Replacement of control and service air receivers’ isolation valves using hot tapping and line stopping for ESKOM (mpumalanga)

For system-related issues with Tender Bulletin, eTendering, or OpenText, contact the buyer responsible for the published tender. No direct contact details provided in the document.

Submit tender documents electronically via the eTendering system (https://eTendering.eskom.co.za). Steps: 1) Register on the portal with valid email and cellphone number. 2) Verify registration via OTP sent to both email and cellphone. 3) Log in, select the tender reference number, and click 'Create New Submission'. 4) Upload all required documents under correct categories (e.g., Technical, Commercial, Finance). 5) Ensure file names are clear and file types are correctly selected. 6) Individual file size must not exceed 50MB; total submission size must not exceed 900MB. 7) Verify all documents are uploaded before clicking 'Finalize Submission'. 8) Confirm submission via pop-up message and save the email with submission ID for records. Note: CSD number is required to access the eTendering system.

1. Must have a valid CSD (Central Supplier Database) number. 2. Must be registered on Eskom's eTendering system. 3. Must comply with the electronic submission process outlined in the manual.

The eTendering system is a web-based platform for uploading tender documents. It replaces manual/physical submissions at Eskom tender offices. Suppliers must register and verify their details via OTP to access the system. Compatible with most web browsers, but Microsoft Edge is recommended.

CSD number is mandatory to access the eTendering system. No other specific compliance requirements stated in the document.

Submit the SBD 6.1 Preference Points Claim Form as part of the tender. Failure to include required proof or documentation for specific goals will result in no preference points being awarded for those goals.

Open to various business types including partnerships, joint ventures, close corporations, public companies, PTY Ltd companies, trusts, and state-owned companies. Must have valid company registration. All claims must be substantiated with documentation as required by Eskom.

Submit proof of compliance for specific goals as required by the Preferential Procurement Regulations 2022. Failure to submit documentation will disqualify claims for preference points. Fraudulent claims may result in disqualification, cost recovery, contract cancellation, business restrictions for up to 10 years, or criminal prosecution.

Must comply with CPA submission requirements. Must use official published indices. Must separate local and foreign CPA components. Must meet minimum 15% fixed portion requirement. Must submit complete CPA formulae totaling 100%.

Scope: Control and service air receivers’ isolation valves replacements using hot tapping and line stopping. Contract Price Adjustment (CPA) requirements apply as follows: CPA is not applicable to professional services contracts. For contracts longer than 12 months, CPA applies from year two onwards. For contracts 12 months or shorter, a fixed-price offer is required. If no CPA is proposed, pricing is considered fixed. Eskom does not accept Rate of Exchange adjustments in CPA formulas. Local indices cannot be used for imported components. Separate CPA formulas are required for local and foreign components. A minimum of 15% of the total agreement value must remain fixed when CPA is applied. Only official, publicly published CPA indices may be used. Multiple CPA formulas (e.g., Formula A, B, C) or a single combined formula may be used, depending on pricing submission structure. Eskom reserves the right to negotiate CPA terms during tender negotiations.

Pricing submission must align with Eskom’s proposed CPA breakdown or submit an alternative CPA proposal. Each CPA formula must total 100%. Base Date: For monthly indices, use the month before the tender closing month. For daily/interval-based references, use the average of the month before the tender closing month as the Base Price. For Professional Services: Use the country-specific CPI Headline index. Price adjustment factor applies from each contractual anniversary, based on the average CPI Headline index for the last 12-month period ending before the anniversary date.

Returnable documents must be submitted as part of the tender. Ensure Form A is completed and signed.

Form A must be completed and signed.

Suppliers must demonstrate ISO 9001:2015 Quality Management System compliance through either certification by an ISO accredited body or documented evidence of QMS implementation. Must have capability to provide hot tapping and line stopping services for industrial valve replacements. Required to submit organization chart, responsibility matrix, external provider control procedures, internal audit reports, management review records, contract quality plan, and quality control plans. Form A must be completed and signed.

The scope involves control and service air receivers’ isolation valves replacements using hot tapping and line stopping. Bidders must provide documented information for control of externally provided processes, products, and services, including criteria for evaluation, selection, monitoring, and re-evaluation of external providers.

