Submissions closed on 9 June 2026. The information below is archived for reference.
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Reference
RFQ2026-006-002
Organization
National Lotteries Commission
Province
Gauteng
Closed
9 June 2026
Categories
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The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: PUBLIC RELATIONS MANAGEMENT AND STRATEGIC CORPORATE COMMUNICATION SERVICES TO THE NATIONAL LOTTERIES COMMISSION.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
Description
Source: PUBLIC RELATIONS MANAGEMENT AND STRATEGIC CORPORATE COMMUNICATION SERVICES TO THE NATIONAL LOTTERIES COMMISSION.pdfThe National Lotteries Commission was established under the Lotteries Act No. ,
as amended (Lotteries Act), to regulate the National Lottery and other lotteries and societies.
The NLC aims to ensure that funds raised through the National Lottery are distributed
equitably and expeditiously across South Africa to advance the social upliftment of
communities in need, addressing poverty and reducing inequalities in line with the National
Development Plan.
The Commission is required to apply principles of openness and transparency in the
exercise of its functions assigned to it in terms of the Lotteries Act No .
The National Lotteries Commission is undergoing institutional reform, having entered a new
phase of leadership renewal, strategic repositioning, and organisational modernisation.
Following the leadership transition, the NLC has prioritised the restoration of credibility and
trust among its stakeholders.
This transformation journey is underpinned by return to core mandates, regulation and grant
funding together with concerted efforts to rebuild public confidence, restore governance
standards, and entrench a culture of integrity and ethical conduct. The organisation has
adopted a zero-tolerance stance on fraud, maladministration, and reputational misconduct.
As a result, the NLC recognises the critical importance of a robust public relations and
strategic corporate communication programme to manage its public image, engage
proactively with stakeholders, and prevent the spread of misinformation or
misrepresentation of its work. The media remains a powerful channel in shaping narratives
about the NLC’s role and progress. Therefore, strategic communication efforts must ensure
accurate, timely, and consistent messaging that supports the Commission’s ongoing
modernisation and repositioning efforts.
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In terms of Section 51(1)(a) of the Public Finance Management Act (PFMA), the NLC is
obligated to maintain effective, efficient, and transparent systems of financial and risk
management. This also extends to its reputation management and stakeholder
communications. To this end, the Commission seeks to appoint a suitably qualified service
provider to render professional Public Relations Management and Strategic Corporate
Communication services for a period of 12 months.
3. Objectives
The objective of this RFQ is to appoint a service provider who will:
communication.
organisational values.
The appointed service provider will support the execution of the NLC’s strategy across Public
Relations and Crisis Management in alignment with the organisation’s activities.
4.1 Crisis Communication Management
Key Deliverables:
aligned with the NLC’s strategic objectives and turnaround goals and these
should include holding statements for identified issues.
covers all NLC programmes, including media interviews and at least two
newsroom visits (which cover NLC strategic focus) per quarter.
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Parliamentary engagements.
messaging/handling sensitive issues prior to public engagements such as
Parliamentary engagements and media events.
reactive engagement.
per quarter,
during public engagements/events
monthly programmes, crisis events, or stakeholder activities.
managers and other senior managers.
4.3 Reporting and Communication – to the Commissioner and Stakeholder
Management, Marketing and Communications department
as per deliverables.
urgency and nature of the matter.
4.4. Required Competencies and Experience
5. Duration of the project
The duration of the assignment is twelve (12) months from the date of signing the service level
agreement (SLA) on an ad hoc basis. The successful bidder will be expected to commence work
from the date of appointment until the last item has been delivered, as per the delivery dates to
be communicated with the appointed bidder on an as and when required basis.
6. Section 2: notice to bidders
6.1. Terms and Conditions of Request for Quotation (RFQ)
6.1.1. This document may contain confidential information that is the property of the NLC.
6.1.2. No part of the contents may be used, copied, disclosed, or conveyed in whole or in
part to any party in any manner whatsoever other than for preparing a proposal in
response to this RFQ without prior written permission from the NLC.
6.1.3. All copyright and intellectual property herein vests with the NLC.
6.1.4. Late and incomplete submissions will not be accepted.
6.1.5. No services must be rendered or goods delivered before an official NLC Purchase
Order form has been received.
6.1.6. This RFQ will be evaluated in terms of the 80/20 preference point system.
6.1.7. Suppliers are required to register on the Central Supplier Database at
www.csd.gov.za.
6.1.8. Suppliers must provide their CSD registration number (and attach a CSD
Registration report) and ensure that their tax matters are compliant.
