

be securely loaded and in daytime a red flag and during darkness a red light or red reflective

material shall be attached to the extreme end of such projecting materials.

13. The vehicle inspection checklist must include but not limited to:

• Reverse alarm / beeper
• Yellow reflective tape
• Mud flaps
• Fire Extinguisher
• 2 Triangles
• First Aid Box
• Safety belts for every seat
• No fold-up or jockey seat
• Tyres

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• License disc
• Yellow reflective tape that must be fitted at a height of between 250mm and 1.5

metres

• Speed warning sigh (100km/h) at the back of the minibus
• Driver have a Public Driving Permit

3.26 Housekeeping and order

1. The main contractor shall maintain a high standard of housekeeping within their sites and

vehicles for the duration of the project/contract.

2. Prompt disposal of waste materials, scrap and rubbish is essential and be stored temporarily

in a designated waste area, awaiting disposal.

3. Materials/objects shall not be left unsecured in elevated areas – falling objects may cause

serious injuries/fatalities.

4. Nails protruding through timber shall be bent over or removed so as not to cause injury.

5. All packaging material including boxes, pallets, crates, etc. to be removed from the work area

immediately.

6. On completion of his / her work, the contractor is responsible for clearing his / her work area

of all materials, scrap, temporary buildings and building bases to the satisfaction of the

client/agent.

7. In cases where an inadequate standard of housekeeping has developed, compromising

safety and cleanliness, anyone has the responsibility to bring it to the attention of the main

contractor in the first instance and the Eskom project/contract manager in the second

instance.

8. The Eskom project/contract manager has the right to instruct the main contractor to cease

work until the area has been tidied up and made safe. Neither additional costs nor extension

of time to the contract shall be allowed as a result of such a stoppage. Failure to comply with

this requirement will result into site cleaning by another cleaning contractor company at the

cost of the the main contractor.

9. The main contractor shall carry out regular safety/housekeeping inspections daily to ensure

maintenance of satisfactory standards. The main contractor shall document the results of

each inspection and shall maintain records for viewing.

3.27 Stacking and storage

1. The competent personnel must be appointed in writing to manage and supervise all stacking

and storage on site.

2. Before stacking any material, the main contractor or their employees must consult the

contract manager for authorisation to use such an area for stacking purposes. This is to

prevent haphazard arrangements.

3. Adequate care must be taken by the main contractor to ensure that storage and stacking is

carried out correctly and safely.

4. Correct shelve stacking must be carried out, heavy and bulky on the bottom, light and small

on top.

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3.28 Workplace signage and colour coding

1. Symbolic safety signage shall be displayed where it is required by legislation.

2. All symbolic safety signage shall conform to the requirements of SANS standard 1186.

3. Signs shall be positioned to be seen from most positions within the work sites / areas.

4. All signage must be clear at all times and be replaced timeously when worn out.

5. The main contractor establishing sites must erect a company sign at their site offices to reflect

the name and contact details of the: The main contractor site/responsible manager;

supervisors; Health and Safety Manager/Practitioner; First Aider; Health and Safety

Representative and Evacuation warden.

6. The location of every first aid box; fire extinguisher and emergency exit is to be clearly

indicated by means of a sign.

7. When using, an explosive power tool the appropriate signage shall be erected, warning people

of its use.

8. The main contractor shall provide signage where work is conducted and where unauthorised

entry is prohibited and/or where alerting and cautioning passers-by to be aware of potential

dangers.

9. The meanings of the appropriate symbolic signage must be discussed during induction training

and toolbox talks.

10. Where possible, within workshops, work areas and established premises, the appropriate sign

indicating the meaning of symbolic safety signs must be displayed.

3.29 Tools and equipment

1. The main contractor shall ensure that all tools and equipment are identified, safe to be used

and is maintained in a good condition.

2. The main contractor shall ensure that all tools and equipment are listed on an inventory list,

be regularly inspected at least monthly or as required by legislation and risk assessments.

The equipment should be numbered or tagged so that it can be properly monitored and

inspected.

