Consultancy services for hrdc SA secretariat – professional tender in gauteng

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{"name":null,"email":"[email protected]","phone":null,"department":"of Higher Education & Training","address":"egistration."}

2. Purpose of this Quotation

3. Scope and definition of work

4. Deliverables

5. Appropriate qualifications, experience, skills and knowledge

6. Duration of contract

Part b – legislative framework

1. Tax legislation

2. Procurement legislation

3. Technical legislation and/or standards

Part c – the bidding process

1. Timeline of the bid process

2. Contact and communication

3. Late bids

4. Counter conditions

5. Fronting

6. Supplier due diligence

7. Mandatory bid documents

Part d – submissions

1. Submission of proposal

2. Content of the technical submission

3. Financial submission

The HRDC is a multi-stakeholder advisory body that was established by Cabinet

in 2010. It is managed by the Ministry of Higher Education and Training with the

following mandate:

1.1 Advising government on the need for and implementation of human resource

development policies and strategies;

1.2 To identify blockages, provide solutions to unlock them and monitor

implementation thereof;

1.3 Develop and monitor the implementation of the Reconceptualised HRD

Strategy and the Master Skills Plan (MSP) and its priorities;

1.4 Coordinate the efforts of government departments and social partners in the

implementation of the strategy; and

1.5 Evaluate the impact of the Reconceptualised HRD Strategy and the MSP

against agreed indicators.

The following are the sub-structures of HRDC:

• Plenary,
• Exco,
• Champions,
• Standing Committees, and
• Secretariat

2. Purpose of the quotation

The purpose of the quotation is to request potential service provider to submit

proposals for a quotation to provide financial management, human resource

management, supply chain management and project administration services for

HRDC Secretariat for a period of ten months.

3. Scope and definition of work

3.1 The service provider will be expected to apply the existing policies,

procedures and related directives and legislation as it pertains to financial

Terms of reference for the appointment of a suitable consultancy services to provide financial

Management, human resource management, supply chain management, and project

Administration services for human resource development council of south africa secretariat

For a period of ten (10) months.

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management (PFMA & related applicable legislation), human resource

management (PSA/reg & related applicable legislation), supply chain

management, and project administration.

3.2 In the absence of any of the afore, the service provider must develop such

governance directives and/or enhance the current in line with ruling

legislation and excepted practices by the HRDC.

3.3 The scope of the work of the appointed service provider will include the

following:

3.3.1 Financial Management.

a) Provide technical expertise and credible secure systems to manage the

annual funding allocation to the HRDC by the National Skills Fund only.

b) Open a dedicated account for managing funds of the HRDC.

c) Implement a system to manage and account for the funding by the

Hrdc.

d) Account for all transactions, including interest accrued, on behalf of the

HRDC in paying 3rd parties.

e) Monitor, verify, and confirm satisfactory service delivery by 3rd parties

before payment is processed.

f) Report on a monthly, quarterly, or as required by the HRDC on the status

of the account.

g) Provide as a minimum requirement, at least these critical services:

o Management arrangements - The efficient, effective, economical

and transparent use of resources; delegation of powers to other

officials; proper risk management; design and implementation of

internal controls, including internal audit, proper systems,

processes and procedures; segregation of duties and financial

management training.

o Planning and budgeting - Provision of timely, accurate and

adequate financial and other operational information for strategic

decision-making purposes; preparation of strategic plans,

including advice on new strategies for achieving Government’s

Terms of reference for the appointment of a suitable consultancy services to provide financial

Management, human resource management, supply chain management, and project

Administration services for human resource development council of south africa secretariat

For a period of ten (10) months.

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objectives; costing and pricing of the HRDC’s products and

services; programme performance measurement.

o Revenue and expenditure management - Examine the HRDC’s

operations to identify sources or potential sources of revenue;

regular evaluation of the effectiveness of sources of revenue;

timeous collection of revenue; ensure that sound systems and

procedures for expenditure management and control are in place;

deliver programmes with levels of efficiency, effectiveness and

economy that seek to emulate the forces of market competition;

effective management of transfer payments and conditional

grants in terms of the annual Division of Revenue Act;

implementation of processes to track expenditure and

commitments against the vote and the identification, recovery and

reporting of unauthorised, irregular and fruitless and wasteful

expenditure.

o Asset and liability management - Proper planning for the

acquisition of assets, including the need to consider alternative

strategies for the achievement of Government objectives; design

and implement measures to protect and maintain assets,

including the establishment of a comprehensive asset register;

preparation of monthly age analysis of debtors and creditors

reports.

o Accounting and reporting requirements - Design, implement and

maintain accounting systems to ensure complete, valid, accurate

and timeous financial/non-financial information; maintenance of

appropriate and consistent financial/non-financial reports that

satisfy the needs of the users of financial/non-financial

information; guidance on regular performance reporting to

management.

3.3.2 Supply Chain Management

a) Procurement of goods and services required by HRDC.

Terms of reference for the appointment of a suitable consultancy services to provide financial

Management, human resource management, supply chain management, and project

Administration services for human resource development council of south africa secretariat

For a period of ten (10) months.

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b) Work with the HRDC Secretariat to manage and contract third party

organizations/ service providers who will be undertaking the work of HRDC.

c) Manage HRDC projects and events (project management).

d) Provide travel management arrangements for the HRDC, including its

authority members, employees and identified stakeholders. The scope of

work for the required service will require the appointed service provider to

arrange, book and supply inter alia any of the following services:

i) Air travel

ii) Hotel accommodation,

iii) Car hire and any ground transportation services,

iv) Visa services, and foreign exchange and travel insurance services.

v) Facilitate group bookings (e.g. for meetings, conferences, events,

etc)

e) Manage the appointments of consultants/researchers to work with special

projects and standing committees.

3.3.3 Human Resource Management

a) Enter into employment contract with HRDC employees appointed on

contract, including Standing Committees staff.

b) Payroll management.

c) HRM value chain management services.

3.3.4 Project Administration

a) Ensure compliance to governance directives (Acts, Regulations,

Policies, Procedures, Delegations of Authority, etc)

b) Submit financial and performance reports on a quarterly basis to HRDC

Secretariat and National Skills Fund (NSF).

c) Make presentation to the Finance and Risk Committee on a quarterly

basis and Council meetings when required to do so.

d) Prepare and submit annual financial statements before the end of

March 2027 for preparation of the HRDC annual report.

e) Attend the HRDC Secretariat quarterly meetings.

