How will bids be evaluated?

Section 5 : Evaluation and Selection Process Annexure 2 Preference points claim in terms of Preferential Procurement Regulations 2022 d. The Bid Evaluation Committee (BEC) will evaluate and score all responsive bids and will criteria as set out below: each individual criterion on the score sheet using the following Total points scored by bidder for functionality= Weighted value score Percentage allocated for functionality (100) Maximum Potential Score (500) f. Individual value scores will be multiplied with the specified weighting for the criterion to obtain the marks scored for all elements. These marks will be added and expressed as a fraction of the best possible score for all criteria. functionality will be considered for the next phase. h. Any proposal not meeting a minimum score of 65 for functionality proposal will be disqualified and will not be evaluated further on Price and Specific Goals. PHASE 4: EVALUATION CRITERIA FUNCTIONALITY CRITERIA WEIGHT 5 or more reference letters=5 points 20 4 reference letters=4 points 3 reference letters=3 points 2 reference letters=2 points 2 years’ experience and above=5 points TOTAL POINTS 100 PHASE 5: Price and Specific Goals evaluated on the 80/20-point system in terms of which points are awarded to bidders based  Price points 80  Specific goals 20

What compliance and legal requirements must bidders meet?

4.1 The successful service provider must ensure that enough back-up cleaning materials are kept on site. 4.2 The service provider must provide the NNR with the Safety Data Sheet (SDS) for all materials that will be used. 4.3 In case of damages, losses, theft or any valuables resulting from rendering of services, the service provider must rectify the damage or replace the lost, stolen valuables immediately to the satisfaction of the NNR. If the service provider fails to act immediately after notification, the cost of repairs for any damages caused by the Service Provider may be deducted from the payment of the invoice to the Service Provider. 4.4 Cleaning services will be rendered from Monday to Friday for eight hours:07:00 to 16h00 (excluding public holidays). 4.5 The service provider must have quarterly meetings with the management of the NNR. 4.6 Replacement of a cleaner must be provided in the event of the absence of another cleaner. 4.7 The Service Provider must comply with all occupational health and safety regulations and legislation and must be registered with the Compensation Fund. 4.8 The Service Provider must comply with labour related legislation and regulations. Non-Restricted of 48 NNRSCM-03-2026 APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF CLEANING AND HYGIENE SERVICES AT THE NNR HEAD OFFICE(CENTURION), SITE OFFICE(MELKBOSSTRAND) AND LABORATORY(ARCADIA) FOR A PERIOD OF THREE (3) YEARS SERVICES REQUIRED 5.1 The cleaning services are required as follows: 5.1.1 All Offices at Head Office, Site Office and Laboratory 5.1.2 All Passages at Head Office, Site Office and Laboratory 5.1.3 Staircases at Head Office, Site Office and Laboratory 5.1.4 Auditoriums and all meeting rooms at Head Office and Site Office 5.1.5 Reception areas at Head Office and Site Office 5.1.6 Six kitchen and bar at executive wing at Head Office 5.1.7 Five Female and Four Male Showers at Head Office and two female and two male showers at Site Office 5.1.8 Six (6) toilet blocks with cubicles and three stand-alone toilets at Head Office 5.1.9 Security Room Lift and Foyer at Head Office and Site Office 5.1.10 Two glass structures on the ground floor at Head Office 5.1.11 Basement at Head Office 5.1.12 Two kitchens at Site Office 5.1.13 One Kitchen at Laboratory 5.1.14 Four blocks of toilets with cubicles at Site Office and three standalone toilets 5.1.15 One standalone toilet at Guardhouse at Site Office 5.1.16 One block of toilets with cubicles at the laboratory 5.1.17 Storerooms at Head Office, Site Office and Laboratory 5.1.18 Deep cleaning of office chairs and carpets 5.1.19 Cleaning of inside and outside of windows situated in ground and first floor for Head office, Site office and Laboratory. 5.2 Hygiene services must include refilling of dispensers and consumables: 5.2.1 Refill of seventeen (17) soap dispensers in (bathrooms) at head office 5.2.2 Refill of soap dispensers in the bathrooms at site office 5.2.3 Refill of one (1) soap dispenser in the bathroom at the Laboratory 5.2.4 Refurbish Fourteen (14) SHE bins at the head office 5.2.5 Refurbish nine (9) SHE bins at the site office 5.2.6 Refurbish one (1) SHE bins at the Lab Non-Restricted of 48 NNRSCM-03-2026 APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF CLEANING AND HYGIENE SERVICES AT THE NNR HEAD OFFICE(CENTURION), SITE OFFICE(MELKBOSSTRAND) AND LABORATORY(ARCADIA) FOR A PERIOD OF THREE (3) YEARS 5.2.7 Refill toilet seats wipe dispensers (18 toilet seats-head office, 10 toilet seats-Site office and 2 toilet seats- the Lab) 5.2.8 Refill air fresheners at Head office (9), Site Office (6) and the Lab (1) 5.2.9 Refurbish paper towels at head office, site office and the Lab 5.3 The dispensers are placed in the bathrooms as follows: 5.3.1 Ground floor: eight (8) SHE Bins, eight (8) soap dispensers, three (3) air fresheners, nine (9) toilet paper holders, four (4) paper towel dispensers at Head Office. 5.3.2 First floor: six (6) SHE bins, nine (9) soap dispensers, three (3) air freshener dispensers, ten (10) toilet paper holder, five (5) paper towel dispensers at Head Office. 5.3.3 Ground floor: Five (5) SHE bins, three (3) soap dispensers, three (3) air fresheners, eight (8) toilet paper holders at site office 5.3.4 First flour: Six (6) SHE bins, three (3) soap dispensers, three (3) air fresheners, Seven (7) toilet paper holders at site office 5.3.5 One (1) SHE bins, one (1) soap dispenser, one (1) air freshener, two (2) toilet paper holders at the Lab and one (1) paper towel dispenser at the laboratory 5.3.6 One (1) soap dispenser, one (1) air freshener, one (1) toilet paper holder for Site Office Guardhouse 5.4 The following should be executed in the kitchens: 5.4.1 Clean sinks 5.4.2 Refill dish washing liquid soap 5.4.3 Clean Cupboards 5.4.4 Wash dishes ADDITIONAL INFORMATION 6.1 We have approximately a total number of 170 permanent employees across all sites. 6.2 The material of the window blinds that is used is Aluminium venetian blinds. 6.3 Sanitary…

