Alfred Duma Local Municipality Tenders & RFQ's

Alfred duma local municipality department budget and treasury contract NO. df 05/2026 category a: supply and delivery of fuel for a period of three years category b: appointment of a panel of service providers to supply and deliver petroleum products for a period of three years 1. Requirements of the contract part a: primary supplier: supply and delivery of fuel • the supply and delivery contract will be for a period of three (3) years from the date of acceptance of the appointment letter. Part b: secondary supplier (panel basis): the dispensation of petroleum products from a registered petroleum distributor site within the ladysmith cbd area and a panel of service providers to supply oil lubricants. • The dispensation of the contract for petroleum products, as and when needed, will be for a period of three (3) years from the date of acceptance of the appointment letter. • The contract for the supply and delivery oil lubricants as and when needed. 2. Payments part a: primary supplier: supply and delivery of petroleum products payment for fuel will be made after delivery and as soon as possible after the said delivery and in any event by NO later than (30) days after the submission of a valid invoice. Part b: secondary supplier: (panel basis): the dispensation of petroleum products must be from a registered petroleum distributor site. Payment for petroleum products will be made after delivery and as soon as possible after the said delivery and in any event by NO later than (30) days after the submission of a valid invoice. 3. Service level agreement 3.1 A service level agreement will be entered into with the successful bidder. 3.2 Negotiations in respect of the service level agreement must be finalised within fourteen (14) calendar days of receipt of the letter of confirmation by the municipality for the acceptance by the successful bidder successful bidder will capture the time frames or performance applying to this contract. 3.3 Should NO consensus be reached within fourteen (14) calendar days of finalizing the service level agreement (SLA), the municipality will be entitled to: i) cancel its acceptance of the bid, or ii) extend the negotiation period without prejudice to any of its other rights in terms of this contract or common law. 4. Mandatory objection period all administrative actions and decisions taken by the municipality through its officials may become subject to an appeal process. As such, in terms of section 49 of the municipal supply chain management regulations NO , a period of fourteen (14) days will be set aside to allow for the submission of appeals against the award/ process of making the award to a particular bidder by any interested party. Except in scenarios where the decision of a duly appointed appeal panel sets aside the appointment of the successful bidder as the service provider for this contract, the appointment will then be confirmed by the municipality in writing. 5. Price part a: primary supplier of petroleum products 5.1. Supply of fuel: the price reduction on the regulated cost for fuel quoted by the successful bidder shall be fixed for the duration of the contract. The price reduction shall be applied against the gazette/ regulated amount for the provision of fuel as at the date of order of fuel by the municipality. Your price will be measured monthly against the local market price. Part b: secondary supplier: (panel basis): the dispensation of petroleum products must be from a registered petroleum distributor site. 5.2. Supply of oil: the price quoted shall be determined by the cpix for the supply and delivery of oil and will be implemented as per the municipality’s supply chain management policy. 5.3. Dispensation of fuel: the price reduction on the regulated cost for fuel quoted by the successful bidder shall be fixed for the duration of the contract. The price reduction shall be applied against the gazette/ regulated amount for the provision of fuel as at the date of order of fuel by the municipality. Prices will be measured monthly against the local market price. 6. Bid validity this bid shall not be withdrawn during a period of one hundred and twenty (120) days from the date on which IT is to be lodged and IT may be accepted at any time during that period. 7. Bid compliance the bid must comply with the following: VAT must be indicated separately. • This bid or part thereof may not be ceded. 8. Meetings progress meetings will be held as and when required by both parties. This item is discussed further in the service level agreement.