Terms of reference for the appointment of a suitable consultancy services to provide financial

Management, human resource management, supply chain management, and project

Administration services for human resource development council of south africa secretariat

For a period of ten (10) months.

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The HRDC Secretariat is located in Pretoria and will not be liable for any travel cost,

travel and subsistence expenses incurred by the service provider.

4. Deliverables

4.1 The appointed service provider will be required to:

4.1.1 Open a dedicated account for the funding to be able to manage the allocation

from NSF.

4.1.2 Submit monthly financial reports on the 15th of the new month.

4.1.3 Submit quarterly progress reports on the 10th of the first month of the new

quarter.

4.1.4 At the end of the project, audited financial reports in relation to the account

must be submitted by no later than 60 days.

4.1.5 Provide quarterly reports for the meetings (face to face, or virtual

meetings/written reports).

4.1.6 Prepare quarterly reports and make presentations to the HRDC Committees

as and when required to do so.

4.1.7 Complete and submit HRDC quarterly reporting template and supporting

evidence to the NSF and the HRDC on a quarterly basis.

4.1.8 Source quotations/advertise for all goods and services required by the HRDC

Secretariat.

4.1.9 Draft Service Level Agreements and sign contracts with third party

organisations undertaking work for the HRDC.

4.1.10 Draft and sign contracts with temporary staff undertaking work for the HRDC.

4.1.11 Provide payslips to project staff on a monthly basis and attend to all employee

queries.

4.1.12 Project manage and monitor the implementation of the work of third-party

organisations, HRDC projects and events.

4.1.13 Provide an on-site support personnel to support procurement processes.

4.1.14 Produce payroll report and SARS reporting.

Terms of reference for the appointment of a suitable consultancy services to provide financial

Management, human resource management, supply chain management, and project

Administration services for human resource development council of south africa secretariat

For a period of ten (10) months.

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5. Appropriate experience

5.1 Demonstrated proven previous public service experience of managing and

distributing funds on behalf of the entities including systems for contracting and

managing third party agencies (Provide contactable references).

5.2 Proven public service experience of the company, knowledge in managing and

coordinating the Financial Management, Supply Chain Management, Human

Resource Management and Project Management.

5.3 Proven public service experience and knowledge in appointment of

consultants/researchers.

6. Duration of the contract

6.1 The successful bidder will be appointed to render the requisite service portfolio

for a period of ten (10) months from the date of receipt of purchase order.

Part b – legislative framework

1. Tax legislation

1.1 Bidders must be vigilant of compliance measures and requirements when

submitting a proposal to the Department and remain compliant in terms of all

applicable tax legislation for the entire contract period, including but not limited

to the application parameters of the Income Tax Act, 1962 (Act No. )

and Value Added Tax Act, 1991 (Act No. ).

1.2 It is a pre-condition of this bid document that the tax affairs of the successful

bidder will be in order, or that satisfactory arrangements have been made with

the South African Revenue Service (SARS) in meeting the bidder’s pending tax

obligations.

1.3 The relevant tax compliance status requirements are also applicable to any

foreign bidders / individuals who wish to participate during the bidding process.

1.4 It is a requirement that bidders when submitting a bid, provide written

confirmation that SARS may on an ongoing basis and for the duration of the

tenure of the contract, disclose the bidder’s tax compliance status. By the very

Terms of reference for the appointment of a suitable consultancy services to provide financial

Management, human resource management, supply chain management, and project

Administration services for human resource development council of south africa secretariat

For a period of ten (10) months.

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act of submitting a bid, such a confirmation therefore is also deemed to have

been granted by the potential bidder.

1.5 Bidders must be registered on the National Treasury Central Supplier Database

(CSD) prior to the submission of bidding documentation and National Treasury

will accordingly verify the bidder’s tax compliance status through screening of

the requisite information provided on the Central Supplier Database.

1.6 Where consortia / joint ventures and/or sub-contractors are involved in the

bidding process, each party must be registered individually on the Central

Supplier Database, and their tax compliance status will accordingly be verified

as well as compulsory compliance verification (e.g. declaration of interest –

SBD 4 etc) by National Treasury through the Central Supplier Database.

2. Procurement legislation

2.1 The Department utilises a detailed evaluation methodology premised on

Treasury Regulation 16A3 promulgated phased under Section 76 of the Public

Finance Management Act, 1999 (Act, No. ), the Preferential

Procurement Policy Framework Act 2000 (Act, No.); the Preferential

Procurement Regulations, 2022 and the Broad-Based Black Economic

Empowerment Act, 2003 (Act, No. ).

3. Technical legislation and/or standards

3.1 Bidder(s) should at all times be cognisant of the relevant legislation and/or

standards specifically applicable to the service portfolio to be rendered in terms

of this quotation.

Terms of reference for the appointment of a suitable consultancy services to provide financial

Management, human resource management, supply chain management, and project

Administration services for human resource development council of south africa secretariat

For a period of ten (10) months.

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Part c – the bidding process

1. Timeline of the bid process

1.1 The validity period and possible withdrawal of offers, subsequent to the closing

date and time of this quotation is 90 days. The relevant project time-frames in

terms of this bid are indicated as follows:

Activity Due Date

The bid closing date 12 JUNE 2026 @ 11H00

1.2 All dates and times in this bid are determined in accordance with South African

standard time.

1.3 Any time or date reflected in this bid is subject to change at the Department’s

discretion. The determination of a time or date in this bid does not presuppose

an obligation on the part of the Department in taking action, or creating by any

manner rights in terms of which bidders may demand that specific action(s) be

undertaken on the date(s) accordingly reflected in this bid. The bidder therefore

accepts that, in the event of the Department extending the deadline for bid

submissions (the closing date) based on and influenced by whichever

circumstance, the conditions and requirements attached to this bid remain

unaltered and apply equally with regard to the revised deadline.

2. Contact and communication

2.1 Bidders will be allowed to make enquiries in writing, up to and until 11H00 on

the 09 June 2026, to the Directorate: Supply Chain Management, via email at

[email protected]. The delegated office of the Department is entitled to

communicate with Bidders whenever further clarity is sought regarding

information provided in bid proposals.

2.2 Any communication by Bidders addressed to or with an official or person acting

in an advisory capacity on behalf of the Department, in so far as it has relevance

to bid proposal, during the period commencing from the bid closing date and

that of awarding of the quotation is strongly discouraged.

Terms of reference for the appointment of a suitable consultancy services to provide financial

Management, human resource management, supply chain management, and project

Administration services for human resource development council of south africa secretariat

For a period of ten (10) months.