Quality requirements are scored across five sections:

• Section A (Quality Management System): Option 1 requires valid ISO 9001 certification. Option 2 requires documented QMS complying with ISO 9001, including a QMS manual, quality policy, quality objectives, and documented controls for documents, nonconformities, corrective actions, and internal audits. Maximum score for Option 2 is 7.
• Section B (Evidence of QMS in operation): Requires documented organization chart/responsibility matrix and criteria for evaluating external providers. Internal audit report and management review records are not mandatory but can contribute to score. Maximum score is 2.
• Section C (Contract Quality Plan): Requires a draft contract quality plan specific to the scope. Score is 1.
• Section D (Quality Control Plan): Requires a draft or example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar work. Score is 1.
• Section E (User-defined): Requires completed and signed Form A. Score is 1.

This document is Annexure F - CPA (IG) Requirements for Foreign Goods and Services. It does not contain tender submission guidelines. Refer to the main tender document for submission requirements.

Tenderers must be direct importers of goods/services if pricing in foreign currency or linking to exchange rates. For Payment Method 1B, must have SARB approval to invoice in foreign currency and receive proceeds in CFC account. For Payment Method 2, must obtain approval from Eskom prior to tender close and provide written indemnity confirming no forward cover purchase. For Payment Method 3, must engage with bankers to agree on market-related exchange rates.

This document covers CPA (Contract Price Adjustment) requirements for foreign goods and services, not technical specifications for the tender scope. Key points:

• CPA conditions may apply if contractual duration exceeds 12 months
• If duration is 12 months or less, a fixed price offer must be submitted
• For contracts over 12 months, CPA is not applicable for the first year; CPA applies from year two onwards
• Failure to propose CPA or submit a CPA formula will result in pricing being considered fixed
• Eskom will not accept Rate of Exchange adjustment in any CPA formula
• Local indices may not be used for CPA purposes for any imported component
• Separate CPA formulae are required for local and foreign CPA; local and foreign escalation may not be combined into one formula
• A minimum of 15% of the total agreement value must be fixed when a CPA formula is applied
• Each CPA formula must add up to a final total of 100
• Only official published CPA indices in the public domain may be used; no in-house indices permitted
• There may be more than one CPA formula (Formula A, B, C etc.) or a combination of all cost components into one formula
• If specific line items exist for Labour and Transport, individual formulae might be used
• Eskom reserves the right to negotiate CPA terms and conditions during negotiations

CPA Formula Requirements:

• Base Date for monthly indices: the month before the month in which the tender closes
• Base Date for daily or more frequent references: average for the month before tender closes
• Exchange rate source: South African Reserve Bank (www.resbank.co.za) at 12H00 on the date of advertisement
• Tenderers must submit proof of SARB rate used
• For Professional Services: use country-specific CPI Headline index; adjustment effective from each contractual anniversary using average of the 12-month period ending before anniversary date

Foreign Currency Payment Methods (if pricing in foreign currency):

• Payment Method 1A: Payment to nominated foreign bank account in foreign currency; contracting party or Eskom must be direct importer; requires commercial invoice, SAD 500, Bill of Entry, customs release notification, transport documents
• Payment Method 1B: Payment to SARB-approved CFC account in South Africa in foreign currency; requires Reserve Bank approval documentation; both commercial and local invoices must match
• Payment Method 2: Payment in ZAR at selling spot rate when forward cover is cancelled; requires prior approval from Eskom before tender close; requires written indemnity confirming no forward cover purchase; not applicable for services
• Payment Method 3 (Fixed ZAR Option): Available to direct importers; Eskom and tenderer engage with bankers to compare exchange rates; tenderer must match or better Eskom's rate; once agreed, Eskom not liable for further adjustments; requires proof of importation at time of invoicing

Service-Related Payments:

• Secondment approach: Foreign specialist retains employment overseas; invoices local supplier in foreign currency (EUR/GBP); requires commercial invoice, local invoice, passport, work permit, activity schedule
• Payroll Transfer approach: Employee contracts suspended; takes up local ZAR-based contract; no foreign commitment; contract in ZAR

• Tenderers must submit CPA aligned to Eskom's proposed CPA breakdown or submit acceptable alternative
• If no CPA is catered for in contracts exceeding 12 months, prices will be deemed fixed and firm
• Only official published CPA indices in the public domain may be used
• No in-house indices permitted
• For foreign currency pricing: tenderers must be direct importers of goods/services
• Proof of importation required at time of invoicing for foreign currency payments
• All documents submitted to Eskom must not have any alterations
• Information on documents must be as originally issued from authorities, freight companies, and overseas suppliers
• If supplier cannot provide commercial invoice, contract will be concluded in Rands and cannot be linked to any exchange rate

• Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted.
• All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed in the bid document.
• The successful bidder will be required to fill in and sign a written contract form (SBD7).