What are the important dates and deadlines for this tender?

{"closingDate":"29 JUNE 2026","closingTime":"11h00","briefingSession":"{\"date\":\"29 JUNE 2026\",\"time\":\"11h00\",\"venue\":\"Block G, ECO Glades Office Park\",\"is_compulsory\":true}"}

Who should be contacted for queries about this tender?

{"name":"Tebogo Molepo","email":"Lnkosi@nnr.co.za","phone":"012 674-7100","department":null,"address":"Treasury Central Supplier Database (CSD)"}

APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF CLEANING AND HYGIENE SERVICES AT THE NNR HEAD OFFICE(CENTURION), SITE OFFICE(MELKBOSSTRAND) AND LABORATORY(ARCADIA) FOR A PERIOD OF THREE (3) YEARS

Office(melkbosstrand) and laboratory(arcadia) for a period of

Three (3) years.

The successful bidder will be required to fill in and sign a written contract

Form (sbd7)

Bid response documents must be deposited in the bid box situated at:

National nuclear regulator

Block g, eco glades office park

420 witch hazel avenue

Eco park, centurion.

Supplier information

Name of bidder

Postal address

Street address

Telephone

Number code number

Cellphone

Number

Facsimile number code number

E-mail address

VAT registration

Number

TCS PIN: OR CSD No:

B-bbee status

Level b-bbee

Verification status

CERTIFICATE ☐Yes LEVEL ☐Yes

[Tick applicable sworn

BOX] ☐No AFFIDAVIT ☐No

If yes, whom was

The certificate

Issued by?

An accounting officer an accounting officer as

As contemplated in the ☐ contemplated in the close

Close corporation act corporation act (cca)

Non-Restricted

of 48

NNRSCM-03-2026 appointment of a service provider for the provision of cleaning and

Hygiene services at the nnr head office(centurion), site office(melkbosstrand) and

Laboratory(arcadia) for a period of three (3) years

(Cca) and name the a verification agency accredited by

Applicable in the tick ☐ the south african accreditation

Box system (sanas)

A registered auditor

☐ Name:

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE / SWORN AFFIDAVIT (FOR EME’s &

QSE’s) MUST BE SUBMITTED FOR VERIFICATION.

Are you the are you a

ACCREDITED ☐Yes ☐No FOREIGN ☐Yes ☐No

Representative based

In south africa supplier [if yes answer part b:3

For the goods [if yes enclose proof] for the below]

/Services /works goods

Offered? /Services

/Works

Offered?