6.1.9. All questions regarding this RFQ must be forwarded to [email protected].
6.1.10. Any supplier who has reasons to believe that the RFQ specification is based
on a specific brand must inform the NLC via the email address in 1.9 as listed
above
6.2. General rules and instructions
6.2.1. News and press releases
6.2.1.1. Bidders or their agents shall not make any news releases concerning
this RFQ or the awarding of the same or any resulting agreement(s)
without the consent of, and then only in coordination with, the NLC.
6.2.2. Precedence of documents
6.2.2.1. This RFQ consists of several sections. Where there is a contradiction in
terms between the clauses, phrases, words, stipulations, or terms and
herein referred to generally as stipulations in this RFQ and the
stipulations in any other document attached hereto, or the RFQ
submitted hereto, the relevant stipulations in this RFQ shall take
precedence.
6.2.2.2. Where this RFQ is silent on any matter, the relevant stipulations
addressing such matter, and which appear in section 217 of the
constitution of the republic, shall take precedence. Bidders shall refrain
from incorporating any additional stipulations in their proposal submitted
in terms hereof other than in the form of a clearly marked
recommendation that the NLC may, in its sole discretion, elect to import
or to ignore. Any such inclusion shall not be used for any purpose of
interpretation unless it has been so imported or acknowledged by the
NLC.
6.2.2.3. It remains the exclusive domain and election of the NLC as to which of
these stipulations are applicable and to what extent. Bidders hereby
acknowledge that the decision of the commission in this regard is final
and binding. The onus to enquire and obtain clarity in this regard rests
with the Bidder(s). The Bidder(s) shall take care to restrict their
enquiries in this regard to the most reasonable interpretations required
to ensure the necessary consensus.
6.2.3. Preferential procurement reform
6.2.3.1. The commission supports B-BBEE as an essential ingredient of its
business. In accordance with government policy, the NLC insists that
the private sector demonstrates its commitment and track record to B-
BBEE in the areas of ownership (shareholding), skills transfer,
employment equity and procurement practices (SMME Development),
etc.
6.2.4. National Industrial Participation Programme
6.2.4.1. The Industrial Participation policy, which was endorsed by the Cabinet
on 30 April 1997, applies to contracts that have imported content. The
NIP is obligatory and therefore must be complied with. Bidders are
required to sign and submit the Standard Bidding Document (SBD).
6.2.5. Language
6.2.5.1. Bids shall be submitted in English.
6.2.6. Gender
6.2.6.1. Any word implying any gender shall be interpreted to imply all other genders.
6.2.7. Headings
6.2.7.1. Headings are incorporated into this RFQ document and submitted in
response thereto, for ease of reference only and shall not form thereof
for any purpose of interpretation or any other purpose.
6.2.8. Occupational Injuries and Diseases Act
6.2.8.1. The Bidder warrants that all its employees (including the employees of
any subcontractor that may be appointed) are covered in terms of the
Compensation for Occupational Injuries and Diseases Act
and that the cover shall remain in force for the duration of the
adjudication of this RFQ and/ or subsequent agreement. The
commission reserves the right to request the Bidder to submit
documentary proof of the Bidder’s registration and “good standing” with
the Compensation Fund, or similar proof acceptable to the commission.
6.2.9. Processing of the Bidder’s Personal Information
6.2.9.1. All Personal Information of the Bidder, its employees, representatives,
associates and sub-contractors (“Bidder Personal Information”)
required under this RFQ is collected and processed for the purpose of
assessing the content of its tender proposal and awarding the bid. The
Bidder is advised that Bidder Personal Information may be passed on
to third parties to whom the commission is compelled by law to provide
such information. For example, where appropriate, the commission is
compelled to submit information to the National Treasury’s Database of
Restricted Suppliers.
6.2.9.2. All Personal Information collected will be processed in accordance with
POPIA and with the Commission's Data Privacy Policy.
6.2.9.3. The following persons will have access to the Personal Information
collected:
6.2.9.3.1. The commission personnel participating in
procurement/award procedures.
6.2.9.3.2. Members of the public: within seven working days from the
time the bid is awarded, the following information will have to
be made available on the National Treasury’s e-Tender
portal.
6.2.9.3.3. contract description and bid number.
6.2.9.3.4. names of the successful bidder(s) and preference points
claimed.
6.2.9.3.5. the contract price(s) (if possible).
6.2.9.3.6. contract period.
6.2.9.3.7. names of directors, and
6.2.9.3.8. date of completion/award.
6.2.10. The commission will ensure that the rights of the Bidder and of its employees and
representatives (i.e., the right of access and the right to rectify) are effectively
guaranteed in accordance with the procedures as specified in the commission’s
PAIA manual.