• Failure to provide or comply with any of the required particulars may render the bid invalid.

• This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations.
• Bidders must ensure compliance with their tax obligations and submit their SARS Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number.
• In bids involving consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members persons in the service of the state.

Document effective date: 31 May 2024. Document review date: May 2029. Note: The actual tender closing date (2026-07-02) is stated in the tender record, not this document.

Fraud reporting hotline: 0800 11 2722. Fraud email: [email protected]. Note: This document does not contain SCM or technical contact details for this specific tender.

This document is the Eskom General Conditions of Purchase, not the specific tender document. No tender-specific submission instructions are provided. General requirements: Suppliers must clearly mark consignments with their name and destination details, include a packing note, send an advice note specifying transport means, weight, number/volume, point and date of dispatch, send a detailed tax invoice after delivery/completion, and state the agreement number on all communications. Delivery cost must be stated in the tender whether included in price or not - if not stated, it will be deemed included.

This document does not contain technical specifications for the tender scope. It is a general conditions template covering: delivery of goods or completion of works/services in compliance with agreement terms at the specified delivery point/site on or before the stated date.

Goods/works/services subject to Eskom approval at all times. Eskom may inspect and/or test goods/works/services and workmanship at any stage. If Eskom fails to notify acceptance, goods/works/services are deemed accepted. Rejection: Eskom may reject non-compliant goods with written notice specifying reason and whether replacement or re-work required. Returned rejected goods at Supplier's risk and expense. Supplier must pay back any money received plus return costs and third-party replacement costs. For works/services, Supplier must correct non-conformances/defects as indicated by Eskom. If Supplier delays correction, Eskom may have it corrected by third party at Supplier's cost. Warranty: Supplier warrants fitness for intended purpose and freedom from defects for one year from acceptance (unless otherwise stated). Defects/non-conformances must be rectified within agreed time, free of cost to Eskom. Supplier shall use reasonable skill and care.

Prices/rates may include amount for price adjustment calculated per formula stated in the agreement. Payment may be in any currency including non-ZAR, subject to stated limits. One exchange rate used to convert to ZAR. No payment for containers/packing materials unless otherwise stated in agreement.

Payment terms: 30 days after receipt of correct tax invoice. VAT registration number (4740101508) must appear on tax invoice. Prices may include price adjustment calculated per formula stated in the agreement. Payment may be in any currency including ZAR; one exchange rate used to convert to ZAR. Payment in currency other than ZAR shall not exceed amounts stated in the agreement. Eskom CPA (IG) form must be duly completed by supplier.

Suppliers must adhere to all statutory requirements relevant to the agreement. Governed by South African law with submission to SA courts jurisdiction. No specific CSD, tax clearance, B-BBEE, CIDB, CIPC, or local content requirements stated in this document.

Contract formation: Eskom Holdings SOC Ltd and Supplier enter into an order/contract on these conditions to supply goods or execute works/services. The agreement comprises order documents, General Conditions of Purchase, specifications, schedules, and approved drawings. Acceptance: If Supplier does not indicate non-acceptance of conditions, they are deemed accepted. Conditions apply notwithstanding any contrary Supplier documents unless expressly agreed in writing. No oral variation authority. Risk: Risk passes to Eskom upon proof of delivery to correct destination and acceptance. Ownership: Passes to Eskom upon payment or as otherwise stated. Breach: Non-defaulting party may terminate after written notice if default not rectified. Termination: Eskom may terminate without prejudice if Supplier defaults, becomes bankrupt, or is in financial circumstances prejudicing proper performance. Assignment: Neither party may cede, delegate, or subcontract without written consent of the other. Eskom may on written notice cede to subsidiaries or divisions converted to separate legal entities. Entire agreement clause: No addition or variation binding unless done in writing and signed by both parties.

The Authorisation Form is a mandatory returnable document. Tenderer must: (1) Select and complete the appropriate certificate based on organisation type (A=Company, B=Close Corporation, C=Partnership, D=Joint Venture, E=Sole Proprietor, F=Trust). (2) Attach certified copies of supporting resolutions or authority documents. (3) Complete the final authorisation table with tenderer name, authorised signatory details, signature and date. Company/Close Corporation/Trust: Attach certified copy of board/members/trustees resolution. Partnership: All partners necessary to commit the partnership must sign. Joint Venture: All members must sign, attach power of attorney and certified copy of Joint Venture Agreement with joint and several liability clause, lead member designation, and payment/work ratios.