Signature of

Bidder .................................... Date

Capacity under

Which this bid is

SIGNED (Attach proof

of authority to sign this

bid, e.g. resolution of

directors, etc.)

Total bid

Total number of price (all

Items offered inclusive)

Bidding procedure enquiries may be technical information may be

Directed to: directed to:

Department/

PUBLIC ENTITY National Nuclear Regulator

Lindiwe Nkosi

CONTACT PERSON Sanelisiwe Mavundla CONTACT PERSON Tebogo Molepo

Telephone telephone

Number 012 674-7100 number 012 674-7100

E-MAIL ADDRESS [email protected] /[email protected]

Non-Restricted

of 48

NNRSCM-03-2026 appointment of a service provider for the provision of cleaning and

Hygiene services at the nnr head office(centurion), site office(melkbosstrand) and

Laboratory(arcadia) for a period of three (3) years

Part b terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids

Will not be accepted.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed)

Or online

1.3. Bidders must register on the central supplier database (csd) to upload

Mandatory information namely: (business registration/ directorship/

Membership/identity numbers; tax compliance status; and banking

Information for verification purposes). B-bbee certificate or sworn affidavit

For b-bbee must be submitted to bidding institution.

1.4. This bid is subject to the preferential procurement policy framework act 2000 and the

Preferential procurement regulations, 2022, the general conditions of contract

(Gcc) and, if applicable, any other legislation or special conditions of contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number

(Pin) issued by SARS to enable the organ of state to view the taxpayer’s

Profile and tax status.

2.3 Application for tax compliance status (tcs) or pin may also be made via e-filing.

In order to use this provision, taxpayers will need to register with SARS as e-

Filers through the website www.SARS.GOV.ZA.

2.4 Bidders must also submit a printed tcc together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each

Party must submit a separate proof of tcs / pin / csd number.

2.6 Where NO tcs is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the bidder a resident of the republic of south africa (RSA)? ☐ yes ☐ NO

3.2. Does the bidder have a branch in the RSA? ☐ yes ☐ NO

3.3. Does the bidder have a permanent establishment in the RSA? ☐ yes ☐ NO

3.4. Does the bidder have any source of income in the RSA? ☐ yes ☐ NO

If the answer is “NO” to all of the above, then, IT is not a requirement to obtain a

Tax compliance status / tax compliance system pin code from the south african

Revenue service (SARS) and if not register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the

Bid invalid.

Non-Restricted

of 48

NNRSCM-03-2026 appointment of a service provider for the provision of cleaning and

Hygiene services at the nnr head office(centurion), site office(melkbosstrand) and

Laboratory(arcadia) for a period of three (3) years

Section 2

1. Checklist of compulsory returnable schedules and documents

Bidders are required to adhere to the following instructions.

 Tick in the relevant block below.

 Use the prescribed sequence in attaching the annexures when completing the Bid Document.

 Ensure that the following documents are completed and signed where applicable:

NB: Should any of these documents not be included, the bidders may be disqualified based on non-

compliance.

Document description yes NO

Original Bid and 2 Copies – (hard copies clearly marked as either original and

copy) and one Electronic Copy.

Important: Kindly note that every document that is submitted as part of the original

submission, must be duly authorised with the required signatures or initials on each

and every page. Failure to comply will result in the bid being noted as incomplete.

Section 1: SBD 1 - Invitation to Bid

Section 2: Checklist of compulsory returnable schedules and documents

Section 3: Special instructions, Conditions of the bid, undertaking and obligations

of the bidder

Section 4: Specifications

Section 5: Evaluation and selection process

Section 6: Price proposal

Annexures

Annexure 1: SBD 4 – Declaration of interest

Annexure 2: SBD 6.1 - Preferential Procurement Regulation 2022

Annexure 3: General Conditions of Contract

Non-Restricted

of 48

NNRSCM-03-2026 appointment of a service provider for the provision of cleaning and

Hygiene services at the nnr head office(centurion), site office(melkbosstrand) and

Laboratory(arcadia) for a period of three (3) years

Section 3

Special instructions and conditions of the bid

1. Under no circumstances whatsoever may the bid forms be retyped or redrafted. Photocopies

of the original bid documentation may be used, but an original signature must appear on

such photocopies.

2. The bidder is advised to check the number of pages and to satisfy themself that none are

missing or duplicated.