6.2.11. In signing this document, the Bidder consents to the use of its Personal
Information for the purposes as specified in section 2.9.1 above.
7. Supplier Performance
7.1. The National Lotteries Commission conducts regular performance reviews in accordance
with the requirements for the classification of the contract and or stakeholder by making
use of supplier evaluation forms. The evaluation is conducted against the deliverables or
scope of the contract, with a minimum of an annual review done for contracts longer than
a year and a review at completion of the contract for those contracts less than a year.
7.2. Ad-hoc performance reviews shall be conducted where non-performance is identified
outside the review period.
7.3. Non-performance will be addressed with at least a formal letter advising on specific areas
and stating remedial action/s required within specific time frames. Non-adherence to
remedial actions shall lead to escalating performance management actions.
7.4. Any party to this agreement may request to participate in a joint performance review
where appropriate and seek continuous improvement opportunities.
8. Formal Briefing Session
There would be no briefing session.
9. Validity Period
9.1. The Commission requires a validity period of 120 Days against this RFQ.
9.2. Bidders are to note that they may be requested to extend the validity period of their bids,
on the same terms and conditions, if the internal evaluation process are not finalized within
the validity period.
10. National Treasury’s Central Supplier Database
10.1. Bidders are required to self-register on the National Treasury’s Central Supplier Database
(CSD), which has been established to centrally administer supplier information for all
organs of state and facilitate the verification of certain key supplier information.
10.2. The Commission may not award business to a bidder who has failed to register on the CSD.
10.3. Only foreign suppliers with no local registered entity need not register on the CSD.
10.4. The CSD can be accessed at https://secure.csd.gov.za/
11. Confidentiality
11.1. Bids submitted for this Request for Proposals will not be revealed to any other bidders
and will be treated as contractually binding.
11.2. The Commission reserves all the rights afforded to it by POPIA in the processing of any
of its information as contained in RFQ.
11.3. The Bidder acknowledges that it will obtain and have access to personal information the
NLC and agrees that it shall only process the information disclosed by the NLC in terms
of this bid award and only for the purposes as detailed in this RFQ and in accordance with
any applicable law.
11.4. The Bidder shall notify the NLC in writing of any unauthorized access to personal
information and the information of a third party, through cybercrimes or suspected
cybercrimes, in its knowledge and report such crimes or suspected crimes to the
relevant authorities in accordance with applicable laws, after becoming aware of such.
12. Communication
12.1. Specific queries relating to this RFQ should be submitted [email protected],
before the closing date.
12.2. In the interest of fairness and transparency the NL C’s response to such a query may
be made available to other bidders.
12.3. It is prohibited for bidders to attempt, either directly or indirectly, to canvass any officer or
employee of the NLC in respect of this RFQ between the closing date and the date of the
award of the business.
12.4. Bidders found to be in collusion with one another will be automatically disqualified and
restricted from doing business with organs of the state for a specified period.
13. Section 3: evaluation criteria
The six (6) phases evaluation criteria will be considered in evaluating the proposals, being:
Stage 1: closing tender and opening
13.1. Tender closing details
The closing is 09 June 2026 @ 11:00 Standard South African Time. late tenders will not
be accepted.
13.2. Bid Formats
13.2.1. Bid submissions must be submitted in a PDF format that is protected from any
modifications, deletions, or additions.
13.2.2. Financial/pricing information must be presented in a separate folder from the
Technical/Functional Response information.
13.2.3. Tender submissions received after the submission date and time will be declared
late and will not be accepted for consideration by the NLC.
13.2.4. The NLC will not be responsible for any failure or delay in the submission or receipt
of the bid, including but not limited to:
Stage 2: administrative compliance
All bid respondents must submit the relevant documents that comply with administrative
compliance, which will include the following:
Supporting
Important Dates
Source: PUBLIC RELATIONS MANAGEMENT AND STRATEGIC CORPORATE COMMUNICATION SERVICES TO THE NATIONAL LOTTERIES COMMISSION.pdfClosing date: 09 June 2026 at 11:00 (SAST). No briefing session. Validity period: 120 days from submission. Bidders may be requested to extend validity if evaluation is not finalised within this period.
Contact Information
Source: PUBLIC RELATIONS MANAGEMENT AND STRATEGIC CORPORATE COMMUNICATION SERVICES TO THE NATIONAL LOTTERIES COMMISSION.pdfBidding procedure enquiries: SCM Unit, National Lotteries Commission. Phone: +27(12) 432 1309 or +27(12) 432 1414. Email: [email protected]. Technical enquiries: SCM Unit, email: [email protected]. Submission: Deposit bid documents in the bid box at the NLC’s street address (exact address not specified in document).