Joint Venture tenderers must attach a certified copy of the Joint Venture Agreement containing: (1) Statement that all members are jointly and severally liable for contract execution. (2) Term indicating the lead member. (3) Terms indicating ratios for work and payment division among members. Joint venture authorisation must be evidenced by a power of attorney signed by legally authorised signatories of all JV members.

Contractors must demonstrate capability in hot tapping and line stopping techniques, have experience with compressed air systems in power stations, comply with Eskom safety requirements including policy clearance and PPE provisions, and provide detailed methodology documentation.

2 Line Stop on 2nd Control and Service Air Receivers

2.1

Conduct line stopping on 2nd service air receiver and

2nd control air receiver to achieve isolation on each air

receiver separately. The contractor shall provide a

No. 1 R R

detailed methodology on how they are going to complete

the work. Line stop will be conducted on 5 lines with the

following dimensions 80NB.

2.2

Conduct line stopping on 2nd service air receiver and

2nd control air receiver to achieve isolation on each air

receiver separately. The contractor shall provide a

No. 3 R R

detailed methodology on how they are going to complete

the work. Line stop will be conducted on 5 lines with the

following dimensions 150NB

2.3

Conduct line stopping on 2nd service air receiver and

2nd control air receiver to achieve isolation on each air

receiver separately. The contractor shall provide a

No. 1 R R

detailed methodology on how they are going to complete

the work. Line stop will be conducted on 5 lines with the

following dimensions 200NB

3 Total 1 and 2 R VAT @ 15% R

1.1 Time related P & G's

Safety file No 1 R R

Policy clearance No 8 R R

PPE No 8 R R

Tools and equipments Item 1 R R

Travelling Km 1000 R R

Tenderers must be registered on Eskom's e-tendering platform and have completed mandatory e-tendering training. Must submit fully completed acknowledgement form within prescribed period. Technical capability in hot tapping and line stopping valve replacement required.

Returnable Documents: Submit a completed Contract Quality Plan (CQP) as per the provided template. Include all required documented information such as method statements, inspection reports, QCP/ITP forms, technical assurance reports, warranty certificates, material certificates, dimension reports, and test reports. Ensure all records are controlled, retained, and submitted to Eskom as per the project timeline.

Suppliers must demonstrate: 1) Ability to execute hot tapping and line stopping work safely 2) Established Quality Management System 3) Experience managing sub-suppliers and contractors 4) Capability to produce required documentation (method statements, risk assessments, inspection reports) 5) Proper equipment with calibration/maintenance records 6) Understanding of relevant industry standards and codes 7) Track record in similar industrial maintenance projects.

Scope: Replacement of control and service air receivers’ isolation valves using hot tapping and line stopping. Quality Management: Suppliers must develop and submit a Contract Quality Plan (CQP) aligned with SANS 466:2005 / ISO 10005:2005. The CQP must cover: quality objectives, scope of work, communication channels, organogram, interfacing documents (standards, codes, specifications), sub-supplier management, special controls for manufacturing/fabrication, documented information submission, record control, non-conformance management, databook management, tool/equipment management, customer property handling, product preservation, identification/traceability, and commissioning/post-delivery activities. Method Statements: Required for all tasks, detailing safe execution, risk assessments, and control measures. Inspection and Testing: Define QC activities for deliverables (e.g., welding, NDT/NDE) and submit Inspection and Test Plans (ITP).

Group Tax Department, Eskom. Email: [email protected]. Submission of completed pack must copy Group Tax.

All contractors providing services to Eskom must complete this questionnaire regardless of their nature. Specific tax classification depends on: residence status in South Africa, number of employees (3+ full-time non-connected persons), whether connected persons render services, income concentration (80%+ from one client), place of work and control by Eskom, and answers to the dominant impression test questions.

Bidders must complete the PAYE Questionnaire for Service Contracts to Eskom Group of Companies. This includes:

• Classification as Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor based on tax legislation (Income Tax Act 58 of 1962).
• Signing relevant affidavits (Appendices 1-9) to confirm compliance with tax obligations. Failure to sign required affidavits may result in PAYE withholding from payments.
• Notification to Eskom of any changes in information provided, with liability for taxes, penalties, and interest if inaccurate information is supplied.