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2.3 All communication between Bidders and the Department must be provided in

writing.

2.4 While due care has been taken regarding the finalisation of this bid, the

Department duly makes no representations or provides any warranty that the

contents thereof, or any part of the information accordingly communicated or

provided to Bidders during the bidding process is accurate, current and/or

complete. The Department and its employees/advisors therefore will not be

liable in relation to any information communicated and proves to be inaccurate,

outdated and/or incomplete.

2.5 In the event of bidders reasonably believing there to be substantive

discrepancy, ambiguity, error or inconsistency contained in this bid or any part

of other information provided by the Department (excluding any minor clerical

matters), bidders must promptly bring such a discrepancy, ambiguity, error or

inconsistency, in writing, to the attention of the Department before the closing

date with the aim of affording the Department an opportunity to consider the

issue(s) and where required, take the requisite corrective action.

2.6 All bidders (including any other relevant persons) obtaining or receiving the bid

and/or any other information in relation to the bid or the quotation process are

obliged to keep the entire contents of the bid and all related information

confidential and may not disclose or use the information in any other manner

than for the express purpose of developing a proposal in response to this bid.

2.7 Any actual discrepancy, ambiguity, error or inconsistency in relation to the bid

or part of any other information provided by the Department will, where possible,

be corrected and the revised documentation be published.

3. Late bids

3.1 Bids received at the address indicated in the bid documents after the specified

closing date and time, will not be accepted for consideration. and where

practical, will be returned unopened to the bidder(s).

4. Counter conditions

4.1 Bidders are advised that subsequent amendments to any of the Bid

Conditions, the proposals of any counter conditions by bidders or

Terms of reference for the appointment of a suitable consultancy services to provide financial

Management, human resource management, supply chain management, and project

Administration services for human resource development council of south africa secretariat

For a period of ten (10) months.

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qualifications made in respect of the Bid Conditions shall result in the

immediate disqualification of such bids. Bidders should therefore adapt their

standard conditions in line with those that are issued by the Department.

5. Fronting

5.1 The Department supports the spirit of Broad-Based Black Economic

Empowerment and recognises that true empowerment can only be achieved

through individuals and businesses conducting themselves in accordance with

the Constitution and garnering opportunities in an honest, fair, equitable,

transparent and legally compliant manner. Against this background the

Department strongly condemns any form of fronting.

5.2 The Department, in ensuring that bidders conduct themselves in an honest

manner will, as part of the bid evaluation processes, conduct or initiate the

necessary enquiries/investigations in determining the accuracy of the

representations made in bid documents. Should any of the fronting indicators

as contained in the Guidelines on Complex Structures and Transactions and

Fronting, issued by the Department of Trade and Industry, be determined during

such an enquiry/investigation, the onus rests on the bidder/contractor to prove

that the allegation of fronting does in fact not exist. Failure to do so within a

period of 14 days and determined from the date of notification may invalidate

the bid/contract and also result in the restriction of the Bidder/contractor to

conduct business with the public sector for a subsequent period of up to ten

years and in addition to any other actions the Department may have at its

disposal and accordingly wish to institute against such bidders/contractors.

6. Supplier due diligence

6.1 The Department reserves the right to conduct rolling out due diligence on

suppliers prior to final awarding of the contract, or on an occasional basis during

the implementation of the mandated contract period. These actions may also

include site visits and requests for the provision of additional information.

Terms of reference for the appointment of a suitable consultancy services to provide financial

Management, human resource management, supply chain management, and project

Administration services for human resource development council of south africa secretariat

For a period of ten (10) months.

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7. Submission of proposal

7.1 Bid documents must be placed in the Department’s Quotation box situated in

117/123 Francis Baard Street, Pretoria, 0001 (Opposite Pretoria Magistrate

Court) on or before the closing date and time.

Closing Date: 12 June 2026

Closing Time: 11h00

7.2 Bid documents will only be considered if received by the Department before or

on the closing date and time, regardless of the method used to send or deliver

such documents to the Department.

7.3 Bidder(s) are required to submit 2 copies of each file, (one (1) original and (1)

copy). Each file must be marked correctly and sealed separately for ease of

reference during the evaluation process.

7.4 Bidders are requested to initial the bottom right-hand corner of each page of the

Quotation document. On pages where bidders are required to provide full

signatures, initialling at the bottom of these pages is not required.

8. Mandatory bid documents

8.1 The Department has set minimum standards that bidders need to meet as a

precursor to evaluation and selection as the successful bidder.

8.2 The minimum standards consist of the following criteria:

Price and Specific Goals

Pre-qualification Criteria Technical Evaluation Criteria

2.1 The Department utilises a detailed evaluation methodology premised on

Treasury Regulation 16A3 promulgated phased under Section 76 of the Public

Finance Management Act, 1999 (Act, No. ), the Preferential

Procurement Policy Framework Act 2000 (Act, No.); the Preferential

Procurement Regulations, 2022 and the Broad-Based Black Economic

Empowerment Act, 2003 (Act, No. ).

include all the following documents:

• A table containing the names of all team members, their envisaged roles

and responsibilities and the time they will work on the project.

• A full CV of the Team Leader clearly indicating relevant experience and

expertise in working in the public sector.

• A full CV of the person/s that will do the work, clearly indicating relevant

expertise and experience.

• Certified copies of the highest education qualification/s of each team

member, as certified by a commissioner of oath.

2.7 Exhibit 3:

2.7.1 The proposal must outline a detailed approach and methodology that will be

applied in managing the in-quotation fund. This includes, but is not limited to

governance, administration, financial management (including financial

For a period of ten (10) months.

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reporting to the Department), supply chain management, human resource

management and project management (including monitoring and reporting).

2.7.2 In specific this part must include:

• A description of the envisaged methodology, processes and procedures

that the service provider will deploy to ensure that EACH deliverable is

achieved at the required level of quality; and

• A typical process flow cycle diagram from the point of receipt of funds,

managing the funds, procuring of goods/services, project management

and reporting.

2.8 Exhibit 4:

2.8.1 Demonstrate reporting methods and standards that will be applied to ensure

feedback and update of progress during project implementation.

2.8.2 Indicate systems, procedures and technology that will be applied to ensure

seamless integration of functions between financial, supply chain and project

management.

Supply Chain Management (maximum of 5 points)

o Plan approach with milestones and key activities, demonstrating clear understanding of

the scope of work and the proposed approach will attain the desired outcomes – 5 points.

o Plan approach lacking some activities to attain desired outcome – 3 points.

o Plan approach lacking activities to attain desired outcome – 0 points.