Submission Guidelines
Source: PUBLIC RELATIONS MANAGEMENT AND STRATEGIC CORPORATE COMMUNICATION SERVICES TO THE NATIONAL LOTTERIES COMMISSION.pdfSubmit the following returnable documents by the closing date and time: SBD 1 (Bid Proposal), SBD 4 (Declaration of Interest), SBD 6.1 (CSD Registration), and a fully completed Pricing Schedule. Foreign suppliers with no local registered entity are exempt from CSD registration. Proof of Compensation for Occupational Injuries and Diseases Act (COIDA) compliance or equivalent must be provided. Submissions must be in PDF format, protected from modifications, with financial/pricing information in a separate folder from technical/functional responses. Late or incomplete submissions will not be accepted. The NLC is not responsible for delays due to traffic, parking, or courier issues. Hard copies of certified qualifications or memberships may be requested within 3 working days of a request; failure to comply may disqualify the bid.
Evaluation Criteria
Source: PUBLIC RELATIONS MANAGEMENT AND STRATEGIC CORPORATE COMMUNICATION SERVICES TO THE NATIONAL LOTTERIES COMMISSION.pdfEvaluation occurs in stages: (1) Administrative Compliance: Check for completeness of returnable documents (SBD 1, SBD 4, SBD 6.1, CSD registration, COIDA proof, signed bid, company resolution, B-BBEE certificate or sworn affidavit for EMEs). Non-compliance disqualifies the bid. (2) Mandatory Compliance: Submit SBD4, proof of PRISA affiliation (or another recognised SA professional body for PR/communications), and a fully completed Pricing Schedule. Failure here disqualifies the bid. (3) Technical Evaluation (75% minimum required to proceed): Scored out of 100 points with a 0–5 rating scale. Criteria: Company Experience and Reference Letters (15%): 5 years+ PR/strategic comms experience for large/reputable orgs (public sector, national depts, SOEs, or large private sector) scores highest. Reference letters must be on letterhead, signed, dated, and include contact details. Project Manager and Team Leader Experience (10% each): 5 years+ relevant experience, with qualifications in PR, Corporate Comms, Media Studies, or Journalism (Honours = 5 pts, Bachelor’s = 4 pts, etc.). Project Plan and Methodology (15%): Detailed, well-structured plans with clear activities, timelines, milestones, deliverables, roles, and responsibilities score highest. (4) Pricing and Specific Goals (80/20 system): Price (80 points) uses the formula Ps = 80(1 – (Pt–Pmin)/Pmin). Specific Goals (20 points) award points for: Black Ownership (100% = 8 pts, 51–99% = 6 pts), Women Ownership (100% = 4 pts, 30–99% = 2 pts), Black Youth Ownership (100% = 4 pts, 30–99% = 2 pts), Disability (20%+ owners = 4 pts, 10–20% = 2 pts). Supporting documents: CIPC report, CSD report, B-BBEE certificate/sworn affidavit, doctor’s letter for disability. (5) Due Diligence: NLC may conduct supplier due diligence, including site visits or requests for additional info. Final award goes to the highest-scoring bidder.
Technical Specifications
Source: PUBLIC RELATIONS MANAGEMENT AND STRATEGIC CORPORATE COMMUNICATION SERVICES TO THE NATIONAL LOTTERIES COMMISSION.pdfObjective: Appoint a service provider to restore and maintain the NLC’s positive reputation, build stakeholder trust, and support its transformation through strategic PR and corporate communication. Duration: 12 months from SLA signing, on an ad-hoc basis. Key Deliverables: Crisis Communication Management: Develop and implement a 12-month Crisis Communication Plan with holding statements. Media Engagement: 12-month strategy with action plan covering all NLC programmes, including media interviews and at least 2 newsroom visits per quarter. Talking Points: Develop messaging for NLC Board/Executives for Parliamentary engagements. Coaching: Advise and coach Board/Executives on handling sensitive issues before public engagements. Media Relations: Proactively and reactively manage/grow NLC’s media relationships. Content: Draft, edit, and distribute 2 opinion pieces/thought leadership articles per quarter. Media Briefings: Plan, coordinate, and manage 4 media briefings/press conferences. Speeches: Write speeches and talking points for NLC leadership during public engagements. Media Statements: Issue at least 2 media statements per month aligned with NLC programmes or crisis events. Training: Provide media handling training per semester for Board, executives, and senior managers. Reporting: Submit monthly and quarterly progress/evaluation reports. Media Responses: Ensure timely responses to media queries. Required Competencies: Proven experience in high-level PR and strategic communication. Demonstrated crisis communication management ability. Strong media relations and networks. Multilingual content delivery is advantageous. Experience with regulatory/public sector institutions preferred.