• The tenderer must complete and submit Annexure J (SBD 4) – Tenderer’s Disclosure.
• The tenderer declares that no person involved in the bid is listed in the Register for Tender Defaulters or the List of Restricted Suppliers; such listing results in automatic disqualification.
• The tenderer must disclose if any director, trustee, shareholder, member, partner, or person with a controlling interest is employed by the state, providing full particulars.
• The tenderer must disclose any relationship with persons employed by Eskom.
• The tenderer must disclose any interest in other related enterprises bidding for this contract.
• The tenderer certifies that the bid is prepared independently without collusive consultation, communication, agreement, or arrangement with any competitor.
• The tenderer certifies there has been no improper communication with Eskom officials regarding the tender, except for clarifications.
• A false declaration may lead to tender rejection, reporting to the Competition Commission or National Prosecuting Authority, and possible restriction from public sector business for up to ten years.

• Closing date and time: 2 July 2026 at 10:00 AM.
• Compulsory clarification meeting: 23 June 2026 at 10:00 AM via Microsoft Teams.
• Join link: https://teams.microsoft.com/meet/388869950402459?p=FNeMu9LjfWwcMpmDPy
• Meeting ID: 388 869 950 402 459; Passcode: pA9iS3tB.
• Dial-in: +27 21 834 0825,,360556280#; Phone conference ID: 360 556 280#.
• Confirm attendance with Eskom Representative, providing attendee details.
• Clarification queries deadline: 7 working days before tender submission closing date.
• Tender validity period: 90 days from closing date.

• Eskom Representative: Nombulelo Mhlanga.
• Phone: 013 647 6847.
• Email: [email protected].
• All queries must be addressed in writing to the Eskom Representative only.
• Fraud/corruption reporting: 0800 11 2722 or [email protected].

• Submit electronically via Eskom E-tendering system by 2 July 2026 at 10:00 AM.
• Upload documents in PDF format; price list must also be submitted in Excel.
• Maximum upload size per document is 500 MB; total submission restricted to 4 GB.
• Do not submit zip/compressed files; no hard copies accepted.
• Ensure submission status is marked as complete.
• Late submissions will not be accepted.
• Mandatory returnables at closing (disqualifiable if missing): Annexures A, B, C, D, E, F, G1-G4, H, J, SBD 1, SBD 4, Integrity Pact, CPA forms, and E-tendering Help Manual acknowledgement.
• Non-disqualifiable returnables: If incomplete, you have 5 working days to rectify after request.
• Joint ventures must submit a valid JV agreement, confirmation of single business entity, and details of a single designated bank account.

• Scope: Control and service air receivers’ isolation valves replacements using hot tapping and line stopping at Kendal Power Station.
• Mandatory technical criteria:
• Provide ECSA certificate of a Professional Engineer or Technologist involved in the scope.
• Submit ISO3834 Part 2 accreditation certification for welding activities; if outsourced, provide MOU signed by senior management.
• Qualitative technical evaluation criteria:
• Detailed methodology for line stop on five lines (40% weight).
• Risk-based assessment for Level 1 plant works (15% weight).
• Daily project schedule detailing deliverables, timelines, dependencies, resources (15% weight).
• References for similar work within past 3 years, with proof via detailed data book containing traceable PO/contract (20% weight).
• Quality Control Plan (QCP) (10% weight).
• Quality management: Supplier must submit evidence of QMS compliant with ISO 9001:2015, including manual, policy, objectives, procedures, and draft contract quality plan.
• Environmental: Comply with all applicable environmental legislation and ISO 14001:2015 principles; submit Environmental Management Plan, Aspect and Impact Register, Waste Management Plan, etc.
• Safety: Successful supplier must submit safety file including agreement, letter of good standing, and checklist.

• Functionality criteria: Detailed methodology for line stop on five lines weighted 40%.
• Must provide ECSA certificate of Professional Engineer/Technologist involved in scope.
• Must have ISO3834 Part 2 accreditation for welding; if outsourced, provide MOU signed by senior management.

• Functionality criteria: References for similar work within past 3 years weighted 20%.
• Proof must be detailed data book containing traceable PO/contract.
• Risk-based assessment for Level 1 plant works weighted 15%.
• Daily project schedule weighted 15%, must detail deliverables, timelines, dependencies, resources.