3. Where applicable, tools and equipment must have the necessary approved test or calibration

documentation prior to being brought onto the project and the records shall form part of the

OHS plan. Maintenance calibration shall be undertaken in terms of the manufacturer’s

requirements.

4. All fuel driven equipment must be properly maintained in accordance with the manufacturer’s

recommendations and legal requirements.

5. Eskom Kriel power station reserves the right to inspect tools or items of equipment brought to

site by the main contractor A for use on this project.

6. Should Eskom Kriel power station personnel find any item that is inadequate, faulty, unsafe or

in any other way unsuitable for the safe and satisfactory execution of the work for which it is

intended, the Eskom Kriel power station personnel shall advise The main contractor in writing

and the The main contractor shall forthwith remove the item from site and replace it with a

safe and adequate substitute.

Note: In such cases, The main contractor shall not be entitled to extra payments or

extensions of time in respect of delay caused by Eskom’s instructions.

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7. Where defective tools and equipment’s are identified, such tools and equipment shall be

removed out of site immediately, locked away to prevent further use until such time as the tool

or piece of equipment has been repaired.

8. The main contractor shall ensure that the appropriate records are kept for all tools and

equipment used on the project. Such tools and equipment’s shall be subjected to regular

inspections.

3.29.1 Hand tools

1. All hand tools (hammers, chisels, spanners, etc.) must be recorded on a register and

inspected by the construction supervisor on a monthly basis as well as by users prior to use.

2. Under no circumstance will the contractors be allowed to use their equipment’s with

mushroom heads, to be removed at the end or beginning of shift prior to use.

3. Tools with sharp points in toolboxes must be protected with a cover.

4. All files and similar tools must be fitted with handles.

5. No make shift tools are permissible on the project.

1. climbing by employees using such scaffolding. The inspection check lists must be filed in the

site OHS files.

2. Visual inspections must always be carried out prior to every use.

3.32 Auditing

3.32.1 Approval and compliance of the main contractor OHS plan

The The main contractor 's OHS Plan will be audited against compliance checklist so as to verify

compliance to the requirements of the Eskom Kriel power station OHS specifications. Once there is

compliance only then will the main contractor OHS plan be approved by the project manager or an

appointed Eskom contract custodian. The implementation of the OHS Plan shall be assessed /

audited by Eskom Kriel power station personnel on a regular basis. This will include physical

conditions evaluation.

3.32.2 Eskom OHS audits

Eskom Kriel Power station shall evaluate the main contractor’s OHS performance on an ongoing

basis against the legal, Eskom requirements, OHS specification and the contractors OHS plans.

Note: Eskom Kriel power station reserves the right to conduct unannounced audits on contractors

There will be quarterly audits conducted by Eskom Kriel power station on the main contractor. These

audits shall be attended by the the main contractor’s site manager or his representative.

If there are any findings / non-compliance identified as serious in these audits, an activity will be

stopped for the main contractor. Refer to section on “Work Stoppage” in this OHS Specification.

3.32.3 Contractor audits

The main contractor is required to conduct internal audits on their employees on the implementation of

their OHS Plan on a quarterly basis or when the scope of work changes. A summary of the findings and

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the proposed corrective actions shall be submitted to Eskom project manager within one week after

completion of the audit.

3.33 Smoking

The national smoking policy must be observed and smoking is permitted in designated areas only

(Eskom Smoking Procedure 32-36).

3.34 Cellular phones

The National Road Traffic Act requirements regarding the use of cellular phones must be observed,

when driving and or operating mobile equipment and or machinery. The personal use of cell phones in

the plant is prohibited unless it is an emergency or for work purpose. The use of cell phone camera in

the plant must be in line with the national key point Act and the Plant safety regulation.

3.35 Occupational health, hygiene and rehabilitation

The main contractor is required to develop an Occupational Health, Hygiene and Rehabilitation

program. The program is intended to ensure that the risks to health are identified and controlled.

3.35.1 Medical Assessments

Note: The main contractor will only accept medical surveillances conducted by an Occupational Health

Practitioner who holds a qualification in occupational health.

1. The main contractor must ensure that their employees have a medical surveillance program

whereby their employees undergo entry, periodic and exit medical fitness examinations.