Methodology
Source: PUBLIC RELATIONS MANAGEMENT AND STRATEGIC CORPORATE COMMUNICATION SERVICES TO THE NATIONAL LOTTERIES COMMISSION.pdfrelevant qualification
Section 3: project plan and methodology
Scoring:
clear: A detailed and
well-structured plan and
detailed project plan and
methodology that
methodology that clearly
clearly outlines all
explains:
activities, timelines,
milestones,
deliverables, and
undertaken
responsible persons,
place (timelines)
Clear: A good plan and
deliverables
methodology with clear
activities, timelines, and
each task
responsibilities, with
only minor gaps
of work
Basic: An acceptable
plan and methodology,
but lacking detail in
timelines,
responsibilities, or
understanding of the
work
methodology with
vague activities, unclear
timelines, and limited
detail
poor: An unclear or
incomplete plan and
methodology with major
gaps in structure and
planning
submission provided
Minimum qualifying technical score 75
Total points 100
Bidders must score minimum of 75 technical points to be considered for the next evaluation on
price and specific goals.
Experience & Qualifications
Source: PUBLIC RELATIONS MANAGEMENT AND STRATEGIC CORPORATE COMMUNICATION SERVICES TO THE NATIONAL LOTTERIES COMMISSION.pdfprovincial government, (2) years or more but
national departments, less than three (3)
and state-owned years experience
entities,
organisations which are than two (2) years
large and reputable experience
Important: than one (1) year
clearly shown in the provided
must be supported by
reference letters
and strategic
communication projects
will be considered
demonstrated in both
documents, a score of
zero (0) will be allocated
Bidders must submit reference
letters from large and
reputable organisations, as
(5) valid reference
indicated above.
letters submitted
Each reference letter must:
(4) valid reference
letters submitted
number
(3) valid reference
letters submitted
Reference relations and strategic
Letters communication work done
(2) valid reference
letters submitted
Important:
valid reference letter
reference letters must meet
submitted
the definition of large and
reputable organisations
valid reference letters
above
submitted, or letters do
not meet the
reference letters must match
(4) years or more but
The Project Manager must
less than five (5) years
demonstrate experience within
public relations and strategic
communication projects.
(3) years or more but
less than four (4) years
This experience must reflect
Project experience
work undertaken in public
Manager –
relations and strategic
Experience (2) years or more but
communication projects for large
less than three (3)
and reputable organisations
years experience
(as indicated above on section
1 of this Evaluation Criteria)
year or more but less
within the past five (5) years.
than two (2) years
than one (1) year
experience or no proof
provided
Qualification in:
Bachelor degree
Public Relations, Corporate
Project
Communications, Media
Manager – National Diploma 10%
Studies, Communication
Qualifications
Science, Communications,
Higher certificate
and Journalism
relevant qualification
(5) years or more
The Team Leader must
demonstrate hands-on
(4) years or more but
experience within public relations
less than five (5) years
and strategic communication
work.
Three (3) years or more
This experience must reflect
but less than four (4)
work undertaken in public
years experience
Team Leader relations and strategic
– Experience communication projects for large
(2) years or more but
and reputable organisations
less than three (3)
large and reputable
years experience
organisations (as indicated
above on section 1 of this
year or more but less
Evaluation Criteria) within the
than two (2) years
past five (5) years from closing
date of the RFQ..
than one (1) year
experience or no proof
provided
Team Leader Qualification in
– Communications, Corporate 10%
Honours degree
Qualifications Communications, Public
Relations, Media Studies,
Communication Science, and Bachelor’s degree
Journalism
National Diploma
Higher Certificate
relevant qualification
Section 3: project plan and methodology
as per deliverables.
urgency and nature of the matter.
4.4. Required Competencies and Experience
6.2.2.3. It remains the exclusive domain and election of the NLC as to which of
these stipulations are applicable and to what extent. Bidders hereby
acknowledge that the decision of the commission in this regard is final
and binding. The onus to enquire and obtain clarity in this regard rests
with the Bidder(s). The Bidder(s) shall take care to restrict their
enquiries in this regard to the most reasonable interpretations required
to ensure the necessary consensus.
6.2.3. Preferential procurement reform
6.2.3.1. The commission supports B-BBEE as an essential ingredient of its
business. In accordance with government policy, the NLC insists that
the private sector demonstrates its commitment and track record to B-
BBEE in the areas of ownership (shareholding), skills transfer,
employment equity and procurement practices (SMME Development),
etc.