• Functionality requires Quality Control Plan (QCP) weighted 10%.
• Supplier must submit evidence of QMS compliant with ISO 9001:2015, including:
• Quality Management System manual.
• Quality policy and objectives.
• Internal audit, control of nonconforming outputs, corrective action procedures.
• Draft contract quality plan.
• Example ITP/QCP from previous work.
• Documentation for roles, responsibilities, and control of externally provided processes.

• Pricing schedule/BOQ must be submitted as per BOQ PDF and a copy in Excel.
• Cataloguing: If required, include line item in pricing schedule; Eskom will pay.
• Alternative tenders not allowed.
• Clarification queries deadline: 7 working days before submission closing.

• Payment terms:
• For contracts valued below R50 million (including VAT): payment within 30 days of receipt of undisputed invoice.
• For contracts valued above R50 million (including VAT): payment within 60 days of receipt of undisputed invoice.
• Pricing schedule/BOQ must be submitted as per the BOQ PDF and a copy in Excel format.
• Cataloguing: If required, include a line item for cataloguing in pricing schedule; Eskom will pay for cataloguing.
• Alternative tenders are not allowed.
• Financial due diligence: Submit latest approved annual financial statements (not drafts) including all components; for JVs, each partner must submit statements.

• Mandatory contractual requirement: CSD registration (CSD number/report).
• Additional contractual requirements may include SHEQ requirements and financial viability analysis.
• B-BBEE: Submit proof of B-BBEE status level via certificate, sworn affidavit, or as per B-BBEE Act.
• Tax compliance: Certified copy of tax clearance certificate required for foreign tenderers with SA footprint and local tenderers not on CSD; foreign suppliers with no SA footprint complete SBD1 only.
• Employment Equity Act: South African tenderers that are designated employers must submit proof of compliance.
• CIDB: Not applicable.
• Local content: If designated materials included, complete SBD 6.2 and annexures G1-G4.
• Eligibility: Tenderers must not be under international sanctions, restricted by National Treasury/Eskom, on tender defaulters list, or have conflicts of interest. Subcontracting 100% of scope is not allowed.

• SHEQ requirements may be applicable as additional contractual requirement.
• Successful supplier must submit safety file before work commences, including:
• 37.2 agreement completed by both parties.
• Valid letter of good standing.
• Safety file checklist for evaluation.
• Hazardous substances register must be maintained with up-to-date Safety Data Sheets (SDS).

• Contractor must comply with all applicable environmental legislation and align with ISO 14001:2015 principles.
• Submit:
• Signed Environmental Policy aligned with ISO 14001:2015.
• Site-specific Environmental Management Plan (EMP) for welding, hot work, maintenance.
• Aspect and Impact Register.
• Spillage management plan.
• Site-specific Waste Management Plan.
• Environmental training matrix and competency records.
• Compliance commitment letter for Kendal environmental management system.

• Eligibility: Tenderers must not be from countries on international sanctions lists; applies to subcontractors/suppliers too.
• Payment terms: Contracts ≤ R50 million (VAT inclusive) paid within 30 days; > R50 million paid within 60 days.
• Tender validity: 90 days.
• Alternative tenders not allowed.
• Cataloguing may be required post-award; include line item in pricing.
• Eskom may negotiate with preferred bidders if prices not market-related.

• Functionality threshold: 100%; failure results in disqualification.
• Functionality criteria weights: Methodology (40%), Risk assessment (15%), Daily schedule (15%), References (20%), QCP (10%).
• Price evaluation: Scored out of 80 points; includes VAT, arithmetic corrections, unconditional discounts.
• Specific Goals: Scored out of 20 points per PPPFA; no proof = 0 points.
• Ranking: 80/20 system for tenders ≤ R50 million.
• Contractual requirements assessed after evaluation.

Open to both local and foreign suppliers; foreign suppliers exempt from tax clearance if they answer 'No' to all questionnaire questions about local presence and tax liability in South Africa

Foreign suppliers with no local footprint in South Africa (i.e., no branch, representative, permanent establishment, or source of income in RSA) are exempt from submitting a tax clearance certificate.

Foreign suppliers must complete a pre-award tax compliance questionnaire to confirm exemption from tax clearance certificate requirements. Exemption applies if the supplier answers 'No' to all of the following: residency in RSA, branch in RSA, permanent establishment in RSA, source of income in RSA, or tax liability in RSA.

Must be registered on National Treasury's Central Supplier Database (CSD) prior to award. Must be tax compliant per SBD 1 requirements. Must provide valid CIPC registration or disclosure certificate. If subcontracting is prescribed, subcontractor must meet B-BBEE and designated group requirements. CIDB registration may be required depending on tender specifications.