2. The health risk assessment must be used to compile the man job specification and address

the hazards that the employees will be exposed to.

3. For the appropriate medical examinations to be conducted, each employee must have a man

job specification, which must indicate the description of work, list of hazards and potential

occupational exposure limits, physical hazards and required physical attributes.

4. Medical fitness certificates shall be renewed annually for employees who are working on site.

This shall be maintained until completion of the contract.

5. The main contractor must ensure that his / her employees have undergone pre-entry medical

examination before starting work on the contract.

6. The main contractor shall provide a documented process for managing those employees who

are issued with a conditional certificate of fitness.

7. The main contractor shall include in the OHS file the record of the employees exits medical

fitness certificates as and when their employees leave the company.

3.35.2 Occupational Hygiene management

Every contractor must establish an Occupational Hygiene (OH) Management Programme.

The programme must outline how worker exposure hazards will be addressed in all

workplaces,

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The main objective of the OH Management Programme is to help reduce the risk of

hazardous exposures, ensure compliance to statutory requirements and improve working

conditions. Applicable OH practices need to be applied according to the Occupational Health

& Safety Act, 1993 (Act No.) to fulfil this requirement.

Eskom contract custodian / project manager (as advised by the Eskom OHS professional

must determine the scope of occupational hygiene applicable to the contract. The scope must

include but not limited to:

• Exposure risk assessment - addressing all ergonomics risk, hazardous chemical agents,

hazardous biological agents, asbestos, lead, noise, indoor air quality, heat stress, cold stress,

ionizing and non-ionizing radiation exposure, illumination and vibration

• Monitoring / sampling programme for Hazardous Chemical Agents, Hazardous Biological

Agents, Noise, Ventilation, Heat stress, Cold stress, Non-ionising radiation, Indoor air quality,

Illumination, Vibration

• Information and training for identified occupational hygiene stressors

• Medical surveillance programme for identified occupational hygiene stress factors.

The Contractor must obtain the service of an Approved Inspection Authority (AIA) in

Occupational Health and Hygiene to conduct measurements or sampling for regulated

occupational stress factors. The AIA will advise on the required frequency for exposure

monitoring.

3.36 Roles and responsibilities

The main contractor is required to list employee’s roles and responsibilities pertaining to the contract.

3.38 Confined spaces

1. The main contractor shall ensure that they comply with the plant safety regulation (240-

150642762) in relation to the confined spaces.

2. The main contractor must ensure that at least one person or there is a responsible person who

is trained on work that will be carried in the confined spaces, also to rescue and conduct the risk

assessment.

3. The main contractor must ensure that the station rescue emergency number is always available.

3.39 Personal protective equipment requirements

1. The main contractor must provide a detailed programme that includes the issuing, maintenance

and replacement of PPE for all his employees on site.

2. The main contractor shall comply with the requirements of GSR 2 of the OHS Act and

PPE Specification Standard 240-44175132.

3. The risk-based PPE matrix must be compiled detailing the types of PPE that is required to be

issued to employees performing the respective tasks.

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Returnable Documents:

Scope of work Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services for a period of Five Years on an As-and-When required basis

No specific requirements found

Returnable Documents:

lower the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid

supply chain management

system and authorizes accounting officers and accounting authorities to:

a. disregard the bid of any bidder if that bidder, or any of its directors have abused

the institution’s supply chain management system and or committed fraud or any

other improper conduct in relation to such system.

b. cancel a contract awarded to a supplier of goods

Returnable Documents:

Insufficient searchable text - AI extraction recommended

Returnable Documents:

Environmental Evaluation Form Revision 3

Environmental Evaluation: Name of the Project Required Not Company Recommendation

dust, air quality, water quality, erosion, use of hazardous chemicals, as well as waste is

Plan requirements. This includes reporting on the Kriel Power Station EMS Scorecard for

Supply and Services for a Required Name

period of Five Years on an As-and-When required basis

ISO 14001:2015 Certification (if a company is certified)

The contractor must submit an Environmental Management System (EMS) file. A contractor

with ISO 14001 certification will likely have an added advantage.