6.2.4. National Industrial Participation Programme
6.2.4.1. The Industrial Participation policy, which was endorsed by the Cabinet
on 30 April 1997, applies to contracts that have imported content. The
A rating scale of 0 – 5 is to be applied. Ensure that the proposal clearly designates who
the proposed team will be for scoring purposes below.
Criteria requirements score (0–5) weight
Section 1: company experience and reference letters
The bidder must demonstrate
experience in public relations (5) years or more
and strategic communication experience
projects undertaken for large
and reputable organisations (4) years or more but
within the past five (5) years from less than five (5) years
the closing date of the RFQ. experience
Large and reputable Three (3) years or more
organisations are: but less than four (4)
including local and
Experience
provincial government, (2) years or more but
national departments, less than three (3)
and state-owned years experience
entities,
organisations which are than two (2) years
large and reputable experience
Important: than one (1) year
clearly shown in the provided
company profile
must be supported by
reference letters
and strategic
communication projects
will be considered
demonstrated in both
documents, a score of
zero (0) will be allocated
valid reference letter
reference letters must meet
submitted
the definition of large and
reputable organisations
valid reference letters
above
submitted, or letters do
not meet the
reference letters must match
requirements
the company profile
meet the definition, or the
information does not match,
the letter will not be counted
Section 2: project manager and team leader experience
the execution and oversight of the project. A clear organisational structure (organogram)
must be submitted, indicating reporting lines and roles within the project team to
demonstrate accountability, coordination, and effective project governance.
(5) years or more
experience
(4) years or more but
less than five (5) years
demonstrate experience within
experience
public relations and strategic
communication projects.
(3) years or more but
less than four (4) years
work undertaken in public
Manager –
relations and strategic
Experience (2) years or more but
communication projects for large
less than three (3)
and reputable organisations
years experience
(as indicated above on section
1 of this Evaluation Criteria)
year or more but less
within the past five (5) years.
than two (2) years
experience
than one (1) year
experience or no proof
provided
Qualifications
and Journalism
relevant qualification
(5) years or more
experience
demonstrate hands-on
(4) years or more but
experience within public relations
less than five (5) years
and strategic communication
experience
work.
Three (3) years or more
but less than four (4)
work undertaken in public
years experience
– Experience communication projects for large
(2) years or more but
and reputable organisations
less than three (3)
large and reputable
years experience
organisations (as indicated
above on section 1 of this
year or more but less
Evaluation Criteria) within the
than two (2) years
past five (5) years from closing
experience
date of the RFQ..
than one (1) year
experience or no proof
provided
SCM unit of the NLC, within a minimum of 3 working days from date of request hard copy
certified qualifications, memberships certificates, etc., which may have been requested
for functionality assessment. Failure to submit the information within the requested
period may render the bidder non-responsive.
Stage 5: pricing and specific goals
Pricing Schedule: Please refer to Annexure A: The evaluation for Pricing and Specific
Financial Requirements
Source: PUBLIC RELATIONS MANAGEMENT AND STRATEGIC CORPORATE COMMUNICATION SERVICES TO THE NATIONAL LOTTERIES COMMISSION.pdfPricing Schedule: Submit a fully completed Pricing Schedule (Annexure B) with proposed fees. Financial/pricing information must be in a separate folder from technical/functional responses. Evaluation: Price accounts for 80 points in the 80/20 preference point system. Formula: Ps = 80(1 – (Pt–Pmin)/Pmin), where Ps = points for the bid under consideration, Pt = price of the bid, Pmin = price of the lowest acceptable bid. Validity Period: Bids must remain valid for 120 days. Payment terms and bonds/guarantees are not explicitly specified in the document.
Compliance Requirements
Source: PUBLIC RELATIONS MANAGEMENT AND STRATEGIC CORPORATE COMMUNICATION SERVICES TO THE NATIONAL LOTTERIES COMMISSION.pdfMandatory: Register on the Central Supplier Database (CSD) at www.csd.gov.za and provide CSD number + registration report (foreign suppliers with no local entity exempt). Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate. For consortia/JVs/sub-contractors, each party must submit separate TCS PIN/CSD number. B-BBEE: Submit B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points. Professional Affiliation: Provide valid certified certificate of affiliation with PRISA (Public Relations Institute of Southern Africa) or another recognised SA professional body for PR/communications. COIDA: Proof of registration and good standing with the Compensation Fund (or equivalent) for all employees, including subcontractors. Restrictions: No bids accepted from persons in the service of the state, companies with directors in state service, or close corporations with members in state service. Bidders must declare any state employment, relationships with NLC employees, or interests in related enterprises. All bids must comply with the Preferential Procurement Policy Framework Act, 2000, and Regulations, 2017.