The tenderer must furnish the following particulars where applicable:

• Complete all required details in Annexure C.
• If using subcontractors, provide details for the main subcontractor(s).
• Provide your Eskom vendor registration number if currently registered.
• Provide your National Treasury Central Supplier Database (CSD) registration number if registered.
• Provide your SARS E-filing PIN number for tax compliance verification.
• If not on CSD (e.g., foreign suppliers) or without a SARS PIN, attach a current valid tax compliance certificate by contract award.

The tenderer must meet the following compliance requirements:

• Registration on the National Treasury Central Supplier Database (CSD) is mandatory prior to award, but not mandatory at tender submission.
• Tax compliance is required as per SBD 1; provide SARS E-filing PIN or a valid tax compliance certificate.
• If subcontracting, you must complete sections 7.1 to 7.9 of Annexure C, including:
• Confirmation of intent to subcontract.
• Percentage of work to be subcontracted.
• Subcontractor details and CSD registration status.
• Subcontractor's B-BBEE level and designated group category.
• Signed intention to subcontract document.
• Proof of subcontractor's designated group membership.
• Provide company registration details: CIPC Registration Number or disclosure certificate, VAT registration number.
• Provide CIDB registration number and grading designation for the tenderer and each joint venture member if applicable.
• Indicate the tendering structure (Individual, Unincorporated Joint Venture, Incorporated JV, Other) and provide registration numbers where applicable.

• Quality Assurance Officer: Glenda Zulu (as per Eskom's quality representative signature dated 15/06/2026).

Tenderers must have a qualified Quality Representative, demonstrate capability for specialized hot tapping/line stopping work, comply with ISO 9001 standards, and accept Eskom's quality monitoring requirements. Category 3 quality assessment applies (referencing clause 3.5.-105658000).

• Scope involves hot tapping and line stopping for control and service air receivers’ isolation valves replacements.
• Quality requirements are specified under Eskom specification 240-105658000 and ISO 9001 Standard.
• Category 3 is selected as applicable for pre-contract award quality requirements.
• Site assessment applicability must be indicated.
• Post-contract award phases include contract execution and supplier quality performance monitoring.
• Eskom retains rights of access, information, preservation, and quality audits.
• Management of nonconformities and special processes are required.

• ISO 9001 clauses apply: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluations, and Improvement.
• Quality principles apply: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship Management.

• No specific compliance requirements (like CSD, tax, B-BBEE) are stated in the provided document.

• Tenderer must acknowledge and accept Eskom Supplier Quality Requirements per specification 240-105658000 and ISO 9001 Standard.
• Pre-contract award quality requirements are applicable.
• Post-contract award includes contract execution and supplier quality performance monitoring.
• Quality audits and related conditions will be applied.

• All clarification requests must be addressed in writing to the Eskom Representative identified in the Invitation to Tender document. Do not contact any other Eskom official.
• Eskom will publish all clarification requests and responses (without divulging tenderer names) on the platform where the tender was advertised.
• Submission address and contact details for the tender office are specified in the Tender Data.

• Submit a complete original tender in paper form plus one (1) complete copy in paper form by the closing date and time. Failure to submit both will result in disqualification.
• For e-tendering, submit via Eskom Tender Bulletin site on the Eskom E-tendering page. Do not deposit a tender into the Eskom tender box.
• Ensure all documents (PDF/Excel) are submitted, accessible, not corrupt, and finalised before the closing time. It is your sole responsibility.
• Submit the original and copy as separate packages marked "ORIGINAL" and "COPY". Seal them together in an outer package marked "Confidential". Include the Eskom submission address, tender number, your name, physical address, email, and contact phone on the outside.
• For e-tendering, upload documents into the relevant Technical, Commercial, and Financial folders as indicated.
• Sign the original tender (or electronic tender for e-tendering). The signatory will be held liable.
• Return all mandatory tender returnables by the closing date and time. All documents must be completed fully. Provide valid, current, and original certificates/registrations for the entire tender validity period.
• No late tenders will be accepted. Tenders not received in the stipulated manner by the closing time will be considered late.
• Eskom will not accept tenders submitted by email unless stated otherwise in the Tender Data.
• All communication must be in writing to the Eskom Representative only, in English, and result in a permanent record.
• Attend any compulsory site visit or clarification meeting. Failure to attend will result in disqualification.

