This Tender Has Expired

Supply, brand, and deliver branded recognition items for the City of Johannesburg’s Public Safety Department. The service provider must: Provide creative input for design (artwork, layout, graphic elements, wording), produce items as per specifications, allow three revisions, submit colour design proofs via email, and use department-provided logos. Comply with City of Johannesburg Corporate Identity guidelines. Facilitate approval of all designs/samples by the Public Safety Department before production. Deliver and offload all items within one month of appointment.

Closing date: 10 June 2026 at 10:30. Compulsory briefing session: Date, time, and venue to be confirmed (strict adherence required; late arrivals will not be allowed).

Contact person: Nomasonto Manyehlisa. Email: [email protected]. Phone: 069 236 8275. Submission address: Quotation box at SAPPI Building (Reception), 48 Ameshhoff Street, Braamfontein, Johannesburg (opposite Food Lovers & Dis-Chem).

Submit a sealed quotation envelope to the quotation box at SAPPI Building (Reception), 48 Ameshhoff Street, Braamfontein, Johannesburg (opposite Food Lovers & Dis-Chem) by 10:30 on 10 June 2026. Envelopes must display: RFQ number (COJ0109-25/26), description, closing date, and time. All forms must be signed; unsigned submissions will be disqualified. Required forms: Conditions of Quotation (Form A), Specification (Form B), RFQ Checklist, Form of Quotation and Acceptance (Form C), Statement of Authorization (Form D), MBD 4 (Declaration of Interest, Form E), MBD 8 (Declaration of Tenderer’s Past SCM Practices, Form F), MBD 9 (Certificate of Independent Bid Determination, Annexure G), Declaration on State of Municipal Account (Form H), Article of Agreement in terms of OHS Act (Form I), MD1 6.1 (Preference Points Claim Form, Form J). Additional documents: Certified copy of Company Registration, proof of business address (Rates & Taxes Invoice or Certified Lease Agreement or Affidavit from Lessor certified by Commissioner of Oath/SAPS), B-BBEE Certificate or Sworn Affidavit, Valid Tax Clearance Certificate or SARS One-Time Pin. All pages must be initialed. Quotations must be completed in black ink, with all price alterations crossed out in ink and initialed. No correction fluid (e.g., Tipp-Ex) is permitted. Prices must be firm for 30 days, VAT-exclusive, and in South African Rand. Delivery charges must be included. No price increases will be considered after submission. Suppliers must be registered on the City of Johannesburg Supplier Database. Late or incorrectly deposited quotations will not be accepted.

Evaluation uses the 80/20-point system under the Preferential Procurement Policy Framework Act and Regulations, 2022. Price accounts for 80 points, calculated as Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price. Preference points (max 20) are awarded for: Business owned by 51% or more Black People (4 points), Business owned by 51% or more Women (3 points), Business owned by 51% or more Black Youth (3 points), Enterprise located within the City of Johannesburg Metropolitan Municipality (10 points). Proof of claims (e.g., CSD Report, Valid B-BBEE Certificate, Affidavit, ID copies, municipal account proof) must be submitted. Failure to submit required documentation will result in zero points for preference goals. Mandatory compliance requirements: Must be a registered supplier on the City of Johannesburg and Central Supplier Databases. No municipal rates/taxes in arrears for >3 months (bidder or directors). No convictions for fraud/corruption in the past 5 years. Not listed on the National Treasury’s Register for Tender Defaulters or prohibited from public sector business. No past contract terminations due to non-performance with any organ of state. Must submit all required forms (A–J) and supporting documents.

Scope: Supply, brand, and deliver branded recognition items for the Public Safety Department. Deliverables: 1) A4 Certificate Frame (3000 units): Brushed Aluminium or High-Grade PS with metallic finish, A4 size (210mm x 297mm), Satin Silver or Brushed Nickel, clear glass or anti-reflective frontage, high-density MDF backing with swivel clips/flexi-tabs, hardware for portrait and landscape wall mounting. 2) Acrylic Certificate Frame Holder (1000 units): 33L x 23.9W cm, 8.5 x 11 size, clear, rectangular, polished acrylic, solid pattern, double picture frame. 3) Certificate A4 Paper (3000 units): Butterfly A4 Bond, 160 gsm, compatible with Inkjet or Laser printers. 4) Wall Clock (2950 units): Aluminium, silver, 25 cm, pad-printed with JMPD, EMS, Disaster Management, City of Joburg logos, and wording (Public Safety, and Licensing). Additional requirements: Provide creative input for design (artwork, layout, graphic elements, wording), produce samples for approval, comply with City of Johannesburg Corporate Identity guidelines, facilitate design/sample approval by Public Safety Department, and deliver all items within one month of appointment. The department will provide logos.

