Professional service providers for sanitation projects in limpopo – cluster 2 (planning, design, monitoring & close-out)

Closing date and time for receipt of quotations: 03 July 2026 at 11:00 AM. Tender documents available for download from 08:00 AM on 05 June 2026. No briefing meeting will be held.

Enquiries: Email [email protected] with the applicable Bid No. as the subject. Submission address: The National Education Collaboration Trust, 272 West Avenue, Lakefield Office Park, Block D, Centurion. Contact person: Mammako Khumalo. Phone: +27 12 752 6200.

Submit two copies: one hard copy and one digital copy (USB). Deposit in the tender box at The National Education Collaboration Trust, 272 West Avenue, Lakefield Office Park, Block D, Centurion. Telegraphic, telephonic, telex, facsimile, and late responses are not accepted. Tenders must be submitted on the issued tender documentation. Mandatory returnables include: SBD 1 (Invitation to Bid), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim), CSD registration proof, valid SARS Tax Compliance PIN, company registration documents, COIDA certificate, certified B-BBEE certificate or sworn affidavit, Annexure F (Organisation and Staffing with Form D1-1), Annexure G (Current/Previous Projects), Annexure H (PSP Performance Evaluation), and additional reference forms (minimum three projects). Failure to submit any mandatory returnable may result in disqualification.

Four-stage evaluation process: (1) Administrative Compliance: Mandatory documents checked; failure results in disqualification. (2) Functionality: Minimum 70 points required to advance. Criteria include professional registrations, years of experience for key personnel (QS, Civil Engineer, Architect, Geotechnical Engineer), appointment letters for similar sanitation projects, reference letters (scored 0-100), and project value (e.g., projects above R1M). (3) Price and Preference Points: 80/20 system (80 points for price, 20 points for B-BBEE). Price points calculated using Ps = 80(1 - (Pt/Pmin)). Preference points for B-BBEE include Black African Ownership (10), Women Ownership (5), Youth Ownership (3), People with Disabilities Ownership (2). (4) Risk Assessment: Minimum 11 points required. Evaluates workload/capacity, reliability, experience/reputation, price realism, and methodology. Bidders may be interviewed or requested to provide additional documentation. Disqualification if: projects delivered >25% beyond timelines, penalties incurred, unresolved contractual obligations, poor defect management, or contract terminations.

Scope: Appointment of Professional Service Providers (PSPs) for planning, design, construction monitoring, and close-out of sanitation projects in Cluster 2 (Limpopo Province). Core team requirements per sub-cluster: (1) Quantity Surveyor (Professionally Registered, minimum 5 years post-registration experience). (2) Civil Engineer (Professionally Registered Engineer/Technologist). (3) Architect (Professionally Registered, minimum 5 years post-registration experience). (4) Geotechnical Engineer (Professionally Registered, minimum 5 years post-registration experience). All core staff must be fully committed and available. Methodology must address: project governance and reporting structures, variation orders, final accounts, close-out reports, query resolution, payment certificates, HR allocation, scheduling, QA/QC processes, risk management, stakeholder engagement, cash flow projections, as-built plans, contract administration, and a 6-month implementation plan.

Pricing: Submit a completed Pricing Schedule/Activity Schedule (C2.2) with VAT-inclusive cluster offer amount. Payment terms: Linked to completed project milestones via payment certificates. Professional Indemnity Insurance proof is mandatory. Risk assessment includes evaluation of price realism: fees within 10% of market norms are low risk; 10-20% below norms are medium risk; >20% below norms are high risk. Detailed cost breakdowns (personnel rates, overheads, project management costs) may be requested.

Mandatory compliance documents: (1) Proof of registration on Central Supplier Database (CSD). (2) Valid SARS Tax Compliance Status PIN. (3) Company Registration Documents (Annexure B). (4) COIDA Certificate (Annexure C). (5) Originally certified B-BBEE Certificate or Sworn Affidavit (Annexure E). (6) SBD 1: Invitation to Bid (completed and signed). (7) SBD 4: Bidder’s Disclosure (must disclose any poor performance, contract terminations, or written notices). (8) SBD 6.1: Preference Points Claim Form (completed and signed). Professional registrations: All key personnel (QS, Engineers, Architects) must be professionally registered with relevant bodies (e.g., SACQSP, ECSA). Service providers with poor performance history (written notices, terminations) will be disqualified. The NECT reserves the right to verify performance with previous employers.

Four-stage evaluation process: (1) Administrative Compliance: Mandatory documents checked; failure results in disqualification. (2) Functionality: Minimum 70 points required to advance. Criteria include professional registrations, years of experience for key personnel, appointment letters for similar projects, reference letters (scored 0-100), and project value. (3) Price and Preference Points: 80/20 system (80 points for price, 20 points for B-BBEE). Price points calculated using Ps = 80(1 - (Pt/Pmin)). Preference points for B-BBEE include ownership categories. (4) Risk Assessment: Minimum 11 points required. Evaluates workload/capacity, reliability, experience/reputation, price realism, and methodology. Bidders may be interviewed or requested to provide additional documentation. Disqualification criteria include: projects delivered >25% beyond timelines, penalties incurred, unresolved contractual obligations, poor defect management, or contract terminations.