Project Management (maximum of 5 points)

o Plan approach with milestones and key activities, demonstrating clear understanding of

the scope of work and the proposed approach will attain the desired outcomes – 5 points.

o Plan approach lacking some activities to attain desired outcome – 3 points.

o Plan approach lacking activities to attain desired outcome – 0 points.

Financial Management (maximum of 5 points)

o Plan approach with milestones and key activities, demonstrating clear understanding of

the scope of work and the proposed approach will attain the desired outcomes – 5 points.

o Plan approach lacking some activities to attain desired outcome – 3 points.

o Plan approach lacking activities to attain desired outcome – 0 points.

Human Resource Management (maximum of 5 points)

o Plan approach with milestones and key activities, demonstrating clear understanding of

the scope of work and the proposed approach will attain the desired outcomes – 5 points.

o Plan approach lacking some activities to attain desired outcome – 3 points.

o Plan approach lacking activities to attain desired outcome – 0 points.

Points Breakdown: Process flow diagram (maximum of 10 points) Process flow cycle diagram

from the point of receipt of funds, managing the funds, procuring of goods/services, project

management, human resource management and reporting.

o Process flow cycle diagram with milestones and key activities, demonstrating clear

understanding of the scope of work and the proposed approach will attain the desired

outcomes = 10 points

o Process flow cycle diagram lacking some activities to attain desired outcome = 5 points

o Process flow cycle diagram lacking all activities to attain desired outcome = 0 points

and update of progress during project implementation.

o Reporting methods and standards with milestones and key activities, demonstrating clear

understanding of the scope of work and the proposed approach will attain the desired

outcomes = 10 points

o Reporting methods and standards lacking some activities to attain desired outcome = 5

5.1 Demonstrated proven previous public service experience of managing and

distributing funds on behalf of the entities including systems for contracting and

managing third party agencies (Provide contactable references).

5.2 Proven public service experience of the company, knowledge in managing and

coordinating the Financial Management, Supply Chain Management, Human

5.3 Proven public service experience and knowledge in appointment of

consultants/researchers.

For a period of ten (10) months.

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qualifications made in respect of the Bid Conditions shall result in the

immediate disqualification of such bids. Bidders should therefore adapt their

standard conditions in line with those that are issued by the Department.

• A table listing clients where similar projects were performed especially related to

public sector fund management involving project management, financial

management, human resource management and supply chain management.

• Company profile supported by previous client referral letters demonstrating the

extent to which the bidder has successfully completed work of similar requirements

for at least past ten (10) years.

2.6 Exhibit 2:

2.6.1 Appropriate qualifications, experience, skills and knowledge in Project

below:

• Description of the project.
• Value of the project.
• Duration of the project.
• Contact person.
• Contact numbers and e-mail address.

1.1 Organizational Track Record

• 10 and more years in relevant experience = 15 points
• 7-9 years in relevant experience = 12 points
• 5-6 years in relevant experience = 9 points
• 3-4 years in relevant experience =6 points
• 1-2 years in relevant experience = 3 point

Source: Exhibit 1

1.2 Capacity to undertake a project of this size and ability to manage it to the end within the

prescribed project timelines.

• Allocated team to project comprises at least 5 and more members = 5 points
• Allocated team to project comprises at least 4 and more members = 4 points
• Allocated team to project comprises at least 3 and more members = 3 points
• Allocated team to project comprises at least 2 and more members = 2 points
• Allocated team to project comprises of at least 1 member = 1 points.

(Attach full CV of proposed team, certified ID copies and qualifications must be registered

with a recognize professional body).

Team Leader (maximum of 10 points)

o Qualifications: NQF Level 7 Financial Management/Accounting Sciences, Project

Management = 5 points (0 Points below requirement)

o Relevant Experience (Financial Management, Project Management, Supply Chain

Management and Human Resource Management): 8 Years = 5 points (0 points below

requirement)

Team members (Minimum of four (4) for each of the functions, namely Financial

Management).

o Qualifications: A team member assigned to each function must possess a relevant

academic qualification, with a minimum of NQF Level 6 or above = 8 point (2 point per

relevant qualification by each member).

o Experience: Minimum Relevant Experience per assigned function five (5) or more years

= 12 point (3 point per relevant experience by each member).

CV’s of team members including the leader should be attached

2.1 Disqualify a bidder that does not have a 4 or more members per area; and 5

years’ experience as per evaluation criteria 1 (14 points or more to be scored

for criterion 1).

contents thereof, or any part of the information accordingly communicated or

provided to Bidders during the bidding process is accurate, current and/or

complete. The Department and its employees/advisors therefore will not be

liable in relation to any information communicated and proves to be inaccurate,

outdated and/or incomplete.

2.5 In the event of bidders reasonably believing there to be substantive

discrepancy, ambiguity, error or inconsistency contained in this bid or any part

of other information provided by the Department (excluding any minor clerical

matters), bidders must promptly bring such a discrepancy, ambiguity, error or

inconsistency, in writing, to the attention of the Department before the closing

date with the aim of affording the Department an opportunity to consider the

issue(s) and where required, take the requisite corrective action.

2.6 All bidders (including any other relevant persons) obtaining or receiving the bid

and/or any other information in relation to the bid or the quotation process are

obliged to keep the entire contents of the bid and all related information

confidential and may not disclose or use the information in any other manner

than for the express purpose of developing a proposal in response to this bid.

2.7 Any actual discrepancy, ambiguity, error or inconsistency in relation to the bid

or part of any other information provided by the Department will, where possible,

be corrected and the revised documentation be published.

For a period of ten (10) months.

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2.2 Award this quotation to any bidder that did not score the highest (cumulative

total) number of points and only in accordance with section 2(1)(f) of the PPPFA

(Act );

2.3 Negotiate with one or more preferred bidders identified in the evaluation

process, regarding any terms and conditions, including pricing without offering

the same opportunity to any other bidder(s) who had not been awarded the

status of a preferred bidder;

2.4 Accept any part of a Quotation in lieu of the whole Quotation;

2.5 Carry out at its discretion, site inspections, product evaluations or facilitate

explanatory meetings in order to verify the nature and quality of the services

offered by the potential bidders, either before, during or subsequent to

adjudication of the Bid;

2.6 Correct mistakes during any stage of the Quotation evaluation process which

may already have been apparent in the bid documents or subsequently

occurred during any stage of the Quotation evaluation process;

2.7 At any stage during the evaluation of bids, cancel and/or terminate the

South africa secretariat for a period of ten (10) months.

