Professional water stock valuation services for amajuba district municipality (30 june 2026)

Closing date: 25 June 2026 at 12h00. Quotations opened in public on the same day.

Technical enquiries: Sizwe Mkholo, phone: 034 329 7200, email: [email protected]. SCM procedure enquiries: Sabelo Zulu, phone: 034 329 7200, email: [email protected]. Fax: 034 314 3785.

Submit a sealed, correctly endorsed envelope marked "Quotation No. Q2026/04: WATER STOCK VALUATION" to the tender box at Amajuba District Municipality, B9356 Amajuba Road, Section 1, Madadeni, 2951, by 25 June 2026 at 12h00. Late, emailed, or incorrectly submitted quotations will be disqualified. Required documents: completed Municipal Bid Documents (MBD), CSD registration, company registration documents, joint venture CKs (if applicable), director ID copies, current municipal account (or lease agreement/affidavit for proof of address), SARS Tax Pin, and signed MBD forms. Non-compliance with submission rules (e.g., unsealed envelopes) will result in disqualification.

Required documents: sealed quotation in endorsed envelope; completed MBD forms; CSD registration; company registration; joint venture CKs (if applicable); director ID copies; current municipal account (or lease/affidavit for proof of address); SARS Tax Pin; signed MBD7 contract form (post-award). Rural addresses: traditional council and ward councillor-certified proof of residence. Foreign suppliers: pre-award questionnaire (Part B:3).

Professional service providers registered on Central Supplier Database; compliant with Preferential Procurement Regulations 2022; must submit valid tax clearance; cannot be persons in service of the state; must not be listed on National Treasury prohibited database or Register for Tender Defaulters; must have no overdue municipal accounts (>90 days); foreign suppliers must complete additional questionnaire.

Scope of work: Compile a water stock report for potable water in reservoirs and pipelines as of 30 June 2026. Tasks include: (a) Retrieve reservoir drawings from Municipal archives/asset management to calculate stock levels; (b) Confirm pipeline lengths with GIS representatives; (c) Coordinate with uThukela Water for custody transfer point access; (d) Adjust for intermittent supply areas; (e) Inspect 70 reservoirs (including steel tanks) and capture water levels/capacity; (f) Calculate reservoir capacity if missing; (g) Allocate resources (manpower, 4 bakkies, tape measures, cameras, ladders) to complete fieldwork in one day; (h) Record meter readings at Water Treatment Plants and custody transfer meters; (i) Photograph all meters on 30 June 2026 for audit evidence; (j) Submit a comprehensive report; (k) Support Auditor-General during audit; (l) Provide water certificates per area (e.g., raw/purified water from uThukela, Balele Dam).

For contract variations not exceeding 15% of the original value, the contractor may be instructed to proceed without price escalation. For measurable quantities, unit price reductions may be negotiated.

Pre-bidding testing costs are the bidder’s responsibility. Purchaser may inspect/contractor premises at reasonable hours. If inspections reveal non-compliance, the supplier bears the cost and must replace/repair goods. Rejected goods remain the supplier’s risk until replaced. Purchaser may cancel the contract for non-compliance or impose penalties.

Submit a detailed quotation with pricing. Payment terms: 30 days post-invoice. Prices must align with bid amounts unless adjusted per contract. No explicit pricing schedule format is provided; follow standard quotation practices.

Pricing must be detailed in the quotation. Payment terms: invoices accompanied by delivery notes, paid within 30 days. Prices must not vary from quoted amounts unless adjusted per contract terms. No performance security is explicitly required for this RFQ, but successful bidders must sign MBD7 contract form. Costs for pre-bidding testing are the bidder's responsibility.

Mandatory: CSD registration, tax compliance (SARS TCS Pin or CSD number), company registration documents, director ID copies. For municipal rates/taxes: submit current municipal account (not >90 days in arrears) or lease agreement. If operating from a residence, provide a certified SAPS affidavit. Rural addresses: proof of residence certified by traditional council leader and ward councillor. Joint ventures: each member must submit CKs and separate TCS/Pin/CSD. Foreign suppliers: complete pre-award questionnaire (Part B:3). No bids accepted from persons in the service of the state. B-BBEE: Specific goals include HDI ownership (>50% black, youth, female) and local enterprise promotion (Amajuba District).

B-BBEE specific goals (5 points each, total 20): (1) Business >50% black-owned; (2) Youth-owned; (3) Female-owned; (4) Enterprise located in Amajuba District Municipality. Verification documents: company registration/CSD report, ID copies/CSD report, municipal charges/CSD report.

Contract terms include: payment within 30 days of invoice submission (Rand unless specified); prices fixed per bid unless adjusted per contract; no assignment of obligations without purchaser’s consent; subcontracts must be notified in writing. Delays may incur penalties (prime interest rate per day) or termination. Force majeure exempts liability for unforeseeable events. Termination for default or insolvency is possible. Disputes resolved via mediation or South African courts. Supplier must indemnify purchaser against patent/trademark infringements. Performance security may be required post-award (bank guarantee or cashier’s cheque).

Quotations are evaluated on price (80 points) and specific goals (20 points) under the 80/20 Preferential Procurement Policy Framework Act system. Price points use the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = tender price, Pmin = lowest acceptable tender. Specific goals (5 points each): HDI ownership (>50% black, youth, female), or promotion of enterprises located in Amajuba District Municipality. Total: 100 points. Submit proof (e.g., CSD report, company registration, ID copies) to claim points. Fraudulent claims may result in disqualification, contract cancellation, or legal action.