Section
Source: PUBLIC RELATIONS MANAGEMENT AND STRATEGIC CORPORATE COMMUNICATION SERVICES TO THE NATIONAL LOTTERIES COMMISSION.pdfDocument
Whether all Returnable Documents and/or
schedules [where applicable] were Bid Proposal, SBD 1,
completed and returned by the closing date SBD 6.1
and time
Company resolution as
Whether the bid document has been duly
proof of authorised
signed by the authorised bidder official
individuals’ delegation
B-BBEE Certificate or
B-BBEE Certificate or B-BBEE Sworn
Sworn Affidavit –
Affidavit in the case of Exempted Micro
B-bbee eme mac
Enterprise (EME). In the case of a Joint
Marketing, Advertising,
Venture a consolidated B-BBEE Certificate /
and Communications
Affidavit must be submitted.
Research Industry
Proof of Central
Whether Bidders have failed to register on
Supplier Database
the CSD. Only foreign suppliers with no local
(CSD) registration
registered entity need not register on the
reflecting Tax compliant
Csd
status
Stage 3: mandatory compliance
All bid respondents must submit mandatory documents that comply with all the requirements of
the bid. Quotations/proposals that do not fully comply with the mandatory requirements will be
disqualified and will not be considered for further evaluation. The Mandatory Compliance
Evaluation will include the following:
Evaluation Criteria Supporting Document
Signed and completed SBD4 Signed Returnable Bidding Document
Bidders must be affiliated with: Industry Affiliations
PRISA – Public Relations Institute of
Bidders must demonstrate affiliation with at least one
Southern Africa.
recognised South African professional
Valid certified certificate of affiliation with
body relevant to the Public Relations and
PRISA must be submitted
communications industry. Copies of valid affiliation
certificates acceptable for:
Fully completed Pricing Schedule with Bidder must submit price proposal according to the NLC
proposed fees. Pricing Schedule
See Annexure B
Note: Only bidders who comply with this stage’s requirements will proceed to stage 4.
Failure to comply with the above mandatory requirements will render your submission
non-responsive and unacceptable
Stage 4: technical evaluation
The following rating scale will be used to evaluate proposals:
The evaluation for the Technical and Functional threshold will include the following:
A rating scale of 0 – 5 is to be applied. Ensure that the proposal clearly designates who
the proposed team will be for scoring purposes below.
Criteria requirements score (0–5) weight
Section 1: company experience and reference letters
The bidder must demonstrate
experience in public relations (5) years or more
and strategic communication experience
projects undertaken for large
and reputable organisations (4) years or more but
within the past five (5) years from less than five (5) years
the closing date of the RFQ. experience
Large and reputable Three (3) years or more
organisations are: but less than four (4)
Company
including local and
clear: A detailed and
The bidder must submit a
well-structured plan and
detailed project plan and
methodology that
methodology that clearly
clearly outlines all
explains:
activities, timelines,
milestones,
deliverables, and
undertaken
responsible persons,
Methodology with a strong
out
and Project understanding of the 15%
Plan project requirements
place (timelines)
Clear: A good plan and
deliverables
methodology with clear
activities, timelines, and
each task
responsibilities, with
only minor gaps
of work
Basic: An acceptable
plan and methodology,
but lacking detail in
timelines,
responsibilities, or
understanding of the
work
A weak plan and
methodology with
vague activities, unclear
timelines, and limited
detail
poor: An unclear or
incomplete plan and
methodology with major
gaps in structure and
planning
submission provided
Minimum qualifying technical score 75
Total points 100
Bidders must score minimum of 75 technical points to be considered for the next evaluation on
price and specific goals.
Note to Bidders:
Bidders may be requested, at the behest of the NLC, to submit via courier services to the
SCM unit of the NLC, within a minimum of 3 working days from date of request hard copy
certified qualifications, memberships certificates, etc., which may have been requested
for functionality assessment. Failure to submit the information within the requested
period may render the bidder non-responsive.
Stage 5: pricing and specific goals
Pricing Schedule: Please refer to Annexure A: The evaluation for Pricing and Specific
Goals will include the following:
Evaluation Criteria Final Weighted Scores
Price 80
The following formula will be used to calculate the points
out of 80 for price in respect of a tender with a Rand value
equal to or above R30 000 and up to a Rand value of R50
million, inclusive of all applicable taxes:
Where:
Ps = Score for the Bid under consideration Pt
= Price of Bid under consideration P min
= Price of lowest acceptable Bid
Specific goals 20
In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the
Preferential Procurement Regulations, preference
points must be awarded for specific goals.