• The scope involves control and service air receivers’ isolation valves replacements using hot tapping and line stopping.
• Any addenda to the Invitation to Tender will be published or issued in the same way as the original tender and form part of the tender documents.
• All communication between Eskom and tenderers must be made to or from the Eskom Representative only, in writing.
• Check the Invitation to Tender documents on receipt and notify the Eskom representative of any discrepancies or omitted documents.
• Submit the Acknowledgement Form with your tender, clearly stating if the tender is for the whole or part of the works, services, or supply.

• Eskom will not compensate you for any costs incurred in preparing and submitting your tender, including testing to demonstrate compliance with evaluation criteria or negotiation costs.
• Check the Invitation to Tender documents on receipt and notify the Eskom representative of any discrepancies or omitted documents.
• Submit the Acknowledgement Form with your tender, clearly stating if it is for the whole or part of the works, services, or supply.

• Include all duties, taxes (including VAT), and other levies payable by you if successful, applicable 14 days prior to the closing date and time.
• Provide rates and prices that are fixed for the contract duration, unless price adjustment is provided for in the Invitation to Tender.
• State rates and prices in South African Rand unless instructed otherwise. Submit in Rands per the exchange rate and base date stipulated.
• Do not make alterations to tender documents except to comply with Eskom instructions or correct your own errors. All alterations must be initialled by all signatories. No correction fluid or tape.
• Submit alternative tenders only if a main tender is also submitted and if permitted by the Invitation to Tender.
• Eskom may check for arithmetical errors. If there is a discrepancy between figures and words, the amount in words prevails.
• Errors in unit rates, omissions in pricing schedules, or incorrect calculations may be corrected by Eskom with your concurrence. The corrected total of prices is binding.
• If cataloguing is required, include a line item for it in your Pricing Schedule. Eskom will pay for cataloguing.
• If performance security is required, indicate the names of at least two financial institutions you are likely to approach. Eskom reserves the right to reject unsuitable institutions.

• Comply with eligibility criteria stated in the Tender Data. You or your principals must not be restricted from doing business with Eskom or State-Owned Companies.
• Do not sub-contract 100% of the scope of work. Tenders based on 100% sub-contracting will be deemed ineligible and disqualified.
• Comply with relevant legislation: National Treasury instructions, CIDB regulations, PPPFA regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements.
• Provide proof of Safety, Health, Environment, and Quality (SHEQ) systems, policies, and capabilities at the closing date and time and/or contract award. Reflect all SHEQ costs and personnel in your tender.
• If CIDB grading is a qualification criterion, be registered with CIDB at closing time or capable of registration within 21 working days. Proof of registration is mandatory at closing time; if only proof of application is available, submit it by closing time and actual registration proof by contract award.
• If awarded, achieve Contract Skills Development Goals (CSDG) for contracts of R5 million or more (services) or CIDB grade 7 or higher (construction works), with duration of 12 months or more.
• If awarded, achieve Contract Participation Goals (CPG) for engaging targeted enterprises on applicable construction works contracts.
• Misrepresentation or falsification of information, certificates, affidavits, or documents may lead to disqualification. Fraudulent B-BBEE certificates or fronting will be reported to the B-BBEE Commission, potentially resulting in suspension from state business for up to 10 years or jail.
• Complete and submit the SDL&I Undertaking by contract award, or your tender will not be considered for award.

• Eskom is not liable for any losses, claims, or damages arising from your participation in the tender, amendments, termination, suspension, or exclusion from the process.
• Eskom reserves the right to enter into mandated negotiations with selected tenderers per its procurement policies.
• Hold your tender valid for acceptance within the validity period after closing. If Eskom requests an extension, you must extend; refusal excludes you from further consideration. Extension does not imply acceptance or intent to contract.
• Treat all procurement matters confidentially. Use Eskom documents only for preparing and submitting your tender.
• Obtain and familiarise yourself with any standardised specifications or documents referenced in the tender.
• Attend any compulsory site visit or clarification meeting. Details are in the Tender Data.
• B-BBEE level scoring: If a pre-qualification criterion, proof must be provided at closing time or you will be disqualified. For sub-contracting to designated groups, provide sub-contractors' B-BBEE proof at closing time.
• If B-BBEE documents are fraudulent or expired, you will be disqualified for pre-qualification but score zero under PPPFA point allocation if otherwise responsive.
• Specific Goals scoring: Failure to meet goals or submit proof by closing time results in zero points but not disqualification if otherwise acceptable.