3. Bids submitted must be complete in all aspects of the bid. Bids will only be considered if

correctly completed and accompanied by all relevant and /or necessary applicable

information.

4. Bids shall be lodged at the address indicated not later than the closing date and time

specified for their receipt, and in accordance with the directives in the bid documents.

5. Each bid shall be addressed in accordance with the directives in the bid documents and

shall be lodged in a sealed envelope, with the name and address of the bidder, the bid

number and closing date indicated on the envelope. The envelope shall not contain

documents relating to any bid other than that shown on the envelope. If this provision is not

complied with, such bids may be rejected as being invalid.

6. A specific box is provided (at the NNR Centurion office entrance) for the receipt of bids and

bid(s) found in any other box or elsewhere after the closing date and time of bid will not be

considered.

7. If a courier service company is being used for delivery of the bid document, the bid

description must be written on the delivery note/courier packaging, and the courier company

must ensure that documents are placed / deposited into the bid box. The NNR will not be

held responsible for any delays where bid documents are handed to the NNR

receptionist, security personnel or postal address, or any documents that get lost.

8. No bid submitted by telefax, telegraphic or other electronic means will be considered.

9. Use of correcting fluid or erasable pencil is prohibited.

Non-Restricted

of 48

NNRSCM-03-2026 appointment of a service provider for the provision of cleaning and

Hygiene services at the nnr head office(centurion), site office(melkbosstrand) and

Laboratory(arcadia) for a period of three (3) years

10. Where practical bids will be opened in public after the closing time of bid.

11. NNR reserves the right to reject all responses submitted by bidders and to embark on a new

bid process.

12. A Service Level Agreement will be signed with the successfully bidder.

13. Bidders must submit signed documentary proof of the existence of joint ventures and/or

consortium arrangements. The NNR will only accept signed agreements as acceptable proof

of joint venture and/or consortium arrangement. The joint venture and/or consortium

agreements must clearly set out the roles and responsibilities of the Lead Partner and joint

venture and/or consortium party. The agreement must also identify the Lead Partner, with

the power of attorney to bind the other party/parties in respect of matters pertaining to the

joint venture and/or consortium arrangement.

14. The NNR at its own discretion may vary the scope of this bid to include or exclude more

scope/work. In the case of the latter the bidder will not be entitled to claim for work not

required.

15. Commencement of work shall be subject to receipt of an official purchase order and

conclusion of the Service Level Agreement.

16. The NNR will only commence the payment process after receipt of a bill of costs and/or

invoice from the bidder and after such has been approved by the client division as

representing the services rendered for the project.

17. Payments of invoices will be settled within 30 days from receipt of a correct and original

invoice. No upfront payments will be made; the successful bidder will only be paid after the

services have been rendered. All payments will be made by the NNR ONLY through

electronic bank transfer into a banking account of the successful bidder.

18. The NNR will not be liable for any expenses incurred by the bidder(s) during the biding

process.

19. Under no circumstance will the NNR return proposals received and /or submitted in any

format. These proposals shall be kept confidential for internal consideration.

Non-Restricted

of 48

NNRSCM-03-2026 appointment of a service provider for the provision of cleaning and

Hygiene services at the nnr head office(centurion), site office(melkbosstrand) and

Laboratory(arcadia) for a period of three (3) years

20. The NNR reserves the right to:

20.1 To amend any bid conditions, specifications, terms of reference, extend the validity period

or extend the closing date of the bid.

20.2 Not accept the lowest bid or any bid part or in whole. The NNR may award the bid to the

bidder who proves to be capable of handling the services and whose bid is technically

acceptable and/or financially advantageous to the NNR.

20.3 To award this bid as a whole or in part without furnishing reasons.

20.4 To extend/decrease the scope of work relating to this bid to include any of its affiliates if

required. The implication of the scope changes (if any) will be subject to negotiations

between the NNR and the successful bidder.

20.5 To cancel and/or terminate the bid process at any stage, including after the closing date

and/or after presentations have been made, and/or after bids have been evaluated and/or

after shortlisted bidders have been notified of their status.

20.6 To conduct site inspections and or due diligence, or explanatory meetings in order to verify

the nature and quality of services offered by the bidder. This will be done before/or after

adjudication of the bid. The site inspection and or due diligence will be carried out with

shortlisted bidders only.

21. The NNR may request written clarification or further information regarding any aspect of the

proposal. The bidder/s must supply the requested information in writing within two (2)

working days after the request has been made, otherwise the proposal may be disqualified.

