Professional service providers needed for sanitation projects in eastern cape – cluster 5 (planning, design, construction monitoring & close-out)

Closing date and time for receipt of quotations: 03 July 2026 at 11:00 AM. Tender documents available for download from 05 June 2026 on www.nect.org.za and the National Treasury e-tender portal. No briefing meeting will be held.

Enquiries: Email [email protected] with the applicable Bid No. as the subject. Submission address: The National Education Collaboration Trust, 272 West Avenue, Lakefield Office Park, Block D, Centurion. Contact person: Mammako Khumalo. Phone: +27 12 752 6200.

Submit two copies: one hard copy and one digital copy (USB). Deposit in the tender box at The National Education Collaboration Trust, 272 West Avenue, Lakefield Office Park, Block D, Centurion. Telegraphic, telephonic, telex, facsimile, and late responses are not accepted. Tenders must be submitted on the issued tender documentation. Failure to submit any mandatory returnable document may result in disqualification. Mandatory returnables include: SBD 1 (Invitation to Bid Form), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim Form), CSD registration proof, valid SARS Tax Compliance Status PIN, company registration documents (Annexure B), COIDA certificate (Annexure C), originally certified B-BBEE certificate or sworn affidavit (Annexure E), Annexure F (Proposed Organisation and Staffing including Form D1-1), Annexure G (Current/Previous Projects), Annexure H (PSP Performance Evaluation Form), C1.1 (Form of Offer and Acceptance), Pricing Schedule/Activity Schedule (C2.2), and Professional Indemnity Insurance Proof.

Four-stage evaluation process: 1) Administrative Compliance: Mandatory documents checked; failure to submit any results in automatic disqualification. 2) Functionality: Minimum 70 points required to proceed. Criteria include professional registrations (Quantity Surveyors, Civil/Structural Engineers, Geotechnical Engineers, Architects with >1 to >5 years post-registration experience), experience (1–3+ similar sanitation projects, references scored 0–10 based on performance ratings), and at least 1 project with construction value >R1 million. 3) Price and Preference Points: 80 points for price (80/20 system), 20 points for B-BBEE (Black African Ownership: 10 pts, Women Ownership: 5 pts, Youth Ownership: 3 pts, People with Disabilities Ownership: 2 pts). 4) Risk Assessment: Minimum 11 points required. Evaluates workload/capacity, reliability (timeline adherence), experience/reputation (references), price realism (market-related fees), and methodology (comprehensive, coherent, and aligned with project objectives). Bidders with poor past performance (e.g., >25% delays, penalties, unresolved obligations, poor defect management, or terminations) on NECT/DBE/SAFE/ASIDI programmes may be disqualified.

Scope: Appointment of Professional Service Providers (PSPs) for planning, design, construction monitoring, and close-out of sanitation projects in the Eastern Cape Province – Cluster 5. Core team requirements per sub-cluster: 1) Quantity Surveyor (Professionally Registered, >5 years post-registration experience preferred). 2) Civil Engineer (Professionally Registered Engineer/Technologist, >5 years preferred). 3) Architect (Professionally Registered, >5 years post-registration experience preferred). 4) Geotechnical Engineer (Professionally Registered, >5 years post-registration experience preferred). All core staff must be fully committed and available. Methodology must address: project governance and reporting structures, variation orders, final accounts, close-out reports, stakeholder query resolution, payment certificates, human resource allocation (with defined roles), programme/scheduling, QA/QC processes, risk identification/mitigation, stakeholder engagement (schools, DBE, communities), cash flow projections, as-built plans/drawings, full contract administration, and a 6-month implementation plan.

Pricing must be submitted via the Pricing Schedule/Activity Schedule (C2.2). Payment is linked to completed project milestones via payment certificates. Bidders may be required to provide detailed cost breakdowns, including personnel rates, overheads, and project management costs. Professional Indemnity Insurance Proof is mandatory. Fees must be realistic and market-related; significantly low bids (e.g., >20% below market norms) may be deemed high-risk and pose sustainability concerns.

Mandatory compliance documents: Proof of registration on the Central Supplier Database (CSD), valid SARS Tax Compliance Status PIN, company registration documents (Annexure B), COIDA Certificate (Annexure C), originally certified B-BBEE Certificate or Sworn Affidavit (Annexure E). Professional registrations for all key personnel (Quantity Surveyors, Civil Engineers, Architects, Geotechnical Engineers) must be valid and submitted. SBD 4 (Bidder’s Disclosure) must disclose any past poor performance or contract terminations. Service Providers with unresolved poor performance, terminations, or written notices may be disqualified. The NECT reserves the right to verify performance with previous/current employers.

Four-stage evaluation: 1) Administrative Compliance: Mandatory documents checked; failure results in disqualification. 2) Functionality: Minimum 70 points required to proceed. Criteria include professional registrations, experience, references, and project value (>R1 million). 3) Price and Preference Points: 80 points for price (80/20 system), 20 points for B-BBEE (Black African Ownership: 10 pts, Women: 5 pts, Youth: 3 pts, Disabilities: 2 pts). 4) Risk Assessment: Minimum 11 points required. Evaluates workload/capacity, reliability, experience/reputation, price realism, and methodology. Bidders with poor past performance (e.g., >25% delays, penalties, unresolved obligations) may be disqualified.