Environmental Policy/SHEQ Policy X

The contractor must submit an Environmental Policy and proof of communicating it with the

employees (project

Returnable Documents:

involved in the evaluation/adjudication/negotiation of a transaction in which it participates, involving

an Eskom employee/director involved in the evaluation/adjudication/negotiation of a transaction in

1.1 Scope

The Eskom Supplier Integrity Pact (Integrity Pact) is applicable to Eskom Holdings SOC Ltd (including all

wholly owned subsidiaries) and all existing and potential suppliers (as per the definition hereunder).

1.2 Purpose

The integrity pact is a pact between Eskom and its suppliers that prescribes the “ethical behaviour”. Ethical

behaviour is desirable/acceptable conduct (actions and decisions) that will bring about good/appropriate

consequences/outcomes in the interaction with others. Ethical behaviour incorporates ethical values and

considers not only what is good for oneself, but also what is good for others. Eskom considers such behaviour

of paramount importance and expects every existing/potential supplier and its own employees/directors to

always act ethically and with integrity.

Eskom commits to ensuring that it implements a procurement policy/procedure that aligns to all applicable

South African laws and regulations, as well as the constitutional principles of fairness, transparency, equity,

cost effectiveness and competitiveness.

This document supplements all other relevant Commercial and Ethics related policies/codes/procedures.

1.3 Preamble

In order to achieve this purpose, all Eskom suppliers are required to read this Integrity Pact and to complete,

sign and submit the Integrity Declaration Form whenever they participate in any Eskom procurement process.

Eskom and its suppliers commit to honouring their respective obligations herein, and agree to refrain from

any form of dishonesty, fraud, and/or corruption throughout the entire procurement process, including

tendering practices that are in bad faith, unfair and anti-competitive (e.g., under-pricing/collusion/bid rigging)

2. Definitions

Term Definition

Conflict of Interest A conflict of interest arises when one’s personal interests, personal

financial interests or any other interests, affect, or could be perceived to

affect, or has the potential to affect one’s objectivity and discretion and/or

the objectivity and discretion of another in performing Eskom duties or

making decisions on behalf of Eskom. This means that an employee or

director is in a position to make a decision (or influences a decision) that

is not fair and objective in order to benefit personally, or to benefit related

and /or inter-related persons.

Director Means a member of the board of Eskom, or a board of its subsidiary or

an alternate director of such board and includes a person occupying the

position of a director, by whatever name designated, or a prescribed

officer, or a person who is a member of a committee of the board or of

the audit committee, irrespective of whether the person is also a member

of such board.

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Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

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Employment equity The Employment Equity Act promotes equity in the workplace,

ensures that all employees receive equal opportunities and that

employees are treated fairly by their employers. The law protects a

person from unfair treatment and any form of discrimination.

Employee (s) Also referred to as staff members. These include individuals employed

by Eskom on a permanent basis, contract labour, temporary employees,

part-time employees, casual employees, occasional employees, fixed-

term contractors, learners, and others acting on behalf of Eskom or its

subsidiaries.

Eskom Registered Vendor Means a current or potential supplier who may be a natural or juristic

person and includes any employee of such supplier acting within the

course and scope of his/her employment, or any agent or manager acting

for or on behalf of, or in the interests of the supplier registered as a vendor

on the Eskom Vendor Database.

Supplier Means any natural person or juristic person that does business with

Eskom or tenders to do business with Eskom, or is registered on Eskom’s

Vendor Database, such as consultants, contractors, sub-contractors and

providers of goods and services.

3. Abbreviations

Abbreviation Explanation

DOI Declaration of Interest

ETC EXCO Tender Committee

NDA Non-disclosure agreement

RFP Request for Proposal

RFQ Request for Quotation

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4. Supplier’s Obligations

4.1 Eskom’s suppliers accept that they will at all times:

4.1.1 Maintain an impeachable standard of integrity in all their business and personal dealings and take all

reasonable measures necessary to prevent all dishonest, unfair, fraudulent, corrupt, and illegal

practices during any stage of the Eskom procurement process including the execution of contracts

and contract modifications.