Bidders must demonstrate relevant experience and qualifications. Competitors are defined as any individual or organization (affiliated or not) that: Has been requested to submit a bid for this invitation. Could potentially submit a bid based on qualifications, abilities, or experience. Provides the same goods/services or operates in the same line of business as the bidder.

Pricing must be submitted in South African Rand (ZAR), VAT-exclusive, and firm for 30 days. All prices must include delivery charges. The pricing schedule must cover: A4 Certificate Frame (3000 units), Acrylic Certificate Frame Holder (1000 units), Certificate A4 Paper (3000 units), Wall Clock (2950 units). Suppliers must indicate if prices are subject to a 2.5% settlement discount. If prices are variable due to exchange rate fluctuations, forward exchange rate cover must be obtained, and proof submitted within 14 days of order placement. The Form of Quotation and Acceptance (Form C) must be completed with unit prices, total prices, and VAT details.

Prices must be quoted in South African Rand (ZAR), VAT-exclusive. All prices must be firm for 30 days and inclusive of delivery charges. No price increases will be considered after submission. Payment will be processed via official purchase order; no goods or services may be delivered before receipt of a purchase order. Suppliers must be registered on the City of Johannesburg Supplier Database. Forward exchange rate cover is required if prices are based on exchange rates; proof must be submitted within 14 days of order placement. VAT-registered suppliers must provide VAT number; non-VAT suppliers will be treated as non-VAT vendors. All pricing details must be legible and readable. Pricing schedule must cover: A4 Certificate Frame (3000 units), Acrylic Certificate Frame Holder (1000 units), Certificate A4 Paper (3000 units), Wall Clock (2950 units). Suppliers must indicate if prices are subject to a 2.5% settlement discount. The Form of Quotation and Acceptance (Form C) must be completed with unit prices, total prices, and VAT details.

Mandatory documents: Certified copy of Company Registration, proof of business address (Rates & Taxes Invoice or Certified Lease Agreement or Affidavit from Lessor certified by Commissioner of Oath/SAPS), Declaration on State of Municipal Account (Form H), MBD 4 (Declaration of Interest, Form E), MBD 8 (Declaration of Tenderer’s Past SCM Practices, Form F), MBD 9 (Certificate of Independent Bid Determination, Form G), Conditions of Quotation (Form A), Form of Quotation and Acceptance (Form C), Statement of Authorization (Form D), Article of Agreement in terms of OHS Act (Form I), MD1 6.1 (Preference Points Claim Form, Form J). Additional requirements: Valid Tax Clearance Certificate or SARS One-Time Pin (each party in a consortium/joint venture must submit separately), Certified B-BBEE Certificate or Sworn Affidavit (for preference points), CSD registration. Suppliers must not be listed on the National Treasury’s database of prohibited entities or the Register for Tender Defaulters. False declarations on MBD forms may lead to automatic disqualification. Recommended bidders will undergo a vetting process.

The successful tenderer must comply with the Occupational Health and Safety Act, 1993, and its regulations. This includes: Familiarizing all officials and employees with relevant provisions of the Act. Ensuring full compliance with all duties, obligations, and prohibitions under the Act. Accepting sole liability for compliance and indemnifying the City of Johannesburg. Allowing City officials to inspect sites, premises, or records to verify compliance. Reporting any investigations, complaints, or criminal charges arising from the Act to the City. The Article of Agreement in terms of the OHS Act (Form I) must be completed and submitted.

Contract terms include compliance with the Competition Act (no collusive bidding or bid rigging). The City of Johannesburg reserves the right to reject any bid if the bidder or its directors have abused the supply chain management system, committed fraud/corruption, or are listed on the Register for Tender Defaulters. Contracts may be cancelled if corrupt or fraudulent acts are discovered during bidding or execution. The contractor must comply with the Occupational Health and Safety Act, 1993, and related regulations. The City may inspect sites, premises, or records to verify compliance. The contractor is solely liable for compliance and indemnifies the City. Contracts are subject to the City’s SCM Policy and Procedures. Orders must be executed strictly per accepted specifications and delivery periods. No goods or services may be delivered without an official purchase order. The City reserves the right to cancel and re-issue the quotation.