• Please put the RFQ number on the subject line when sending the quotation and required

documents.

• Please make sure you attach your signature, date and validity period on the quotation.
• The Department reserves the right to verify the information provided by the bidders and

also confirming the financial capacity and the ability of the shortlisted bidders.

• Bidders MUST do a cost breakdown on their quotations.
• Please quote the RFQ number (RFQ039/2026) on your subject line when making enquiries.

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Sbd1

Ps - Points scored for pricing of quotation under consideration;

Pt - Price of quotation under consideration; and

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS

Tax compliance

tax compliance status requirements are also applicable to any

tax compliance status through screening of

tax compliance status will accordingly be verified

Tcs pin is available but the bidder is registered on the central supplier database

Csd number

Csd number must be provided

Central supplier database

Central Supplier Database, and their tax compliance status will accordingly be verified

Central Supplier Database (CSD)

SBD 4 companies” (SBD 4, par. 2.3). Failure to comply may lead to

disqualification. Should the bidder have more enterprises

Supplier Database (CSD Central Supplier Database (CSD). If not registered proceed

report) with completing the company registration prior to

submission of the proposal. Visit https://secure.csd.gov.za/

Pricing Schedule (Bidder only) Submit full details of the pricing proposal in a separate envelope

8.4.2 Only Bidding companies that have fully met the Pre-Qualification Criteria in

• Please put the RFQ number on the subject line when sending the quotation and required
• Please make sure you attach your signature, date and validity period on the quotation.
• Please quote the RFQ number (RFQ039/2026) on your subject line when making enquiries.

VAT registration

• For construction/maintenance/alterations related services submit proof of CIDB registration.

Please quote on the following item(s)

• Please quote t

B-BBEE Minimum Level: 7

Points Allocation: 00 points

B-BBEE Details: REQUEST FOR QUOTATION PRICE QUOTATIONS:

Instructions:

• All Request for Quotations (RFQ) responses MUST be accompanied by the attached SBD 1, SBD 3.1, SBD 4,

SBD 6.1 & POPIA consent form fully completed and signed. (Only the attached SBD Forms must be returned).

• Quotations received will be evaluated firstly on pre-compliance evaluation, then on functionality evaluation

(where applicable), and thereafter 80/20-points scoring basis. 80 points price and 20 points for specific goals.

• Bidders who wish to claim points for specific goals applicable for this RFQ, must ensure that the SBD 6.1 claim

form is completed. Proof or evidence for claiming points for specific goals as stipulated on the SBD 6.1.

• For local production and content as determined by DTI, suppliers should submit completed and signed SBD 6.2

as well as annexure C.

• Quotation should be dated and signed on the company’s letterhead.
• Quotations should be valid for a minimum period of 90 days from the date of the quotation.
• All prices quoted must be VAT inclusive, service providers who are not registered for VAT must indicate this

clearly on their quotation.

• For construction/maintenance/alterations related services submit proof of CIDB registration.
• No late responses/submissions will be considered.
• All Quotation responses MUST be submitted physically to the below address:

Details of supplier

Supplier name:

Tel. NO: fax NO:

Attention:

Date: 05 june 2026

Submit quotation to:

NAME & SURNAME: Department of Higher Education & Training

TEL NO: EMAIL: [email protected]

Closing date for quotation(s): 12 june 2026

CLOSING TIME FOR QUOTATION(S): 11h00

DELIVERY ADDRESS FOR : QUOTATIONS/GOODS Dept of Higher Education and Training Head Office –

/SERVICES. Pretoria :117-123 Francis Baard Street

9. Precedence

10. Limitation of liability

11. Tax compliance

12. Quotation defaulters and restricted suppliers

13. Confidentiality

14. Proprietary information

15. Copyright

16. Responsibility of sub-contractors and bidders personnel

17. Service Level Agreement

For a period of ten (10) months.

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objectives; costing and pricing of the HRDC’s products and

services; programme performance measurement.

o Revenue and expenditure management - Examine the HRDC’s

operations to identify sources or potential sources of revenue;

regular evaluation of the effectiveness of sources of revenue;

timeous collection of revenue; ensure that sound systems and

procedures for expenditure management and control are in place;

deliver programmes with levels of efficiency, effectiveness and

economy that seek to emulate the forces of market competition;

effective management of transfer payments and conditional

grants in terms of the annual Division of Revenue Act;

implementation of processes to track expenditure and

commitments against the vote and the identification, recovery and

reporting of unauthorised, irregular and fruitless and wasteful

expenditure.

o Asset and liability management - Proper planning for the

acquisition of assets, including the need to consider alternative

strategies for the achievement of Government objectives; design

and implement measures to protect and maintain assets,

including the establishment of a comprehensive asset register;

preparation of monthly age analysis of debtors and creditors

reports.

o Accounting and reporting requirements - Design, implement and

maintain accounting systems to ensure complete, valid, accurate

and timeous financial/non-financial information; maintenance of

appropriate and consistent financial/non-financial reports that

satisfy the needs of the users of financial/non-financial

information; guidance on regular performance reporting to

management.

3.3.2 Supply Chain Management

a) Procurement of goods and services required by HRDC.

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b) Work with the HRDC Secretariat to manage and contract third party

organizations/ service providers who will be undertaking the work of HRDC.

c) Manage HRDC projects and events (project management).

d) Provide travel management arrangements for the HRDC, including its

authority members, employees and identified stakeholders. The scope of

work for the required service will require the appointed service provider to

arrange, book and supply inter alia any of the following services:

i) Air travel

ii) Hotel accommodation,

iii) Car hire and any ground transportation services,

iv) Visa services, and foreign exchange and travel insurance services.

v) Facilitate group bookings (e.g. for meetings, conferences, events,

etc)

e) Manage the appointments of consultants/researchers to work with special

projects and standing committees.

3.3.3 Human Resource Management

a) Enter into employment contract with HRDC employees appointed on

contract, including Standing Committees staff.

b) Payroll management.

c) HRM value chain management services.

3.3.4 Project Administration

a) Ensure compliance to governance directives (Acts, Regulations,

Policies, Procedures, Delegations of Authority, etc)

b) Submit financial and performance reports on a quarterly basis to HRDC

Secretariat and National Skills Fund (NSF).

c) Make presentation to the Finance and Risk Committee on a quarterly

basis and Council meetings when required to do so.

d) Prepare and submit annual financial statements before the end of

March 2027 for preparation of the HRDC annual report.

e) Attend the HRDC Secretariat quarterly meetings.