4.1.2 Ensure that they are familiar with all publicly available Eskom policies/ procedures/codes that impact

the supply chain processes including, but not limited to Eskom’s Standard Conditions of Tender.

4.1.3 Reject all improper business practices (as may be prohibited by Eskom).

4.1.4 Not abuse the trust placed in them by Eskom employees, or misuse opportunities arising during their

interaction with Eskom for personal gain.

4.1.5 Seek to constantly maintain and enhance their standards of professional competence.

4.1.6 Adopt, where possible, policies and practices which align with those of Eskom (labour practices,

employment equity initiatives and human relations policies) to the highest ethical standards.

4.2 Eskom’s suppliers confirm specifically that:

4.2.1 All confidential information, to which they may have access in the course of their work, must not be

disclosed without the express consent from the authorised Eskom representative. The supplier is

required to complete a Non-Disclosure Agreement (NDA) to give effect to this.

4.2.2 They will not deliberately misrepresent information, submit false certifications or forged documents to

influence the tendering process to advantage themselves or to mislead Eskom in any way and that

Eskom has the right to request an audit of such information, and take further action against the supplier

should it be found that it has acted in a dishonest or fraudulent manner.

4.2.3 Although the establishment of long term and close relations between Eskom and its suppliers is

recognised, Suppliers are nevertheless, required to avoid relationships with Eskom

employees//directors, that may be perceived to be contrary to the constitutional principles of fairness,

equitability, transparency, competitiveness, and cost effectiveness. Suppliers are therefore required

to complete the Integrity declaration form wherein they are required to disclose any interest that they

may have with an Eskom employee/director, whether financial, personal, or private, in its business,

and/or any affiliation /relationship which affects, or may affect, or may be perceived to affect, the

decision-making during tender award. Should a supplier later become aware that its

owners/members/directors/partners/shareholders are an Eskom employee/director with respect to a

tender in which it participated, the supplier is required to disclose the interest/relationship to Eskom

and submit whatever information may be required regarding the parties involved.

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4.2.4 Although the entertainment of customers and provisions of business courtesies or gifts are generally

an accepted commercial practice, they must not in any way negatively affect Eskom’s image and

reputation. They should not exceed the R1500,00 value prescribed by Eskom and should not be of

such a nature (value or circumstances) as to be construed as placing an Eskom employee/director

under obligation to the supplier or in any way improperly influence the recipient.

4.2.5 They will avoid entering into unethical and/or fraudulent dealings with any Eskom employee/director

involved in the evaluation/adjudication/negotiation of a transaction in which it participates, involving

direct/indirect monetary or material benefits in order to be unfairly benefitted. In such circumstances,

no business courtesy, bribe, gift, fees commission or inducement may be offered to, or requested by

an Eskom employee/director involved in the evaluation/adjudication/negotiation of a transaction in

which the supplier is participating.

4.2.6 They will not enter any dishonest and/or illegal agreement or an understanding with other tenderers

involved in a tender/RFP process in which it participates. They will complete the integrity Declaration

Form which incorporates a Declaration of Fair Tendering Practices, when participating in any Eskom

tender/Request for Quotation (RFQ).

4.2.7 They understand that they may be subject to a supplier discipline process and that sanctions that

may be imposed on suppliers should they be found guilty of misconduct.

4.2.8 Should a supplier become aware of any dishonest, fraudulent or inappropriate behaviour of any Eskom

employee/director; the said supplier is required to report this behaviour to the Eskom Ethics office via

email at [email protected], or via the Eskom Forensic email at [email protected] or through

the Eskom toll free hotline 0800 11 27 22, wherein confidentiality is guaranteed.

5. Eskom’s Obligations

5.1 Eskom undertakes to treat all tenderers during the tender process according to the constitutional

principles of fairness, transparency, equity, cost-effectiveness, and competitiveness.

