Amajuba District Municipality Tenders & RFQ's

Returnable documents: certified ID copies of all members/directors of company or sole proprietor, bank details (together with an original cancelled cheque/ bank stamp or original letter from financial institution), all municipal bid documents (mbd) must be completed and returned. Failure to fully complete and/or provision of incorrect information in the declaration will be regarded as a non-responsive tender., Copy of csd (central supplier database)., Copy of company registration documents., For joint venture agreements, attach the ck’s of each of the joint venture members (if applicable), id(s) copies of company director(s)., Copy of current municipal account for all director/s and company, not owing more than 90 days or copy of lease agreement from the relevant leasing authority. If the business is operated from the residence of one of the director/s, an original affidavit, certified, must be submitted stating the address of the premises from your local saps office. In a case where the directors are not liable for the payment of rates/taxes, an affidavit commissioned by saps stating that the director is not liable for the payment of rates must be submitted. In case the director does not own property/is a tenant, leasing agreement should be submitted to confirm the place of residence. Tenders who are not registered with any municipality for the payment of rates and services due to their location may submit proof of residence / business address certified by a municipal councillor, but only if the residence is the same address as the business address, accompanied by an affidavit commissioned by saps., If the bidder’s place of work or the address is located in rural settlement under traditional council, the bidder must submit the proof of resident certified by the traditional council leader and proof of resident certified by ward councillor., Printed copy of SARS tax pin for further verification., Completed and signed municipal bidding document attached to the tender document. Bids will be adjudicated in terms of the council supply chain management policy on the 80/20 preferential point system. IT is therefore compulsory that the municipal tender document be used. Amajuba district municipality is not bound to accept the lowest or any quote. Tor appproved by mrs cb mkhize municipal manager mbd 4 declaration of interest, NO bid will be accepted from persons in the service of the state1., Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, IT is required that the bidder or their authorised representative declare their position in relation to the evaluating/adjudicating authority. 3 in order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 3.1 Full name of bidder or his or her representative:..................................................... 3.2 Identity number: .............................................................................................. 3.3 Position occupied in the company (director, trustee, hareholder2):............................. 3.4 Company registration number: ......................................................................... 3.5 Tax reference number:.................................................................................... 3.6 VAT registration number: .............................................................................. 3.7 The names of all directors / trustees / shareholders members, their individual identity numbers and state employee numbers must be indicated in paragraph 4 below. 3.8 Are you presently in the service of the state? Yes / NO 3.8.1 If yes, furnish particulars. ......................................................................... 1Mscm regulations: “in the service of the state” means to be – (a) a member of – (i) any municipal council; (ii) any provincial legislature; or (iii) the national assembly or the national council of provinces; (b) a member of the board of directors of any municipal entity; (c) an official of any municipality or municipal entity; (d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the public finance management act, 1999 (act NO.); (e) a member of the accounting authority of any national or provincial public entity; or (f) an employee of parliament or a provincial legislature. Shareholder” means a person who owns shares in the company and is actively involved in the management of the company or business and exercises control over the company. 3.9 Have you been in the service of the state for the past twelve months? .........YES / NO 3.9.1 If yes, furnish particulars........................................................................... .......................................................................................................... 3.10 Do you have any relationship (family, friend, other) with persons in the service of the state and who may be involved with the evaluation and or adjudication of this bid? ...................................................... Yes / NO 3.10.1 If yes, furnish particulars. .......................................................................................... .......................................................................................... 3.11 Are you, aware of any relationship (family, friend, other)etween any other bidder and any persons in the service of the state who may be involved with the evaluation and or adjudication of this bid? Yes / NO 3.11.1 If yes, furnish particulars ............................................................................................. ....................................................................................................... 3.12 Are any of the company’s directors, trustees, managers, principle shareholders or stakeholders in service of the state? Yes / NO 3.12.1 If yes, furnish particulars. ........................................................................................... ........................................................................................... 3.13 Are any spouse, child or parent of the company’s directors trustees, managers, principle shareholders or stakeholders in service of the state? Yes/no 3.13.1 If yes, furnish particulars. ........................................................................................... ........................................................................................... 3.14 Do you or any of the directors, trustees, managers, principle shareholders, or stakeholders of this company have any interest in any other related companies or business whether or not they are bidding for this contract. Yes / NO 3.14.1If Yes, furnish particulars: ......................................................................................... ......................................................................................... Full details of directors / trustees / members / shareholders. Full name identity number state employee number ......................................... ............................................ Signature date ........................................ ............................................. Capacity name of bidder mbd 6.1 Preference points claim form in terms of the preferential procurement regulations 2022 this preference form must form part of all tenders invited. IT contains general information and serves as a claim form for preference points for specific goals. Nb: before completing this form, tenderers must study the general conditions, definitions and directives applicable in respect of the tender and preferential procurement regulations, 2022, general conditions 1.1 The following preference point systems are applicable to invitations to tender, the 80/20 system for requirements with a rand value of up to r50 000 000 (all applicable taxes included);, the applicable preference point system for this tender is the 80/20 preference point system. 1.2 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: (a) price; and (b) specific goals. 1.3 The maximum points for this tender are allocated as follows: points price 80 specific goals 20 total points for price and specific goals 100 1.4 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed. 1.5 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state., Definitions (a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation; (b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts; (c) “rand value” means the total estimated value of a contract in rand, calculated at the time of bid invitation, and includes all applicable taxes; (d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and (e) “the act” means the preferential procurement policy framework act, 2000 (act NO. )., Formula for procurement of services 3.1. Points awarded for price 3.1.1 The 80/20 preference point systems a maximum of 80 points is allocated for price on the following basis