The bid closing date 12 JUNE 2026 @ 11H00

1.2 All dates and times in this bid are determined in accordance with South African

standard time.

1.3 Any time or date reflected in this bid is subject to change at the Department’s

discretion. The determination of a time or date in this bid does not presuppose

an obligation on the part of the Department in taking action, or creating by any

manner rights in terms of which bidders may demand that specific action(s) be

undertaken on the date(s) accordingly reflected in this bid. The bidder therefore

accepts that, in the event of the Department extending the deadline for bid

submissions (the closing date) based on and influenced by whichever

circumstance, the conditions and requirements attached to this bid remain

unaltered and apply equally with regard to the revised deadline.

Supplier Database (CSD Central Supplier Database (CSD). If not registered proceed

report) with completing the company registration prior to

submission of the proposal. Visit https://secure.csd.gov.za/

to obtain a vendor number.

ii. Submit proof of registration.

Pricing Schedule (Bidder only) Submit full details of the pricing proposal in a separate envelope

8.3.2 Each document must be completed and signed by the duly authorised representative

on behalf of the prospective bidding company.

8.3.3 During this phase bid responses will be evaluated with emphasis placed on

documentary compliance with the listed administrative and mandatory bid

requirements.

8.3.4 Bidders’ proposal shall be disqualified as a result of non-submission.

8.3.5 Bidders’ proposal may be disqualified as a result of non-completion of the listed

documents.

8.4 Phase 1: Technical Evaluation Criteria = 100 points:

8.4.1 All bidding companies are required to fully adhere to the technical evaluation

criteria scorecard and compliance checklist.

8.4.2 Only Bidding companies that have fully met the Pre-Qualification Criteria in

Phase 0 will accordingly be evaluated in Phase 1 for determination of

functionality.

8.4.6 Phase 1: Technical Evaluation Criteria: The bidders’ information will be

scored according to the points determination system.

8.5 Phase 2: Price and specific goals Evaluation (80 + 20) = 100 points:

8.5.1 Only prospective bidders that have attained the 70-points allocation threshold

in phase 1 will subsequently progress for evaluation in phase 2 in relation to

pricing options and specific goals qualification criteria, subject to the bidder

meeting 14 points on company experience (evaluation criteria 1).

8.5.2 The following formula must be used to calculate the points out of 80 for price in

respect of a quotation with a rand-value equal to or below R50 million, inclusive

of all applicable taxes:

8.5.3 Stage 1 - Price Evaluation (80 Points):

3.1 South African law will in its full extent govern the Application parameters of this

bid and the bid response process.

3.2 The bidder agrees to submit to the exclusive jurisdiction of the South African

court system in any dispute of any kind that may arise out of- or in connection

with the subject matter of this bid, the bid itself and all processes associated

with the bid.

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Part e – conditions

1. General conditions of contract

2. Special conditions of contract

3. Governing law

(Phase 0) (Phase 1)

(Phase 2)

Bidders must submit all Bidders are required to achieve Bidders will be evaluated on

documents as outlined in a minimum of 70 points out of 80/20 points system on (80

paragraph 8.3.1 below. 100 points to proceed to Phase points for price and 20 for

Only bids that comply with ALL 2 (Price and specific goals). specific goals points).

these criteria will proceed to

Phase 1.

8.3 Phase 0: Pre-Qualification Criteria:

8.3.1 Without any limitation in respect of the Department’s other critical requirements

relevant to this Bid, prospective bidders must submit all the documents listed in the

table below.

Table 1: Documents to be submitted for pre-qualification must be submitted for bidder [each legal persona

of consortium/JV] and each subcontractor:

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Document that must be

submitted for bidder, [each Non-submission/non-compliance shall result in

legal persona of YES/NO

disqualification

consortium/JV] and each

subcontractor

Permission in terms of POPI

Act to utilise information

Complete and sign the attached pro-forma document

contained in documents for

procurement purpose

Invitation to Bid – Complete and sign the attached pro-forma document

Sbd 1

Tax Status i. Written confirmation that SARS may on an ongoing basis

during the period of the contract disclose the bidders tax

compliance status.

ii. In the event where the bidder submits a hard copy of the Tax

Clearance Certificate, the CSD verification outcome will take

precedence. Pin number may be provided for tax verification

status.

Declaration of Interest – NOTE! Care must be taken to list ALL “other related

SBD 4 companies” (SBD 4, par. 2.3). Failure to comply may lead to

disqualification. Should the bidder have more enterprises

to declare, such information can be provided on a separate

sheet.

Preferential Points Claim Form Complete and sign the attached pro-forma document

Sbd 6.1

Registration on the Central i. The bidder must be registered as a service provider on the

Supplier Database (CSD Central Supplier Database (CSD). If not registered proceed

report) with completing the company registration prior to

submission of the proposal. Visit https://secure.csd.gov.za/

to obtain a vendor number.

ii. Submit proof of registration.

Pricing Schedule (Bidder only) Submit full details of the pricing proposal in a separate envelope

8.3.2 Each document must be completed and signed by the duly authorised representative

on behalf of the prospective bidding company.

8.3.3 During this phase bid responses will be evaluated with emphasis placed on

documentary compliance with the listed administrative and mandatory bid

requirements.

8.3.4 Bidders’ proposal shall be disqualified as a result of non-submission.

8.3.5 Bidders’ proposal may be disqualified as a result of non-completion of the listed

documents.

8.4 Phase 1: Technical Evaluation Criteria = 100 points:

8.4.1 All bidding companies are required to fully adhere to the technical evaluation

criteria scorecard and compliance checklist.

8.4.2 Only Bidding companies that have fully met the Pre-Qualification Criteria in

Phase 0 will accordingly be evaluated in Phase 1 for determination of

functionality.

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8.4.3 Bidding companies will be evaluated on an overall score of 100 points.

8.4.4 The Department as part of on-site reference checks for allocating points, will at

its own discretion choose a site at one of the bidding company’s clients for

validation of the services rendered. The choice of site will remain Department’s

sole discretion.

8.4.5 Bidders are required to score a minimum of 70 points to proceed to Phase 2:

Evaluation for Pricing and specific goals.

8.4.6 Phase 1: Technical Evaluation Criteria: The bidders’ information will be

scored according to the points determination system.