22. To contact references during the evaluation and adjudication process to obtain information.

23. Should the parties at any time before and/or after the award of the bid and prior to, and /or

after issuing an appointment letter fail to agree on any significant service, price, change in

terms of reference or change in services etc., the NNR shall be entitled to recall the letter of

appointment and cancel the award by giving the bidder a written notice of such.

Non-Restricted

of 48

NNRSCM-03-2026 appointment of a service provider for the provision of cleaning and

Hygiene services at the nnr head office(centurion), site office(melkbosstrand) and

Laboratory(arcadia) for a period of three (3) years

24. Negotiate rates submitted by bidders.

25. Such cancellation shall mean that the NNR reserves the right to award the same proposal

to the next best bidder as it deems fit.

26. The successful bidder must ensure that all personnel working under this contract are suitably

experienced prior to the commencement of services and remain in the project for the

duration of the contract.

27. The General Conditions of Contract will apply to this bid.

2. Improper assistance, fraud and corruption

2.1 The NNR reserves the right to disqualify any bidder who-

2.1.1 engages in any collusive tendering, anti-competitive conduct, or any other similar

conduct, including but not limited to any collusion with any other bidder or company /

business in respect of the subject matter of this bid.

2.1.2 Bidders who seek or obtain the assistance from employees, contractors, or advisors of

the NNR in the preparation of their responses.

2.1.3 Bidders must familiarise themselves with the implications of contravening the Prevention

and Combating of Corrupt Activities Act, No. and any other relevant

legislation.

3. Notice to bidders

3.1 The NNR calls on all service providers/ bidders not to be lured into tender (bid) fraud scam

which requires upfront payment in doing business with the NNR.

3.2 The NNR would like to clearly state that service providers/bidders are not expected to pay

any fee upfront to be awarded a tender (bid).

3.3 Service providers / bidders are urged to remain vigilant to the tender (bid) scam and any

other scams. On suspicions of such, service providers/ bidders are advised to report it to

law enforcement agencies and /or the NNR SCM or Legal Services officials.

Non-Restricted

of 48

NNRSCM-03-2026 appointment of a service provider for the provision of cleaning and

Hygiene services at the nnr head office(centurion), site office(melkbosstrand) and

Laboratory(arcadia) for a period of three (3) years

4. Undertaking and obligation of the bidder

4.1 The successful bidder may, upon receipt of written notification of an award, be required to

conclude a Service Level Agreement (SLA) with the NNR, which will form an integral part

of the service provider’s agreement. The SLA will serve as a tool to measure, monitor and

assess the service provider’s performance level and ensure effective delivery of service,

quality and value-add business for the NNR.

4.2 The successful bidder shall render all or any of the services described in the attached

documents on NNR terms and conditions and in accordance with the terms of reference

stipulated in the bid document (which shall be taken as part of, and incorporated into bid

proposal)

4.3 The bidder shall prepare possible presentation should the NNR require such and the bidder

shall be notified thereof in time before the actual presentation date.

4.4 The bidder hereby agrees that the offer herein shall remain binding upon receipt of

acceptance by the NNR during the validity period indicated and calculated from the closing

date of the bid; this offer and its acceptance shall be subject to the terms and conditions in

this bid document.

4.5 The bidder shall confirm their satisfaction to the correctness and validity of the bid response

that the price/s quoted cover all the work/items(s) specified in the bid response document

and that the price(s) cover all obligations under a resulting contract and he/she accepts that

any mistake regarding price(s) and calculations will be at their own risk.

4.6 The bidder accepts full responsibility for the proper execution and fulfillment of all

obligations and conditions arising under this agreement as the main fulfillment liable due to

this contract.

Non-Restricted

of 48

NNRSCM-03-2026 appointment of a service provider for the provision of cleaning and

Hygiene services at the nnr head office(centurion), site office(melkbosstrand) and

Laboratory(arcadia) for a period of three (3) years

5. Legislative framework of the bid

5.1 Tax Legislation

5.1.1 Bidder(s) must be compliant when submitting a proposal to the National Nuclear

Regulator and remain compliant for the entire contract term with all applicable tax

legislation, including but not limited to the Income Tax Act, 1962 (Act No. )

and Value Added Tax Act, 1991 (Act No. ).

5.1.2 It is a condition of this bid that the tax matters of the successful bidder are in order, or

that satisfactory arrangements have been made with South African Revenue Service

(SARS) to meet the bidder’s tax obligations.