Total score: 100
A maximum of 20 points to be awarded to a tenderer for the specific goals specified for this bid is as
follows: -
The points scored for the specific goal must be added to the points scored for price and the total
must be rounded off to the nearest two decimal places. The final appointment to be awarded to the
bidder scoring the highest points.
Maximum
Sub - points for points for
Specific Goals Relevant Evidence
specific goals specific
goals
Copies of ID’s/ CIPC Report CSD
1. Procurement from entities who are black Owned
Recent Report
Tenderer who have 100% black
Ownership
Tenderer who have 51% to 99%
black ownership 8
Tenderer who have less than 51%
black ownership
B-BBEE Certificate or Sworn
Affidavit – B-BBEE EME MAC
Marketing, Advertising, and2. Procurement from entities who are women Owned
Communications Research
Industry
Tenderer who have 100% women
ownership
Tenderer who have 30% to 99%
2women ownership 4
Tenderer who have less than 30%
women ownership
Tenderer who have 100% black
youth ownership
Tenderer who have 30% to 99%
2 4
black youth ownership
Tenderer who have less than 30%
black youth ownership
Letter from the Doctor not older
than 1 year from closing of the
4.Procurement from Disabilities
RFQ confirming disability and
CSD report
Tenderer who have 20% or more
4 4
owners with disability
Maximum
Sub - points for points for
Specific Goals Relevant Evidence
specific goals specific
goals
Tenderer who have less than 20%
but more than 10% owners with 2
disability
Tenderer who have less than 10%
owners with disability
Total points for specific goals 20
Stage 6: due diligence, contract and award
The NLC reserves the right to conduct supplier due diligence before final award or at any time during
the contract period. This may include site visits and requests for additional information.
The stage is for negotiation after receipt of formal tenders and before the conclusion of contracts with
suppliers/contractors submitting the lowest acceptable tender with a view to obtaining an
improvement in price, delivery or content, in circumstances which do not put other tenderers at a
disadvantage or affect adversely their confidence or trust in the competitive system. Bidders may be
requested to provide their best and final offers based on contract negotiation.
Sbd1
You are hereby invited to bid for requirements
Bid number: RFQ issu clos closin 11h00
E i ng g time:
Date date
:
Descriptio
N
Bid response documents may be deposited in the bid box situated at (street
Address)
Bidding procedure enquiries technical enquiries may be
May bedirectedto directed to:
Contactperson SCM contact person SCM
Telephonenumber 012 432 1309 telephone 012 432 1414
Number
N/afacsimilenumber facsimile number
E-mail address e-mail address
Supplier information
Name of bidder
Postal address
Street address
Telephonenumber code number
Cellphonenumber
Facsimilenumber code number
E-mail address
VAT
Registration
Number
Tax compliance centra l suppliersupplier compliance o
System pin:status r database number:
Maaa
B-bbee [tick applicable box] b-bbee [tick ap
STATUSLEVE STATUS Yes No PLICABLEBOX]
L levelsworn
Yes NoVERIFICATIO AFFIDAVIT
N
Pt−P min
Ps = 80 (1 − )
P min
Where
Ps = Points scored for price of tender under consideration
Pt = Price of tender under consideration
Pmin = Price of lowest acceptable tender
Points awarded for specific goals
In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement
Regulations, preference points must be awarded for specific goals stated in the
tender. For the purposes of this tender the tenderer will be allocated points based on
the goals stated in table 1 below as may be supported by proof/ documentation stated
in the conditions of this tender:
In cases where organs of state intend to use Regulation 3(2) of the Regulations,
whichstates that, if it is unclear whether the 80/20 or 90/10 preference point system
applies,an organ of state must, in the tender documents, stipulate in the case of—
(a) an invitation for tender for income-generating contracts, that either the 80/20 or
90/10 preference point system will apply and that the highest acceptable tender
will be used to determine the applicable preference point system; or
(b) any other invitation for tender, that either the 80/20 or 90/10 preference point
system will apply and that the lowest acceptable tender will be used to determine
the applicable preference point system, then the organ of state must indicate the
points allocated for specific goals for the 80/20 preference point system.
Table 1: Specific goals for the tender and points claimed are indicated per the table
below.
(Note to organs of state: Where the 80/20 preference point system is applicable,
corresponding points must also be indicated as such. Note to tenderers: The tenderer
must indicate how they claim points for eachpreference point system.) Please
complete this table for claiming of points.
Number of
points
Sub - Maximum claimed
points for points for Relevant (80/20
Government tenders in the Information and Communication sector represent significant opportunities for South African businesses. The South African government regularly procures goods and services through the eTender portal, making it essential for businesses to stay informed about new opportunities.
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