8.5 Phase 2: Price and specific goals Evaluation (80 + 20) = 100 points:

8.5.1 Only prospective bidders that have attained the 70-points allocation threshold

in phase 1 will subsequently progress for evaluation in phase 2 in relation to

pricing options and specific goals qualification criteria, subject to the bidder

meeting 14 points on company experience (evaluation criteria 1).

8.5.2 The following formula must be used to calculate the points out of 80 for price in

respect of a quotation with a rand-value equal to or below R50 million, inclusive

of all applicable taxes:

8.5.3 Stage 1 - Price Evaluation (80 Points):

Criteria Points

Price Evaluation

 Pt − P min  80

Ps =80 1 − P min 

Where:

Ps - Points scored for pricing of quotation under consideration;

Pt - Price of quotation under consideration; and

Pmin - Price of lowest acceptable quotation.

8.5.4 Stage 2 – specific goals (20 Points):

8.5.4.1 A maximum of 20 points may be allocated to a bidder for specific goals

specified in the quotation.

8.5.4.2 The points scored for specific goals must be added to the points scored

for price and the total must be rounded off to the nearest two decimal

places.

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8.5.4.3 The table below provides the specific goals, its criteria of measurement

and the proof to be offered by Quotationer to qualify for 20 points:

8.5.4.4 A Bidder must submit proof or evidence for claiming points for specific

goals as indicated above. A bidder must also complete a preference

form (SBD 6.1) in detail to claim points for specific goals.

8.5.4.5 A Bidder failing to submit proof or evidence may not be disqualified but-

8.5.4.5.1 May only score point out of 80 for price; and

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8.5.4.5.2 Scores 0 points out of 20 for specific goals.

8.5.4.6 The points scored by a bidder for specific goals must be added to the

points scored for price for total points.

8.5.4.7 The points scored must be rounded off to the nearest TWO decimal

place.

Part d – submissions

1. Submission of proposal

1.1 The two envelope procedures must be followed for quotation submissions.

1.2 The first envelope must clearly state TECHNICAL SUBMISSION, wherein the

bidder should address all aspects of the required scope of services.

1.3 The second envelope must clearly state FINANCIAL SUBMISSION, wherein

the bidder should include the proposed fee for the project.

1.4 Proposals must be submitted in hard copy format one original and copy of each

file.

2. Content of the technical submission

The technical submission should include the following:

2.1 Cover .2 Mandatory documents

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2.3 Introduction and Executive Summary

2.4 Company and contact information of the bidder, including all parties/team

members to the consortium where applicable.

2.5 Exhibit 1:

You are required to demonstrate appropriate company experience.

The proposal must include the following:

• A table listing clients where similar projects were performed especially related to

public sector fund management involving project management, financial

management, human resource management and supply chain management.

• Company profile supported by previous client referral letters demonstrating the

extent to which the bidder has successfully completed work of similar requirements

for at least past ten (10) years.

2.6 Exhibit 2:

2.6.1 Appropriate qualifications, experience, skills and knowledge in Project

Management, Supply Chain Management, Human Resource Management and

Financial Management relevant to the project requirements. The proposal must

include all the following documents:

• A table containing the names of all team members, their envisaged roles

and responsibilities and the time they will work on the project.

• A full CV of the Team Leader clearly indicating relevant experience and

expertise in working in the public sector.

• A full CV of the person/s that will do the work, clearly indicating relevant

expertise and experience.

• Certified copies of the highest education qualification/s of each team

member, as certified by a commissioner of oath.

2.7 Exhibit 3:

2.7.1 The proposal must outline a detailed approach and methodology that will be

applied in managing the in-quotation fund. This includes, but is not limited to

governance, administration, financial management (including financial

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reporting to the Department), supply chain management, human resource

management and project management (including monitoring and reporting).

2.7.2 In specific this part must include:

• A description of the envisaged methodology, processes and procedures

that the service provider will deploy to ensure that EACH deliverable is

achieved at the required level of quality; and

• A typical process flow cycle diagram from the point of receipt of funds,

managing the funds, procuring of goods/services, project management

and reporting.

2.8 Exhibit 4:

2.8.1 Demonstrate reporting methods and standards that will be applied to ensure

feedback and update of progress during project implementation.

2.8.2 Indicate systems, procedures and technology that will be applied to ensure

seamless integration of functions between financial, supply chain and project

management.

3. Financial submission

3.1 The financial submission should include the proposed fee for the project over

ten (10) months period. The proposed fee must be based upon a percentage of

the annual funds utilised by HRDC. The NSF allocates approximately R10

million for ten (10) months towards HRDC.

3.2 The proposed fee should include any costs that will be incurred by the bidder,

including travel and subsistence expenses. The total price or amount provided

will be regarded as the cost of the project, including VAT and applicable taxes.

4.1 The following table reflects the evaluation criteria that will be used in evaluating

the technical submission.

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No Element Weight

1 Company experience

Company profile supported by previous clients referral letters demonstrating the extent to which

the bidder has completed work of similar requirement for at least past ten (10) years, in managing

finances, coordinating supply chain management and project management and human resource

management in government departments or agencies.

Kindly provide a list of relevant clients where similar projects were performed using the heading

below:

• Description of the project.
• Value of the project.
• Duration of the project.
• Contact person.
• Contact numbers and e-mail address.

1.1 Organizational Track Record

• 10 and more years in relevant experience = 15 points
• 7-9 years in relevant experience = 12 points
• 5-6 years in relevant experience = 9 points
• 3-4 years in relevant experience =6 points
• 1-2 years in relevant experience = 3 point

Source: Exhibit 1

1.2 Capacity to undertake a project of this size and ability to manage it to the end within the

prescribed project timelines.

• Allocated team to project comprises at least 5 and more members = 5 points
• Allocated team to project comprises at least 4 and more members = 4 points
• Allocated team to project comprises at least 3 and more members = 3 points
• Allocated team to project comprises at least 2 and more members = 2 points
• Allocated team to project comprises of at least 1 member = 1 points.

2 Appropriate qualifications, experience, skills and knowledge in Project Management,

Supply Chain Management and Financial Management relevant to the project requirements

(Attach full CV of proposed team, certified ID copies and qualifications must be registered

with a recognize professional body).