5.1.3 The Tax Compliance status requirements are also applicable to foreign bidders /

individuals who wish to submit bids.

5.1.4 It is a requirement that bidders grant a written confirmation when submitting this bid that

SARS may on an on-going basis during the tenure of the contract disclose the bidder’s

tax compliance status and by submitting this bid such confirmation is deemed to have

been granted.

5.1.5 Bidders are required to be registered on the Central Supplier Database, and the National

Treasury shall verify the bidder’s tax compliance status through the Central Supplier

Database.

5.1.6 Where Consortia / Joint Ventures / Sub-contractors are involved, each party must be

registered on the Central Supplier Database, and their tax compliance status will be

verified through the Central Supplier Database.

5.1.7 Bids received from bidders with a non- compliant tax status may be disqualified with

failure to update the Tax Status within 7 days.

5.1.8 Foreign suppliers with neither South African tax obligation nor history of doing business

in South Africa must complete a pre-award questionnaire on the Standard Bidding

Document 1 for their tax obligation categorisation.

Non-Restricted

of 48

NNRSCM-03-2026 appointment of a service provider for the provision of cleaning and

Hygiene services at the nnr head office(centurion), site office(melkbosstrand) and

Laboratory(arcadia) for a period of three (3) years

5.3 Technical Legislation and/or Standards

5.3.1 Bidder(s) should be cognisant of the legislation and/or standards specifically applicable

to the services.

6. Timeline of the bid process

6.1 All dates and times in this bid are South African standard time.

6.2 Any time or date in this bid is subject to change at the discretion of the NNR. The

establishment of a time or date in this bid does not create an obligation on the part of the

NNR to take any action or create any right in any way for any bidder to demand that any

action be taken on the date established. The bidder accepts that, if the NNR extends the

deadline for bid submission (the Closing Date) for any reason, the requirements of this bid

otherwise apply equally to the extended deadline.

7. Contact and communication

7.1 Telephonic requests for clarification will not be considered. Any clarification required by a

bidder regarding the Terms of Reference/specifications, or any other aspect concerning

this bid or bid document, must be requested in writing (e-mail) stating the bid reference

number from the following contact person(s), Sanelisiwe Mavundla and Lindiwe Nkosi

e: mail [email protected]/ [email protected]

7.1.1 Queries received will be responded to within two (2) working days of receiving the query.

7.1.2 The NNR will not respond to any enquiries received less than seventy-two (72) hours

before the closing date and time of the bid.

7.2 The NNR SCM office may communicate with Bidder(s) where clarity is sought in the bid

proposal.

7.3 Any communication to an official or a person acting in an advisory capacity for NNR in

respect of the bid between the closing date and the award of the bid by the bidder(s) is

discouraged.

7.4 All communication between the Bidder(s) and NNR must be done in writing.

Non-Restricted

of 48

NNRSCM-03-2026 appointment of a service provider for the provision of cleaning and

Hygiene services at the nnr head office(centurion), site office(melkbosstrand) and

Laboratory(arcadia) for a period of three (3) years

7.5 Whilst all due care has been taken in connection with the preparation of this bid, NNR

makes no representations or warranties that the content of the bid or any information

communicated to or provided to Bidder(s) during the bidding process is, or will be,

accurate, current or complete. NNR and its employees and advisors will not be liable with

respect to any information communicated which may not be accurate, current or complete.

7.6 All persons (including Bidder(s)) obtaining or receiving the bid and any other information

in connection with the bid, or the tendering process must keep the contents of the bid and

other such information confidential, and not disclose or use the information except as

required for the purpose of developing a proposal in response to this bid.

8. Late bids

Bids received after the closing date and time, at the address indicated in the bid documents,

will not be accepted for consideration.

9. Counter conditions

The Bidder’s attention is drawn to the fact that amendments to any of the Bid Conditions or

setting of counter conditions by Bidders or qualifying any Bid Conditions will result in the

invalidation of such bids.

10. Fronting

10.1 The NNR supports the spirit of broad based black economic empowerment and

recognizes that real empowerment can only be achieved through individuals and

businesses conducting themselves in accordance with the Constitution and in an

honest, fair, equitable, transparent and legally compliant manner. Against this background

the NNR condemns any form of fronting.