5.2 All Eskom employees/directors are required to complete an annual Declaration of Interest (DOI),

wherein they are required to declare all interests, directorships, memberships, details of any of their

related or inter-related persons or other associates that conduct business with Eskom and all other

material personal interests, whether a conflict exists or not. During the financial year, all Eskom

employees/directors have an option of amending annual DOIs should there be changes in their

interests or what has been disclosed already. In addition to this annual declaration, employees are also

required to complete an additional DOI and NDA if involved in the procurement process.

5.3 Eskom employees will ensure that all gifts received in the normal course of business is declared,

recorded, and authorised by relevant managers. Employees/directors involved in the tender evaluation/

negotiation process, may not accept, demand, or accept a promise of any money, business courtesies,

gifts, rewards, gratuity, favours from any of the tenderers involved to benefit or as may be perceived to

benefit such tenderer. Further to this, employees and directors are prohibited from offering or accepting

loan(s) or other benefit(s) from suppliers, unless the supplier is in the business of granting such loans

or benefits and the terms and conditions of the loan that is offered to the employee/director is also

offered to the general members of the public or a section thereof.

5.4 Should Eskom become aware of any relationship/interest of any employee/director in a tender in which

it is involved in tender evaluation/negotiation process, then this employee/director will be excluded from

the said tender evaluation/negotiation process.

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5.5 Eskom will implement the Supplier Discipline Process if it becomes aware of any contravention of the

provisions of this integrity pact, any other misconduct by a supplier and/or any Eskom

employee/director who acts in bad faith to benefit themselves or a supplier. Eskom has the right, after

following a process of investigation and affording the supplier an opportunity to make representation,

to notify the supplier of the intention to suspend it from the Eskom Vendor Database, impose various

other sanctions and/or institute disciplinary actions against its employees/directors. Subsequently,

Eskom will forward the names of such suppliers including the directors of the company to National

Treasury, who will include the suppliers on the List of Restricted Suppliers on the National Database.

5.6 All Eskom employees/directors are prohibited from having any direct/ indirect personal or other

beneficial interest in any contract with Eskom, whether as a supplier, an advisor or by virtue of being a

director or owner of a business, or in any other capacity. This includes third-party related transactions

with an indirect link to an Eskom contract.

6. General

6.1 This Eskom Supplier Integrity Pact is governed by and interpreted in accordance with the laws,

regulations and legislation of the Republic of South Africa.

6.2 The actions stipulated in this Integrity Pact are without prejudice to any other civil or criminal

proceedings that may arise in accordance with the provisions of the law.

6.3 This Integrity Pact shall remain valid until replaced. Should one or more provisions of this Integrity

Pact be regarded as invalid, remainder of the provisions will remain valid.

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Returnable Documents:

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised

on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers

submit tender documents at various Eskom tender offices. eTendering system replaces the manual or

physical submission of tender documents at various Eskom tender offices. eTendering system in a

nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will

be required to register their details before they can be granted access to the eTendering system. An

OTP (one time pin) will be sent to both their cell phone and email address.

Quick and direct access is also available by using the following links:

• TenderBulletin Public website: https://tenderbulletin.eskom.co.za - this is used by members

of the public, to view and access Eskom published tenders. eTendering hyperlink will be found

on this site. Members of the public may follow prompt instructions once they have clicked on

the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the

required tender documentation.

• eTendering website Public website: https://eTendering.eskom.co.za - this is used by

members of the public, to view information about published tenders and submit their tender

documents.

• N.B: Members of the public would need to have a CSD number to gain access to

eTendering system.

2 Problems

A channel of communication has been created in case users of the system experiences a problem

with the system. In a case users come across some difficulties in using Tender bulletin, eTendering

and OpenText systems they need to contact the buyer responsible for the published tender.

3 What’s New

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

suppliers will be sent a link via email to bid privately.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

4 Getting Started

To gain access to eTendering portal

1. Open your web browser

2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za

3. eTendering system login page will be displayed:

Fig 1

Registration Form Steps to follow

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

• Complete all the fields
• Contact number must start with a

Plus prefix e.g +27

• Ensure that you also fill in the

capture picture to validate that you

are not a robot.

• Once all columns have been filled

click on register button

• Pop-up message will be displayed asking

the registerer to verify the email sent to

the provided email address.