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No Element Weight

Source: Exhibit 2

Points Breakdown

Overall qualification, skills, knowledge and experience of team

Team Leader (maximum of 10 points)

o Qualifications: NQF Level 7 Financial Management/Accounting Sciences, Project

Management = 5 points (0 Points below requirement)

o Relevant Experience (Financial Management, Project Management, Supply Chain

Management and Human Resource Management): 8 Years = 5 points (0 points below

requirement)

Team members (Minimum of four (4) for each of the functions, namely Financial

Management, Project Management, Human Resource Management and Supply Chain

Management).

o Qualifications: A team member assigned to each function must possess a relevant

academic qualification, with a minimum of NQF Level 6 or above = 8 point (2 point per

relevant qualification by each member).

o Experience: Minimum Relevant Experience per assigned function five (5) or more years

= 12 point (3 point per relevant experience by each member).

CV’s of team members including the leader should be attached

3 Approach and Methodology

Source: Exhibit 3

Points Breakdown: 5 areas of management (maximum of 20 points)

The methodology and approach to be employed in aspects of the project.

Supply Chain Management (maximum of 5 points)

o Plan approach with milestones and key activities, demonstrating clear understanding of

the scope of work and the proposed approach will attain the desired outcomes – 5 points.

o Plan approach lacking some activities to attain desired outcome – 3 points.

o Plan approach lacking activities to attain desired outcome – 0 points.

Project Management (maximum of 5 points)

o Plan approach with milestones and key activities, demonstrating clear understanding of

the scope of work and the proposed approach will attain the desired outcomes – 5 points.

o Plan approach lacking some activities to attain desired outcome – 3 points.

o Plan approach lacking activities to attain desired outcome – 0 points.

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No Element Weight

Financial Management (maximum of 5 points)

o Plan approach with milestones and key activities, demonstrating clear understanding of

the scope of work and the proposed approach will attain the desired outcomes – 5 points.

o Plan approach lacking some activities to attain desired outcome – 3 points.

o Plan approach lacking activities to attain desired outcome – 0 points.

Human Resource Management (maximum of 5 points)

o Plan approach with milestones and key activities, demonstrating clear understanding of

the scope of work and the proposed approach will attain the desired outcomes – 5 points.

o Plan approach lacking some activities to attain desired outcome – 3 points.

o Plan approach lacking activities to attain desired outcome – 0 points.

Points Breakdown: Process flow diagram (maximum of 10 points) Process flow cycle diagram

from the point of receipt of funds, managing the funds, procuring of goods/services, project

management, human resource management and reporting.

o Process flow cycle diagram with milestones and key activities, demonstrating clear

understanding of the scope of work and the proposed approach will attain the desired

outcomes = 10 points

o Process flow cycle diagram lacking some activities to attain desired outcome = 5 points

o Process flow cycle diagram lacking all activities to attain desired outcome = 0 points

4 Project effective and efficient delivery

Source: Exhibit 4

Points Breakdown: Reporting methods & standards (maximum of 10 points)

Reporting methods and standards to the HRDC and NSF that will be applied to ensure feedback

and update of progress during project implementation.

o Reporting methods and standards with milestones and key activities, demonstrating clear

understanding of the scope of work and the proposed approach will attain the desired

outcomes = 10 points

o Reporting methods and standards lacking some activities to attain desired outcome = 5

Points

o Reporting methods and standards lacking all activities to attain desired outcome = 0 Points

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No Element Weight

Points Breakdown: Systems, procedures and technology (maximum of 10 points)

Systems, procedures and technology that will be applied to ensure seamless integration of

functions between financial, supply chain, human resource and project management.

o Systems, procedures and technology capabilities fully support proposed project plan = 10

points

o Systems, procedures and technology capabilities support proposed project plan = 5 points

o Systems, procedures and technology capabilities do not support proposed project plan = 0

points

Total 100

NB!! Scoring less than 70 points will result in disqualification.

Part e – conditions

1. General conditions of contract

1.1 Any subsequent award/concession made to a prospective bidder in terms of

this TOR is conditional on, (among others):

1.1.1 The bidding party accepting the terms and conditions as contained in the

General Conditions of Contract as the minimum terms and conditions on which

the Department is prepared to enter into a contract with the successful Bidder.

1.1.2 The bidder submitting the General Conditions of Contract to the Department

together with its bid, has ensured that the document has duly been signed by

an authorised representative on its behalf.

2. Special conditions of contract

The Department reserves the right to:

2.1 Disqualify a bidder that does not have a 4 or more members per area; and 5

years’ experience as per evaluation criteria 1 (14 points or more to be scored

for criterion 1).

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2.2 Award this quotation to any bidder that did not score the highest (cumulative

total) number of points and only in accordance with section 2(1)(f) of the PPPFA

(Act );

2.3 Negotiate with one or more preferred bidders identified in the evaluation

process, regarding any terms and conditions, including pricing without offering

the same opportunity to any other bidder(s) who had not been awarded the

status of a preferred bidder;

2.4 Accept any part of a Quotation in lieu of the whole Quotation;

2.5 Carry out at its discretion, site inspections, product evaluations or facilitate

explanatory meetings in order to verify the nature and quality of the services

offered by the potential bidders, either before, during or subsequent to

adjudication of the Bid;

2.6 Correct mistakes during any stage of the Quotation evaluation process which

may already have been apparent in the bid documents or subsequently

occurred during any stage of the Quotation evaluation process;

2.7 At any stage during the evaluation of bids, cancel and/or terminate the

Quotation process, even subsequent to the Quotation closing date and/or after

presentations by selected bidders have been made, and/or after Quotation

have been evaluated and/or after the preferred bidders have as such been

notified of their status; and

2.8 Award the Quotation to multiple bidders based either on organisational

capacity, specialisation and size, as well as geographic considerations.

2.9 Request that all information (scan reports, databases) is retained for the

duration of the contract and that it must be handed to the Department after the

contract has ended.

2.10 An SLA needs to be signed between the appointed service provider and HRDC

Secretariat within 30 days after signing the contract.

2.11 Should the service provider fail to perform according to the Service Level

Agreement, their contract will be terminated after following all required normal

processes.

2.12 An appointed contractor must ensure that a Human Resource presented as part

of a bid proposal remain consistent with the commitments of a bid. If

circumstances require a change or replacement of Human Resource, the

contractor should notify HRDC / Department in writing to obtain a consent.

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Human Resource replacement should have same qualifications, experience and

competencies of a person to be replaced.

3. Governing law

3.1 South African law will in its full extent govern the Application parameters of this

bid and the bid response process.

3.2 The bidder agrees to submit to the exclusive jurisdiction of the South African

court system in any dispute of any kind that may arise out of- or in connection

with the subject matter of this bid, the bid itself and all processes associated

with the bid.