10.2 The NNR, in ensuring that Bidders conduct themselves in an honest manner will, as part

of the bid evaluation processes, conduct or initiate the necessary enquiries/investigations

to determine the accuracy of the representation made in bid documents. Should any of

the fronting indicators as contained in the Guidelines on Complex Structures and

Transactions and Fronting, issued by the Department of Trade and Industry and

Competition, be established during such enquiry / investigation, the onus will be on the

Bidder / contractor to prove that fronting does not exist. Failure to do so within a period of

14 days from date of notification may invalidate the bid / contract and may also result in

the restriction of the Bidder /contractor to conduct business with the public sector for a

Non-Restricted

of 48

NNRSCM-03-2026 appointment of a service provider for the provision of cleaning and

Hygiene services at the nnr head office(centurion), site office(melkbosstrand) and

Laboratory(arcadia) for a period of three (3) years

period not exceeding ten years, in addition to any other remedies the NNR may have

against the Bidder / contractor concerned.

11. Company vetting

The successful bidder(s) may be subjected to a security screening /or vetting process by

the State Security Agency at any stage during the contract. If the results thereof are

negative and/or unfavourable and/or have a material or adverse effect to the carrying out

of the contract, the NNR shall be entitled to immediately cancel the contract in writing.

12. Supplier due diligence

The NNR reserves the right to conduct supplier due diligence prior to final award or at any

time during the contract period. This may include site visits and requests for additional

information.

13. Submission of proposals

13.1 Bid documents with proposals delivered/couriered must be placed into the bid box situated

at the address listed below on or before the closing date and time.

Physical address of bid box National Nuclear Regulator office, Eco

Glades 2, Block G, Eco Glades Office Park,

420 Witch-hazel Avenue, Centurion

Information to be marked on the package containing a National Nuclear Regulator

bid Bid description and bid number

13.2 Bulky documents: Bidders are requested to arrange prior to submitting bulky documents.

The NNR will not take responsibility for the bid documents left anywhere else other than

the bid box as indicated in paragraph 13.1 above. Bidders are encouraged to send an

email to [email protected] / [email protected] to make arrangements.

13.3 Bid documents will only be considered if received by NNR before the closing date and

time, regardless of the method used to send or deliver such documents to the NNR.

13.4 The bidder(s) are required to submit a bid proposal comprising of: One (1) original, Two

(2) duplicates/copies, and; One (1) electronic copy with the information of the original file.

13.5 There will be no public opening of the bids received (including price), however, a list of

received bids will be published on the NNR website.

Non-Restricted

of 48

NNRSCM-03-2026 appointment of a service provider for the provision of cleaning and

Hygiene services at the nnr head office(centurion), site office(melkbosstrand) and

Laboratory(arcadia) for a period of three (3) years

Section 4: technical specifications

1.1 The National Nuclear Regulator (NNR) is a public entity which is established and governed

in terms of Section 3 of the National Nuclear Regulator Act, (Act No ) to provide

for the protection of persons, property and the environment against nuclear damage

through the establishment of safety standards and regulatory practices.

2. Purpose and background

2.1 The purpose of this bid is to appoint a service provider to provide the cleaning and hygiene

services for a period of Three (3) years at the NNR head office, Site Office and Laboratory

situated at the following addresses:

2.1.1. Head Office (CENTURION)

Block G, Eco Glades Office Park

420 Witch-Hazel Avenue

Eco Park, Centurion

The size of the building (basement, ground floor and first floor) is 7526 m2, which comprises of

the following:

 Carpeted area to be serviced is 3000.50 square meter

 Tiled area to be serviced is 1776 square meter

 Wooden floor area to be serviced is 224 square meters

 Basement area to be serviced is 2525.50 square meter

2.1.2. Site Office (MELKBOSSTRAND, DUYNEFONTEIN)

17 Atlantic Avenue

Duynefontein

Melkbosstrand

7441

The size of the building (ground floor and first floor) is 1170 square meters (457 square meters

Vinyl tiles, 86 square meters carpet and 627 square meters tiled), which comprises of the

following:

 Division 1 (GFL): Area = 186 square meters

 Division 2 (GFL): Area = 265 square meters

Non-Restricted

of 48

NNRSCM-03-2026 appointment of a service provider for the provision of cleaning and

Hygiene services at the nnr head office(centurion), site office(melkbosstrand) and

Laboratory(arcadia) for a period of three (3) years

 Division 3 (GFL): Area = 143 square meters

 Division 4 (GFL): Area = 90 square meters

 Division 5 (FFL): Area = 168 square meters

 Division 6 (FFL): Area = 175 square meters

 Division 7 (FFL): Area = 143 square meters

2.1.3. Laboratory (ARCADIA)

Institute for Soil, Climate and Water (ARC-ISCW)