Returnable documents: certified ID copies of all members/directors of company or sole proprietor, bank details (together with an original cancelled cheque/ bank stamp or original letter from financial institution), all municipal bid documents (mbd) must be completed and returned. Failure to fully complete and/or provision of incorrect information in the declaration will be regarded as a non-responsive tender, copy of csd (central supplier database)., Copy of company registration documents., For joint venture agreements, attach the ck’s of each of the joint venture members (if applicable), id(s) copies of company director(s)., Copy of current municipal account for all director/s and company, not owing more than 90 days or copy of lease agreement from the relevant leasing authority. If the business is operated from the residence of one of the director/s, an original affidavit, certified, must be submitted stating the address of the premises from your local saps office. In a case where the directors are not liable for the payment of rates/taxes, an affidavit commissioned by saps stating that the director is not liable for the payment of rates must be submitted. In case the director does not own property/is a tenant, leasing agreement should be submitted to confirm the place of residence. Tenders who are not registered with any municipality for the payment of rates and services due to their location may submit proof of residence / business address certified by a municipal councillor, but only if the residence is the same address as the business address, accompanied by an affidavit commissioned by saps., If the bidder’s place of work or the address is located in rural settlement under traditional council, the bidder must submit the proof of resident certified by the traditional council leader and proof of resident certified by ward councillor., Printed copy of SARS tax pin for further verification., Completed and signed municipal bidding document attached to the tender document. Bids will be adjudicated in terms of the council supply chain management policy. IT is therefore compulsory that the municipal tender document be used. Amajuba district municipality is not bound to accept the lowest or any quote failure to attached the above requested documents will result in bidders’ tender disqualification

Complete and return all municipal bid documents (mbds); incomplete or incorrect declarations make the bid non-responsive. Provide a valid csd registration number and a printed copy of the SARS tax pin for verification. Submit proof of business/residential address: if operating from a director's residence, an original certified affidavit from saps; if a tenant, a leasing agreement; if not registered for municipal rates, a certified letter from a ward councillor or traditional council leader. Attach a copy of company registration documents and, if applicable, a joint venture or consortium agreement. Sign and submit the certificate of independent bid determination (mbd 9); false declarations lead to disqualification. Bids must be deposited in the bid box at the reception area at b9356, amajuba road, section 1, madadeni, before the closing time. The 80/20 preference point system applies; bidders must complete the preference points claim form (mbd 6.1) And indicate how they claim points for specific goals.