• If the email does not come through,

click on “Resend Verification Email”

button

• email to be resent,
• Once you have received the email click

on link provided on

the email.

• Then you will be directed back to

etendering site with a login screen

displayed, now complete the login

with your verified email address and

password

*

Fig1.1

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

Fig2a.

Fig2b.

Fig3.

4. Once the email is verified, login using your registered email address and password then the

OTP page will be displayed

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

5. OTP sent to the registered cellphone number and email address

6. Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”

button

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

7. Landing page once OTP is verified

8. Select the preferred “Ref No”

9. A page with the preferred Tender information is displayed before tender documentation can

be submitted.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

10. Click on “Create New Submission” button to submit required Tender documents

11. Landing page once clicked on “Create New Submission” button. Take note of the

mentioned disclaimers.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

12. To submit tender documents, click on “Add file” button

13. Upload required tender documents by:

1. Giving the file a name

2. Select the listed file type e.g.: Technical, commercial, finance and etc

3. Choose the file you need to upload

4. Then click on “Upload” button, Fig5.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

Fig4.

Fig5.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

14. Once clicked on “Upload” button, this page will be displayed with the submitted document(s).

Continue to submit all the required documents under the correct category ,i.e: Technical

should be selected if technical documentation is uploaded and etc. Verify all required

documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize

Submission’ button.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

15. Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of

all uploaded files should not exceed 900MB.

16. Once “Finalize Submission” button is clicked the pop-up message confirming the submission

will pop-up

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

17. Click on “Finalise and Close Submission” button to finalize the submission of documents.

If not all documents were submitted or still wish to add or submit more documents, click on

“No, continue adding files” button.

18. Once the submission is finalised the page with all submitted documents will display with the

submission and closed time and date timestamp at the bottom.

19. To view submitted tenders, click on “My Submissions” menu option. All your individually

submitted tenders will be displayed.

If you want to view or verify the submitted documents, click on “View Submission” button

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

20. Once the submission process is complete an email with be sent to the submitter with all

submitted documents on email,Fig6.This is the final step for the submitter or tenderer.

It is vital to save the email with the submission ID for future enquiry if need be.

• -------Originalmessage--------

From:Eskom E-Tender Document Submission 28 <[email protected]>

Date:Tue,23Aug2022,3:42pm

To:[email protected]

Subject: Response To Submitter

Eskom E-Tender Document Submission 28

Hi Monalisa

You have finalized a new submission with submission id:14 on tender #MPKUS10086PS

closing date : 2022-11-30 10:00:00.

Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23

15:42:28

Tender Description:

Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station

Project

Files Submitted:

ID Original Name Title Size Type

38 Test7.pdf testingCom 33141 Commercial

40 Test1.pdf testingTech 33502 Technical

41 Test15.pdf testingFin 33141 Finance

Thanks,

Eskom E-Tender Document Submission 28 Automated Mail

© 2022 Eskom E-Tender Document Submission 28. All rights reserved.

NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL

LEGAL NOTICE which can be viewed at

http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx

Fig6.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

5 Edit Registration

To edit already registered information such as Name, Organization, CSD and cell phone number

select “Edit Registration” on the drop down, Fig1. New window with information that needs to be

updated pop ups,Fig2. Click on “Update” button to update registration details.

Fig1.

Fig2.

6 Log off Button

To logout, click “Log out” on the dropdown next to your name

Fig1.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

7 Password reset

To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will

pop up to enter an alternative email where the new password will be sent Fig2.Confirmation

message will be sent to the user, Fig3.

Fig1.

Fig2.

Fig3.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

An email confirming password reset will be sent to the email provided.

Click on the link or “Reset Password” button to reset the password.

Fig4.

A new window will pop up to reset and confirm the new password, Fig5.Enter new

password and confirm then click on “Reset Password” button.

Fig5.

OTP window will pop up, type in the OTP sent to either the cell phone or email address.

Fig6.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

OTP successfully goes through and lands on the below screen, password is successfully

reset.

Fig7.

8 General

This system is compatible to most web browsers however we recommend Ms Edge.

The end.

© 2023 Eskom of 19

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