600 Belvedere Street

Arcadia, Pretoria

0001

The size of the space (laboratory and office space) is 321 square meters which comprises of

the following:

 Carpeted area to be serviced is 23 square meters

 Tiled (vinyl) area to be serviced is 298 square meters

3.1 The service provider will be required to provide and submit a bid proposal that covers but

not limited to the following:

3.1.1 Cleaning and hygiene services

3.1.2 Food aid services (this includes, preparation of boardrooms prior meetings, preparation

and serving of tea, coffee, water, and related refreshments during meetings or

placement of refreshments and utensils in the boardrooms as required, and cleaning of

boardrooms after meetings)

3.2 The service provider will be required to supply and install but not limited to:

3.2.1 Hygiene material and where necessary hygiene equipment

3.2.2 Cleaning material and equipment

3.2.3 Toilet papers (preferably 2ply)

3.2.4 Liquid soap

3.2.5 Toilet brushes and toilet cleaner

Non-Restricted

of 48

NNRSCM-03-2026 appointment of a service provider for the provision of cleaning and

Hygiene services at the nnr head office(centurion), site office(melkbosstrand) and

Laboratory(arcadia) for a period of three (3) years

3.2.6 Furniture polish

3.2.7 Paper towels

3.2.8 Plastic refuse bags and any other detergents, equipment and material to ensure effective

cleaning service of an acceptable quality.

3.3 Number of cleaners

3.3.1 Head Office = six (6) cleaners inclusive of a supervisor (five females and one male)

3.3.2 Laboratory = one (1) cleaner (one female)

3.3.3 Site Office = two (2) cleaners (one female and one male)

NB: All equipment and cleaning material/chemicals must be SABS (SANS) and ISO 45001

compliant

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Appointment of a service provider for the provision of cleaning and hygiene services at the nnr head office(centurion), site office(melkbosstrand) and laboratory(arcadia) for a period of three (3) years

Eligibility Criteria

Security Services Industry Profile

Critical Requirements

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

National Nuclear Regulator

Similar Tenders

Appointment of a service provider for the provision of cleaning and hygiene services at the nnr head office(centurion), site office(melkbosstrand) and laboratory(arcadia) for a period of three (3) years

Eligibility Criteria

Security Services Industry Profile

Critical Requirements

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

National Nuclear Regulator

Similar Tenders

NTCSA BUILDINGS NATIONWIDE - Eskom

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Sector-specific rules

Foodstuffs, Cosmetics and Disinfectants Act

Occupational Health and Safety Act (OHS Act)

Private Security Industry Regulation Act (PSIRA)

Electronic Security and CCTV Tenders: Does PSIRA Registration Apply? A 2026 Regulatory Clarification — June 2026 Update

Cybersecurity Tenders in South Africa: Technical Requirements and Certification Standards (2026) — May 2026 Update

Cloud and Hosting Procurement in South Africa: SITA, Data Sovereignty and Compliance in 2026 — April 2026 Update: Complete Guide for South African Security Contractors (2026)

COIDA and PSIRA Combined: Why Both Are Non-Negotiable for Gauteng Security Tender Submissions — April 2026 Update

NTCSA BUILDINGS NATIONWIDE - Eskom

REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SUPPLIER FOR SUPPLY, DELIVERY AND MAINTENANCE OF MERCEDES BENZ BUS ENGINE PROTECTION DEVICES ON A AS AND WHEN REQUIRED BASIS FOR 3 YEARS - NATIONAL

PROVISION OF TECHNICAL SERVICES TO THE JOBS FUND BY SERVING ON THE TECHNICAL EVALUATION COMMITTEE

APPOINTMENT OF A SUITABLE CONSULTANCY SERVICES TO PROVIDE FINANCIAL MANAGEMENT, HUMAN RESOURCE MANAGEMENT, SUPPLY CHAIN MANAGEMENT, AND PROJECT ADMINISTRATION SERVICES FOR THE HUMAN RESOURCE DEVELOPMENT COUNCIL OF SOUTH AFRICA SECRETARIAT FOR A PERIOD OF TEN (10) MONTHS.

Research Consumables

SDT02/2026 PROVISION OF INFORMATION TECHNOLOGY COMMUNICATION (ICT) SUPPORT SERVICES INCLUDING HOSTING SOLUTION, NETWORKING AND MAINTENANCE SERVICES FOR A PERIOD OF TWENTY-FOUR (24) MONTHS