Statutory maintenance of pressure vessels and boilers for sabs – 36-Month contract

All enquiries must be emailed to [email protected]. Do not contact any other SABS personnel to avoid disqualification. Proposals must be submitted to [email protected]. No canvassing is permitted.

Submit proposals electronically to [email protected] by 25 June 2026 at 11:00 AM. Subject line must include tender reference number and description. Maximum file size: 14MB. Only PDF files (compressed zipped folder if necessary) accepted. Links or 'WeTransfer' submissions will not be accepted. Late submissions will not be accepted.

Required returnable documents (failure to submit may result in disqualification):

• Appendix A: Scope of Work
• Appendix B: Pricing/Quotes
• Appendix C: Company Experience
• Appendix D: Intention to Respond (due 25 June 2026)
• Appendix E: SBD 4 (Bidder’s Disclosure)
• Appendix F: Signed Non-Disclosure Agreement
• Appendix G: SBD 6.1 (Preference Points Claim Form)
• Appendix H: CSD Report / Proof of banking details (for international suppliers)
• Appendix I: B-BBEE Certificate or Sworn Affidavit (claim specific goals)
• Appendix J: Management Summary (including Statement of Compliance)
• Appendix K: Statement of Compliance
• Appendix L: Signed SABS Terms and Conditions
• Appendix M: RFP Document
• Appendix N: Audited Financial Statements
• Appendix O: Request for Proposal Enquiry
• Appendix P: Service Agreement
• Appendix Q: Mandatory Requirements
• Appendix S: Personnel Experience
• Appendix U: Company Experience

Note: CSD registration is mandatory. Register on National Treasury Central Supplier Database (CSD) at www.CSD.gov.za. Clarity-seeking questions must be submitted via Appendix N to [email protected]. Do not use the submission email for queries.

Scope: Statutory maintenance of pressure vessels and boilers at all SABS sites for 36 months.

Services required:

• Annual or ad-hoc visual inspections of pressure vessels
• Non-destructive testing (NDT): ultrasonic testing for internal flaws, magnetic particle inspection for surface defects
• Hydraulic pressure testing to assess structural integrity
• Inspections of new and in-service pressure equipment for compliance with design, manufacturing, and safety standards
• Assessment of conformity with Pressure Equipment Regulations (PER) and SANS 347
• Preparation of detailed inspection reports (findings, non-compliances, recommendations)
• Assistance in enforcement actions for non-compliant equipment
• Supply of pressure equipment spares as required

Equipment covered (not limited to):

• Air receivers (compressed air systems)
• Steam boilers
• Pressure vessels (e.g., hot water tanks)
• Associated piping and pressure systems
• Safety valves, gauges, and pressure instruments

Requirements for service provider:

• AIA Certification in accordance with PER and SANS 347
• Technical qualification: certified course on Pressure Equipment Inspection (theoretical and practical) from accredited institutions
• Minimum 5 years’ experience with South African Pressure Equipment Regulations (PER) and relevant SANS standards
• Hands-on experience with inspection techniques and procedures
• Company must provide 3 reference letters for similar work (not older than 5 years)

Company Experience (50% of functionality score):

• Must demonstrate experience in servicing, maintenance, and repairs of pressure vessels.
• Submit minimum 3 relevant, contactable reference letters (not older than 5 years).
• Scoring: 1 (1 reference) to 5 (5 references).

Personnel Experience (50% of functionality score):

• Submit detailed CVs for personnel with experience in servicing and maintaining pressure vessels.
• Required qualifications: Technical Diploma (Mechanical, Electrical, Metallurgical, or Welding) at minimum NQF Level 6.
• Scoring: 1 (no CV) to 5 (6+ years relevant experience).

Minimum threshold for functionality: 70%.

Submit pricing in Appendix B (Pricing/Quotation) with the following VAT-inclusive rates:

• Inspector labour rate per hour
• Artisan rate per hour
• Assistant rate per hour
• Travel fee per km (AA rates)
• Reporting rate per hour
• Total cost

Fixed markup on consumables: 15% or 20%.

Pricing must be submitted in Appendix B (Pricing/Quotation) with the following line items (VAT inclusive):

• Inspector labour rate per hour
• Artisan rate per hour
• Assistant rate per hour
• Travel fee per km (AA rates)
• Reporting rate per hour
• Total cost

Fixed markup on consumables: 15% or 20%. Proposals must be submitted as PDF files.

Mandatory compliance requirements:

• CIDB 3ME Grading
• Valid COIDA Certificate (Liability Insurance)
• Valid AIA Certification from Department of Labour (signed by Chief Inspector)
• CSD Registration: Must be registered on National Treasury Central Supplier Database (www.CSD.gov.za)
• Tax Clearance Certificate (original and valid)
• B-BBEE Status Level Verification Certificate (issued by SANAS-accredited agency, registered auditor, or accounting officer)
• Signed Non-Disclosure Agreement (Appendix F)
• SBD 4 (Bidder’s Disclosure) and SBD 6.1 (Preference Points Claim Form)
• Audited Financial Statements (Appendix N)

Note: Failure to submit any mandatory document may result in disqualification.

Contract duration: 36 months. Proposals must remain valid for 180 days from submission date. SABS reserves the right to request extensions to validity periods in writing.

Intellectual Property: SABS retains ownership of all IP rights for materials and processes developed under the contract. Bidders must transfer all IP rights to SABS and sign necessary forms.

Confidentiality: All information provided during the RFP process is confidential and covered by a Non-Disclosure Agreement (Appendix F). Confidentiality obligations survive the tender process.

Liability: SABS is not liable for any bidder costs (preparation, submission, or otherwise) prior to contract signing. No services may be rendered before the formal agreement is effective.

Termination/Amendments: SABS reserves the right to modify scope, terminate, or suspend the RFP process at any time. No contract exists until both parties sign a formal agreement.

Dispute/Non-Compliance: SABS may disqualify bidders for fraudulent claims, non-compliance, or misrepresentation. Remedies include contract cancellation, cost recovery, and reporting to authorities (Competition Commission, NPA).